FA8101-12-R-0009_solicitation_final.pdf

F3Y0AA2068A004

This acquisition is reserved as a competitive 8(a) program, in accordance with (IAW) FAR 19.805, to be awarded as a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract for Tinker Air Force Base. The period of performance will be two (2) years with three (3) - one (1) year options, with a potential six (6) month extension, with work to be issued through individual delivery orders. Delivery Order one (1)/Seed Project will be awarded with funds subsequently to the IDIQ contract. Proposals will be due 22 Feb 2013 at 2:00pm CST.

MELISSA FENG 405-739-3516

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

18-Jan-2013

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance within _______10 calendar days and complete it within ________ calendar days after receiving award, X notice to proceed. This performance period is mandatory, X negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________2 copies to perform the work required are due at the place specified in Item 8 by ___________ local time ______________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

OC-ALC/PKOBA

MELISSA FENG/405-739-4988

7858 5TH ST STE 1

TINKER AFB OK 73145-9125

FA8101

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

(hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

405-739-7422FAX:TEL: 405-739-3516 TEL: FAX:

FA8101-12-R-0009 53

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.)

Contractor agrees Your offer on this solicitation, is hereby accepted as to the items listed. This award con-to furnish and deliver all items or perform all work, requisitions identified summates the contract, which consists of (a) the Government solicitation and on this form and any continuation sheets for the consideration stated in this your offer, and (b) this contract award. No further contractual document is contract. The rights and obligations of the parties to this contract shall be necessary.

governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by refer-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(Must be fully completed by offeror)OFFER

FA8101-12-R-0009

Section SF 30 - BLOCK 14 CONTINUATION PAGE

BID NOTES

1) A Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Contract will result from this solicitation. Minimum guaranteed amount of $10,000.00 over the life of the contract, with an Estimated Contract Maximum Limitation of _(to be included upon award)__. Funds will be obligated by delivery order issuance. Delivery Order one (1)/Seed Project will be awarded with funds subsequently to the IDIQ contract. DO 1 Statement of Work (SOW) is attached. The pricing for DO 1 will be based on the proposal pricing submitted on the bid schedule and will not be negotiated separately. Technical Evaluations will be conducted only on DO 1/Seed Project proposals.

2) COSTS: All costs to be incurred by the Contractor shall be included in the proposed unit prices.

3) CONTRACT PERIOD: This is an IDIQ Contract for Protective Coating. This contract is for two (2) years for the basic period and three (3)-one (1) year options, with a potential six (6) month extension if deemed necessary by the contracting officer (CO).

4) TOTAL JOB: Offer Amount is for the total job complete. The contractor shall not make any changes to the design or specifications without prior approval of the Contracting Officer. Offers must be entered for all items. Failure to enter prices may render the offer/offeror non-responsive. The Government reserves the right to make award of any or all items of an offer.

5) PRE-PROPOSAL SITE VISIT: A site visit will be scheduled to provide the offeror the opportunity to inspect the site where the work is to be performed and to satisfy themselves as to all general and local conditions that may affect cost of performance of the contract. The tentative site visit date is 1 Feb 13. If there is a change to the site visit date, a notice will be posted to FBO.

6) TECHNICAL SPECIFICATIONS AND DRAWINGS: The technical specifications and drawings, referenced in Section J as attachments to this solicitation, have been prepared by the Civil Engineer. Any and all questions regarding these specifications and/or drawings must be submitted in writing to the Contract Specialist identified in Block 7 of the SF 1442. Any information obtained outside this procedure and acted upon may cause the resultant offeror to be non-responsive. Any and all questions received from industry will be responded by amendment to the solicitation. Issuance of the amendment will incorporate all the terms and conditions into a resultant award.

7) NON-PRICED ITEMS: If deemed necessary by the contracting officer, items of work not included as a line item in Schedule B, but within the scope of the general intent of the contract, may be negotiated by the Contracting Officer, and added at any time during the contract term by usage of referenced NPI CLINs in the Exhibits A-D. Non-Priced Items (NPIs) of work shall be incorporated into and made a part of the resultant delivery order and shall be performed at the negotiated amount. NPIs shall be identified separately in each contractor prepared proposal and all costs to be incurred by the Contractor shall be included in the unit price proposal, including but not limited to profit and overhead.

8) INDIVIDUAL ORDER SITE VISIT: Pre-Award site visits will be conducted at the discretion of the Contracting Officer for each individual delivery order.

9) COST AND CONSTRUCTION PROPOSAL SUBMISSION: In the event delivery order proposals are deemed necessary, the proposals shall be delivered to the Contracting Officer at the response times noted in

Request for Proposal (RFP). The Government will determine classification of projects as routine, urgent or emergency.

