Atch_5a_SORDAC_SOW.pdf

H92222-14-0019

Attachment 5a

SOCOM Wide Mission Support (SWMS)

Special Operations Research, Development, and Acquisition Center (SORDAC) Support

Statement of Work

28 July 2014

1. BACKGROUND. The United States Special Operations Research, Development, and

Acquisition Center (SORDAC) provides rapid and focused acquisition, technology, and logistics to Special Operations Forces (SOF). SORDAC’s vision is to be the recognized expert and trusted provider to equip and sustain SOF. SORDAC priorities include: implementing acquisition, contracting, and logistics activities to enable the global SOF enterprise; planning, programming, and executing approved program profiles within 10% deviation of cost, schedule, and performance; recruiting, training, developing, and retaining SOF acquirers and logisticians;

nurturing the SORDAC culture, while minimizing overhead at every level; incorporating technology insertion, Better Buying Power (BBP) principles, and sustainment plans and activities into each program of record; improving competitive processes and fundamental competencies involving acquisition strategies and source selection activities; and, implementing visual management and enterprise analytics processes/practices for daily accountability and strategic plan alignment.

1.1 PURPOSE. The purpose of this task is to provide SORDAC with acquisition management support, procurement support and financial management support. The contractor shall perform all of the requirements as described in this Statement of Work (SOW).

2. TASK ORDER MANAGEMENT. The Contractor shall provide an on-site single point of contact (Task Lead) at the Government Site at MacDill Air Force Base, Tampa, FL. The Task

Lead shall ensure that USSOCOM’s requirements are met within the allocated resources of the task order, while properly balancing cost, schedule, and technical performance. The Task Lead is considered Key Personnel in accordance with contract clause 5652.237-9001. The minimum expectations from the Government of the Task lead are to be responsible for handling the day-to-day management and administration of project tasks; develop detailed work plans and schedules;

assign staff responsibilities and supervise all staff efforts; utilize, control and redirect available resources as necessary to complete tasks in accordance with scheduled milestones and budgetary constraints; perform quality checks of all work products and interact continually with

Government Contracting Officer’s Representative (COR) and any appointed Technical

Representatives (TR); discuss concerns, and ensure total product/service satisfaction. Due to the dynamic nature of the requirements the Task Lead should also manage the contractor support workforce in order to match the ebb and flow of the specific skills required for the requirements as they arise.

3. SPECIFIC REQUIREMENTS

3.1 SUBTASK 1: (Anticipated performance start 09 Feb 2015)

3.1.1 Programming Support.

3.1.1.1 Provide advice and assistance to senior management and support verification of budgetary data accuracy, validity, and technical treatment in forms, schedules, and reports.

3.1.1.2 Support government communications and teamwork to expedite the flow of budgetary and program planning work within SORDAC.

3.1.1.3 Support resolving budgetary and cost advisory policy questions, issues and requirements for policy formulation and program planning.

3.1.1.4 Provide financial analyses and fiduciary review to assure appropriate workforce planning, funds control guidance, and analytical technical assistance in all phases of the budgetary process.

3.1.1.5 Assist development of organizational long-range program and financial plans and collaboration with other offices.

3.1.1.6 Support briefing development for the Command’s Program Objective Memorandum

(POM)/Integrated Concept Team (ICT) process. Develop spreadsheets, all forms of electronic graphic media to include presentations, charts, and other documentation as required to present analysis of various POM positions.

3.1.1.7 Provide accurate, properly formatted programming, acquisition, financial and general correspondence documents as required.

3.1.2 Budget Preparation.

3.1.2.1 Review investment & Operations and Maintenance (O&M) budget data for technical and mathematical accuracy, format, adequacy of supporting narrative justification, and conformance with budgetary policy and guidelines. Review investment (RDT&E and Procurement) budget preparation reports to validate and populate financial data manually, and use of DTIC and

PPBES-MIS.

3.1.2.2 Review for technical and mathematical accuracy all required budgetary documents and exhibits to support the Congressional Justification Book (CJB) for the Military Intelligence

Programs.

3.1.2.3 Review for technical and mathematical accuracy draft Congressional Unfunded

Requirements (UFR) documents for current budget year.

3.1.2.4 Review for technical and mathematical accuracy all Supplemental/Overseas Contingency

Operations (OCO) appropriations.

3.1.2.5 Review for technical and mathematical accuracy and classified portfolio funding and budgetary documents.

3.1.3 Budget Analyst Support.

3.1.3.1 Review for technical and mathematical accuracy congressional budget review briefings and presentations.

3.1.3.2 Review for technical and mathematical accuracy draft responses to appropriations language, Office of Management and Budget (OMB) directives, and Treasury Department guidelines pertaining to the assigned segments of the SORDAC Budget.

3.1.3.3 Continually monitor expenditures in relation to planned execution levels. Develop cost-benefit analyses of proposed budgetary and program actions and advise the Comptroller staff of the most advantageous courses of action. Review justifications for technical and mathematical accuracy estimates to be used in the presentation/enactment of the budget. Review classified and unclassified budget estimates, requests for allotments for technical and mathematical accuracy on behalf of the Program Executive Officers (PEOs) and Directors.

