Section_L_27_jun_2012.doc

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Protective Coating/Paint Federal contract opportunity
Solicitation number
FA8101-12-R-0009
Issued by
Department of the Air Force Materiel Command Lifecycle Management Center Tinker Air Force Base

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Section L-Instructions to Offerors

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ATTACHMENT 4 - INSTRUCTIONS TO OFFERORS (ITO)

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS FOR PROPOSAL PREPARATION USING TRADEOFF SOURCE SELECTION PROCEDURES

1.0 Program Structure and Objective

1.1.1. The Government plans to award a single contract for Protective Coating at Tinker Air Force Base, Oklahoma. The work will primarily include furnishing all labor, equipment, instruments, materials, transportation, and incidentals required for application of protective coatings to the interior and exterior of Tinker AFB real property facilities, apply pavement markings applicable to runways, existing roads and parking lots, lead based paint abatement, and painting of other miscellaneous identified real property items and improvement thereto for Tinker Air Force Base

1.1.2. Award will be made on the basis of “best value” utilizing Tradeoff Source Selection Procedures. Award will be made to the contractor that provides the “best value” to the Government over the entire period of performance.

1.2. Budget/Funding Information

Funding will be obligated for the Firm-Fixed-Price (FFP) Contract Line Item Number (CLIN) at individual delivery order issuance.

2.0 General Instructions

2.1.1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW) and attachments. Non-conformance with the instructions provided in the instructions to offerors may result in an unfavorable proposal evaluation.

2.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.1.3. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.4. The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid until this date.

2.1.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.2. General Information

2.2.1. Point of Contact

The Contracting Officer (CO) and Contract Specialist are the points of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation.

2.2.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Oral Presentation

Oral presentations will not be utilized.

2.2.6. Amendments to Solicitation

If this RFP is amended, all terms and conditions that are not amended and remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal.

2.2.7. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the CO and the cognizant Contract Specialist at the address shown in Section A of the model contract/solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

2.3. Organization/Number of Copies/Page Limits

2.3.1. The Title Page of each volume must show solicitation number, name, address, and telephone and facsimile numbers of the offeror and electronic e-mail address if available.

2.3.2. A Team List of the offeror’s primary Point of Contacts shall be submitted in each volume using the format shown in Attachment 2 of the ITO.

2.3.3. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.3 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.3. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.3. Proposal Organization

Volume
ITO

Paragraph

Number

Volume Title
Hard

Copies/

Disk

Copies Page

Limit

I
4
Technical
4/2
10
2.2.1
Title Page (Not included in 65 page limit)
2.2.2
Team List (see Attach 2.0)(Not included in 65 page limit)
2.2.7
Table of Contents

Unlimited

2.2.8
List of Tables and Figures

Unlimited

2.2.9
Glossary of Abbreviations and Acronyms

Unlimited

II
5
Past Performance
4/2
Unlimited
2.2.1
Title Page
2.2.2
Team List (See Attach 2.0)
5.1
Present/Past Performance Information Sheets (PPIS) (See Attach 1.1)
5.1.1
Consent Letter (See Attach 1.4)

Unlimited

5.1.1
Client Authorization Letters (See Attach 1.5)

Unlimited

5.2
Present/Past Performance Questionnaires (See Attach 1.2)

Tab Only

5.3.1
Relevant Contract Narrative

Max 5 pages per contract

5.3.2
Roadmap
III
6
Cost/Price Volume
4/2
Unlimited
6.1
General Information

Unlimited

6.2
Volume Organization

Unlimited

N/A
EXHIBIT A: Bid Schedule
IV
7
Contract Documentation
4/2
Unlimited
2.2.1
Title Page (SF1442)
2.2.2
Team List (see Attach 2.0)
2.2.7
Table of Contents

