24QE025_Atch3_52.212-1_081924.pdf

52.212-1 ADDENDUM, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement. The Government may, in its discretion, conduct exchanges with Offerors if exchanges are determined to be in the Government's best interest.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 2:00 p.m. Japan Standard Time (JST), 28 August 2024. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on or before the closing date and time of 2:00 p.m. JST, 4 September 2024, to Mr. Dustin B. Fazzini at Dustin.Fazzini@dodea.edu and Ms. Mileska M. Rodriguez at Mileska.Rodriguez@dodea.edu.

Offerors must ensure that the signed and dated attached quote and all attachments are virus free, legible, and arrives in Mr. Fazzini’s, and Ms. Rodriguez’s e-mail inboxes by the solicitation closing time. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

At a minimum, Offerors shall submit a package consisting of a Signed Quote (SF1449), Signed Amendments (SF30), if any, and three (3) separate volumes as follows:

1. Administrative Cover Letter

This document shall state the following information:

a. The solicitation number

b. Unique Entity Identifier

c. Complete business mailing address

d. N/CAGE Code

e. Primary NAICS Code

f. Contact name

g. Contact phone number and e-mail address

Document Title Page Limitations

Pages shall be numbered numerically.

Administrative Cover Letter Cover Letter 1 page

Volume I Technical 2 pages

Volume II Price Use Attachment 24QE025_Pricing_Sheet_081924

2. Signed Quote (Standard Form 1449)

Offerors are required to:

a. Submit this form signed and dated by an Official of the company authorized to bind the Organization.

b. State a Discount Term in Block 12, if the term is other than Net 30 days.

c. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offeror’s terms and conditions will not be accepted.

3. Signed Amendment (Standard Form 30)

If the solicitation is amended, the Offeror shall acknowledge all executed amendments on the SF30, Amendment of Solicitation/Modification of Contract, posted for each amendment.

4. Volume I – Factor 1: Technical

The Offeror shall provide technical specifications that clearly demonstrate quoted graphic cards meet the Government’s specifications as listed in 24QE025_Pricing_Sheet_081924. Offerors shall provide product documentation, such as a brochure, for each offered item listing clear specifications for technical evaluation.

5. Volume II – Factor 2: Price

This factor will not be assigned a rating. However, the Offeror’s quote will be evaluated for completeness and price reasonableness based upon the Offeror’s prices submitted on 24QE025_Pricing_Sheet_081924. Offerors shall enter only the Unit Price in column E. The pricing sheet shall be submitted in either Excel or PDF format.

Offerors are advised that in the event miscalculations are identified (Unit Price x Quanity), the Unit Price will govern. The total evaluated price will be considered in making the final price fair and reasonable determination.

NOTE: An Offeror’s record shall be active in the System for Award Management (SAM) by the solicitation’s closing date and time to be eligible for contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold quoted prices firm for 60 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms and price. However, despite this intent, the Government reserves the right to conduct discussions if the Government determines they are necessary. If the Government determines that discussions are necessary, each responding Offeror will be contacted by the Contracting Officer. As a result of discussions, the Government reserves the right to withdraw and cancel the solicitation should any inconsistencies cannot be resolved to the Government’s satisfaction. In such event, Offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards will not be made from this solicitation.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of FAR 52.212-1 Addendum)