Attachment 24 - Base Pavements IDIQ Q and A 26 Aug 25 .pdf

Base Pavements IDIQ Questions and Answers

26 Aug 2025

1. Solicitation page 51, 52.236-27 – Will the exact same information be presented on both of the site visits, or are offerors recommended to attend both site visits?

Answer: Same information was provided on both site visits.

2. What is the due date for pre-bid RFI’s? This information was not located in the solicitation documents.

Answer: Amendment 1 on SAM.gov posted on 12 Aug 2025 stated the following “All questions shall be submitted no later than Friday, 15 Aug 2025 at 1:00 PM CDT. No further questions will be accepted after this date and time. Site Visit sign-in sheets are being posted only for reference and will not be a part of the contract.”

3. Solicitation page 14 incorporates DFARS 252.204.7020. What is the mandatory requirement for the summary score necessary to meet on this requirement?

Answer: DFARS 252.204-7020 NIST SP 800-171 DOD Assessment Requirements have been removed from the solicitation.

a. NIST requirements/ scores are slated to be replaced by CMMC requirements beginning in September 2025. How will the government be incorporating these requirements into this contract?

Answer: DFARS 252.204-7020 NIST SP 800-171 DOD Assessment Requirements have been removed from the solicitation.

b. If the CMMC DFARS is slated to become incorporated within the requirement upon or after award, should offerors include the costs of becoming CMMC compliant within their proposals to the government?

Answer: DFARS 252.204-7020 NIST SP 800-171 DOD Assessment Requirements have been removed from the solicitation.

4. Solicitation page 15 – Will 52.211-12 Liquidated Damages in the amount of $390 per day trickle down to all task orders issued under this IDIQ, or will the liquidated damages amount vary based on task order?

Answer: IAW 52.211-12 Liquidated Damages in the amount of $390 will be the standard for all task orders issued under this IDIQ.

5. Solicitation page 43 – Will the government confirm the following is the intended submission for Part 1 – Technical Proposal:

a. Technical Solution: 4-page narrative

Answer: Yes.

i. Factor 1. Schedule: 1-page 11x17 schedule + 1 page narrative

Answer: Yes.

ii. Factor 2. Staffing: 5-page narrative

Answer: Yes.

6. Solicitation page 43 – Will the government confirm if Part 2 – Recent/ Relevant Experience and Past Performance should be:

a. 6-page limit per project?

Answer: No.

b. 6-page limit for all 10 projects?

Answer: Yes, solicitation revised for clarification.

7. Solicitation page 44 – Will the government confirm if a Sub-Contractor Consent form is required for utilizing Past Performance with a JV or Teaming Partner?

Answer: Yes, a Sub-Contractor Consent form is required for utilizing Past Performance with a Joint Venture (JV) or Teaming Partner. This consent is necessary to ensure that the government can assess the past performance relevancy and confidence of the subcontractor or teaming partner.

8. Solicitation page 47, subparagraph 5 and C – Will the government permit emailed electronic bid packages for this solicitation?

Answer: No, emailed proposals WILL NOT be accepted.

9. Solicitation page 47, subparagraph D – Will the government confirm if all visitors and/ or the offerors workforce need to present a REAL ID in order to access Little Rock AFB?

Answer: READ ID went into effect 7 May 2025, ALL personnel entering Little Rock AFB must have a REAL-ID compliant form of identification. State-issued driver’s licenses and identification cards from states not meeting the standards can no longer be used for accessing Federal facilities including Air Force installations unless the issuing state’s compliance deadline has been extended by the Department of Homeland Security (DHS).

10. Will the Government consider moving the bid date away from September 2. Given that hard copies are to be delivered, significant travel arrangements and base access is needed, and difficult given the Labor Day Holiday on September 1.

Answer: Yes, proposal due date will be moved to the 12th of September.

11. Will the Government provide detailed construction drawings for every project, or will the contractor be responsible for supplemental engineering and stamped drawings for certain delivery orders?

Answer: No, the government will not provide detailed construction drawings for every project.

Specification Section 17 00 00 Supplemental Construction Drawings, Part 1, 1.01 Scope is clear when supplemental drawings are to be utilized. See below excerpt.

B. Supplemental Construction Drawings are only required for new construction or where considerable changes in profile or alignment of an existing road or parking lot project warrant supplemental design and drawings. This line item will only be used when approved by the government.

C. This line item will not be used for projects requiring mill and overlay or full depth repair of an existing parking lot or road. This line item will also not be used for construction layout unless layout is related to items where supplemental construction drawings are warranted and approved by Government as described above.

12. Specification 01 11 00 says Contractor will be given a laydown area on base for an office trailer and equipment storage. Will material stockpile space also be provided, or is that on a per project basis? Example being export dirt or export base materials stockpiled for future use.

Answer: Yes, material stockpile space will be provided on a case-by-case basis.