Unlimited

2.2.8
List of Tables and Figures

Unlimited

2.2.9
Glossary of Abbreviations and Acronyms

Unlimited

2.2.2/7.3.4
Team List, Arrangements, and/or Letters of Intent

Unlimited

7.1
Model Contract (Sections A-J)

N/A

7.1.4
Representations and Certifications (Section K)

N/A

7.3.1-7.3.3
Contact Information

Unlimited

7.3.5
Attachments to the Model Contract

Unlimited

Request each PPIS not exceed a target of 5 pages, although more or less may be submitted if necessary and relevant to the Protective Coating effort. Request each offeror submit up to 5 PPIS forms for the prime Contractor up to 5 for each significant subcontractor/teaming partner. The target of 5 pages for PPIS does not include the allowable 5 pages for ITO Paragraph Number 5.3.1, Relevant Contract Narrative. NOTE: The requested number of PPIS forms for the prime and subcontractors are preferences, and not requirements. Offerors who submit less than the preferred number of PPIS forms are not automatically assigned an “Unknown Confidence” rating. Fewer numbers may be acceptable if the Government determines there is sufficient information to determine a confidence rating. Please only submit information on subcontractors and teaming partners performing key or critical portions of the Protective Coating effort. There is no limit on the number of PPIS forms allowed per team; however, offerors are requested to limit responses to those efforts necessary for evaluation and relevant to the Protective Coating effort.

2.3.4. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the Offeror as soon as practicable. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

2.3.5. Cost or Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation volumes. Cost trade‑off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade‑off decisions.

2.3.6. Cross Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity.

2.3.7. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.3.8. Include an indexed list of Tables and Figures.

2.3.9. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.4. Page Size and Format

2.4.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notice (ENs). These limitations shall apply to both electronic and hard copy proposals.

2.4.1. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 8-pt. These limitations shall apply to both electronic and hard copy proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation. These limitations shall apply to both electronic and hard copy proposals.

2.5. Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror’s name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.6. Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written hard copies and those provided in electronic format, the written hard copies will take precedence in all cases. For electronic copies, indicate on each Compact Disc Read Only Memory (CD-ROM) the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, required plans, exhibits, appendices, and attachments, if any. The offeror shall submit volumes I through V in electronic format. Each volume shall be submitted on a separate CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, MS-Project 2007, and MS-Power Point 2007, or Microsoft Office XP as applicable.

2.7. Distribution

The "original" proposal shall be clearly identified. Proposals shall be addressed to the Contracting Officer and mailed to:

DEPARTMENT OF THE AIR FORCE

AFSC/PZIOC:

ATTN: SHARLA BRANDON

7858 5th Street

Tinker AFB OK 73145-3020

Telephone: 405-739-3515

Sharla.flowers-brandon@tinker.af.mil

3.0 Volume I - Factor 1 - Technical

3.1. General

The Technical Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2. Format and Specific Content

3.2.1. Technical

In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

3.2.2. Volume-1 Organization

The Technical Volume shall be organized according to the following general outline:

(1) Team List Attach 2.0

(2) Table of Contents

(3) List of Table and Drawings

(4) Glossary

(5) Subfactor One – Capability

(6) Subfactor Two – Business Operations

3.2.3. Subfactor One: Capability

The offeror shall provide a detailed approach for Capability. At a minimum, the proposal must describe an approach to successfully manage SOW requirements and ensure timely completion of the delivery orders. The approach must describe the following:

a) The offeror’s ability to provide a quality end product on a variety of different coatings as stated in the SOW, Section 01000, paragraph 1;

b) Proposed personnel experience to address the requirements identified in the SOW, Section 03000, Paragraph 1.3; Section 03200, paragraph 1.5.1; and Section 02800, paragraph 1.6.1.2 and other applicable paragraphs;

c) The offeror’s ability to work, manage, and complete single and multiple delivery orders to address the requirements identified in the SOW, Section 01000, paragraph 1.4 to include:

1) responding to and completing multiple delivery orders within a short timeframe;

2) working concurrently in and around areas where mission essential work is being performed;

3) working other than normal duty hours to complete delivery orders;

4) providing sufficient number of employees, materials, equipment, quality control personnel and management oversight for concurrent execution and completion of multiple delivery orders;

d) Address offeror’s qualification and certification for SSPC QP 1 in accordance with Section 09900, paragraph 1.3 of the SOW.

