Atch 1 PWS.pdf

FA4855-1 O-R-0003

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

WASTEWATER TREATMENT PLANT

OPERATION AND MAINTENANCE

CANNON AFB, NM

REVIEWED BY: APPROVED BY

/ JJ7/~

SILDA PEARCE ~~LlZABETHM~ Quality Assurance Program Coordinator Contracting Officer

10 November 2009

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. General Wastewater Treatment Plant Operations

1.2. Preventive Maintenance Inspection (PMI)

Program

1.3. Corrective Maintenance

1.4. Materials

1.5. Sampling and Laboratory Analysis

1.6. Sludge and Grit Disposal

1.7. Documentation

2. SERVICE SUMMARY

3. GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.1. General

3.2. Facilities

3.3. Real Property Installed Equipment

3.4. Computer Equipment

3.5. Laboratory Equipment

3.6. Grounds and Building Maintenance

3.7. Refuse Container and Collection

3.8. Insect and Rodent Control

3.9. Utilities

3.10. Telephone

3.11. Publications

4. GENERAL INFORMATION

4.1. Personnel

4.2. Security Requirements

4.3. License Requirements

4.4. Safety and Health Plan

4.5. Quality Control

4.6. Quality Assurance

4.7. Re-performance of Service

4.8. Performance Evaluation Meetings

4.9. Government Remedies

4.10. Key Control

4.11. Hours of Operation

4.12. Performance of Services During Crisis Declared by the National Command

Authority or Overseas Combatant Commander

4.13. Environmental and Hazardous Materials Handling

4.14. Anti-Foaming Agent

4.15. Contractor-Provided Laboratory Equipment

4.16. Records/Documentation

4.17. Government-Approved Repairs, Improvements, and Replacements

4.18. Material Storage and Use

4.19. General Housekeeping Duties

4.20. Telephone Service/Electronic Mail

4.21. State Inspections

5. APPENDICES

A. Publications B. Facility Descriptions C. Historical Sampling and Analytical Schedule

PERFORMANCE WORK STATEMENT

FOR

OPERATION & MAINTENANCE OF WASTEWATER TREATMENT PLANT

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to ensure that wastewater treatment plant (WWTP) services are performed at Cannon AFB, in accordance with all local, state, and Federal laws.

1.1. GENERAL WASTEWATER TREATMENT PLANT OPERATIONS. Wastewater treatment facility operations shall be conducted in order to provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. This is the operation, maintenance and repair of a 0.75 MGD two Sequencing Batch Reactors (SBR) and one aerobic digester at the wastewater treatment plant. The plant shall operate 24 hours a day, 7 days a week. Such operations shall include general operation of plant equipment, valves and piping, sampling and lab analyses, waste and effluent disposal, and other related services. All operations shall be accomplished in accordance with the treatment facility operations manuals where applicable. Facility operations and effluent discharge practices shall comply with all applicable federal, state, and local regulatory standards, including the National Pollution Discharge Elimination System (NPDES) permit requirements. The contractor shall prepare all related correspondence and operating reports.

1.2. PREVENTIVE MAINTENANCE INSPECTION (PMI) PROGRAM. The contractor shall implement a preventive maintenance inspection program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. The contractor's PMI plan shall include inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the contracting officer (CO) for approval within 30 calendar days after contract award. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. At the end of each year, each equipment item within every system included in this contract will have been addressed. The PMI program is to be established based upon manufacturers' recommendations, handbooks, operating/service manuals, contractor expertise, and general engineering judgments.

The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The contractor shall update schedules as necessary to reflect any changes in equipment inventory.

1.2.1. Preventive Maintenance Work (PMW). Once approved by the CO, the Contractor shall closely follow the PMI program and schedule. Any proposed changes to approved schedules must be submitted to the CO for prior approval. The Contractor shall correct all equipment deficiencies identified during PM inspections subject to the limits specified in the following Corrective Maintenance paragraph. When possible, equipment deficiencies detected during PM inspections shall be corrected prior to departing the job site.

1.2.2. Preventive Maintenance Reports. The Contractor shall submit a weekly summary of preventive maintenance work and inspe~tions completed during the previous week, a list of scheduled work or inspections which were not accomplished, and a description of any corrective maintenance requirements noted during the previous week's inspection but not corrected.

1.2.3. Preventive Maintenance Records. The Contractor shall maintain PM records for each item of equipment included within this contract. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and the person who performed the work. The Contractor shall ensure the records are accurate and current.

