Annex 1700000 Transportation.pdf

1700000 – Transportation Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Safety

2.3.2 Acceptance of Vehicles and Drivers

2.3.2.1 Safety and Security Inspections by the Government

2.3.3 Security/Force Protection Conditions

2.3.4 Emergency Situation

2.3.5 Communication Capability

2.3.6 Established Boarding Priorities

2.3.7 Insurance

2.3.8 Cancellation of Services

2.3.9 Delays Beyond the Control of the Contractor

2.3.10 Parking of Buses

2.3.11 Bus Requirements

2.4 Vehicle Accident Notification

2.5 References and Technical Documents

3 Recurring Work

3.1 Bus Services

3.1.1 Scheduled Shuttle Bus Service

3.1.2 ICR Area Orientation Field Trips

4 Non-Recurring Work

Spec Item Title Description 1 General

Information

1.1 Outline of

Services

The intent of 1700000 Transportation is to specify the requirements for a transportation program consisting of vehicles operations for Shuttle Bus services and ICR Area Orientation Field trips. The Contractor shall furnish all facilities, vehicles, operators, fuel, vehicle maintenance, insurance, licenses and permits and all other associated costs unless otherwise specified in this technical specification.

Services shall include regular Shuttle Bus services on a scheduled basis (Recurring Work) and Non-Scheduled Bus services if and when ordered by the Contracting Officer (Non-Recurring Work), along designated routes within and between NAS I and NAS II, between NAS I and Catania, and to and from other destinations within the NASSIG regional area as requested.

Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1700000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Transportation function.

2.2.1 Certification, Training, and Licensing

Vehicle operators shall comply with all applicable U.S. Federal, and local and host-nation laws and regulations regarding certification, training and licensing.

The Contractor shall provide operators of automotive vehicle with at least three

(3) years of bus driving experience, licensed as prescribed by Italian Road Code and/or any other local authorities. Current applicable licenses shall be available upon request during all periods of vehicle operation.

The Contractor shall make all drivers available to attend the Anti-Terrorism Force Protection (ATFP) class at a minimum twice a year. ATFP should not exceed four (4) hours in duration and with notification to the Contractor at least three (3) working days in advance.

2.3 Special

Requirements

Contractor’s personnel shall follow established base regulations when operating Contractor-owned vehicles. The Contractor shall maintain and operate Contractor-owned, Contractor-operated vehicles in this contract per OEM standards and host-nation laws and regulations.

2.3.1 Safety The Contractor shall comply with all local applicable rules and regulations.

Specifically this includes compliance with work safety and health standards, proper use of personal protective clothing, and proper reporting to the KO of unsafe conditions, occupational injury or illness, per Section F.

Drivers shall follow all traffic signs and regulations posted both on and off base.

They shall not exceed posted speed limits regardless the conditions will allow. If late for pick up or drop off, drivers shall not exceed the posted speed limit.

Drivers shall ensure that all passengers remain seated at all times and not standing while the bus is in motion.

Drivers shall ensure all luggage and personal belongings are placed in overhead bin or in the luggage compartments below the bus. No luggage, bags, or strollers may be placed in the aisle ways or on the floor by the seats at any time. The emergency exits or the exit door must be clear of access at all times.

Buses shall have visibly marked emergency exits/windows. Emergency windows that cannot be opened shall have hammers (3 to 5 each per bus) mounted on the walls near the windows. The hammers may not be stored in any area other than by the windows for easy access by the passengers in case of emergency.

All buses must be properly equipped with first aid kit and a portable fire extinguisher securely mounted in a location readily accessible for use. These first aid kits and a portable fire extinguishers shall be visibly marked and be in compliance with all local safety regulations.

Drivers are prohibited from using hand-held cell phones while driving. Hands-free devices are only allowed during emergency.

Spec Item Title Description

Drivers shall wear seatbelt at all times while operating the bus.

Drivers shall inform passengers that they are required to fasten their seat belts.

Seat belts shall be worn at all times and only one person may be seated on each seat at any time. The only exception would be toddlers/babies that cannot seat on their own properly.

2.3.2 Acceptance of

Vehicles and Drivers

The Contractor shall submit a list of proposed buses and drivers to utilize under this contract per Section F. The Government will inspect Contractor-proposed buses to ensure all contract requirements are met. All buses shall be in good working order and free of abnormal wear and tear, as defined in J-1700000-01.