10) AFFIRMATIVE PROCUREMENT PROPOSAL INSTRUCTIONS: Contractor shall reference Section 007200 dated 15 July 2011, paragraph 1.3.9 Affirmative Procurement, and submit a list of the Comprehensive Procurement Guideline (CPG) items applicable to this project, including the percentage of recycled content. EPA designated materials if applicable shall be identified in individual delivery orders.

11) WAGE DETERMINATION: The applicable wage determination for this acquisition is OK120080, dated 12 Oct 2012. Wage Decisions will also be cited as an attachment in Section J in each basic year/option year.

12) PERFORMANCE PERIOD: Please reference Block 11 of the SF 1442. The performance period for this acquisition shall be in accordance with the Federal Acquisition Regulation (FAR) clause 52.211-10, Commencement, Prosecution, and Completion of Work. The Performance Period shall be negotiated for each individual delivery order.

13) MAGNITUDE OF CONSTRUCTION: In accordance with FAR 36.204(f), Disclosure of the Magnitude of Construction, the estimated price range for this project is between $5,000,000.00 and $10,000,000.00 for the combination of the contract over five (5) years and six (6) months.

14) “TRUCK ENTRY GATE” NOTICE:

IMPORTANT DELIVERY INFORMATION

Tinker Air Force Base has constructed a “Truck Entry Gate” (Gate 33), which is located at the corner of 59th Street and Air Depot Blvd (southwest corner of the base). The gate will be opened beginning 15 September 2004.

Gate 33 shall be used for all deliveries by truck to this base.

(Trucks will not be allowed to gain access through any other gate.)

Since your firm’s delivery on this order is affected, please advise your delivery carrier to use the new gate.

This should minimize the impact of your delivery.

DELIVERIES TO BUILDING 3001 (B / 3001)

Be advised that delivery vehicles destined for B / 3001 are prohibited from using “Staff Drive”.

Delivery vehicles may make deliveries only in designated unloading areas.

Since your firm’s delivery may be affected, ensure that your delivery carrier receives proper instructions on delivery / unloading requirements for B / 3001. Unloading in designated unloading areas will minimize any inconvenience, and, attendant ramifications, which may accrue, to your delivery / delivery carrier for failure to adhere to this requirement.

15) CONTRACT HOLIDAYS:

(a) The prices/costs in Section B of the contract holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday. Holidays in addition to those reflected in this contract, which are designated by the Government, will be billable provided the assigned Contractor employee was available for performance and was precluded from such performance.

(b) The following days are contract holidays: New Years Day, Martin Luther King, Jr. Day, President’s

Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

16) WAWF DODAAC AND EMAIL DISTRIBUTION TABLE (Construction):

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND

ADDITIONAL EMAILS CORRECTLY THROUGH WAWF.

Invoice Type: Construction Payment Invoice *Contract Number: SEE BLOCK 2

*Delivery Order: TBD *Issue Date: SEE BLOCK 3 *Issue DODAAC: FA8101 *Admin DODAAC: FA8101 *Inspected By DODAAC/Ext: F3Y0BT *Service Acceptor/Ext: F3Y0BT LPO DODAAC/Ext:

*Pay DODAAC: F03000

ADDITIONAL EMAIL NOTIFICATIONS:

1. melissa.feng@tinker.af.mil

2. f3y0bt.wawf@tinker.af.mil

3. sharla.flowers-brandon@tinker.af.mil

4. lori.fixico@tinker.af.mil Payments may be expedited electronically via the Internet through the Wide Area Work Flow (WAWF) system. WAWF may be accessed online at https://wawf.eb.mil. WAWF Training may be accessed online at http://www.wawftraining.com. Payment information may be accessed using the DFAS website at https://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment. In accordance with DFARS 252.232-7006.

17) CONTRACTOR ID BADGE REQUIREMENTS:

Contractors working on Tinker AFB shall comply with badge requirement procedures, all contractors/contractor personnel will be assessed a charge of $50.00 for each badge lost, willfully damaged, or not surrendered to Pass and Registration. No charge will be made on a replacement required due to normal wear. Personnel will report to Accounting and Finance, Accounts Receivable Unit and a DD Form 1131, Cash Collection Voucher, will be prepared and presented to Pass and Registration prior to issuing a replacement identification. Identification will be surrendered to Security Forces personnel upon demand for the purpose of identification, investigation, abuse, misuse, or for any other reason necessary. Civilian and military retirees who conduct commercial business on base must obtain a badge through their place of employment. Also, all contractors/contractor personnel shall be subject to background checks as deemed necessary.