1.3. CORRECTIVE MAINTENANCE. Corrective maintenance is work that is required to return a system or components to proper operating condition. It is maintenance and repair work that is 40 direct man-hours or less in labor and $1,000.00 or less in materials. Corrective maintenance is required on a routine basis as a result of preventive maintenance inspections. The Contractor's liability under the firm fixed-price portion of the contract shall be limited to 40 total labor hours for completion and not more than $1,000.00 in total direct material costs. Repairs exceeding these annual labor hours and material costs will be covered under separate line items in the bid schedule and subject to the Contracting Officer's approval.

1.4. MATERIALS. The costs of materials up to $1,000.00 for each repair or corrective maintenance job are borne by the Contractor. For materials necessary to perform the repair or corrective maintenance action, which cost in excess of $1,000.00, the Contractor shall contact the Contracting Officer (CO) or Quality Assurance (QA) Personnel for authorization to replace materials in accordance with line item OOOxAB and corresponding option year CLIN's, prior to continuing work. The Contractor is responsible to carry out all work approved by the Contracting Officer or QAP.

1.4.1. For material items, the Contractor'shall procure the items on a competitive basis or, if there is lack of competition, provide justification. Discounts and rebates on items provided to the Contractor shall be credited to the Government. All purchase documents shall be made available for Contracting Officer or QAP review and audit. The Contracting Officer or his/her designated representative reserves the right to specify quality, size, efficiency and aesthetic requirements of all items. The Contracting Officer may request verification for reasonableness of the price for purchases when the Contracting Officer suspects or has information to indicate that the price may not be reasonable (e~g., comparison to the previous price paid or personal knowledge of the supply or service); or when comparable pricing information is not readily available. Over $2,500.00, the Contractor shall obtain quotes from three competitive sources to ensure the lowest price is available to the Government. The Contractor shall document the competitive records ofpurchases and make available to the Government upon request.

1.4.1.1. The Contractor shall bill for replacement materials once each month. The billing shall be supported by an itemized list of all replaced materials used, showing the item description, quantity, unit cost, total cost and the endl!se of the item. The Contractor shall maintain original delivery tickets, sales slips, or other documents identifying items purchased under the materials portion of the contract. Purchase documents shall be available for Contracting Officer review and audit. All original sales tickets shall be turned in with invoice for monthly payment. If not accompanied by the original sales ticket the item will not be paid until furnished.

FA48SS-10-R-0003

Attachment I

1.4.1.2. Any item with a replacement cost over $1,000.00 removed from equipment or facilities shall be inspected by the Contracting Officer or QAP prior to final disposition. If such an item is removed due to an emergency or work after duty hours, the Contractor shall retain that item for the Contracting Officer or QAP's inspection.

1.4.1.3. Items with a replacement cost over $1,000.00, which are deemed by the Contracting Officer or QAP to be repairable shall be repaired by the Contractor for reuse by the Contractor.

Repaired items shall be used before newly purchased items are used.

1.4.1.4. Items with a replacement cost over $1,000.00, which are determined by the Contracting Officer or QAP to be non-repairable shall be disposed of by the Contractor. Items identified by the Contracting Officer or QAP as having salvage value, such as pumps, motors, valves, etc., shall be properly tagged and turned over to the base salvage yard Defense Reutilization Marketing Office (DRMO) by the Contractor. DRMO representative is only available certain days of the week so must make arrangements by calling 784-2437. Any substance or item considered an environmental waste (such as grease, used oil, etc.) shall be disposed of by the Contractor at an off-base facility in accordance with federal, state, and local ordinances. Records of such disposals shall be maintained by the Contractor at the treatment plant site for the duration of the contract and turned over to the Government after the completion of the contract.

1.5. Sampling and Laboratory Analysis. The Contractor shall provide sampling and on-site laboratory analytical services for process control and regulatory agency operating requirements.

All sampling, testing procedures and lab~ratory analyses shall be accomplished as referenced in the NPDES permit (Appendix B) and as described in 40 CFR (Code of Federal Regulations) Part /36. Keep a complete set of laboratory records for all laboratory tests to include: date and time of sampling, type of sample, name of sampler, location of sample, test performed, and test results. Assemble results of such laboratory analyses into reports, to include Air Force Form 1462, to conform to the procedures and requirements of the U. S. Environmental Protection Agency (EPA)-issued NPDES permit and deliver to the Contracting Officer (CO), as well as one copy each to the Quality Assurance Personnel (QAP) and to 27th Special Operations Civil Engineer Squadron Natural Resources MC!llagement Element (27S0CES/CEAN) for submittal to the appropriate regulatory agency within three (3) business days of each new month. Refer to Appendix 0 for a complete list of historical and recommended sampling and testing requirements. The Contractor shall be required to operate the WWTP automatic sample collection devices in support of the EPA-issued NPDES permit.

