Dubai Air Show 2025 Exhibit Build
Closed Solicitation Posted
- Solicitation number
- HQ003425QE144
- Agency
-
Washington Headquarters Service
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Washington Headquarters Service is seeking a contractor to design, construct, support, and tear down an exhibit booth for the Defense Security Cooperation Agency at the Dubai Air Show 2025. The contractor will be responsible for creating a custom 96 square meter peninsula-style booth featuring three conference rooms, a reception area, a Distinguished Visitor lounge, and storage space, incorporating United States flag colors and DSCA branding. Key requirements include adherence to all show organizer regulations, provision of initial and final design renders, electrical planning, on-site support during the November 17-21, 2025 show dates, and complete teardown services. The solicitation will be evaluated using a Best Value Tradeoff methodology with a binary technical rating system where proposals must meet minimum requirements to be deemed acceptable, followed by price analysis for fairness and reasonableness. Questions regarding the solicitation are due by 1:00 PM Eastern Standard Time on July 9, 2025, with quotes due by July 14, 2025 at 1:00 PM, and must be submitted electronically through the PIEE system.
This opportunity is designated as a 100% Women-Owned Small Business set-aside under NAICS code 561920 for Convention and Trade Show Organizations, with a size standard of 500 employees. The total contract value is listed at $20,000,000, structured as a firm-fixed-price arrangement with a performance period running from July 28, 2025, through November 30, 2025. The contract includes a 120-calendar day price firm period and requires the contractor to manage all logistics including shipping, credentials, on-site support, cleaning, and beverages for the exhibit space. Performance will take place at the Dubai Air Show in Dubai, United Arab Emirates, with the contractor responsible for booth construction at Booth Space 1290. No current incumbent contractor is identified in the solicitation documents, and offerors must demonstrate recent and relevant experience in trade show exhibit construction through past performance references.
Notice text
The Contractor shall design, construct, support, and tear down the exhibit booth in accordance with the details outlined in this PWS as well as the timelines, restrictions, rules, and regulations of the show organizer?s exhibitor manual.
Files
| File | Type | Posted |
|---|---|---|
| A23 Attachment 2 Past Performance Questionnaire.pdf | ||
| A23 Attachment 5 FAR 52.212-1 Instructions to Offerors.pdf | ||
| A23 Attachment 4 Question Template.xlsx | XLSX spreadsheet | |
| A23 Attachment 3 Pricing Template.xlsx | XLSX spreadsheet | |
| A23 Solicitation - HQ003425QE144.pdf | ||
| A23 Attachment 6 FAR 52.212-2 Evaluation.pdf | ||
| A23 Attachment 1 PWS.pdf |
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