https://wawf.eb.mil/ http://www.wawftraining.com/

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

Protective Coating-Base Period

FFP

Informational CLIN Only -All SubCLIN under this CLIN represent Exhibit A: Bid Schedule-Base Period (Two Base Years) -All work shall be performed In Accordance With (IAW) the Statement of Work

(SOW)

FOB: Destination

NSN: Z1AA-12-PAI-NTBY

PURCHASE REQUEST NUMBER: F3Y0AA2068A004

SIGNAL CODE: A

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0001AA UNDEFINED

Protective Coating-Base Period-Basic

FFP

Reference Exhibit A: Bid Schedule, all Exhibit Line Items (ELINs) included in A0001 through A0007 FOB: Destination

NSN: Z1AA-12-PAI-NTBY

UNIT UNIT PRICE MAX AMOUNT

0001AB UNDEFINED

Protective Coating-Base Period-NPI

FFP

Non-Priced Items (NPI) CLIN. Reference Exhibit A: Bid Schedule, all Exhibit Line Items (ELINs) under A0008 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED

OPTION Protective Coating-Option I

FFP

Informational CLIN Only -All SubCLIN under this CLIN represent Exhibit B: Bid Schedule-Option I -All work shall be performed In Accordance With (IAW) the Statement of Work

(SOW)

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

1001AA UNDEFINED

OPTION Protective Coating-Option I-Basic

FFP

Reference Exhibit B: Bid Schedule, all Exhibit Line Items (ELINs) included in B0001 through B0007 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

1001AB UNDEFINED

OPTION Protective Coating-Option I-NPI

FFP

Non-Priced Items (NPI) CLIN. Reference Exhibit B: Bid Schedule, all Exhibit Line Items (ELINs) under B0008 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED

OPTION Protective Coating-Option II

FFP

Informational CLIN Only -All SubCLIN under this CLIN represent Exhibit C: Bid Schedule-Option II -All work shall be performed In Accordance With (IAW) the Statement of Work

(SOW)

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

2001AA UNDEFINED

OPTION Protective Coating-Option II-Basic

FFP

Reference Exhibit C: Bid Schedule, all Exhibit Line Items (ELINs) included in C0001 through C0007 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

2001AB UNDEFINED

OPTION Protective Coating-Option II-NPI

FFP

Non-Priced Items (NPI) CLIN. Reference Exhibit C: Bid Schedule, all Exhibit Line Items (ELINs) under C0008 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED

OPTION Protective Coating-Option III

FFP

Informational CLIN Only -All SubCLIN under this CLIN represent Exhibit C: Bid Schedule-Option III -All work shall be performed In Accordance With (IAW) the Statement of Work

(SOW)

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

3001AA UNDEFINED

OPTION Protective Coating-Option III-Basic

FFP

Reference Exhibit D: Bid Schedule, all Exhibit Line Items (ELINs) included in D0001 through D0007 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

3001AB UNDEFINED

OPTION Protective Coating-Option III-NPI

FFP

Non-Priced Items (NPI) CLIN. Reference Exhibit D: Bid Schedule, all Exhibit Line Items (ELINs) under D0008 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED

OPTION Protective Coating-6 Month Extension

FFP

Informational CLIN Only If Extension Is Required -All SubCLIN under this CLIN represent Exhibit E: Bid Schedule-6 Month Extension (if required) -All work shall be performed In Accordance With (IAW) the Statement of Work

(SOW)

FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

4001AA UNDEFINED

OPTION Protective Coating-6 Month Ext.-Basic

FFP

(Only If Required) Reference Exhibit E: Bid Schedule, all Exhibit Line Items (ELINs) included in E0001 through E0007 FOB: Destination

UNIT UNIT PRICE MAX AMOUNT

4001AB UNDEFINED

OPTION Protective Coating-6 Month Ext.-NPI

FFP

Non-Priced Items (NPI) CLIN. Reference Exhibit E: Bid Schedule, all Exhibit Line Items (ELINs) under E0008 FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 1001 Destination Government Destination Government 1001AA Destination Government Destination Government 1001AB Destination Government Destination Government 2001 Destination Government Destination Government 2001AA Destination Government Destination Government 2001AB Destination Government Destination Government 3001 Destination Government Destination Government 3001AA Destination Government Destination Government 3001AB Destination Government Destination Government 4001 Destination Government Destination Government 4001AA Destination Government Destination Government 4001AB Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-MAY-2013 TO