1.5.1. Discharge Permit. The Contractor shall be required to operate the WWTP automatic sample collection devices in support of the CAFB New Mexico Environment Department state issued Discharge Permit.

1.6. Sludge and Grit Disposal. The Contractor at a frequency sufficient to maintain a clean and orderly collection site shall provide sludge and grit disposal. Contractor shall only dispose of sludge after it has achieved at least eighty percent (80%) dry weight by volume. The grit must meet all applicable analysis criteria. If the sludge and grit do not meet the standards, the sludge and grit shall be routinely collected and transported to a properly classified disposal site, with location subject to CO approval. Initial disposal will be to the closest approved landfill, not to

FA4855-1O-R-0003

exceed a distance of 350 miles from the wastewater treatment plant. Sludge (Class A) shall be land applied (disposed) within the fenced area of the wastewater treatment plant if it meets the requirements and is in accordance with the most current 40 Code of Federal Regulation (CFR) Part 503 (all). In addition, land disposal shall be lAW the NPDES permit. Sludge and grit collection and disposal practices shall be accomplished in accordance with the most current 40 Code of Federal Regulation (CFR) 503 (all), 40 CFR 257 paragraph 30, and Title 20 of the New Mexico Administrative Code, Chapter 9, Part 1, Subpart VII, Sections 701, 702, 703, 704, 708, 709, 712, and Subpart XI, Section 1109. The Contractor shall provide all necessary laboratory services for sludge analysis prior to disposal of sludge and grit. Following disposal, the Contractor shall provide 27S0CES/CEAN with a copy of the sludge and grit. disposal documents. Contractor shall maintain records of all laboratory analyses on file at the WWTP site and available for CO review. Original records, receipts, manifests, and logs shall be the property of the Government. The Contractor shall be reimbursed under line item OOOx and corresponding option years, for sludge and grit disposal, to include all costs for sludge and grit analysis and tipping fees to the disposal site. Reimbursable at cost plus New Mexico Gross Receipts Tax limited to amount quoted on proposal/CLIN OOOx and option years. Contractor shall submit original invoices to the QAP no later than the 1st working day of the month following sludge and grit disposal for reimbursement.

1.6.1. During the life of the contract, the NPDES permit requirements may change in respect to all required testing. In such an event, the Contractor shall provide all sampling and analysis required by the permit modifications. Additionally, the Contractor shall still be required to provide disposal of the sludge and grit. However, CAFB reserves the right to remove as much sludge and grit as deemed necessary for other purposes. Again, all costs associated with sludge and grit handling and testing requirements shall be reimbursable.

1.7. Documentation. The Contractor shall prepare all related correspondence and operating reports. All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the Contractor are the property of the Government and shall remain so even upon termination of the contract. The Contractor shall keep these items current at all times.

Documentation and records shall be turned over to the Government upon completion of the contract or when requested by the QAP. The Contractor shall maintain on-site records of all quality control inspections conducted by their personnel. Records shall include the name of the inspector, date of inspection, what was inspected, discrepancies found, corrective action taken, and date of corrective action. This documentation shall be made available to the Government during the term of the contract and at regular QAP visits to the site. The Contractor shall maintain copies on site of the QCP (Quality Control Plan) and all records throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2. SERVICE SUMMARY.

Performance Objective " .. PWSPara Performance Threshold SS-1 Conduct General Wastewater 1.1. No Notice of Violations (NOV) Treatment Plant Operations. permitted.

Provide continuous, cost effective, and efficient treatment of all wastewater. All operations accomplished in accordance with the treatment facility operations manuals SS-2 Maintain Preventive Maintenance Program.

System is operating continuously, safely, and effectively. Corrective maintenance is performed timely and correctly.

1.2. - 1.3 90% of all scheduled PMls are properly and timely completed.

SS-3 Provide Sampling and Laboratory Analysis Test results are accurate. Tests are in accordance with applicable operating permit requirements and conditions.

1.5. Analysis and tests are accurate

100% of the time.

SS-4 Sludge and Grit Disposal.

Sludge and Grit disposal lAW federal and state regulations. ,

1.6. 100% of the sludge and grit is disposed of IAW all applicable regulations

SS-5 Maintain Documentation and Records.

All documentation and records are maintained, kept current, and available for review at all times.

1.7. 100% of documentation and records are maintained, kept up to date, and available for review at all times.

SS-6 Safety and Health Plan 4.4 Standard is no critical defects. A Compliance with occupational, safety, and critical defect occurs where there health (OSHA) requirements . is non-compliance with OSHA

Standards; and a safety incident or mishap is attributed to inadequate or non-performed S&H tasks; or missed or inadequately performed duties jeopardized the S&H of environment, personnel or

. equipment..

