A23 Attachment 5 FAR 52.212-1 Instructions to Offerors.pdf

SECTION L

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERICAL

SERVICES “ADDENDUM”

GENERAL

Washington Headquarters Services/Acquisition Directorate (WHS/AD) is releasing this Solicitation electronically only, through the Procurement Integrated Enterprise Environment (PIEE) website at https://piee.eb.mil. This electronic version of the Request for Quote (RFQ) is the official version for this acquisition. No hard copy of this solicitation will be issued. Vendors will be notified of all applicable amendments to this solicitation electronically through PIEE. Vendors shall submit their quotes electronically via PIEE. Any quote received after the due date and time specified for receipt will be considered late and will be rejected.

The requirement will be competed as 100% Small Business Set-Aside in accordance with FAR Part 13.106 “Soliciting competition, evaluation of quotations or offers, award and documentation” under NAICS 561920 – Convention and Trade Show Organizations.

All Vendors must comply with the following instructions for quote format and content. Quotes that do not comply with these instructions may be considered non-responsive and may render the Vendor ineligible for award. The Vendor shall submit documentation illustrating its approach for satisfying the requirements of this solicitation.

Quotes must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Vendor’s quote against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Vendor’s approach to performing and satisfying the requirements specified in the Performance Work Statement

(PWS).

QUESTIONS AND RESPONSES TO SOLICITATION

All questions, concerns, or requests for clarification for this RFQ shall be submitted electronically to the through the Solicitation Module of PIEE by 01:00pm local time (Eastern Standard Time) July 9, 2025.

All questions shall be submitted under the Offer tab and entitled Questions (Attachment 4). No phone calls are permitted. No comments, questions or inquiries shall be made of any Government person other than the points of contact listed above. Questions received after this date and time may not be responded to by the Government.

Questions and Responses will be provided to all Vendors via PIEE. If amendments to the final Solicitation are issued, all Vendors must acknowledge the amendments by signing the accompanying Standard Form (SF) 30 and returning the signed SF 30 for all amendments issued with the Vendor’s quote submission. Failure to acknowledge all amendments issued by the Government may result in the quote submitted in response to the solicitation being found non-responsive by the Government.

A. QUOTE VOLUMES REQUIREMENTS

ALL FOUR (4) VOLUMES MUST BE SUBMITTED WITH YOUR QUOTE

Volume Section Page Limit

I

ADMINISTRATIVE

Cover letter that includes:

1) Names and telephone number of person(s) authorized to conduct negotiations.

2) Name of the official authorized to bind the Quoters organization shall be clearly identified

3) Company/Division Street Address;

facility code; SAM UEI number and size standard, Cage Code

4) Listing of all subcontractors and their CAGE code

5) Signed SF1449 (and SF30’s if applicable)

6) Completion of Clauses/Provisions such as FAR 52.219-1, 52.212-3 Alt I., 252.204-7007.

7) The SF1449 must be signed by a representative of the Quoter authorized to commit the Quoter to contractual obligations

8) Acknowledgement of receipt of any amendments

9) Completed blocks 17a, 30a (signed), 30b and 30c.

10) Statement Regarding Terms and Conditions

No Page Limit

II TECHNICAL SECTION

(Offeror Technical Specifications)

No more than five (8) pages

III

PAST PERFORMANCE SECTION:

(Complete Attachment 2 – Past Performance Questionnaire)

Maximum 3 pages

IV

PRICE:

(Complete Attachment 3) Unlimited

NOTE: Vendor MUST BE Registered in www.sam.gov

Electronic Submission – Electronic copies of the quotes shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil by the RFQ due date and time. The quote due date is as stated on block 8, page 1 of the SF 1449. Quotes submitted via any other forum to include mail, email, or hand-carried will not be evaluated.

Quotes sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved.

It is the responsibility of the Vendor to confirm receipt of quotes. All quotes received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR). For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. Any technical issues should be address through the Solicitation Modules help desk.

(End of clause) http://www.sam.gov/