3.1.4 Tri-Annual Review – Accounting and Finance Support.

3.1.4.1 Perform as a coordinating focal point for all accounting actions and issues between

SORDAC Program offices, SORDAC-K, HQ USSOCOM, Defense Finance and Accounting

Service (DFAS), and the 6 th Comptroller Squadron. This support includes all accounting actions associated with conducting a formal Tri-Annual review using all applicable systems and tools required to perform document reconciliation for all active and expired year accounts IAW DOD

FMR and DFAS guidance. This includes funds that are sent out to other government agencies for execution via Program Budget Accounting System (PBAS) and funds executed through the local accounting system via processing through Automated Business Services System (ABSS) and/or

Defense Enterprise Accounting and Management System.

3.1.4.2 Follow-up on all contracts with active and expiring/expired funds; these efforts are to include coordination with SORDAC-K, Defense Contract Management Agency and DFAS to facilitate contract closeout.

3.1.4.3 Provide metrics on the Tri-Annual Review and Contract Closeout processes.

3.1.4.4 Provide training on the Tri-Annual review process to customers with respect to General

Accounting and Finance System and Integrated Accounts Payable System, reconciliation systems, Mechanization of Contract Administration Services (MOCAS), and other training as required.

Perform super module manager and Group Administration Management (GAM) roles. Include support to the classified funding portfolio and provide accounting support for these programs.

Provide training in the applications of researching and clearing Negative Unliquidated

Obligations and Unliquidated Obligations (NULO/ULO) for the purpose of close-out of expiring/expired funds.

3.1.4.5 Provide every other month, the status regarding reconciliation actions by appropriation and fiscal year. Provide metrics on the number of documents completed, outstanding reconciliation actions, and current status, including courses of action. In addition, each report shall provide information regarding any leadership concerns that require external attention including systemic issues, possible process improvement ideas and required training requirements based on issues, new systems or recent overarching or internal policy changes.

3.1.5 Financial Execution and Analysis Support.

3.1.5.1 Examine, review, study, and evaluate financial operations and transactions to recommend financial actions or methods, determine financial feasibility or financial soundness, determine regulatory compliance, or perform other financial activities related to business operations.

3.1.5.2 Perform operational program budget execution duties using local systems such as ABSS, Commanders’ Resource Integration System, Select and Native Programming Data Input System, etc.

3.1.5.3 Assure that obligations incurred and resulting expenditures of funds are in accordance with pertinent laws and regulations.

3.1.5.4 Update SORDAC internal obligation tracking systems daily to ensure program financial status is current.

3.1.5.5 Perform all actions associated with setting up new codes in ABSS, creating new flows, and establishing new accounts for Wide Area Workflow.

3.1.5.6 Support the current process for updating the AF System with new accounting codes in order for the Budget and Financial Management personnel in the program offices to perform daily activities with respect to funds execution.

3.1.5.7 Continually monitor expenditures in relation to planned levels.

3.1.5.8 Populate the monthly investment status of funds report, with applicable “Get Well” plans provided by the PEOs.

3.1.5.9 Prepare reports of analysis and make recommendations for remedial action to SORDAC

Acquisition Comptroller Directorate, PEOs and Directorate senior leaders.

3.1.5.10 Compile and coordinate budgetary presentation materials.

3.1.5.11 Format the recommended budget for the desired level of program operations into a format consistent with regulatory guidance which will be acceptable to reviewing and approving authorities.

3.1.5.12 Provide advice, assistance and guidance to field level personnel, program managers, and senior leadership regarding budgetary matters.

3.1.5.13 Readily provide financial information, including detailed backup documentation, to program managers; and as requested, for higher level reviews and decision points.

3.1.5.14 Assist in the creation of annual spend plans for all appropriated funds to be executed and populate SORDAC's financial database as required.

3.1.5.15 Review and coordinate Fact Sheets, Talking Papers, Information Papers, etc.

3.1.5.16 Gather and provide data to respond to monthly and quarterly reporting requirements as defined in the SOCOM Comptroller Annual Specific Guidance.

3.1.5.17 Support the development and validation of execution year Unfunded Requirements

(UFR). Include support to the classified funding portfolio and provide financial execution and analysis support for these programs.

3.1.5.18 Provide training in the applications of Earned Value Management and/or Risk

Management for the purpose of improved program oversight and proactive decision making.

3.1.5.19 Develop spreadsheets, all forms of electronic graphic media to include interactive presentations, quad charts, and other documentation as required.

3.1.5.20 Provide accurate, properly formatted acquisition, financial and general correspondence documents as required.

3.1.6 Accounting and Finance Support.

3.1.6.1 Conduct accounting operations.

3.1.6.2 Update and analyze SORDAC Financial Execution Module (FEM) for all appropriations and all types of funding.

3.1.6.3 Maintain funds distribution and execution document control logs reflecting current status daily.

3.1.6.4 Prepare daily fiscal year end closeout reports and determine the necessary adjustments required to close out the subsidiary and general ledger accounts.

3.1.6.5 Provide advice and technical assistance on continuing resolution allocations, apportionments, allowances, and requests for additional funds.

3.1.6.6 Provide staff assistance to the Chief of Budget Execution in the accomplishment of recurring and special assignments.

3.1.6.7 Review current processes by gathering specific relevant background information (such as financial results, policies and procedures) from the appropriate information sources.

3.1.6.8 Document current operating practices based on result gathered through interviews, investigation, and testing.

3.1.6.9 Identify appropriate solutions and formulate sound, reasonable recommendations for management’s corrective action, using appropriate criteria and cost-benefit considerations.

