Atch 3 Addend 52.212-1.doc

FA4855-10-R-0003

17 November 2009

Attachment 1 to PEP

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

ADDENDUM TO FAR PROVISION 52.212-1---INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2008)

Para (a) is tailored to add the following at the end of the paragraph.

NAICS code for this requirement is 221320, Size Standard $7.0 million annually.

Para (b) is tailored as follows:

I. SPECIFIC INSTRUCTIONS:

A. Purpose: The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the submission of information essential to the understanding and comprehensive validation of proposals. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on the initial offers received, without discussion of such offers.

B. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

i. Requirements of the RFP Contract Line Items (CLINs) and Performance Work Statement (PWS), and Government standards, instructions and regulations pertaining to the Performance Work Statement.

ii. The proposal shall consist of three separate and detachable submissions as listed below.

iii. Limitations on the number of proposal pages are as follows:

Proposal Page Limitations:

Technical/Management Proposal (Volume I):

Subfactor 1: Corporate Profile/Statement of Qualifications – Maximum 15 pages. Licenses/Certifications do not count toward the page limit.

Subfactor 2: Draft Quality Control Plan -- Maximum 30 pages

Subfactor 2: Scheduling Methodologies -- Maximum 15 pages.

Subfactor 3: Transition/Mobilization Plan -- Maximum 10 pages.

Past Performance Information (Volume II): Maximum 25 pages.

Price Data (Volume III): The Cost/Price proposal is not page limited; however, the Cost/Price proposal shall be used for only price information.

Pages exceeding the page limitations set forth in this Section will not be read nor evaluated, but will be removed from the proposal.

C. Format for proposal Volumes I, II and III shall be as follows:

i. Page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

ii. Typing shall not be less than 10-pitch, Times New Roman font.

iii. Elaborate formats, bindings or color presentations are not desired or required.

iv. Submit original plus two (2) paper copies, 2 redacted* copy, and 1 complete electronic copy in Microsoft Word format (PDF files are not acceptable).

*Note: Redacted copy shall be submitted in the same manner as paper copies. Information to be redacted should at a minimum include all references to the offeror’s company, i.e. company names and company logo’s/symbols. A redacted Volume III (Price) is not required.

II. PROPOSAL PREPARATION INSTRUCTIONS:

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes; Volume I – Technical Proposal, Volume II - Past Performance Information, and Volume III - Price Proposal.

B. TECHNICAL/MANAGEMENT PROPOSAL (Volume I) - Submit as stated in Section I, Areas B & C.

The technical/management proposal shall not make reference to price data. It will be evaluated strictly on technical merit on a pass/fail basis.

i. The Technical/Management Volume responses will be evaluated against the Technical/Management subfactors defined in Section 52.212-2, Evaluation Factors for Award. All the requirements specified or referenced in the Performance Work Statement are mandatory. This volume shall not merely offer to perform work in accordance with the PWS, but shall outline the actual method proposed as specifically as possible. In no case shall words like “we will comply with the requirements of the contract” or equivalent statements be acceptable. The Government will not assume that an offeror possesses any capability unless specified in the proposal. By your proposal submission, you are acknowledging that your firm is responsible for performance of all the requirements specified. Below are the Technical/Management Subfactors:

a. SUBFACTOR 1. – Corporate Profile/Statement of Qualifications.

1. Offeror shall submit a Profile/Statement that includes an organizational chart of the proposed structure showing levels of management, labor, authority and functional responsibilities for the entire organization that will be working on this contract at Cannon AFB. This will determine personnel qualifications. The corporate profile will be evaluated to determine the Contractor’s capability to perform complete management of required wastewater treatment services. Include a description of the management structure of the onsite organization including lines of responsibility. This needs to enable the evaluators to form a definitive conclusion concerning the Offeror’s qualifications and ability to perform complete management of required wastewater treatment services. and the capability to manage day to day operations.

2. Licensing/Certification of required personnel: Licensing/certification for the required personnel must indicate properly trained, qualified, and/or certified technicians who meet the State of New Mexico wastewater treatment certification. Employees operating the plant must have a valid and current Wastewater Level III State of New Mexico certification. This shall include key personnel, including on-site contract manager, and experience/certifications required by paragraph s 4.1.4 and 4.1.5. of the Performance Work Statement.

b. SUBFACTOR 2. - Draft Quality Control Plan: Offeror shall submit a quality control plan that addresses the specific methodology for ensuring the requirements of the PWS are accomplished such as the following:

(1) Procedures defining detailed methods for compliance with Paragraph 4.5 of the Performance Work Statement.

(2) Description of duties and responsibilities of quality control inspectors.

(3) The roles or function of other key personnel involved in the contract in relation to quality control.

(4) Provide as a minimum, the following:

- written description of an inspection system covering all areas to be inspected on a scheduled basis.

- Frequency (daily, weekly, monthly, etc.) of inspections.

- Type of inspections (statistically based random, one hundred percent (100%) etc.

- Written description of records to be kept to document all inspections conducted and the necessary corrective action taken.

- Sample of each inspection/observation record (each record must reflect the characteristic or element inspected, date, time, number of observations, number of defects observed and inspection status).

(5) Safety and Health Plan: Identify the processes and procedures that will be used to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations and to accomplish mishap reporting.

c. SUBFACTOR 3. – Scheduling Methodologies:

1. The proposal shall include a realistic work schedule that exhibits an understanding of the work required by the Performance Work Statement. Provide description of management practices and policies, which will insure all requirements of the PWS are met.