The Contractor shall ensure that all vehicle insurance policies/certificates remain current at all times. The vehicles shall have passed the “Safety Inspection Test” as prescribed by the Italian Motor Vehicle Department. Thereafter, updated “Safety Inspection Test” certificates shall be submitted per Section F.

2.3.2.1 Safety and

Security Inspections by the Government

At any time during the contract period, the Government may inspect Contractor's vehicles for security and safety purposes at no additional cost to the Government.

Inspections will be performed at the Government or Contractor dispatch point, or other location designated by the KO, during periods designated by the KO. The Contractor shall be notified at least twenty-four (24) hours prior to the Government scheduled inspection. Buses not complying with contract requirements shall immediately be suspended from service under this contract and shall be replaced with an approved vehicle. The Government retains the right to inspect all buses without notice during the actual services. In the event a deficiency is noted by the Contracting Officer’s representative (COR), all buses shall be repaired in a timely manner prior to returning them back in service.

2.3.3 Security/Force

Protection Conditions

In the event security threats increase, the Government may require the Contractor to implement alternate routes or schedules.

All buses shall be parked overnight in a secure location.

All bus signs (Government-furnished) shall be removed from bus windshield after all passengers have boarded and prior to departing the installation. Bus signs shall be repositioned on bus windshield after accessing the next installation and prior to arriving at the designated bus stop.

No stops are permitted at any time off the designated military installations or away from the designated bus stop locations. This includes, but not limited to, pick-up/drop-off Contractor’s personnel, authorized riders, and/or stopping the bus in case of any dispute with other drivers. If any vehicle confronts the bus, the driver shall not stop the bus until it reached the nearest military installation to obtain assistance from the base security or from local security forces.

During a mechanical breakdown requiring the bus to stop, all attempts shall be made to ensure the vehicle is pulled off the road in a safe location away from traffic and danger. In all emergency situations where the bus must stop, the driver must notify the appointed Government representatives immediately and keep them informed of the action being taken to continue the service. This may include multiple follow-up phone calls until the situation is resolved.

Spec Item Title Description

2.3.4 Emergency

Situation In the event of any other emergency situation, the Contractor shall provide, at the point of accident/breakdown, another approved bus within the limits established in the table below and complete the service in a timely manner. The Contractor shall immediately notify the Government while the “emergency” is taking place, and keep the Government informed of all steps to remedy the situation.

Distance Between Place of Accident/Breakdown and

Government Dispatch Point

Replacement Bus shall be at Place of Accident/Breakdown Within:

0 to 35 km 45 minutes from accident/breakdown 36 to 60 km 1 hour from accident/breakdown

61 to 100 km 1.5 hours from accident/breakdown 101 to 250 km 3.5 hours from accident/breakdown Above 250 km As soon as practicable

2.3.5 Communication

Capability

For the purpose of responding to any emergency situation, the Contractor shall accept telephone calls as per Annex 2 (Work Reception). Additionally, all drivers shall be equipped with cellular phones for emergency purposes and to resolve any issues during the service. Local laws apply to the use of cell phones while driving.

2.3.6 Established

Boarding Priorities

The Contractor shall ensure that single sailors living in the barracks and PCS transiting personnel are given priority boarding by visually checking prior to entrance of each passenger. The driver shall give permission to remaining “Authorized Passengers” to board the bus on a space availability basis, but no sooner than 2-3 minutes prior to scheduled departure time.

Drivers shall conduct a passenger count for each trip on a daily basis and submit a monthly summary report showing passenger counts as per Section F. It is critical that accurate counts be given for both passengers and passes. Estimated or incorrect reporting will not be accepted.

2.3.7 Insurance At all times during the performance of this contract, buses shall be insured in accordance with the Italian law. The Contractor shall provide evidence of insurance policies per Section F.

2.3.8 Cancellation of

Services

The KO has the sole authority to cancel bus runs for either inclement weather forecasting or catastrophic events including floods, earthquake, fires, etc. If the Contractor believes a bus should not run, the COR must be contacted for approval for the cancellation.

2.3.9 Delays Beyond

the Control of the Contractor

The Contractor will not be held responsible for late arrival times which are beyond the control of the Contractor. Delays beyond the control of the Contractor include, but are not limited to:

(1) acts of God or the public enemy,

(2) acts of the Government in either sovereign or contractual capacity,

(3) fires, and

(4) floods.

If the Contractor believes a delay is, or will be, beyond its control, it shall contact the Government immediately providing all details of the delay and supporting documentation. The Government shall review all pertinent information and documentation and will make a determination as to the cause of the delay.