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. General. The Government shall provide, without cost, the facilities, equipment, materials, and services identified in this section.

3.2. Facilities. The Government shall make available the facilities described in Appendix C.

Facilities have been inspected for compliance with OSHA. No hazards have been identified for which workarounds have been established. The Government corrects OSHA hazards in accordance with base wide Government developed plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary or that the facility, as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with· such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with plans of abatement subject to base wide priorities. The Grit and Grease system has been deemed "permit required confined space," and the Contractor shall comply with 29 CFR 1910.146. Prior to any modification of the facilities performed by the Contractor, the Contractor shall notify the Contracting Officer and provide documentation describing in detail the modification requested. An AF Form 332, Base Civil Engineer Work Request, shall be completed and approved, before any alterations can be made to this facility. No alterations to the facilities shall be made without specific written permission from the Contracting Officer; however, in the case of alterations necessary for OSHA compliance, such permission shall not be unreasonably withheld. The Contractor shall return the facility to the Government in the same condition as received, fair wear and tear and approved modifications excepted. Facilities shall be used for performance of this contract only.

3.3. Real Property Installed Equipment. All Real Property Installed Equipment (RPIE) provided by the Government such as pumps, blowers, generators, Auger Monster, grit classifier, grease collector, etc., is listed in the Operation and Maintenance Manuals.

3.4. Computer Equipment. The only Government-provided computer equipment is the computer, with installed software, which is part of the controls system as described in the O&M manual.

3.5. Laboratory Equipment. The Government has provided the following laboratory equipment. The Contractor shall be required to maintain and certify the equipment as necessary and at their expense.

3.5.1. Refrigerator. The Government has provided an industrial refrigerator for the storage of test samples. The Contractor shall be responsible for any damage or repair to the refrigerator unit.

3.5.2. Scientific Scales. The Government has provided a scientific scale for tare measurement of samples. The Contractor shall be responsible for ensuring that the scale is calibrated.

3.5.3. Furnace. The Government has provided a furnace for testing volatile suspended solids.

The Contractor shall be responsible for maintaining the furnace.

3.5.4. BOD Incubator. The Government has provided an incubator for the proper testing of Biological Oxygen Demand (BOD). The Contractor shall be responsible for any damage or repair to the incubator.

3.5.5. E. Coli Water Incubator. The Government has provided an incubator for the proper testing of E. Coli bacteria.

FA4855-1 O-R-OOm

3.5.6. Fuel Tanks and Generators. The Government shall be responsible for all fuel and maintenance on the two stand-alone fuel tanks and the self contained fuel system for the Olympian generator. The Contractor shall be responsible for the operation and maintenance of the three generators. Specifics on each generator are as follows:

Manufacturer Voltage Model Number Year Manufactured Detroit 277/480 350D560 1998 Magne Tec 277/480 RDS750 1992 Olympian 277/480 D125P2-1 2003

Contractor shall obtain maintenance manuals from the manufacturers and use them in developing a recurring preventive maintenance plan and requirements.

3.5.7. Utility Boat. The Government has provided a Tracker Topper 1432 Riveted Utility Jon Boat for decanter seal replacement and as needed in making repairs to the digester and SBR basins. The Contractor will be responsible for maintaining (cleaning and sterilizing) and providing storage for the boat.

3.5.8. Grit Trailer. The Government has provided a Parker Dump Trailer, 5' x 10', for the disposal of the grit and grease. The Contractor will be responsible to maintain the trailer in accordance with the manufacturer's recommendations.

3.6. Grounds and Building Maintenance. Grounds maintenance greater than five feet outside the fenced area, maintenance of the building structures, and the fence at the wastewater treatment plant shall be provided by the 27th Special Operations Civil Engineering Squadron (27S0CES).

3.7. Refuse Container and Collection. The Government shall provide one refuse container for general use and for grit and screenings at the wastewater treatment plant for the Contractor's use.

Refuse, grit, grease, and screenings collection and disposal shall be provided by the Government, only after all applicable tests have been passed. The Contractor shall not place any grit or screenings that does not pass the paint filter test into the refuse container(s). The Contractor shall provide a trash receptacle for the collection of bar screen trappings. The Government will not provide trash receptacles for bar screen collection, and the Contractor will not use any standard trash receptacle provided by the Government for collection of bar screen material.

3.8. Insect and Rodent Control. 27th SOCES shall provide insect and rodent control for all facilities.

3.9. Utilities. The Government shall furnish reasonable amounts of electricity and water as required for the performance of the contract.

3.9.1. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities.