13. Specification 01 33 00 requires GIS deliverables. Section 1.03 E requires “professional services specific to the use and application of ESRI ArcGIS, including all components and extensions”. Is the intent of this specification just articulating that GIS files need to be provided on CD such that they work directly with Government software? Or are professional services and software are being provided to the Government?

Answer: Yes, the government requires GIS files to be provided on CD, but software is not needed.

14. For Government-furnished materials (e.g., crushed concrete, asphalt millings), are stockpiles located onsite? Are haul roads sufficient or require upkeep? Do these materials require testing prior to use?

Answer: Triple R pad is located on base for cold asphalt millings and crushed concrete generated from Base Pavements IDIQ projects. It is government owned material; cold asphalt millings and crushed concrete material do not require testing. Haul roads are sufficient.

15. Attachment 1- Bid Schedule Line 14 is concrete demo. Plans state demo 15-18”. Are we to expect any demolition of 22” thick concrete (Ref line item 17). Please confirm Line 14 only covers up to 18” of concrete demo, and not 22” of concrete.

Answer: Line 14 is in cubic yards for removal and disposal of all concrete slabs regardless of thickness. The government would use line item 27 for demo and crushing of concrete and storing on Triple R pad regardless of concrete thickness. Line item 17 is for Repair and not for Demo.

16. For shutdowns during active work, will the contractor be compensated for extended equipment rental or idle labor costs, or is that risk fully on the contractor?

Answer: No, this is a Firm-Fixed price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

17. Will the Government provide any hazardous materials surveys (e.g., PCB, asbestos) before demolition, or is that the contractor’s responsibility to test/abate?

Answer: The Base Pavements IDIQ will not be used for vertical demo or construction.

18. SF1442 requires a Performance and Payment Bond, and an Offer Guarantee is required.

Are we to assume that a Bid Bond is required for the seed project, and if awarded bonds will need to be provided for the seed project only? Please confirm a bond IS NOT required for the Base 2 Year, or option years (Attachment 1 Bid Schedule) for the proposal effort.

Answer: Bid bonds will not be required, payment and performance bonds will be required for all awarded task orders. A bond is not required for the Base 2 Year or Option years.

19. Section L- requires a (3) Part proposal. Do cover pages, or table of contents affect the page counts?

Answer: No, cover pages and table of contents will not affect the page counts.

20. Section L- requires a (4) page technical solution that describes the Scope of Work in Section C, plus a (1) page Schedule Narrative, (1) Page 11x17 Schedule Gantt Chart, plus a (5) Page Staffing Narrative. Please confirm the total page count for Part 1 is a maximum of 11 Pages, or advise if we have misunderstood the page count.

Answer: A total page count for Part 1 submission is 11 pages.

21. Section L- Is the Technical Solution narrative intended to describe the Section C Statement of Work, or to address the seed project Statement of Work? The requirements for the Technical Solution says “The plan must correlate with the proposed schedule”.

Answer: The technical solution narrative is intended to describe the seed project Attachment 17 - Description of Work.

22. Section L- is Factor 1 Schedule requirements intended to schedule the seed project only?

Answer: Yes, the schedule is intended to be for the seed project only.

23. Section L- Part 2 Recent/Relevant Experience and Past Performance requires Factor 1 and Factor 2 information. Is the total of Part 2 (6) pages, or is Factor 1 (6) pages and Factor 2 (6) pages for a total of (12) pages for Part 2? Please advise if we have misunderstood the page count.

Answer: Total page count for Part 2 submission is 6 pages.

24. Section L- Part 2 requires Questionnaires sent to recent references. Do these questionnaires need to be included in the proposal? If so, do they affect the page county of Part 2? Can Offerors provide CPARS for these projects in lieu of questionnaires? If so, will CPARS affect the page count for Part 2?

Answer: Part 2 does not “require” Questionnaires to be sent to recent references, rather it states that the offeror shall forward a copy of the past performance questionnaire to no more than ten

(10) of their most recent references. Questionnaires will not be included with your proposal per Attachment 15, instructions are as follows: To assist you in preparing your response and expediting your reply, the questionnaire may be filled out electronically and emailed to jennifer.bradford.2@us.af.mil, heather.motzer@us.af.mil, and rachel.italiano.1@us.af.mil. Your completed questionnaire will become a part of the official Source Selection records.

CPARS will be reviewed based off project list provided in Part 2 submission, thus CPARS may not be used in lieu of questionnaires.

25. Section L, Part 2 requires a minimum of (2) airfield specific projects. However, the Rating Method table shows that “Very Relevant” is measured at (3) airfield projects.

Should the minimum airfield projects required be (3)? Please advise on minimum airfield projects to submit.

Answer: The minimum number of airfield projects to submit is 2.