30-APR-2015

N/A F3Y0AA

CHRISTINA MACDONALD

72 ABW/CE

7460 ARNOLD AVE BLDG 460 STE 223

TINKER AFB OK 73145-9038

405-734-4570 FOB: Destination

F3Y0AA

0001AA POP 01-MAY-2013 TO

30-APR-2015

N/A (SAME AS PREVIOUS LOCATION)

0001AB POP 01-MAY-2013 TO

30-APR-2015

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAY-2015 TO

30-APR-2016

N/A (SAME AS PREVIOUS LOCATION)

1001AA POP 01-MAY-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AB POP 01-MAY-2015 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAY-2016 TO

30-APR-2017

N/A (SAME AS PREVIOUS LOCATION)

2001AA POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AB POP 01-MAY-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAY-2017 TO

30-APR-2018

N/A (SAME AS PREVIOUS LOCATION)

3001AA POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AB POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAY-2018 TO

28-OCT-2018

N/A (SAME AS PREVIOUS LOCATION)

4001AA POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AB POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

Section H - Special Contract Requirements

CLAUSES INCORPORATED BY FULL TEXT

TAFB 100-15. WAWF DODAAC AND EMAIL DISTRIBUTION TABLE (2-IN-1 (Services Only))

Submit invoices to https://wawf.eb.mil with the following information:

Invoice Type: Invoice as 2-In-1 (Services Only)

*Delivery Order:

*Issue Date: SEE BLOCK 3 *Issue DODAAC: FA8101 *Admin DODAAC: FA8101

*Inspected By DODAAC/Ext: F3Y0BS *Service Acceptor/Ext: F3Y0BS

Ship From Code:

LPO DODAAC/Ext:

*Pay DODAAC: F03000

ADDITIONAL EMAIL NOTIFICATIONS:

1.

2.

3.

4.

5.

6.

Payments may be expedited electronically via the Internet through the Wide Area Work Flow (WAWF) system.

WAWF may be accessed online at https://wawf.eb.mil.

WAWF Training may be accessed online at http://www.wawftraining.com.

Payment information may be accessed using the DFAS website at https://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment.

TAFB 100-16. WAWF DODAAC AND EMAIL DISTRIBUTION TABLE (COMBO)

In order to properly transmit your invoices electronically using WAWF https://wawf.eb.mil <https://wawf.eb.mil/> you must insert the following codes in order to transmit through the system each invoice:

https://wawf.eb.mil/

Invoice Type: INVOICE AND RECEIVING REPORT (COMBO)

*Delivery Order:

*Issue Date: SEE BLOCK 3 *Issue DODAAC: FA8101 *Admin DODAAC: FA8101

Inspected By DODAAC/Ext: SAME AS SHIP TO *Ship To Code/Ext:

Ship From Code:

LPO DODAAC/Ext:

*Pay DODAAC: F03000

ADDITIONAL EMAIL NOTIFICATIONS:

1.

2.

3.

4.

5.

6.

Payments may be expedited electronically via the Internet through the Wide Area Work Flow (WAWF) system.

WAWF may be accessed at https://wawf.eb.mil.

WAWF Training may be accessed online at http://www.wawftraining.com.

Payment information may be accessed using the DFAS website at https://www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment.

H-901. . MEMO FOR RECORD (T/O – CPFF)

MEMORANDUM FOR RECORD

SOLICITATION/CONTRACT LANGUAGE

DOCUMENTATION FORMAT

Originating Organization: Buyer _______Monte Pope_______________________

Section __OC-ALC/PKOE____ Phone _(405) 739-4177

Document Number: _______________________________

Solicitation/Contract Section: (H, M, etc.) _____H_______

Title: __Task Order Procedure –Cost Plus Fixed Fee (CPFF)____________________

Note: Justification must be documented with rationale to support decision to approve Contractual language if later challenged by DoD.

Justification: ___Identifies A-E source selection process for individual projects, submission of proposal, submission of labor rates, and fixed fee structure.

Proposed Language

a) The tasks identified in section B and Statement of Work of this contract are described in general terms.

Cost Plus Fixed Fee (CPFF) delivery order(s) shall be issued if Firm Fixed Price (FFP) task orders cannot be utilized.

b) CPFF task orders shall be issued against the contract in writing. Each CPFF order shall identify the task objectives to be accomplished, required submittals, and delivery/completion date(s). Each order shall contain a citation of funds from which payment shall be made and shall be released in the current acquisition computer system and signed by the Contracting Officer. An order is considered “issued” when the Government hands it to the contractor’s representative, transmits a facsimile to the contractor, or deposits the order in the mail and postmarked. Issuance of the task order constitutes Notice to Proceed.

c) Prior to issuance of a CPFF task order, the Contracting Officer will send a project-specific Request for

Proposal to the contractor. The contractor shall submit to the Contracting Officer (within the time frame specified) a Part A-Technical Proposal and Part B-Cost Proposal for accomplishing task objectives.