3.2.4. Subfactor Two: Business Operations

The offeror shall provide a detailed approach for all quality, FOD, environmental, bioenvironmental, safety and health functions in accordance with the SOW and each delivery order. As a minimum, the proposal must describe the following:

a) Quality Control Plan. Offerors shall submit a preliminary Quality Control Plan (or their company’s Quality Control Plan) that shall address the offeror’s inspection processes and procedures relating to the requirements of the SOW and the individual Delivery Order. It should describe the best business practices utilized within the company to ensure quality end products IAW the SOW and individual Delivery Order. Identify all key positions and responsibilities for each. The Quality Control Plan shall describe processes and procedures that will identify, correct and ensure non-recurrence of defective services. (IAW with the SOW, Section 01000, paragraph 3.7; Section 03200, Paragraph 1.5 and other applicable paragraphs).

b) Health and Safety Plan. Offerors shall submit a preliminary Health and Safety plan proposed for this initiative to ensure the general safety and health and well-being of contractor and government personnel during the course of their work on Tinker AFB. It should describe how the offeror intends to ensure safety and health compliance. The plan should address accident prevention, health protection for employees as well as occupants working near the work site, safety meetings and prevention of personnel exposure to unsanitary, health or safety hazard or conditions. (IAW with the SOW, Attachment 2, Section 00 71 00; Section 01000, Paragraph 1.5.7.2; Section 09900, Paragraph 1.7 and other applicable paragraphs).

4.0. Volume-2 Factor 2 – Past Performance

4.1. General

4.1.1. Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 1.1 of the ITO. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

4.1.2. Along with the information required in this paragraph, the offeror shall submit a consent letter (Attachment 1.4) executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter (Attachment 1.5) authorizing release to the Government of requested information on the offeror’s performance.

4.2. Early Proposal Information

4.2.1 Each offeror is requested to submit Volume II Past Performance for each relevant contract fifteen (15) calendar days prior to the solicitation closing date. Failure to submit early proposal information will not result in offeror disqualification.

Offerors shall send out the required information in the form of a Past Peformance Questionnaire (Attachment 1.2). Offerors shall fill-in Section 1 of the Past Performance Questionnaire and email it, along with the Performance Questionnaire Cover Letter (Attachment 1.3) to all POCs the Offeror has listed on the PPIS (Attachment 1.1).

4.2.2. As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (Attachment 1.2) and e-mail it and the Performance Questionnaire Letter (Attachment 1.3) to all points of contacts (POCs) the offeror has listed in the Past Performance Information Sheets (Attachment 1.1). The POCs will complete the questionnaires and forward them by FAX, directly to the Past Performance Evaluation Team (PPET). Fax copies to 405-734-7422 (Attn: Sharla Brandon) or e-mail sharla.flowers-brandon@tinker.af.mil. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PPET will conduct such follow-up with any POC as necessary.

4.3. Relevant Contracts

4.3.1. Submit information in accordance with Attachment 1.1: Past Performance Information on up to 5 recent contracts you consider most relevant in demonstrating your ability to perform the proposed effort. Also include information on up to 5 recent contracts performed by each of your teaming partners and significant subcontractors you consider most relevant in demonstrating their ability to perform the proposed effort. Please only submit information on subcontractors and teaming partners performing key or critical portions of the protective coating effort. There is no limit on the number of PPIS forms allowed per team; however, offerors are requested to limit responses to those efforts necessary for evaluation and relevant to the protective coating effort. Offeror shall include rationale supporting the assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Section M.