3.1.6.10 Prepare Funding Authorization Documents (FADs), Military Interdepartmental

Purchase Requests (MIPRs), AF Form 9s, Fund Cite Authorizations, and other documentation.

3.1.6 11 Maintain Program Office contract execution files, including contracts, cost reports, vouchers, change orders, and correspondence with vendors.

3.1.6 12 Maintain awareness of the Command’s effort to create an enterprise business systems tool.

3.1.6.13 Support the classified funding portfolio and provide accounting and finance support for these programs.

3.1.6.14 Prepare fiscal year end close-out reports on a daily, monthly, and annual basis.

3.1.6.15 Provide finance and accounting support for receipt, distribution, and reporting of foreign partner funding in support of SOF Peculiar Foreign Military Sales (FMS) and International

Armaments Cooperation (IAC) projects for building partner capacity.

3.1.7 Cost Estimating Support.

3.1.7.1 Prepare Life Cycle Cost Estimates (LCCE) using the appropriate methods (Analogous, Parametric, Engineering, etc.) to support PEO requirements for milestone reviews, POM submissions and other internal analysis.

3.1.7.2 Document methods, sources, assumptions to facilitate validation of the estimates.

3.1.7.3 Analyze and/or estimate cost data collected using approved techniques from various sources and/or provided by the Government to determine baseline life cycle costs for defense materiel and information systems in development, production, or operation.

3.1.7.4 Compile data to calculate future life cycle costs using reports of cost data findings in formats prescribed by the customer.

3.1.7.5 Perform cost estimation and/or analysis using approved processes and tools to determine

Life Cycle Cost Estimates (LCCEs), Independent Cost Estimates (ICE), Total Ownership Costs

(TOC), program Should Cost Analysis (SCA) and/or Economic Analysis (EA) for use in

Business Case Analysis (BCA), Return on Investment (ROI) calculation, Best Value determination, Risk assessment, Analysis of Alternatives (AOA), Cost Analysis Requirements

Description (CARD), and/or program budget development.

3.1.7.6 Develop cost estimating sources, methods, controls, and projections using a variety of techniques including modeling, parametric analysis, engineering estimates, learning curve, risk analysis, and cost estimating relationships.

3.1.7.7 Perform both Rough Order of Magnitude (ROM) and high fidelity acquisition estimates.

3.1.7.8 Maintain existing program office estimates.

3.1.7.9 Assist in development of Most Probable LCCEs for source selection evaluations.

3.1.7.10 Help conduct risk analyses, review and analyze cost proposals, and assist in source selections. Include support to classified funding portfolio and provide cost estimating support for these programs.

3.1.7.11 Provide, at customer request, training in the methodologies and applications of cost estimating.

3.1.7.12 Develop spreadsheets, all forms of electronic graphic media to include presentations, charts, and other documentation as required to present program cost estimating analysis.

3.1.7.13 Provide accurate, properly formatted and fully documented cost estimating analysis and general correspondence documents as required.

3.2 SUBTASK 2: (Anticipated performance start 18 Jul 2015)

3.2.1 Senior Acquisition Specialist and Acquisition Policy Analysts Support.

3.2.1.1 Provide a full spectrum of acquisition policy analysts’ support and senior level acquisition specialist support, including research, analysis, subject matter expertise (SME), and documentation to support Command procurements and policy and instructions, directives, and reporting of procurement information to the Department of Defense.

3.2.1.2 Ensure that Special Operations Federal Acquisition Regulations Supplement (SOFARS) and related acquisition guidance is current and meets the Federal and DoD level guidance.

3.2.1.3 Investigate and identify deficiencies and weaknesses with current Federal, DoD, and

USSOCOM acquisition policies and recommend solutions to senior procurement management.

3.2.1.4 Provide support in areas similar to the General Administrative Support personnel on this task order to support the office of the Director of Procurement (DOP) and Deputy Director of

Procurement (DDOP) as necessary.

3.2.1.5 Review, research, analyze, compare, recommend, and prepare documentation in the format required by the FAR and DFARS for the USSOCOM Directorate of Procurement.

3.2.1.6 Update and maintain the Contracting Desktop Resource Center on the SORDAC-K

Portal, placing policies, directives, examples, user guides, etc. in a format to be placed on electronic media.

3.2.1.7 Ensure that all electronic media publication software and format is 100% compatible with the government software.

3.2.1.8 Ensure accurate data transfer from the user of the database to the Procurement

Management Division for consolidation of reporting to DOD.

3.2.1.9 Maintain custom and standard management reports as a result of queries against the database.

3.2.1.10 Establish and maintain record of user registrations and system permissions.

3.2.1.11 Assist SORDAC-KM in the following listed electronic contract writing system areas:

resetting passwords, unlocking user accounts, add/approve vendors, adding Department of

Defense Activity Address Codes and terminating ongoing user sessions as necessary.

3.2.1.12 Maintain the USSOCOM Contracting Officer Warrant Database, producing both electronic and hard copy warrants for issuance by the government. Technical database support includes but is not limited to; maintaining currency and accuracy of the SOFARS in accordance with FAR, in electronic format on the SORDAC-K Government-only website and ensure posting to other appropriate websites.

3.2.2 Senior Acquisition Specialist Support.

3.2.2.1 Identify deficiencies or weaknesses in current policies across the whole acquisition spectrum and recommend solutions to the Procurement Senior Management.