3.10. Telephone. The Government shall provide a "Data Line" telephone service (on base service only). The Contractor shall be responsible for providing off-base service and Internet access.

3.11. Publications. Publications and forms applicable to this PWS are listed in Appendix B.

The Contractor is obligated to follow those publications and use those fOlms to the extent (that is, a specific procedure in a paragraph, section, chapter Of volume) specified in the PWS.

3.11.1. All publications and forms listed, unless otherwise shown, shall be made available to the Contractor by the Government. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal and obtain prior approval of the CO. Said price proposal shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance.

4. General Information

4.1. Personnel

4.1.1. The Contract Manager (CM) and alternate or alternates must be able to read, write, speak, and understand English. The alternate or alternates, who shall act for the Contractor when the contract manager is absent, shall be designated in writing to the CO.

4.1.2. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

4.1.3. The Contractor shall ensure employees or subcontractors' have current and valid driver's licenses for the appropriate vehicle. The Contractor's vehicles shall be maintained with current and proper state inspection and registration, including insurance.

4.1.4. The Contractor shall operate, maintain, and staff the WWPT with the appropriate number of personnel and work hours to satisfy all requirements of this PWS and the NPDES permit. The Contractor shall provide a full-time on-site Contract Manager (CM) to oversee and coordinate the work described in this PWS. In addition to required certifications, the CM shall have a minimum of 8 years experience in work related to performance under this contract.

4.1.5. The Contractor shall ensure all employees who are responsible charge of plant operations for any period of time possess a current wastewater treatment certification issued by the State of New Mexico. The Contractor shall take into account that although as of 2009 the base population is under 10,000 persons, no guarantee is made by the Government that this population will not grow above 10,000 persons within the basic or optional contract periods and will thereby necessitate a higher level certified operato~, lAW New Mexico Administrative Code 20.7.4.13.

4.1.6. The Contractor shall be prepared to fully commence work on the start date of this contract. To ensure continuity of essential services, the Contractor shall have the CM and the operations supervisors on site for a period of two weeks prior to the start date of this contract for orientation. Additionally, the Contractorshall have the CM and operations supervisors on site for a period of two weeks after the completion of this contract for orientation of subsequent Contractor employees.

4.2. Security Requirements. The Contractor shall obtain the following pass and identification items:

4.2.1. Listing of Employees: The Contractor shall maintain a current listing of employees. The list shall include the employee's name,' social security number, and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the Installation Commander. The list shall be provided to the Contracting Officer and sponsoring agency's Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.2.2. The Contractor shall furnish to the Contracting Officer a list of all employees and social security numbers requiring entry to Cannon AFB. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non Government-owned vehicles. The Pass and Identification Section of 27th Special Operations Security Forces Squadron (27S0SFS) will provide base entry authorizations/passes to each Contractor employee. In addition, Contractor personnel wishing to operate a privately-owned vehicle on Cannon AFB must comply with all base registration requirements. Entry authorizations and vehicle registrations must be renewed as required by the Pass and Identification Section of the 27S0SFS.

4.2.2.1. Retrieving Identification Meaia: The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.).

4.2.3. Employee Security Training. The Government will provide all necessary security training for Contractor personnel. The Government will also give all necessary briefings and tests pertaining to Cannon AFB regulations. The Contractor shall maintain records of each individual's training and certifications.

4.2.3.1. The Contractor shall ensure that all Contractor employees receive initial and recurring security education training from the sponsoring agency's security manager. Training must be conducted in accordance with DoD 5200.I-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force-controlledlrestricted areas must be trained IAW AFI 31-101, The Air Force Installation Security Program.

4.2.3.2. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense infonnation. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.2.4. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled fonns, if provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured and ensure that all lights, heat turned down, and water are turned off, and that all facility doors and windows have been secured.

4.2.5. Traffic Laws. The Contractor and contract employees shall comply with all base traffic regulations. The Contractor is not pennitted to use cell phones on CAFB while operating a moving vehicle, unless the device is hands free.

4.2.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, fireanns, or ammunition, on themselves or within their Contractor-owned vehicles or privately-owned vehicle while on Cannon AFB.

4.3. License Requirements. The Contractor shall ensure all employees, who will be operating the plant, have a valid and current Wastewater Level III State of New Mexico certification.

Certification records shall be maintained on file at the wastewater treatment plant site and readily available for Contracting Officer or QAP review upon request.

4.4. Safety and Health Plan. The Contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer 10 days after contract award. The Contractor's plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in Contractor work areas. Refer to CAFB Clause 2009-1, "Air Force Voluntary Protection Program (AF VPP) Elements for Requirements Documents" for what the plan shall include.