2.3.10 Parking of Buses The Contractor shall not park buses on Government premises unless loading or discharging passengers, or when approved by the Government.

2.3.11 Bus Requirements The Contractor shall provide a sufficient number of buses to provide uninterrupted service under this contract and to furnish replacement buses while

Spec Item Title Description regular equipment is out of service. All Contractor furnished vehicles shall be in accordance with the standards required by Italian or city hall laws and regulations, and shall meet the following additional requirements:

All buses shall be equipped with a calibrated speedometer, fuel gauge, horn, windshield, non-streaking windshield wipers, rear view mirrors and side mirrors, non-slip surfaces on steps, safety glass windshield, operable windows and doors, defroster and defogger capable of maintaining 80 percent of the windshield surface clear for operator view during inclement weather and dry chemical or carbon dioxide fire extinguisher, and digital clock visible by all passengers.

All buses shall be equipped with “Antilock Braking System (ABS)” and

“Electronic Stability Program (ESP)”.

All buses shall be equipped with heating and air conditioning systems to provide an even temperature throughout the bus of not less than 18 degrees Celsius (65oF) during winter season, and not more than 25 degrees Celsius (77oF) during summer season. Systems shall operate in accordance with the manufacturer’s instructions, and shall produce sufficient heat/cool to provide a comfortable ride to passengers. The Contractor shall ensure that the required temperature is reached before commencement of service.

All seats (including driver’s seat) shall have seatbelts.

All buses shall have adequate seating for the number of passengers specified for each run. Overload situations where there are not enough authorized seats for all passengers shall be reported to the Government immediately.

All buses used for non-recurring individual trips shall be equipped with a tachograph to allow calculation of actual kilometers covered.

2.4 Vehicle Accident

Notification Anytime during which an accident involving the Contractor’s bus occurs, regardless of magnitude, the Contractor shall immediately notify the appropriate NASSIG Security Office (NAS I at 095-865255 or NAS II at 095-564201).

Anytime during which there is a problem with the behavior of a bus passenger(s) that would endanger the safe operation of, or cause damage to, the bus, the Contractor shall notify the KO immediately upon the return of the bus to NAS I during regular Government working hours, or notify Security if other than during regular Government working hours. The bus operator shall not continue on the next trip until verbal receipt is obtained confirming the extent of damage, if any.

2.5 References and

Technical Documents

References and Technical Documents are listed in J-1700000-02.

Spec Item Title

Performance Objective Related Information

Performance Standard

3 Recurring Work

The Contractor shall perform operations, support services, and maintenance of base support vehicles and equipment to ensure a well-managed and executed Transportation Program.

Provide the base support vehicle and equipment management, operations, and maintenance functions identified below under the requirements of this contract.

Any costs associated with this service shall be the Contractor’s responsibility.

The Contractor shall ensure vehicles are safe, reliable, and fully functional;

meet the intended purpose; managed, operated, maintained per applicable local regulations, Italian Road Code and Motor Vehicle Department.

Vehicles are free from defects and safe, reliable, and fully functional per applicable local regulations, Italian Road Code and Motor Vehicle Department.

Uninterrupted service is regularly provided.

Appropriate vehicles and qualified, licensed drivers are provided within designated or requested time.

All special requirements in Spec Item 2.3 are met.

3.1 Bus Service The Contractor shall

provide scheduled shuttle services and ICR Area Orientation Field trips to ensure passengers are picked up and dropped off at designated locations, and transported in an appropriate, safe, and timely manner.

Buses shall be free of dirt, graffiti, and litter.

Buses shall be operated in accordance with Italian Road Code and Motor Vehicle Department.

The Contractor shall be responsible for all fines and violations incurred by their operators and vehicles.

The Contractor shall employ only those buses and drivers approved by the Government.

Drivers must present a clean and neat appearance and shall be courteous to passengers while performing work under this contract.

Buses shall be handicapped accessible.

All drivers shall wear the base pass issued by the Government.

Smoking on the bus is prohibited, even if passengers are not present.

The Contractor shall test each bus daily prior to use to ensure all controls are in safe working condition.

Buses are free of dirt, graffiti, and litter.

Buses are be operated in accordance with Italian Road Code and Motor Vehicle Department.

The Contractor is responsible for all fines and violations incurred by their operators and vehicles.

The Contractor employs only those buses and drivers approved by the Government.

