Annex 1402000 Unaccompanied Housing.pdf

1402000 - Unaccompanied Housing Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Compliance with Italian Law

2.3.3 Service Interruptions

2.3.4 Contractor Furnished Items

2.3.4.1 Cleaning Techniques and Products

2.4 References and Technical Documents

3 Recurring Work

3.1 Unaccompanied Housing (UH) Maintenance and Repairs

3.1.1 Scheduled Roof Cleaning

3.2 Change of Occupancy Maintenance (COM) Services

3.3 Laundry Room Servicing

4 Non-Recurring Work

Spec Item

Title Description

1 General Information

1.1 Outline of

Services

The Unaccompanied Housing (UH) requirements includes recurring and non-recurring services such as scheduled roof cleaning, change of occupancy services, maintenance and minor repairs during the change of occupancy, and cleaning services, and laundry room servicing. Other requirements associated with UH are specified elsewhere within this contract as follows:

Minor repair service orders, equipment PM, and other repairs (except during change of occupancy), minor construction, and stand-alone demolition are included within Specification 1502000 Facility Investment

Interior and perimeter area cleaning services are included within Specification 1503010 Custodial

Pest control services are included within Specification 1503020 Pest Control Collection and disposal of waste and recyclable materials from large commercial containers are included within Specification 1503030 ISWM Grounds maintenance services are included within Specification 1503050 Grounds

Maintenance and Landscaping Sweeping of sidewalks not adjacent to UH, parking lots and other paved surfaces is included within Specification 1503060 Pavement Clearance

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1402000-01.

2.2 Personnel In addition to the Employee Requirements specified in Annex 2, all maintenance and repair shall be performed by personnel appropriately trained and certified. Refer to specific certification, training and licensing requirements in Specification 1502000 Facility Investment.

2.3 Special

Requirements

2.3.1 Workmanship and

Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, Italian, local, state, and Federal regulations, and other technical requirements identified within this technical specification.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use. Any deviation from any original replacement part must be approved by KO and UH representative.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Compliance with

Italian Law

Prior to purchase of any material that will come in contact with water for human consumption, the Contractor shall submit specific third party certifications, as per Italian Ministerial Decree 174 of 6 April 2006 and, where applicable, Italian Ministerial Decree 25 of 7 February 2012, or NSF/ANSI 61 Annex G, per Section F. Third party certifications shall reference the specific item that will be installed and its compliance with the Italian Ministerial Decree 174 of 6 April 2006, Italian Ministerial Decree 25 of 7 February 2012, or NSF/ANSI 61 Annex G. Third party certification must be produced by the

Item

Title Description item manufacturer and include laboratory results for the materials testing conducted in accordance with the above mentioned Italian Decree.

2.3.3 Service Interruptions The Contractor shall request approval from the KO for system outages that effect family housing facilities. Except in an emergency, outage request will be submitted 30 calendar days prior to an outage. The Contractor shall participate in planning work that may affect installed systems for which the Contractor is responsible and may include outages by other contractors or Government activities. The Contractor shall provide knowledgeable personnel to attend outage meetings as required at no additional cost to the Government.

Emergency and Urgent Service Interruptions:

The Contractor shall notify the KO and the FH Office Representative immediately upon discovery of an unplanned service outage. The Contractor shall provide estimated times to restore services, and any work around that can be performed to lessen the impacted of the disruption.

Planned Service Outages:

When any work other than Emergency or Urgent service orders requires an outage or reduction in heating or air conditioning services or an outage on any utility, the Contractor shall file, via the KO, an outage request a minimum of 30 calendar days prior to the outage. The request shall define the affected area, include the time the outage shall occur and an estimate of when normal service is to be resumed.

2.3.4 Contractor Furnished

Items

2.3.4.1 Cleaning Techniques

and Products

The Contractor's cleaning techniques products shall protect the integrity of the existing surfaces and finishes.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1402000-02.

1402000- Unaccompanied Housing

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall provide Unaccompanied Housing (UH) services to ensure habitable and functional quarters are available.

All work shall be conducted in compliance with the EM-385-1-1 Safety Manual and the Italian Safety norms and meet all OEM requirements and NFPA codes and standards.

All the work activities shall be coordinated with the FMS and UH Representative through the KO.

Debris resulting from operations shall be removed and disposed of off the station in accordance with current environmental protection rules and regulations.

The locations and descriptions of UH facilities to be maintained is provided in J-1402000-03.

UH facilities and equipment are clean, fully functional, and available for use.