4.4.1. Safety and Health Management Report (S&HMPR). The Contractor shall submit Days Away, Restricted, and or Transfer-Case Incident Rate (DART) and Total Care Incidence Rate (TCIR) and OSHA Fonn 300A annually to the Contracting Officer for consolidation and submission as part of the installation's annual VPP Safety and Health Management report.

DART and TCIR rates are due by the 15th of January of each year.

4.5. QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure WWPT operations provide continuous, cost effective, and efficient treatment of all wastewater delivered to the facility. The contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraphs 1.2, 1.3, 1.4, and 1.5 of this PWS. A draft QC Plan shall be submitted with the proposal and a final QC Plan submitted within 30 days after contract award for Contracting Officer approval.

4.6. QUALITY ASSURANCE. The Government QAP will evaluate the Contractor's perfonnance using a combination of 100~ inspections and periodic on-site inspections, and may, at the Governments discretion, inspect each task to ensure conformance and acceptance prior to payment.

4.7. Re-performance of Service. When service performed does not conform with contract requirements, or when service was not performed in a specific area, the Contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the Government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer's representative.

4.8. Performance Evaluation Meetings. The Contract Manager may be required to meet at least weekly with the QAP and the Contracting Officer during the first month of the contract.

Subsequent meetings will be on a quarterly basis. However, if the Contractor requests, a meeting will be held. The written minutes of all performance evaluation meetings shall be prepared by the Government and signed by the Contract Manager, Contracting Officer, and QAP. Should the Contractor non-concur with the minutes, the Contractor shall so state any areas of non concurrence in writing to the Contracting Officer within 10 calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

4.9. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (March 2009), for contractor's failure to perform satisfactory services or failure to correct non-conforming services.

4.10. Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the Quality Assurance Personnel or Contracting Officer any occurrences of lost or duplicated keys.

4.10.1. In the event keys, other than the master keys, are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4.10.2. The Contractor shall prohibit the use of Government-issued keys by any persons other than his employees.

4.11. HOURS OF OPERATION. The Contractor shall set hours of operation so as to comply with this PWS in its entirety. Weekdays (Monday through Friday) 0600 to 1630 (6:00 AM to 4:30 PM). Weekends (Saturday & Sunday) and all Federal Holidays any 4-hour continuous block 0800 to 1400 (8:00 AM to 2:00 PM).

4.12. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. The Contractor shall be responsible for performing all or any specifically designated portions of the functions accomplished under this contract during wartime operations. Wartime operations are those actions including contingency planning which would be required to support current or future United States Air Force wartime requirements. Contractor personnel shall be advised of the functions that will be continued during wartime related contingencies through his involvement in the contingency planning process as directed by the Contracting Officer.

4.13. Environmental and Hazardous M~terials Handling.

4.13.1. Hazardous Materials Handling. The Contractor shall comply with all federal, state, local and CAFB regulations concerning the use, storage, and reporting of Hazardous Materials (HM). In accordance with AFI 32-7086, HMs Management, the Contractor shall provide to the Contracting Officer the following information for all HM to be used:

(1) product identification or label,

(2) Material Safety Data Sheet (MSDS),

(3) estimate of quantity to be used, ,

(4) maximum quantity to be stored, and

(5) storage location

The Contracting Officer shall pass this information to the Cannon HM Management Program (HMMP) team. The HMMP shall determine which items will require submission of AF Form 3952, Chemical HM Request Authorization. This HM information shall be submitted 30 calendar days prior to the HM being brought onto CAFB. For definition of HM, the Contractor shall refer to FED-STD-313D or contact the CAFB HAZMART office (27S0LGS/LGSDH).

HM includes pesticides and cleaning supplies. The Contractor shall not use USEPA-prohibited chemicals and shall be encouraged to not use products, which result in the generation of hazardous waste, air or water pollution. Class I Ozone Depleting Substances shall not be used for any requirement of this contract. The Contractor shall maintain a copy of the current MSDS readily available to employees for HM in use or being stored. The Contractor shall provide the HM training required by OSHA.