26. Attachment 16- is the RFP for Arnold Gate. Item 3 calls to “Include data to support your cost for all non-pre-priced items”. Is there a specific format or requirement detail to provide this information within the proposal? Is Schedule B pricing for Arnold Gate to be included inside Proposal Part 3? Is there a page limit for this requirement?

Answer: Schedule B pricing for Arnold Gate will be included in Part 3. Non-priced items (NPI) are listed in Attachment 22 – Arnold Gate Pavements Bid Schedule for fill-in. There are no page limit requirements.

27. Attachment 17 requires inclusion of 489 CY of undercut in the proposal. If actual quantity needed exceeds this amount, will the contract price be adjusted for the overrun in quantity?

Answer: That amount is an error on the undercut quantity, disregard. This will be changed in this amendment. However, it is the responsibility of the contractor to provide accurate estimates of undercut.

28. In general- is this contract or awarded task orders paid as a percentage of lump-sum completed work, or unit based price reflecting installed quantity? How are over-runs on quantities handled?

Answer: The government shall make progress payments monthly as work proceeds for completed work. This is based on monthly installed quantities. Overruns are not allowed. It is the contractor’s responsibility to keep up with used or anticipated quantities. The contractor shall notify the government if the contract quantities are going to be exceeded. The contracting office shall then coordinate with CE to decide if a modification is required.

29. For Arnold Gate Project- Plan Sheet CD101, Note 4 states “Contract shall provide temporary access to the site during construction”. To keep a secure fence line, is it possible to coordinate with Security Forces to access inside the base through the existing Gate until it is demolished and replaced? Or is the intent to provide a temporary security fence during construction until the new fence line is established?

Answer: Intent is to leave the gate open as long as possible during construction. This is until ARDOT construction phasing and security forces requirements require gate closures. Gate closure requirements will be determined during construction. A secure fence line is required throughout the entire project. The recommended method to maintain a secure fence is to build the new security fence prior to demoing the existing fence.

30. For Arnold Gate Project- Will the ARDOT Project 061738 limit access to the site off HWY 107? Would construction traffic and Haul trucks have to access Arnold Gate site through the base?

Answer: Arnold Gate will need to be closed at some point during construction, during that time all construction traffic will have to utilize the front gate for access to the job site.

31. For Arnold Gate Project- Are we responsible for the final grades and grassing surrounding ARDOT Project 061738? Specifically, pavement demolition at the HWY 107 exit ramp leading up to the existing gate. There are no new grades provided, and only states ARDOT Project will demo the existing asphalt.

Answer: The Arnold Gate project requires the contractor to provide all work shown on Arnold Gate drawings to the construction limits.

32. If there is a LRAFB project that we have completed but there is no CPARS, should we forward a PPQ to our POC for evaluation?

Answer: Yes, if there is an LRAFB project that was completed but no CPARS was required then a PPQ could be forwarded to the POC for evaluation.

33. Are there page limitations for the proposal?

Answer: Page limitations are annotated per Section L Instructions, Conditions, & Notices to Offerors or Quoters.

34. Will there be any consideration for pricing if there is major national or global economic event during the contract period?

Answer: No, this is a Firm-Fixed price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

35. Will the government provide a summary of quantities for the Arnold Gate Project?

Answer: No, it is the responsibility of the contractor to do an assessment to come up with their own Quantity Takeoff.

36. Upon reviewing the Arnold Gate project schedule, we noted that several substantial scope items—such as Class 3 18” reinforced concrete pipe (RCP), curb installation, fencing, and fence removal—do not appear as distinct bid line items. Given their significance to the overall construction effort, could the Government please clarify how bidders are expected to account for these costs within the bid schedule? Should these be distributed across existing line items, or will additional bid items be issued to ensure proper cost allocation?

Answer: Class 3 RCP is acceptable for the Arnold Gate seed project. Non-priced items (NPI) are listed in Attachment 22 – Arnold Gate Pavements Bid Schedule for fill-in.

37. Could the Government please clarify whether supplemental construction drawings will be required for the IDIQ project? If so, will the preparation and cost of these drawings be negotiated on a task order basis, given that the scope and complexity may vary significantly between individual projects?

Answer: Supplemental drawings are not required for the Arnold Gate project. Typically, when supplemental Engineering is required, see Specification Section 17 00 00, Part 3, A1, A2, A3 for how scope and cost are determined.

38. Are Supplemental Construction Drawings anticipated to be required for the Arnold Gate project?

Answer: No, supplemental construction drawings are not anticipated to be required for the Arnold Gate project.

39. Can the Government confirm that the drawings in Attachment 11 and specifications in Attachment 12 are the most current and complete?

Answer: Yes, they are most current and complete.

40. Will CAD files be made available for coordination and submittal preparation?

Answer: Yes, CAD files will be made available for coordination and submittal preparation for the seed project.