3.1 Unaccompanied

Housing (UH) Maintenance and Repairs

The Contractor shall provide FH maintenance and repair services to ensure FH facilities, associated systems, and equipment sustain maximum useful life and present an attractive appearance.

Workmanship conforms to requirements in Spec Item 2.3.1.

Work is completed in a timely manner per specified standards.

3.1.1 Scheduled Roof

Cleaning

The Contractor shall perform scheduled roof cleaning to ensure proper function and to maximize useful life.

The Contractor shall schedule, clean and maintain roofs of UH facilities, Buildings 170 and 623, semiannually to include all clay tile surfaces, gutters, downspouts and underground drainage systems. Gutters and downspouts shall be realigned and fastened where loose, sealed where leaking, and repaired or replaced where damaged or missing.

Semiannual roof cleaning services shall be accomplished during October and March.

The Contractor shall develop and submit a schedule for roof cleaning for approval to the KO and UH representative per Section F.

Roof surfaces and associated drainage systems are cleaned per the Contractor’s schedule.

3.2 Change of

Occupancy Maintenance (COM) Services

The Contractor shall develop and implement a comprehensive COM program to ensure quality housing is

The Contractor shall develop a detailed Plan/Schedule of Change of Occupancy Services to meet Government requirements and submit per Section F.

UH units are clean, disinfected and habitable, free of dirt, stains, odors, smears, smudges, streaks, foreign matter, trash and

Item

Title Performance Objective

Related Information Performance Standard available to meet the needs of the Government in a timely manner. The Contractor shall ensure quarters are clean, fully equipped, operable and habitable.

COM work includes, but is not limited to, quarters cleaning, including carpet shampooing, wipe-down prior to new occupant arriving, pest control, grounds maintenance, pavement clearance, interior and exterior painting, and structural, mechanical, plumbing, and electrical repairs, to include roof repairs and other major structural repairs.

Informational Note: there are approximate 10 to 15 wipe-down events per year prior to new occupants arriving.

The Contractor shall perform all tasks identified in J-1402000-04 as part of each COM.

Prior to start of COM work, the Contractor shall remove all furniture and appliances from the UH unit and temporarily store them at a location onsite where indicated by the Unaccompanied Housing staff.

Following COM work, the Contractor shall reinstall all previously removed items, including, but not limited to, furniture, appliances, drapes, and venetian blinds, at their original locations in fully functional condition.

The Contractor shall perform all tasks specified in J-1401000-04. Unless additional time is allowed by the KO, the Contractor shall complete all COM work within two (2) working days following receipt of COM Notice of Vacancy.

Historically, estimated annual requirements of COM and interior painting services are as follows:

COM - Small BQ Units (single bedroom) Bldgs. 170, 562 and 623:

220 ea;

COM - Common Areas BQ Units (kitchenette/bathroom) Bldgs. 170, 562 and 623: 150 ea.

debris and present a fresh appearance.

COM work is complete within specified time.

UH units are fully functional with all associated systems and equipment operating per the manufacturer’s recommendations.

Item

Title Performance Objective

Related Information Performance Standard

Complete Painting - Small BQ Units (single bedroom) Bldgs. 170, 562 and 623: 220 ea;

Complete Painting - Common Areas BQ Units (kitchenette/bathroom) Bldgs. 170, 562 and 623: 150 ea.

The Contractor may invoice for completed COM and interior painting services. The Contractor shall not invoice for incomplete or not issued COM and interior painting services. A modification will be processed at the end of each period of performance to deduct for work orders not issued and incomplete work orders. Deduction will be based on the unit prices specified in Attachment J-0200000-12 ELINs.

Informational Notes: The Government may inspect any room at any time.

3.3 Laundry Room

Servicing

The Contractor shall service laundry rooms to ensure appliances are clean and sanitary.

The Contractor shall service laundry rooms in Bachelor Quarters, Building 170, NAS I, and Building 623, NAS II.

The Contractor shall sweep and mop, including under appliances. The Contractor shall disconnect and move appliances, clean areas beneath each machine by sweeping and mopping, and re-position and re-install each machines in its original location.

The Contractor shall remove all lint from dryer hoses and exhaust outlets semiannually.

Laundry appliances are free of dirt, stains, odors, smears, smudges, streaks, foreign matter, trash and debris and machines are disinfected.

Item

Title Performance Objective Related Information Performance Standard

4 Non-Recurring Work

Non-Recurring Work may be ordered utilizing the DoD FedMall in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-Recurring ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for non-recurring work will be the same as those in Spec Item 3 where applicable.