3.2.2.2 Assist in synchronizing acquisition policies regarding service contracting to ensure consistency between DOD and SOCOM policies.

3.2.2.3 Provide SME Augmentation to US Government functional area lead and HQ USSOCOM

Directorate of Procurement.

3.2.2.4 Research, analyze, recommend and prepare acquisition subject matter expertise level documentation to support command procurement policy and paperless contracting initiatives.

3.2.2.5 Prepare documentation in the format required by the FAR, DFARS, and SOFARS for the

USSOCOM DOP.

3.2.2.6 Identify deficiencies or weaknesses in current policies across the whole acquisition spectrum and recommend solutions to senior procurement management.

3.2.2.7 Prepare procurement instructions and/or directives requiring review and research and rewrite as applicable.

3.2.2.8 Prepare databases, spreadsheets, electronic graphic media to include charts, and other documentation, as required, and gather quarterly metrics data from USSOCOM.

3.2.2.9 Schedule, set up and operate video teleconference equipment. Assist in the preparation of the Procurement Management Review team report.

3.2.2.10 Assist SORDAC-K offices with Freedom of Information Act requests.

3.2.3 Contracting Support.

3.2.3.1 Support the full range of contracting activities required for submittal to a Government

Contracting Officer. Activities shall support a wide range of customers and include procurement of complex and/or diversified items, services, and research and development.

3.2.3.2 Provide support to divisions within SORDAC-K for both classified and unclassified programs.

3.2.3.3 Provide support for complex research and development acquisitions.

3.2.3.4 Within approved guidelines and plans provided by the Government, assist in preparing various contractual documents for approval by the Government Contracting Officer.

3.2.3.5 Assist in acquisition planning, including performing market research and recommending procurement strategies; Request for Proposal preparation; providing expert assistance in supporting proposal evaluations; assisting the Government Contracting Officer in negotiations;

assisting with reviews of contractor performance; and investigating reports of contract discrepancies.

3.2.4 International Support.

3.2.4.1 Support a broad range of international support activities required for building partner capacity to enable the Global SOF enterprise. Activities shall support a wide range of headquarters and international customers requiring expertise in international armament cooperation (IAC) programs including foreign disclosure, technology transfer/export control, foreign memorandum of understanding (MOU) development, international protocols and distinguished foreign visitor meeting support.

3.2.4.2 Assist in developing IAC documentation including MOUs, Terms of References (TORs), Summary Statement of Intent, Program Security Instruction, Requests for Authority to Develop

(RADs) and Requests for Final Approval (RFAs), Project Arrangements (PAs), Equipment and

Material Transfer Agreements(EMTAs), and Task Plans and coordinate with associated stakeholders including OSD-AT&L(IC), having a working knowledge of the International

Cooperation in Acquisition, Technology and Logistics Handbook.

3.2.4.3 Assist in acquisition planning and execution of collaborative development efforts including analysis of US and foreign partner capability gaps and procurement activities to identify and recommend collaborative development opportunities, coordination with PEOs, S&T and Budget personnel for funds transfer and project execution.

3.2.4.4 Assist in developing and coordinating Task Plans and support Combatting Terrorism

Research and Development international meetings with the Combatting Terrorism Technical

Support Office.

3.2.4.5 Provide Foreign Disclosure and Technology Transfer support including review of documentation and media to ensure proper markings, assist in redacting information to facilitate sharing, and advising the Foreign Disclosure Officer and Technology Transfer IPT accordingly in support of IAC, FMS, Direct Commercial Sales and Commodity Jurisdiction activities.

3.2.4.6 Provide foreign travel support including country clearance development and staffing, agenda/itinerary development, and security clearances transfers.

3.2.4.7 Provide local meeting support for General Officer Steering Committee (GOSC), National

Program Manager (NPM) and Capability Working Group (CWP) meetings.

3.3 SUBTASK 3: (Anticipated performance start 09 Feb 2015)

3.3.1 Office Manager.

3.3.1.1 Routinely develop suspense status reports, executive-level documents, such as memorandums, letters and other forms of executive correspondence on a daily basis.

3.3.1.2 Manage daily electronic receipt, review, tracking, and final dissemination of all official external staff actions that SORDAC receives from the Joint Staff, SECDEF, Pentagon Officials, Congress, and the media.

3.3.1.3 Manage, staff, and track daily all official Task Management Tool (TMT) taskers and

“unofficial” (email) USSOCOM-wide and SORDAC tasks.

3.3.1.4 Staff actions vary in level of classification and are received via both the classified and unclassified networks.

3.3.1.5 Monitor timeliness and accuracy of action submission and oversee proper staff coordination throughout SORDAC and, when necessary, USSOCOM.

3.3.1.6 Perform various administrative duties in direct support of the SORDAC Front Office including receiving, managing, staffing, and tracking electronic automated FM14s; editing memos and correspondence; and providing general assistance to the SOAE, DDAQ, MDAE, and front office staff as needed.

3.3.1.7 As SORDAC’s alternate Conference POC, perform non-inherently governmental functions such as managing, staffing, and tracking all incoming requests. Seek SORDAC leadership approval of all conference requests and coordinate with USSOCOM’s SJS section for

Chief of Staff approval.