Proposal submission shall include the following information as a minimum:

1) The contractor’s overall and specific technical plans for accomplishing task objectives.

2) Milestones associated with task accomplishment.

3) Estimated cost to perform task requirements, including the number of labor hours proposed by specific labor categories identified in the CPFF labor category rate charts.

If requested by the Contracting Officer, specific individuals to be utilized in task order performance shall be identified with corresponding qualifications (resumes, etc.)

furnished.

d) CPFF task order(s) shall be awarded based on the following evaluation criteria, in descending order of importance (allowing for some criteria to be equally weighted):

1) Professional qualifications.

2) Specialized experience and technical competence.

3) Capacity for timely accomplishment of work.

4) Past performance.

5) Geographic location.

6) Volume of work.

Each time a project is developed, an evaluation board will numerically rank the four (4) A-E Environmental Services Program awardees on a final selection list, with contractor number one identified as the highest technically qualified for performing the task. If an acceptable task order cannot be negotiated, the Contracting Officer will notify the firm that negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next highest ranked firm on the project selection list. This procedure shall continue until an acceptable CPFF task order has been negotiated. Compensation will not be given for proposal preparation costs of an unsuccessful offeror. All or part of a successful offeror’s proposal may be incorporated by reference into a resultant task order. Nothing contained in the successful offeror’s technical proposal shall constitute a waiver to any other requirement of the basic contract or project task order.

e) CPFF task orders shall include a total estimated cost and a fixed fee for required task(s). The total estimated cost shall include all required material costs, subcontractor charges, other direct costs, direct labor costs, and all associated indirect costs. The estimated labor cost shall be a summation of the estimated number of labor hours required for each labor category identified in the CPFF Labor Rates Chart, Attachment 1, times the corresponding loaded hourly labor rate. The contractor shall propose a fixed fee based on the total estimated cost. The fixed fee shall be negotiated prior to award of any resultant task order. The contractor shall invoice and be paid for actual allowable, allocable costs associated with the CPFF task order in accordance with applicable contract clauses, including FAR clause 52.216-7, Allowable Cost and Payment. As determined by the Contracting Officer, payment of fixed fee shall be made, as it accrues, in regular installments based upon the percentage of completion of work.

f) The term “labor hour” is hereby defined as the performance of one hour of architect, engineering, or technical support services by one qualified contractor employee.

g) The labor rates set forth in section J, Attachment 1, Labor Rate Chart-Cost Plus Fixed Fee, shall include all direct and indirect costs. Profit shall not be included in the loaded hourly rates associated with the performance of services required herein.

h) The rates set forth in Attachment 1, Labor Rate Chart- Cost Plus Fixed Fee, shall be re-negotiated prior to the exercising of all option periods. At the time of exercise, rates shall be definitized for the contemplated option period and two (2) one-year performance periods following the contemplated option period.

Contractor proposals and resultant task orders will utilize the rate schedule in effect at the time of issuance of the task order. No re-determination will be made for subsequently negotiated rates regardless of the length of the task order performance period.

(OCALC 03-002)

TAFB H-902. MEMO FOR RECORD (T/O – FFP)

Document Number: _______________________________

Solicitation/Contract Section: (H, M, etc.) _____H_______

Title: __Task Order Procedure –Firm Fixed Price (FFP)____________________

Note: Justification must be documented with rationale to support decision to approve Contractual language if later challenged by DoD.

Justification: ___Identifies A-E source selection process for individual projects, submission of proposal, and submission of labor rates.

i) The tasks identified in section B and Statement of Work of this contract are described in general terms. Cost Plus Fixed Fee (CPFF) delivery order(s) shall be issued if Firm Fixed Price (FFP) task orders cannot be utilized.

j) FFP task orders shall be issued against the contract in writing. Each FFP order shall identify the task objectives to be accomplished, required submittals, and delivery/completion date(s). Each order shall contain a citation of funds from which payment shall be made and shall be released in the current acquisition computer system and signed by the Contracting Officer. An order is considered “issued” when the Government hands it to the contractor’s representative, transmits a facsimile to the contractor, or deposits the order in the mail and postmarked. Issuance of the task order constitutes Notice to Proceed.

k) Prior to issuance of a FFP task order, the Contracting Officer will send a project-specific Request for

Proposal to the contractor. The contractor shall submit to the Contracting Officer (within the time frame specified) a Part A-Technical Proposal and Part B-Cost Proposal for accomplishing task objectives.

