Question and Answers - Updated 27 Jan 2025.docx

Questions & Answers - FA488725Q0006

1. Who is the monitoring company, and do we have all the information to place systems on test?

A. The base fire department is the monitoring company and contractor would need to coordinate before doing work at each location.

2. Are all fire alarm panels accessible to inspectors or do we need special keys or access to silence and reset them after inspections?

B. 56 CES Fire Alarm Shop owns the systems. Keys may be issued with prior coordination, with the understanding keys are to be returned after all work is accomplished for that visit.

3. How long is access good for while completing the inspections and maintenance or do we have to get access each time we show up?

C. The COR or CO will send the contractor an affidavit form that will need to be filled out completely. Two forms of ID will be required. Please ensure the pictures are clear. This process takes 5-7 business days. To cover for the time it takes to process the affidavits, the COR can sponsor on the techs for however many days requested.

4. Who is responsible for restarting equipment after shutdown?

D. All work shall be performed by competent mechanics specifically qualified and trained to test and inspect wet/dry and fire doors systems and related equipment. Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the Contracting Officer prior to award of the contract. Notify Emergency Communication Center at 623-856-6641 prior to test of the system and after test has been accomplished.

5. Do they have a list of all breaker and are they accessible for turning back on after inspections and do we have access to them?

E. Best practice is once award has taken place, contractor can come to the base and meet with the COR and complete a walk around of each system to determine access availability.

6. Building 954 the main control or automan was never located and thought to be behind a closed and locked door. Do they know where this is located, and will we have access to it?

F. Refer to question # 5

7. Section 1.4.1 states all time starts at the gate of Luke AFB and ends when we leave the gate. No charges for travel to and from the site.

Question. How do we establish when we arrive and when we depart so they know the hours on site? There shouldn’t be any service calls.

G. If discrepancies are noted after the inspection has been performed, the COR will request an estimate which includes material, labor and parts. Refer top paragraph 1.2.3.1. Paragraph 1.4.1 has been removed.

8. Can we see the most recent Kitchen Suppression (Sept 2024), Dry Suppression (Sept 2024), and Fire Door (2024) inspection reports?

H. A. MOST RECENT REPORTS ATTACHED

9. Are there certain days and times that we can access the following Kitchen Systems, Dry Systems, and Fire Doors to test & inspect I. DEPENDS UPON LOCATION. UPON CONTACTING THE FACILITY MANAGER (FM), THE SCHEDULE CAN BE WORKED OUT WITH THEM. ONCE THE AWARD HAS BEEN MADE, THE COR WILL PROVIDE PHONE NUMBERS, NAMES AND EMAIL ADDRESSES FOR SCHEDULING WITH THE FM

10. How many days and number of inspectors did it take the previous the Commercial FLS testing company to complete the following Inspections?

J. UNAWARE OF HOW MANY INSPECTORS, BUT TYPICALLY IT WAS SCHEDULED FOR ABOUT 1 WEEK, FROM 5AM-2PM

11. The contract says you can't markup material price and a receipt of the purchase is required, and they mention we have to charge them market price but that would not be market price that would be our price. PWS paragraph 1.2.3.1 has been revised.

Question. Can we get clarification on this, do they really want to pay what we pay or do they want to pay market price.

K. Section 1.2.3.1 PWS paragraph 1.2.3.1 has been revised.

12. Will we need to place FACP on test to monitoring station?

L. They will need to coordinate with the Luke AFB Fire Department to when putting the panels in test.

13. Will we need to submit documents to proer AHJ Glendale Fire Department?

M. Glendale IS NOT the AHJ. Luke AFB has its on fire department and all things need to be run through us.

14. Do we only bid on the locations we walked through on the site survey?

N. All contracted areas are identified in Appendices A, B and C of the PWS.