3.3.1.8 Serve as one of the proofreaders for the SORDAC front office to ensure that SORDAC responses are grammatically correct prior to submission to HQ USSOCOM, the Joint Staff, or

OSD.

3.3.1.9 Possess a strong knowledge of the Command structure and areas of responsibility, various security classification levels, and proper handling of classified material.

3.3.1.10 Ensure coverage of the office manager’s responsibilities during the absence of the primary office manager.

3.3.1.11 Provide guidance to SORDAC PEO and Directorate action officers on how to complete tasks and recommend specific subject matter experts to provide the requested information.

3.3.1.12 Provide responses to OCRs’ inquiries about completing tasks.

3.3.1.13 Review all OCR submissions to ensure clarity; revise responses as necessary;

consolidate the responses and coordinate them with the MDAE, DDAQ, and/or SOAE; and coordinate with OCRs to rework tasks as appropriate.

3.3.1.13 Forward SORDAC responses to internal and external tasks—including but not limited to media queries; Joint Staff tasks; USD(AT&L) tasks; review of Joint Publications; award nominations; security incident investigations; tasks directed by USSOCOM CDR, DCDR, VCDR, and COS; and USSOCOM Board of Directors taskers—to the appropriate organization on behalf of the MDAE, DDAQ, or SOAE.

3.3.1.14 Provide subject matter expertise and assistance to the SOAE, DDAQ, MDAE, and

SORDAC front office staff to complete internal and external tasks on schedule.

3.3.1.15 Administer SORDAC’s duty roster for all tasks requiring personnel, ensuring a fair distribution of personnel tasks associated with a 4-star headquarters; these tasks include but are not limited to Special Operations Forces Industry Conference personnel tasks, weekly escort duties for engineering contractors, Distinguished Visitor escorts, and large Command-sponsored conference escorts.

3.3.1.16 Attend TMT administrator meetings and participate in ongoing communication with the

USSOCOM Secretary of the Joint Staff on a regular basis to maintain continuous awareness of

Command-wide tasks and activities.

3.3.1.17 Provide TMT training to all SORDAC personnel, including mentoring SORDAC’s

TMT points of contact in each PEO and Directorate.

3.3.1.18 Serve as the SORDAC subject matter expert on TMT and electronic Form 14s.

3.3.1.19 Ensure that all electronic Form 14s staffed to and reviewed by SORDAC senior leaders within no more than five working days per reviewer.

3.3.1.20 Possess expert knowledge of USSOCOM Manual 25-50 to ensure that all memorandums, letters, Point Papers, Star Notes, and other documents are formatted properly.

3.3.1.21 Maintain close communication with the SORDAC Director’s executive assistant to ensure consistency of documentation formatting guidelines.

3.3.1.22 Manage all Distinguished Visitor requests for SORDAC.

3.3.1.23 Assist the SORDAC executive officer and Front Office administrative assistants to de-conflict SORDAC senior leaders’ calendars to ensure that all meetings and events that require

SORDAC leadership presence are attended as required.

3.3.1.24 Review the SORDAC executive officer’s weekly staff meeting notes with him/her to ensure that all high visibility open tasks and upcoming events are covered at weekly staff meetings. Serve as the chief proofreader in the SORDAC Front Office.

3.3.1.25 Serve as the alternate representative for SORDAC on all non-DoD hosted conference matters.

3.3.1.26 Assemble and publish a daily list of high-priority taskings and action items from various sources, such as TMT, Staff Meeting minutes, NIPRNet/SIPRNet email taskers, and office correspondence.

3.3.1.27 Approved security procedure and classification guides will be used in assembling the information from the SIPRNet systems to ensure no compromise of classified data.

3.3.1.28 Provide office management of the SORDAC Front Office and provide executive-level correspondence and schedule tracking reports on a daily basis.

3.3.1.29 Have an understanding of DOD 5000 series and USSOCOM 70-1 acquisition documentation processing and procedures.

3.3.1.30 Develop senior acquisition talking points and briefs addressing the Command’s Title X authority and acquisition portfolio to identify and prioritize essential acquisition events and issues for DDAQ action.

3.3.1.31 Support Title X functions specifically in project support to the Deputy Acquisition

Executive for all phases of the acquisition cycle by performing document preparation services pertaining to the development, review, and revision of SOF requirements documents, consistent with USSOCOM processes, procedures, and other governing directives and instructions.

3.3.1.32 Provide support to the COS Red Team led by the Deputy Acquisition Executive in drafting meeting minutes and briefing slides.

3.3.1.33 Coordinate monthly Deputy Director Forums; recruit SORDAC PEOs and Directors and outside organizations to brief and/or train SORDAC employees.

3.3.1.34 Perform as SORDAC Front Office internal administrative advisor responsible for performing, providing, obtaining, and or/advising on a variety of management services essential to the direction and efficient operation of SORDAC, including personnel management, special projects, security IT processes, and administrative internal controls.

3.3.2 Developmental Test/Operational Test (DT/OT) and Evaluation (T&E) Support.

3.3.2.1 Attend program technical/test reviews and evaluations and provide technical/test reviews and evaluations, trip reports, after action reports, briefings, and/or debriefs summarizing the purpose of the meetings, workshops, or conferences, including listing attendees, discussion topics, and results.