Proposal submission shall include the following information as a minimum:

1) The contractor’s overall and specific technical plans for accomplishing task objectives.

2) Milestones associated with task accomplishment.

3) Estimated cost to perform task requirements, including the number of labor hours proposed by specific labor categories identified in the FFP labor category rate charts.

If requested by the Contracting Officer, specific individuals to be utilized in task order performance shall be identified with corresponding qualifications (resumes, etc.)

furnished.

l) FFP task order(s) shall be awarded based on the following evaluation criteria, in descending order of importance (allowing for some criteria to be equally weighted):

1) Professional qualifications.

2) Specialized experience and technical competence.

3) Capacity for timely accomplishment of work.

4) Past performance.

5) Geographic location.

6) Volume of work.

Each time a project is developed, an evaluation board will numerically rank the four (4) A-E Environmental Services Program awardees on a final selection list, with contractor number one identified as the highest technically qualified for performing the task. If an acceptable task order cannot be negotiated, the Contracting Officer will notify the firm that negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next highest ranked firm on the project selection list. This procedure shall continue until an acceptable FFP task order has been negotiated. Compensation will not be given for proposal preparation costs of an unsuccessful offeror. All or part of a successful offeror’s proposal may be incorporated by reference into a resultant task order. Nothing contained in the successful offeror’s technical proposal shall constitute a waiver to any other requirement of the basic contract or project task order.

m) The term “labor hour” is hereby defined as the performance of one hour of architect, engineering, or technical support services by one qualified contractor employee.

n) The labor rates set forth in section J, Attachment 1, Labor Rate Chart-Firm Fixed Price, shall be the basis for negotiation of all FFP task orders issued under this contract. These rates shall include all direct and indirect costs (including direct labor, overhead, general and administrative expenses, and profit) associated with the labor portion of the prime contractor’s performance of services required. All other direct and indirect costs associated with the performance of services shall be negotiated prior to the issuance of a given task order.

These costs shall include all required material costs, subcontract costs, other direct costs, and the overhead burden and profit factors associated with such costs.

o) The rates set forth in Attachment 1, Labor Rate Chart- Firm Fixed Price, shall be re-negotiated prior to the exercising of all option periods. At the time of exercise, rates shall be definitized for the contemplated option period and two (2) one-year performance periods following the contemplated option period.

Contractor proposals and resultant task orders will utilize the rate schedule in effect at the time of issuance of the task order. No re-determination will be made for subsequently negotiated rates regardless of the length of the task order performance period.

(OCALC 03-003)

TAFB H-903. MEMO FOR RECORD (CPandL)

Document Number: _______________________________

Solicitation/Contract Section: (H, M, etc.) _____H_______

Title: __Contractor Performance and Liability____________________

Note: Justification must be documented with rationale to support decision to approve Contractual language if later challenged by DoD.

Justification: ___A-E performance responsibilities and liabilities applicable to environmental regulations, ordinances, and/or statutes.

It shall be the contractor’s responsibility to ensure compliance with all environmental regulations, ordinances, and/or statutes governing the contractor or as may be identified in the specific task(s) assigned to the contractor. Further, it shall be the contractor’s responsibility to ensure that all waste products generated in performance efforts are disposed of in a safe manner, which complies with all applicable regulations and the contract Statement of Work. In no event shall the Government be liable for the contractor’s failure to comply with applicable environmental requirements, and the contractor agrees to hold harmless the United States should the contractor violate any environmental regulation, ordinance, or statute. In cases where more than one environmental requirement is present, the contractor shall comply with the stricter of them. Should there be a conflict between environmental regulations/ordinances/statutes and the contract’s specifications or task order tasking(s), the contractor, shall in writing, request a written determination be made by the Contracting Officer. Any adjustment in the specifications or contract terms by the contractor without such a determination shall be at the contractor’s own risk and expense.

(OCALC 03-004)

TAFB H-904. MEMO FOR RECORD (A-E ACCESS)

Document Number: _______________________________

Solicitation/Contract Section: (H, M, etc.) _____H_______

Title: __Information Access____________________

Note: Justification must be documented with rationale to support decision to approve Contractual language if later challenged by DoD.