4.13.2. Handling, Storage and Disposal of Hazardous Waste (HW). Prior to the beginning of any process, which will generate a HW,. the Contractor shall inform the QA of the ·proposed action, the duration of the action and the amount of waste, which will be generated. All HW will be handled and stored in strict compliance with federal, state and, local regulations. Contractors shall be held fully liable for any negligence, which results in a Notice of Violation or other penalty. HW shall be defined as a solid waste which exhibits a characteristic such as .

flammability, corrosively, reactivity, or toxicity and/or any mixture of a solid waste and a listed HW that is also considered a HW as identified in 40 CFR 261.20-261.33, parts 266 and 268 (Code of Federal Regulations). It must be understood that proper management of any waste generated (Hazardous or Non-Hazardous) shall be the responsibility of the Contractor. The Contractor shall manage their business owned/generated waste separately from Government owned and generated waste. Any Government-owned shipment of HW shall be documented on a current Uniform Hazardous Waste Manifest and signed by a 27 SOCES/CEAN authorized representative. Contractors and non-DoD waste generators shall contact the permitting section of the New Mexico Environment Department Hazardous and Radioactive Materials Bureau (NMED & HRMB) at (505-827-1561) for an emergency or special provision permit should their waste or Resource Conservation and Recovery Act (RCRA) spill residue require off site shipments. The generator's copy of the manifest shall be kept at 27 SOCES/CEAN.

4.13.3 Hazardous Material Usage Reporting. For those HMs that the HMMP team determines that an AF Form 3952 must be submitted (see paragraph 4.12.1), the Contractor shall submit to the Contracting Officer a partially completed AF Form 3952 containing information needed for product authorization. The Contractor shall also submit, for those HM that have been authorized via the AF Form 3952, a quarterly report that identifies the HM used (product name and manufacturer), the actual quantity used (weight or volume), and activity for which it was used. The Contractor shall provide a current MSDS for each product authorized. The Contractor shall submit this Report to the Contracting Officer before beginning performance under this contract. This initial report shall provide usage estimates for each HM. Thereafter, the Contractor shall submit reports quarterly that contain actual usage information. The Contracting Officer shall forward these reports to CAFB HAZMART for Hazardous Material inventory tracking purposes. HAZMART in consultation with 27 SOCES/CEAN may determine after review of the initial report that follow-on reports are not necessary.

4.13.4. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws/regulations come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to requirements of FAR 52.212-4(c) and~egotiate a modification to the contract.

4.13.5. The Contractor shall report any permit violations to the EPA Compliance Assurance and Enforcement Division within 24 hours of the occurrence, if reporting must be made on the weekend or outside normal duty hours of the 27 SOCES/CEAN staff. The following information must be included:

Name of person making report and Cannon AFB point of contact (27 SOCES/CEAN Water

Quality Manager)

NPDES Permit Number.

Telephone Number (Also provide Cannon AFB point of contact number)

A description of the noncompliance and its cause.

The period of noncompliance including exact dates and times and if the noncompliance has not been corrected, the anticipated time it is expected to continue.

Steps being taken to reduce, eliminate, and prevent recurrence of the noncompliance discharge.

The Contractor shall notify 27 SOCE~/rEAN within 24 hrs, or in the case of weekends or holidays the next business day, of any permit violations at (784-1099). Working hours for 27 SOCES/CEAN are 7:00 AM to 4:00 PM, Monday through Friday.

4.13.6. The Contractor shall be responsible for the safe handling of the Contractor's hazardous materials while on CAFB. The Contractor shall immediately report spills/leaks of hazardous material and sewer overflows (beyond the Contractor's immediate capability to control or contain) to the CAFB Fire Dept by dialing "911." The Contractor shall report all spills, leaks, or sanitary sewer overflows to 27 SOCES/C,EAN. If these events occur on weekends, holidays, or after normal business hours, then contact 27 SOCES/CEAN the next business day. The

Contractor shall be prepared to prevent, contain, control, and clean up releases of hazardous materials/wastes under the control of the Contractor. The Contractor shall prepare a Site Specific Contingency Plan, if required by the CAFB Facility Response Plan, which addresses HM used/stored by the Contractor. If spill containment and clean up and disposal requires CAFB resources, the Contractor shall be responsible for reimbursement of these resources.

4.13.7. The Contractor shall be required periodically to accept and document sewage from transient aircraft lavatories. The Contractor shall not accept wastes with a pH lower than five (5) or higher than nine (9).

4.13.8. Periodically the Contractor shall be required to accept certain unique high-volume flows.

The Contractor shall be required to notify 27 SOCES/CEAN immediately regarding unusual events, such as excessively high flows and unusual color of influent.

4.13.9. The Contractor shall notify 27 SOCES/CEAN whenever critical components fail, unless the component has a back-up system.

4.14. Anti-Foaming Agent. The Contractor shall provide and have on hand at all times anti foaming agent to reduce foaming due to High Expansion Foam along with Aqueous Film Forming Foam (AFFF) releases into the distribution system. The Contractor shall use Stop Foam (anti-foaming agent) from Certified Labs (806-647-7882) or an approved equal. The Contractor shall submit to the Contracting Officer for approval the anti-foaming agent provided.

There may be times when the Contractor shall work outside normal duty hours to help ensure foam is not released in the discharge through the use of anti-foam agents or other means, such as skimming foam from the surface of the chlorine contact basin.