3.3.2.2 Develop test-related documentation and implementing instructions; provide

Developmental Test and Evaluation (DT&E) support to USSOCOM and Service program managers (PMs), including but not limited to developmental/technical test insight and test planning assistance in developing and reviewing the System Acquisition Management Plan

(SAMP) test strategy, TEMP and/or Master Test Plan (MTP), and test plans and procedures; and provide a technical assessment of the system satisfying the Operational Requirements Document or Capability Development Document (CDD) requirements.

3.3.2.3 Interact with the PM, Operational Test & Evaluation (OT&E) evaluator (SORR-J8-O), and all test agencies, provide test report analysis and recommendations, and attend program meetings, test meetings, and test events as required by the PM or System Acquisition Manager

(SAM).

3.3.2.4 Serve as the DT&E technical expert for SORDAC and USSOCOM, the Components, and industry.

3.3.2.5 Serve as a key member of USSOCOM Program Integrated Product Teams (IPTs) and

Test Integrated Product Teams.

3.3.2.6 Provide PMs and SAMs with T&E and engineering guidance on systems being developed, such as defining test standards and methodology (including levels and durations), provide input to the T&E Master Plan/Master Test Plan, and review of technical data to ensure the requirements for the system have been met. Collaborate with the J8-O office (OT&E) to ensure that systems are fully validated prior to operational testing and/or to ensure that a System

Production Certification (SPC) and/or Fielding & Deployment Release (F&DR) is issued, allowing operators to employ the system.

3.3.2.7 Work closely with the USSOCOM System Safety Engineer to ensure that the identified testing captures the necessary data to receive a Safety Release (or its equivalent) for the operational test event(s) and that it will ultimately lead to a Safety Confirmation, identifying the system limitations and allowing the system to be fielded.

3.3.2.8 Participate in the Joint Weapons Safety Working Group to develop policies for Joint

Safety testing for all the Services.

3.3.2.9 Participate in the technical review process for gaining joint Service concurrence on

System Safety for USSOCOM systems.

3.3.2.10 Work with PMs and SAMs in understanding the requirements by ensuring that parameters are measurable and testable.

3.3.2.11 Assist PMs and SAMs with development of Statements of Work released to industry to ensure that the system being advertised will satisfy the CDD/CPD requirements and that it is operationally suitable, operationally effective, and safe for operator use.

3.3.2.12 Post Milestone B, work with Program Offices to develop test standards (environmental, performance, and safety) to fully validate the technical performance of the system prior to operational testing.

3.3.2.13 Assist the Program Office in developing a Requirements Correlation Matrix, which is the basis for the testing to be performed and defines the requirements, responsible test organization, test methodology, and timeline (DT or OT) for conducting the testing.

3.3.2.14 Observe testing and provide real-time feedback to the test organization and preliminary assessments based on the test results.

3.3.2.15 Provide technical reviews of test data, incorporating the Requirements Validation

Matrix to define the effectiveness of a system, resulting in the development of a technical assessment/report.

3.3.2.16 Serve on the Joint Weapons Safety Working Group and Non-Lethal Weapons T&E

Working Integrated Product Team as an advisory member on developing policy for the Services and providing direction on how USSOCOM conducts testing.

3.3.2.17 Work closely with the USSOCOM System Safety Engineer and Office of the Secretary of Defense (OSD) Director, OT&E and Deputy Director of Defense Research and Engineering

Test and Evaluation to identify test requirements across the Services that are duplicative or require additional resources to validate a requirement for each individual Service.

3.3.2.18 Maintain a SharePoint directory repository of all critical test documentation to track a program from Milestone B to issuance of the F&DR to ensure that PMs and SAMs have obtained all of the required test documentation for fielding.

3.3.3 Project Support.

3.3.3.1 Assist SORDAC senior leadership in the overall management of the Commander’s

Special Operations Forces Week conferences, including the Special Operations Forces Industry

Conference.

3.3.3.2 Serve on the conferences’ integrated product teams; develop conference planning schedules, support team meetings, help devise conference agendas and de-conflict USSOCOM

Senior Leaders’ schedules, secure conference venues, and assign and execute conference planning action items.

3.3.3.3 Track conference action items and capture key milestones; provide documentation support and updates for conference In Progress Reviews to USSOCOM Senior Leadership and other key stakeholders.

3.3.3.4 Create and maintain conference portal; provide site administrative rights to action officers and publish/update conference documents.

3.3.3.5 Provide onsite support during conferences; serve as a conference liaison and address conference inquiries and requirements as needed.

3.3.3.6 Participate in post-conference events, including after action reviews and meetings with conference co-sponsor and other key stakeholders.

3.3.3.7 Possess a robust understanding of the SORDAC organization and mission.

3.3.3.8 Coordinate and support SORDAC Awards process; serve as internal awards point of contact, review submissions, and present final packages to SORDAC senior leadership for signature; provide quarterly status of award submission results to leadership.

3.3.3.9 Write and perform reviews on a variety of materials, such as SORDAC-level correspondence, reports, briefs, articles, manuals, and information papers; assist in the development of documentation requirements to ensure that all documents meet applicable standards.

3.3.3.10 Determine from research, source documents, subject matter experts, and other officials the scope and content of material to be presented to emphasize program requirements.

3.3.3.11 Recommend length, tone, and complexity of all written products based on the objectives, the medium, and the intended audience. Recommend the most logical organization and effective sequence of thoughts and ideas for all written products. Review and edit annual

SORDAC documents and publications, such as the SORDAC History Report, annual SORDAC

Special Operations Technology article, SORDAC Year-in-Review publication, and the Special

Operations Forces Industry Conference briefings and publications and related conference materials.