Justification: ___Access to A-E information

p) The contractor agrees to allow all program contractors access to all of the technical information or data generated in performance of this contract or technical information or data necessary for the performance of this contract. The contractor agrees to allow access by program contractor to technical reviews and discussions for the purpose of providing technical evaluation to the Government. The contractor agrees to cooperate with program contractors to evaluate the impact of proposed contract modifications to data, development approach, deliverables, schedules, or requirements.

q) Disagreements between the contractor and any program contractor that cannot be resolved shall be referred to the Contracting Officer for resolution. The contractor shall not be relieved of its obligations to make timely deliveries/performance or be entitled to any adjustments because of any disagreement with a program contractor or because of the failure to promptly refer matters of disagreement to the Contracting Officer or because of failure to implement Contracting Officer directions.

r) Program contractors represent the four awardees selected under this Architect-Engineering Environmental

Services Program. Program contractors’ names will be provided by the Contracting Officer upon request following award of all program contracts.

(OCALC 03-005)

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures OCT 2010 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

JAN 1997

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity JAN 1997 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-3 Taxpayer Identification OCT 1998 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 Central Contractor Registration AUG 2012 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

AUG 2012

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

DEC 2010

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

MAY 2012

52.211-13 Time Extensions SEP 2000 52.215-2 Audit and Records--Negotiation OCT 2010 52.215-2 Alt I Audit and Records--Negotiation (Oct 2010) Alternate I MAR 2009 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data AUG 2011 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data--

Modifications

AUG 2011

52.215-12 Subcontractor Certified Cost or Pricing Data OCT 2010 52.215-13 Subcontractor Certified Cost or Pricing Data--Modifications OCT 2010 52.215-15 Pension Adjustments and Asset Reversions OCT 2010 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits

(PRB) Other than Pensions

JUL 2005

52.215-19 Notification of Ownership Changes OCT 1997 52.215-21 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data-- Modifications

OCT 2010

52.215-21 Alt II Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data--Modifications (Oct 2010) - Alternate II

OCT 1997

52.217-4 Evaluation Of Options Exercised At The Time Of Contract Award

JUN 1988

52.217-5 Evaluation Of Options JUL 1990 52.219-14 Limitations On Subcontracting NOV 2011

52.222-5 Davis-Bacon Act--Secondary Site of the Work JUL 2005 52.222-6 Davis Bacon Act JUL 2005 52.222-7 Withholding of Funds FEB 1988 52.222-8 Payrolls and Basic Records JUN 2010 52.222-9 Apprentices and Trainees JUL 2005 52.222-10 Compliance with Copeland Act Requirements FEB 1988 52.222-11 Subcontracts (Labor Standards) JUL 2005 52.222-12 Contract Termination-Debarment FEB 1988 52.222-13 Compliance with Davis-Bacon and Related Act Regulations. FEB 1988 52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-15 Certification of Eligibility FEB 1988 52.222-27 Affirmative Action Compliance Requirements for

Construction

FEB 1999

52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-3 Hazardous Material Identification And Material Safety Data JAN 1997 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-5 Alt I Pollution Prevention and Right-to-Know Information (May

2011) Alternate I

MAY 2011

52.223-6 Drug-Free Workplace MAY 2001 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-2 Additional Bond Security OCT 1997 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.228-11 Pledges Of Assets JAN 2012 52.228-12 Prospective Subcontractor Requests for Bonds OCT 1995 52.228-14 Irrevocable Letter of Credit DEC 1999 52.228-15 Performance and Payment Bonds--Construction OCT 2010 52.232-5 Payments under Fixed-Price Construction Contracts SEP 2002 52.232-13 Notice Of Progress Payments APR 1984 52.232-27 Prompt Payment for Construction Contracts OCT 2008 52.232-37 Multiple Payment Arrangements MAY 1999 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.236-2 Differing Site Conditions APR 1984 52.236-3 Site Investigation and Conditions Affecting the Work APR 1984 52.236-5 Material and Workmanship APR 1984 52.236-6 Superintendence by the Contractor APR 1984 52.236-7 Permits and Responsibilities NOV 1991 52.236-8 Other Contracts APR 1984 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

APR 1984

52.236-10 Operations and Storage Areas APR 1984 52.236-12 Cleaning Up APR 1984 52.236-13 Accident Prevention NOV 1991 52.236-14 Availability and Use of Utility Services APR 1984 52.236-15 Schedules for Construction Contracts APR 1984 52.236-21 Specifications and Drawings for Construction FEB 1997 52.236-26 Preconstruction Conference FEB 1995 52.236-28 Preparation of Proposals--Construction OCT 1997 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-14 Suspension of Work APR 1984 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984

52.246-12 Inspection of Construction AUG 1996 52.246-21 Warranty of Construction MAR 1994 252.201-7000 Contracting Officer's Representative DEC 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7006 Billing Instructions OCT 2005 252.223-7001 Hazard Warning Labels DEC 1991 252.223-7006 Prohibition On Storage And Disposal Of Toxic And

Hazardous Materials

APR 2012

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.236-7000 Modification Proposals-Price Breakdown DEC 1991 252.243-7001 Pricing Of Contract Modifications DEC 1991

52.203-14 DISPLAY OF HOTLINE POSTER(S) (DEC 2007)

(a) Definition.