4.3.2. Specific Content

Offerors shall provide a narrative explaining what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required. Categorize the relevance information into the specific technical subfactors and Cost /Price assessment used to evaluate the proposal.

4.3.3. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, offeror’s shall include a "roadmap" describing all such changes in the organization of the offeror’s company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

5.0. Volume-3 Factor 3 – Cost/Price

5.1. In the price volume, the Offeror shall provide the following information in addition to the pricing in Supplies or Services and Prices/Cost Section (Part B) of the solicitation. These instructions are to assist you in submitting information required to evaluate the reasonableness of your proposed cost/price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

5.2. General Instructions

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

5.2.1. Cost/Price Reasonableness and Balance

Offeror’s proposal will be evaluated for reasonableness and balance. Unreasonable proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition on the basis that the Offeror does not understand the requirement. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

5.2.2. Cost or Pricing Information Requirements

In accordance with FAR 15.403-3-1(b), prices based on adequate price competition do not require submission of cost or pricing data. In accordance with FAR 15.403-3(a), however, information other than cost or pricing data may be required to support price reasonableness. FAR 15.403-3(a)(1) provides for obtaining information other than cost or pricing data if needed to determine price reasonableness. Therefore, the FAR does not preclude the requirement for obtaining other than cost or pricing data under certain circumstances and the Government reserves the right to obtain data as appropriate. Should the CO determine proposed prices to appear unreasonable or the possibility that an Offeror does not fully understand the requirement, the Offerors may be required to support price reasonableness via other than cost or pricing data. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

5.2.3. Rounding

All dollar amounts shall be rounded to the nearest penny.

5.2.4. Pricing Assumptions

Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price Proposal. Ther Offerors’ proposal shall be valid through time of award.

5.2.5. Total Evaluated Price (TEP)

The TEP will be the total proposed price for two (2) base years plus the three (3) option years. The TEP will be evaluted as a fixed price and contractually-binding.

5.3. Pricing Support Information

5.3.1 Annual Price Changes

Proposed price increases greater than 5% per option period shall be verified and addressed for reasonableness in this section.

5.3.2 Other Documentation

Other documentation considered by Offerors to be essential for support of proposed prices shall be presented in this section.

6.0. Contract Documentation

6.1. Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

6.1.1. Solicitation/Contract Form (Section A)

Completion of all contractor fill-in blocks. Signature by the offeror on the SF1442 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

6.1.2. Supplies or Services and Costs/Prices (Section B)

Completed pricing information in Section B of the model contract.

6.1.3. Contract Clauses (Section I)

The offeror shall provide required information to complete clauses as required.

6.1.4. Representations, Certifications, and other Statements of Offerors (Section K) The offeror has completed the annual representations and certification electronically via SAM at www.sam.gov.

6.2. Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2.

Table 6.2 - Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

SOO, SOW, SPEC, Model Contract, ITO, etc.
Applicable

Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken
Describe

why the requirement can/will not be met

6.3. Other Information Required

6.3.1. Ombudsman

An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is AFSC/PZC. This does not diminish the authority of the program director or CO, but communicates offeror concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process; interested parties are invited to call AFSC/PZC at 405-734-5135.

6.3.2. Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.3.3. Government Offices

Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

6.3.4. Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

ITO ATTACHMENTS

PAST PERFORMANCE PACKAGE ATTACHMENT

ITO Attachment – 1.1

PAST AND PRESENT PERFORMANCE INFORMATION SHEET

ITO Attachment – 1.2

PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

ITO Attachment – 1.3

SAMPLE QUESTIONNAIRE COVER LETTER

ITO Attachment – 1.4

SAMPLE CONSENT LETTER

ITO Attachment – 1.5

SAMPLE CLIENT AUTHORIZATION LETTER

ITO Attachment – 2.0

PROPOSED TEAM LIST

File details come from the government source that posted it. Updated .