2. The proposal shall include a workable staffing plan. Provide an organization chart of the proposed structure showing levels of management, labor, authority and functional responsibilities for the entire organization that will be here at Cannon AFB working on this contract. Include a description of the management structure of the on-site organization including lines of responsibility.

3. Licensing/Certification: Licensing/certification for the required personnel must be included in this submission. At a minimum the offeror shall indicate properly trained, qualified, and/or certified technicians who can work at the wastewater treatment facility required by the PWS.

4. The proposal shall include procedures for notifying all personnel for both daytime and after hour emergencies.

d. SUBFACTOR 4. - Mobilization/Transition Plan: Provide a mobilization/transition plan that will ensure the workforce is mobilized and will provide for an efficient transition while meeting all PWS requirements.

C. PAST PERFORMANCE INFORMATION (Volume II) Submit as stated in Section I, Areas B & C.

Only references for same or similar type contracts are desired.

i. Past Performance Subfactors. The following four past performance subfactors will be evaluated in descending order of importance. In the case of an offeror without a record of recent and relevant past performance or for whom past performance information is not available, the offeror will receive an "unknown confidence" assessment rating.

a. Subfactor 1 – Schedule

b. Subfactor 2 – Quality of Service

c. Subfactor 3 – Management

d. Subfactor 4 – Business Relations

ii. Additional Data for Past Performance Evaluation. Offerors are encouraged to submit the following awards/recognitions with their Past Performance Volume:

(a) Professional/Industry Awards

(b) Letters of appreciation, recognition, or commendation

( c ) Unique skills or accomplishments

(d) Assessment of environmental violations

ii. Performance Questionnaire: The Government will evaluate the quality and extent of offerors performance deemed recent and relevant to the requirements of this Request for Proposal (RFP). The Government will use information submitted by the offeror and other sources such as other federal Government offices and commercial sources, to assess performance. Information should be both recent and relevant to be considered.

a. Questionnaires. The offeror shall send out Past Performance questionnaires (Attachment 6 to the RFP) to each of their past performance references. The offerors shall ensure that at least three (3) references complete the Past Performance Questionnaire. The responsibility to send out the Past Performance Questionnaires rests solely with the offeror. The questionnaire shall be used by the offeror in obtaining and providing past performance information. Once the Past Performance Questionnaires are completed by your references, the information contained therein shall be considered sensitive and not released outside of the Government. Past Performance questionnaires shall be sent directly, from your reference, to this office to the attention of Linda Kyle or Elizabeth Knight via fax at 575-784-1147 or e-mail to linda.kyle@cannon.af.mil or beth.knight@cannon.af.mil, please call before faxing questionnaires; 575-784-2880 or 575-784-4312 respectively.

b. Offerors must ensure that the Past Performance Questionnaires are sent to ALL references and completed within sufficient time. It is the sole responsibility of the offeror to track submittal of performance questionnaires and ensure that the Government receives them no later than the proposal receipt date established in this solicitation.

iii. Additionally, offerors shall complete and provide with their proposal the Past and Present Performance References form (Attachment 5 to the RFP). Submit information on no more than five (5) recent contracts performed for federal agencies and commercial customers. Include rationale supporting your assertion that the contract is recent and relevant and identify aspects of the contracts deemed recent and relevant and how they relate to the proposed effort. Past performance information must reflect recent and relevant experience.

iv. Recent and Relevant. As noted in the PWS, this effort involves many facets of operation and maintenance of wastewater treatment plant services. For definitions on what constitutes recent and relevant, please refer to the tables in the addendum to FAR 52.212-2, Evaluation - Commercial Items (Jan 1999). Each prospective offeror has the responsibility to provide references that are recent and relevant to the new work and must explain the relevance of its past performance information submitted. Offerors are encouraged, for each reference, to identify how its work relates to each of the performance objectives identified in Section 2, “Services Summary”, of the PWS.

v. Subcontract consent: Past performance information pertaining to a subcontract cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

D. PRICE PROPOSAL (Volume III) - Submit as stated in Section I, Areas B & C.

i. Provide a firm fixed price (FFP) proposal in accordance with the Contract Line Items to include base year and all options. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

III. PROPOSAL SUBMISSION:

Care should be exercised to ensure that technical and past performance volumes of the proposal do not include any estimated price data. The Price Data section of the proposal shall include only the following:

A. PROPOSAL MUST BE SIGNED BY AN AUTHORIZED COMPANY OFFICIAL AND BE RECEIVED AT THE FOLLOWING ADDRESS no later than 2:00 PM (Mountain Standard Time) on 31 December 2009:

27th Special Operations Contracting Squadron/AFLT

Attn: Linda Kyle/Beth Knight

110 E Sextant Avenue, Bldg 600 Cannon Air Force Base, NM 88103-5214 B. Representations and Certifications. Complete all required fill-ins and certifications returning them in their entirety.

C. Provisions with Fill-ins. Complete all required provisions with fill-ins and return in their entirety.

D. Complete all blanks for unit and total prices in the Price Schedule.

E. Amendments. If issued, any solicitation amendments to the original solicitation documents, signed by the same official as noted above in III.A.

Para (c) is tailored to read as follows:

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers.

(End of Addendum)