United States, as used in this clause, means the 50 States, the District of Columbia, and outlying areas.

(b) Display of fraud hotline poster(s). Except as provided in paragraph (c)--

(1) During contract performance in the United States, the Contractor shall prominently display in common work areas within business segments performing work under this contract and at contract work sites--

(i) Any agency fraud hotline poster or Department of Homeland Security (DHS) fraud hotline poster identified in paragraph (b)(3) of this clause; and

(ii) Any DHS fraud hotline poster subsequently identified by the Contracting Officer.

(2) Additionally, if the Contractor maintains a company website as a method of providing information to employees, the Contractor shall display an electronic version of the poster(s) at the website.

(3) Any required posters may be obtained as follows:

Poster(s) Obtain from/Report Fraud by:

Online: Allegation Form (Recommended) Call: 1-800-323-8603 toll free Fax: 202-254-4297

U.S. Mail: DHS Office of Inspector General Attention: Office of Investigations Hotline

245 Murray Drive SW Building 410/Mail Stop 2600 http://www.oig.dhs.gov/index.php?option=com_content&view=article&id=177%3Ahotlineformnstructions-&catid=1&Itemid=133

Washington, DC 20528

(c) If the Contractor has implemented a business ethics and conduct awareness program, including a reporting mechanism, such as a hotline poster, then the Contractor need not display any agency fraud hotline posters as required in paragraph (b) of this clause, other than any required DHS posters.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts that exceed $5,000,000, except when the subcontract--

(1) Is for the acquisition of a commercial item; or

(2) Is performed entirely outside the United States.

(End of clause)

52.204-1 APPROVAL OF CONTRACT (DEC 1989)

This contract is subject to the written approval of the Contracting Officer and shall not be binding until so approved.

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than TBD calendar days. The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in each individual delivery order, the Contractor shall pay liquidated damages to the Government in the amount of $176 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a FFP contract resulting from this solicitation.

(End of provision)

52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2011) -- ALTERNATE I (FEB 1997)

(a) Invoicing.

(1) The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every month, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) Subpart 31.2 in effect on the date of this contract and the terms of this contract. The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract.

(2) Contract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act. Interim payments made prior to the final payment under the contract are contract financing payments, except interim payments if this contract contains Alternate I to the clause at 52.232-25. (3) The designated payment office will make interim payments for contract financing on the 14th day after the designated billing office receives a proper payment request. In the event that the Government requires an audit or other review of a specific payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date.

(b) Reimbursing costs.

(1) For the purpose of reimbursing allowable costs (except as provided in paragraph (b)(2) of this clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term "costs" includes only-

(i) Those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for-

(A) Supplies and services purchased directly for the contract and associated financing payments to subcontractors, provided payments determined due will be made-

(1) In accordance with the terms and conditions of a subcontract or invoice; and

(2) Ordinarily within 30 days of the submission of the Contractor's payment request to the Government;

(B) Materials issued from the Contractor's inventory and placed in the production process for use on the contract;

(C) Direct labor;

(D) Direct travel;

(E) Other direct in-house costs; and

(F) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts; and

(iii) The amount of progress and other payments to the Contractor's subcontractors that either have been paid, or that the Contractor is required to pay pursuant to the clause of this contract entitled "Prompt Payment for Construction Contracts." Payments shall be made by cash, check, or other form of payment to the Contractor's subcontractors under similar cost standards.

(2) Accrued costs of Contractor contributions under employee pension plans shall be excluded until actually paid unless-

(i) The Contractor's practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Contractor's indirect costs for payment purposes).

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) of this clause, allowable indirect costs under this contract shall be obtained by applying indirect cost rates established in accordance with paragraph (d) of this clause.

(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor's expense or at no cost to the Government shall be disregarded for purposes of cost-reimbursement under this clause.

(c) Small business concerns. A small business concern may receive more frequent payments than every 2 weeks.

(d) Final indirect cost rates.

(1) Final annual indirect cost rates and the appropriate bases shall be established in accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect cost rate proposal.

(2)(i) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years.