4.15. Contractor-Provided Laboratory Equipment. The Government will not provide any laboratory ware or equipment unless specifically identified in Paragraph 3.5. Therefore, the Contractor shall provide all ware and equipment necessary to satisfy the requirements of Paragraph 1.5. of this PWS.

4.16. RecordslDocumentation. The Contractor shall be responsible for creating, maintaining, and disposing of only those reports that are specifically required in this PWS. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record within 5 working days of receipt of the request. The Contractor shall prepare, as a minimum, the following documentation and/or reports:

4.16.1. Quality Control Plan. The Contractor shall provide a Quality Control Plan that provides an inspection system covering all the services listed on the PWS.

4.16.2. Air Force Form 1462 (Wastewater Operating Log (General». The Contractor shall submit to the CO and 27 SOCES/CEAN a completed AF Form 1462 by the 5th day of the following month being reported.

4.16.3. The Contractor shall annotate the appropriate data on Discharge Monitoring Report (DMR) forms by the seventh (7th) working day of each month and provide a draft copy of the

FA4855-10-R-0003

forms within three (3) business days to 27 SOCES/CEAN. The data will be the actual amount tested, not limited to NPDES parameter frequencies.

4.16.4 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.17. Government-Approved Repairs, Improvements, and Replacements. The Government may approve repairs, replacements, and/or improvements to the Waste Water Treatment Plant (WWTP) not covered by any other part of this PWS These repairs, replacements, and improvements may be approved if it can be shown that they are necessary due to Government requirement or fault such as negligence, WWTP design fault, oversight, etc. The Contractor shall submit a written request to the Contracting Officer for each repair, replacement and/or improvement. If the Contracting Officer approves the request, funds shall be made available from contract line item number (CLIN) OOOx or corresponding option year line items. The Government may request three independent price quotes to help determine price fair and reasonable.

4.18. Material Storage and Use. The Contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.19. General Housekeeping Duties. The Contractor shall be required to perform general housekeeping duties in and around their office and shop facility to maintain a clean and presentable appearance. The Contractor shall perform all custodial services as required to the office and bathroom. The Contractor shall eradicate all weeds and or vegetation growing next to the facility, within all paved areas and on both sides of the fence line including up to five feet on the exterior side. Weed control shall be performed as required to keep the facilities in a neat and orderly appearance. The Contractor shall also maintain all grassy areas within the fence at 2" to 4" in height at all times. The Contractorshall remove and dispose of all debris, tumble weeds, or other material inside the fenced area and on the chain link fence, itself. Policing shall be performed as required to keep the facility storage/parking yard in a neat and orderly appearance.

4.19.1. The Contractor shall only use plant recycled wash water in contained structures.

4.19.2. The Contractor shall be required to remove excess grease from the lift station located inside the WWTP once per month, or as needed.

4.20. Telephone ServicelElectronic Mail: The Contractor shall be required to have an email address at the office for correspondence with Government personnel. The Contractor shall arrange for and pay for all telephone/fax and Internet provider service. The Government shall provide virus protection software.

4.21. State Inspections. Periodically, state/federal authorities may conduct no-notice compliance inspections of the Cannon Air Force Base Wastewater Treatment Facility. In the event of such an inspection, the Contractor shall inform the 27S0CES/CEAN (Phone: 784-1099) immediately upon arrival of the inspection team.

5. Appendices.

A. Publications

B. Facility Descriptions

C. Historical Sampling and Analytical Schedule

APPENDIX A

PUBLICATIONS

PUBLICATION NO NAME DATE APPLICABLE PARAGRAPH

29CFR 1910 (Code of Federal

Regulations) Occupational Safety and Health Standards 1-Jul-05

Para.

35,36,37,38,94,95,98,101,119,120, 133,134,135,136,137,138,141,144, 146,147,151,157,176,212,242,306

40 CFR 136

Test Procedures for the Analysis of Pollutants I-Jul-05 Para. 3

40 CFR257

Criteria for Classification of Solid Waste Disposal Facilities and Practices I-Jul-05 Para. 30

40 CFR 503

Standards for Use or Disposal of Sludge I-Jul-05 ALL

20.7.4 NMAC

(New Mexico Administrative Code)

State ofNew Mexico Utility Operator Certification .. 26-Jan-Ol Para. 20.7.4.13

20.9.1 NMAC

Subpart VII

Special Waste Requirements 30-Nov-95

Sections: 701, 702, 703, 704, 708, 709, 712

20.9.1 NMAC

Subpart XI

Tables, Parameters, and Special Forms 30-Nov-95 Section 1109

National…