3.3.3.12 Coordinate with SORDAC PEO and Directorate administrative personnel and subject matter experts to complete SORDAC Front Office data calls and requests for information.

Coordinate with the SORDAC Front Office staff, PEOs, and Directors; USSOCOM J-Code

Directors and Deputies; and industry representatives to plan for upcoming SORDAC-sponsored events and activities.

3.3.3.13 Collaborate with subject matter experts to develop executive-level correspondence documents in response to taskings by the Undersecretary of Defense for Acquisition, Technology, and Logistics and other offices of the Office of the Secretary of Defense.

3.3.3.14 Compose letters (e.g., business letters, letters of appreciation, Star Notes, etc.) for

SORDAC senior leaders.

3.3.3.15 Create electronic Form 14s for SORDAC Front Office.

3.3.4 Human Resources (HR) Classification Support.

3.3.4.1 Serve in the HQs USSOCOM Research, Development, and Acquisition Center as a

Human Resources (HR) Specialist in Classification with responsibility for planning, developing, and carrying out the full range of position classification and position management advisory services for assigned organizations.

3.3.4.2 Advise managers on job analysis and on position and organization structure and design.

3.3.4.3 Analyze HR business issues and develop proposed enhancements or problem solutions.

3.3.4.4 Assist managers in developing job descriptions and other documentation.

3.3.4.5 Advise managers on other HR issues and assist in developing performance plans.

3.3.4.6 Develop Position Descriptions (PDs) based on requirements received from SORDAC

PEOs and Directors.

3.3.4.7 Advise SORDAC management on organizational requirements needed to support GS grades within SORDAC PEOs and Directorates.

3.3.4.8 Modify Standard Core Personnel Documents (SCPDs) to fit specific job functions within

SORDAC.

3.3.4.9 Provide a cursory review of all PDs and assign point values in determining an appropriate

GS grade per occupational series.

3.3.4.10 Use OPM guidance and regulations to write PDs based on PEO requirements while adhering to classification standards of the specific occupational series.

3.3.4.11 Consult Air Force Personnel Center regulations to determine the number of subordinates required to support higher grade structures (GS-14/GS-15/NH-IV) as indicated by supervisory requirements and position coding.

3.3.4.12 Obtain SCPDs to draft new Position Descriptions, expediting the classification of PDs at

Air Force Manpower Agency and allowing SORDAC to hire new personnel more quickly.

3.3.5 Marketing and Graphic Design Support.

3.3.5.1 Plan, organize, draft, write, and edit various media intended for a broad audience and routinely provide communication materials including but not limited to correspondence, briefings, brochures, pamphlets, speeches and graphic designs.

3.3.5.2 Assist the Government manager with written communications and presentations, planning, and coordinating meetings/conferences, and interacting with all levels inside an organization; especially senior leaders.

3.3.5.3 Possess proficiency in Microsoft Office software packages and graphics design automated software packages.

3.3.5.4 Develop concepts and deliver products for SORDAC’s marketing and communications campaigns. Create various sales and marketing tools, collateral, and presentations to be used across all media channels to support overall mission, including unclassified and classified print and online materials.

3.3.5.5 Design, write, and create content for websites on unclassified and classified networks.

3.3.5.6 Manage usability and content of office portals with SharePoint.

3.3.5.7 Coordinate various graphic, print, and video projects using command resources within the Visual Communications office. Create video and slideshow presentations for SORDAC flat-screen displays throughout the Center and coordinate with J6 to synchronize with the

Command’s display feeds.

3.3.5.8 Assist with the development of conference marketing and media planning for Special

Operations Forces Industry Conference by providing graphics content for command presentations and managing conference audio/video for presentation sessions.

3.3.5.9 Serve on the SOFIC IPT as required.

3.3.6 Principal Acquisition Specialist.

3.3.6.1 Review and assist in the development and coordination of USSOCOM acquisition policy, directives, standard operating procedures, implementing instructions, and other related documents.

3.3.6.2 Review and assist in the coordination of comments and implementation plans for OSD and Joint Chiefs of Staff-level acquisition related strategy and planning documents, and reports to/from the Secretary of Defense and other OSD offices.

3.3.6.3 Review and coordinate SORDAC responses for SOF Capabilities Integration and

Development System (CIDS) documents, Joint CIDS documents, and others.

3.3.6.4 Accomplish special analyses required to support the SORDAC front office.

3.3.6.5 Attend program related meetings and review and assist in the development of program documentation, such as but not limited to Program Integrated Product Team Charters, Program

Deviation Reports, Program Management Allocation Criteria studies, SAMP, Acquisition

Program Baselines, Acquisition Decision Memorandums, Life Cycle Sustainment Manager appointments, Milestone Decision Review packages, System Production Certifications, Fielding and Deployment Releases, Program Specific Memoranda of Agreement, and USSOCOM program Developmental Test and Evaluation Master Plans, tests, and test reports.

3.3.6.6 Conduct analyses of program execution metrics and prepare executive summaries of SOF acquisition programs in support of Acquisition Executive and commander updates.