Drivers present a clean and neat appearance and are courteous to passengers.

Buses are handicapped accessible.

Spec Item Title

Performance Objective Related Information

Performance Standard

The Contractor shall maintain a written Daily Log on each bus to indicate the dates and time of arrivals and departures, quantity of passengers transported during the trip, the operator’s name, and notation that a safety test was performed. The Daily Log shall be filled in with comprehensive language and readable.

The Contractor shall develop and maintain a Shuttle Bus Services Satisfaction Survey and a continuous performance improvement program by collecting feedback from customers’ evaluations and comments using a form similar to that provided in J- 1700000-05. Customer satisfaction survey shall be made available both in hardcopy form and virtually via QR code, during both scheduled shuttle bus services and the ICR area orientation field trips. The Contract shall report survey results per Section F.

3.1.1 Scheduled

Shuttle Bus Service

The Contractor shall provide scheduled shuttle services to ensure passengers are picked up and dropped off at designated locations, and transported in an appropriate, safe, and timely manner.

The Contractor shall provide shuttle bus services. The current routes and times are listed on the Scheduled Shuttle Bus Services provided in J- 1700000-03, Tab A, and bus stops maps for NAS I, NAS II and Marinai are identified in J-1700000-04.

The Government reserves the right to make minor changes (as defined in J- 1700000-01) to the shuttle bus schedules at no cost. The Contractor shall be notified of these changes at least 48 hours in advance by the KO.

Buses shall have a minimum capacity as indicated on the bus routes in J- 1700000-03, Tab A, and it shall depart from Contractor's Dispatch Point or from an approved point as determined by the Government, before commencing the regular runs in the morning.

Informational Note: The Government has found that providing a 55-passenger bus during the 1st and 7th

Buses arrive at the first pick-up point not later than five (5) minutes before the scheduled departure time.

Buses do not depart/stops earlier than scheduled departure time or later than five

(5) minutes after scheduled departure time.

Buses are operated within posted speed limits and at safe speeds due to highway conditions.

Bus interiors and exteriors are clean and heating and air conditioning systems maintain passenger comfort.

Spec Item Title

Performance Objective Related Information

Performance Standard runs for the NAS I–NAS II Shuttle Bus daily from Monday through Friday, and a 19-passenger bus during all other NAS I–NAS II runs, has resulted in an acceptable level of service.

Logs are complete, accurate, readable and maintained daily.

No vehicular accidents or passenger injuries occur due to Contractor’s negligence.

The special needs of handicapped passengers ae met.

3.1.2 ICR Area

Orientation Field Trips

The Contractor shall provide scheduled ICR Area Orientation Field Trips to ensure passengers are picked up and dropped off at designated locations, and transported in an appropriate, safe, and timely manner.

The Contractor shall provide ICR Area Orientation Field trips. The current pick-up times are listed on the ICR Area Orientation Field Trips - FY25 Schedule provided in J- 1700000-03, Tab B, and the maps are identified in J-1700000-04.

The Government reserves the right to make minor changes (as defined in J- 1700000-01) to the ICR Area Orientation Field trips schedules at no cost. The Contractor will be notified of these changes at least 48 hours in advance by the KO.

Buses shall have a minimum capacity as indicated in J-1700000-03, Tab B.

ICR Area Orientation Field trips details are provided in J-1700000-03, Tab B.

Informational Note: The Government has found that providing a 55-passenger bus for the ICR Area Orientation Field Trips runs has resulted in an acceptable level of service.

Buses arrive at the pick-up points not later than five (5) minutes before the scheduled departure time.

Buses do not depart earlier than scheduled departure time or later than five (5) minutes after scheduled departure time.

Buses are operated within posted speed limits and at safe speeds due to highway conditions.

Bus interiors and exteriors are clean and heating and air conditioning systems maintain passenger comfort.

Logs are complete, accurate, readable and maintained daily.

No vehicular accidents or passenger injuries occur due to Contractor’s negligence.

Spec Item Title

Performance Objective Related Information

Performance Standard The special needs of handicapped passengers are met.

Spec Item Title Performance Objective Related Information

Performance Standard

4 Non- Recurring Work

Non-Recurring work may be ordered utilizing DoD FedMall in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-Recurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance Standards for Non-Recurring work will be the same as those in Spec Item 3 where applicable.

Work is accomplished in a professional manner and fulfills the task order requirements.

Work is completed per the required or negotiated completion date.