3.3.6.7 Develop graphical presentation packages in support of executive level briefings and

Congressional delegation/staffer and legislative affairs events/conferences. Prepare formats, maintain quality control of briefings, prepare drafts, work with Government points of contract to refine the presentations, publish handout/read-ahead materials as required, support conference room set-up, and facilitate conduct of the presentations.

3.3.6.8 Prepare executive summaries of acquisition programs in support of briefings and

Acquisition Executive and Commander reviews.

3.3.6.9 Develop, maintain, and/or utilize analytical tools to develop/provide and/or measure and document performance metrics

3.3.6.10 Have extensive knowledge of DOD acquisition policies and procedures.

3.3.6.11 Assist the Government in managing, monitoring, measuring, and reporting ongoing overall service delivery performance management. Provide performance analysis and assessment of each individual performance achievements against contractual Service Level Agreements, Service Delivery Summary, Quality Assurance Surveillance Plans or associated performance plans. Incorporate an analysis and assessment of the overall end-to-end performance achievement.

3.3.6.12 Assist the Government in managing, configuring, maintaining, and updating existing electronic reporting system tools to provide real-time, near-real-time, snap-shot, and historical reporting of service performance and progress information related to USSOCOM mission success requirements and performance achievement objectives. Reporting capabilities shall be segmented by various USSOCOM management viewpoints and presented as a “dashboard” and

“scorecard.”

3.3.6.13 Assist the Government in developing, utilizing, and delivering an Earned Value

Management (EVM) report to monitor cost, schedule, and technical progress of the contract, evaluate performance, verify accuracy of invoices, report fees accrued during the reporting period and estimate fees to be accrued during subsequent reporting periods. Perform variance analysis against established schedule and cost milestones. Explain reasons for variances.

Recommend corrective actions. Discuss risks associated with the actions and delta with original baseline.

3.3.7 Facilities Administrator.

3.3.7.1 Assist the Government facility manager in the conduct of all projects for SORDAC facilities.

3.3.7.2 Schedule projects and make arrangements for access, and monitor project completeness of all contractors providing physical enhancements within the facility and provide status reports of on-going projects.

3.3.7.3 Provide commercial and Government forms/documentation required for the maintenance and modification of assigned facilities.

3.3.8 Training/Workforce Development Specialist.

3.3.8.1 Assist in preparing plans and briefing materials, facilitate scheduling, and conduct training sessions as tasked.

3.3.8.2 Provide advice and administer the Acquisition Career Management Program for

USSOCOM and for components that report to the Acquisition Executive and routinely provide status reporting on acquisition workforce training and development of SORDAC acquisition personnel.

3.3.8.3 Assist in the oversight of the Command’s Defense Acquisition Workforce Improvement

Act (DAWIA) training program to ensure compliance with new laws and regulations.

3.3.8.4 Using various Common Access Card-enabled systems, gather and assimilate information on SORDAC’s acquisition workforce to determine the status of certifications, continuous learning points, and Acquisition Corps memberships.

3.3.8.5 Provide SORDAC technical information pertaining to personnel records, such as grade corrections, experience updates, and adjudication processes, through the Air Staff.

3.3.8.6 Facilitate training by soliciting resident subject matter experts to provide presentations for SORDAC University training events.

3.3.8.7 Allocate continuous learning points into personnel’s records for SORDAC University events.

3.3.8.8 Design and manage the Workforce Development Microsoft SharePoint portal.

3.3.8.9 Provide workforce guidance on upcoming SORDAC training events; methods to obtain acquisition certification; and information pertaining to new regulations, policies, and processes.

3.3.8.10 Administer and assimilate workforce Individual Development Plans to provide guidance in meeting training objectives and obtaining Air Force acquisition quotas.

3.3.8.11 Develop positive working relationships with other DoD agencies (e.g., PEO-STRI) to share acquisition course quotas and provide varied development.

3.3.8.12 Protect official personnel information by adhering to United States Code and Privacy

Act of 1974.

3.3.8.13 Design and develop forms, reports, and training guidance on workforce standard operating procedures and other required manuals as needed for SORDAC workforce tasks.

3.3.8.14 Serve as the SORDAC Agency Program Coordinator for the Government Travel Card

3.3.8.15 Serve as the alternate Deployment Representative supporting the Government lead to ensure all SORDAC personnel meet requirements to deploy.

3.3.8.16 Makes arrangements for access and monitors project completeness of all contractors providing physical enhancements within the facility.

3.3.8.17 Performs back-up duties to manage staff and track all official TMT taskers of the Office

Manager

3.3.8.18 Support the Chief, Acquisition Support in monitoring, tracking, and closing SORDAC and Command level taskers (TMTs).

3.4 SUBTASK 4: (Anticipated performance start 09 Feb 2015)

Due to the nature of administrative support, work hours are 0800-1700.

3.4.1 Administrative Personnel.

3.4.1.1 Provide full time administrative support personnel to perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload and providing advice and guidance on subjects related to administration and information management.

3.4.1.2 Maintain internal suspense systems and track status to ensure completion; help with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of staff action packages.

3.4.1.3 Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other administrators in making appointments and arranging meetings.

3.4.1.4 Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups; making travel arrangements in the Defense Travel

System and assisting with travel voucher problems.

3.4.1.5 Independently develop methods and procedures for office automation tasks, and identify and solve problems in existing methods or procedures. Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters.

3.4.1.6 Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations.

3.4.1.7 Use multiple office automation software applications to produce a wide range of documents that often require…