41. Is there a phasing plan or sequence of work required to maintain access through Arnold Gate during construction?

Answer: No, at this time there is not a phasing plan or sequence of work required to maintain access through Arnold Gate during construction, however the intent is to leave the gate open as long as possible during construction. This is until ARDOT construction phasing and security forces requirements require gate closure.

42. Are there specific requirements for maintaining security around drainage ditches?

Answer: Drainage structures must be secured to prevent unauthorized entry. To block access through ditches or culverts materials like steel grillage or smaller pipes can be utilized.

43. Is a full-time superintendent required for the duration of the project?

Answer: Yes, per FAR 52.236-6 Superintendence by the Contractor (Apr 1984) At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

44. Can the Government confirm the status of ARDOT’s Highway 107 improvements, and is there a tentative schedule available to help align the Arnold Gate project phasing?

Answer: Currently, the solicitation for the ARDOT Hwy 107 project is scheduled for 2026.

However, that date may slip to 2027 depending on completion of relocation of all utilities currently in the new widened right-of -way.

45. Can the Government confirm whether resumes are required for key personnel or if narratives alone are sufficient?

Answer: As stated in Section L, provide an organizational chart for this project showing on-site management and the responsible chain of command. A narrative outlining onsite management experience shall be submitted. Staff experience of working on two (2) or more recent and relevant projects concurrently is desired. Resumes are not required but may be submitted to demonstrate team member qualification. At a minimum the offeror shall provide the staff experience narrative or company names for the on-site management team, quality control staff, and major subcontractors. The narrative shall not exceed five (5) pages.

46. Will the contractor be responsible for relocating or reinstalling existing signage not shown on the demolition plan (CD101)?

Answer: Contractor will be responsible to reinstall the sign once new location is determined during construction.

47. Attachment 16: NKAK 23-1040 Arnold Gate Pavement Improvements RFP states that funds are not presently available. Is there an anticipated timeline for funding approval, and will proposals be held until funds are secured?

Answer: No, there is not an anticipated timeline for funding availability. Proposal pricing shall be held until the end of the Base 2-Year period.

48. Can the Government clarify the duration for which the contractor is expected to maintain pricing for NKAK 23-1040 Arnold Gate Pavement Improvements, particularly in consideration of the anticipated schedule for ARDOT’s Highway 107 improvements?

Answer: Proposal pricing shall be held until the end of the Base 2-Year period.

49. The RFP requests pricing based on the Base (2-Year) Schedule B. Can the Government confirm which specific CLINs from Schedule B apply to the Arnold Gate project?

Answer: No, it is the contractor’s responsibility to determine which line items are applicable.

50. Given that the total aggregate ceiling for this contract is $25,000,000.00 across the base and all option periods, and the magnitude of the initial Task Order is estimated between $1,000,000.00 and $5,000,000.00, can the government confirm whether the Arnold Gate Pavement Improvements fall within the current contract ceiling? If so, would the government consider a ceiling increase should project requirements exceed the established cap?"

Answer: Arnold Gate Pavement Improvements does fall within the $25,000,000.00 contract ceiling price. The government will not increase the current $25,000,000.00 ceiling price.

51. Both documents (NKAK 23-1030 and NKAK 23-1040) mention liquidated damages of $390/day. Can the Government confirm whether this rate applies specifically to the Arnold Gate task order and not just the IDIQ base contract?

Answer: IAW 52.211-12 Liquidated Damages in the amount of $390 will be the standard for all task orders issued under this IDIQ.

52. Can the Government provide more details on how phasing will be determined for individual task orders, especially regarding airfield operations? Reference: Solicitation FA446025R0002 Section B, Pages 4–5 – All line items mention phasing but lack specifics.

Answer: Phasing plans are task order specific and will vary. In particular, phasing on the airfield is established by the Airfield Manager in coordination with the maintenance group for each task order.

53. Are there any anticipated updates to the EMIS Contractor Instruction Guide or the Memo of Agreement on Environmental Laws? Reference: Solicitation FA446025R0002 Attachments 6 &

Answer: No, however additional Attachment 23 - Installation Pest Management Plan Jul 2025 has been included.

54. Will the Government provide a scoring rubric or weighting breakdown for technical vs. past performance vs. price? Reference: Solicitation FA446025R0002 Section M – Evaluation Factors for Award (Pages 53–55)

Answer: No, the government will not provide a scoring rubric or weighting breakdown for technical vs. past performance vs. price.

55. Can the Government confirm whether any historical documentation exists for the clayey gravel fill encountered in Boring B-1? Reference: Geotechnical Report Page 9 – Geotechnical Overview: “We are not privy to information regarding the construction of the existing fill…”

Answer: None is available.

56. Will the Government require additional mitigation measures for expansive fat clay soils beyond those recommended in the report? Reference: Geotechnical Report Page 9 – “Expansive fat clay soils were encountered… some movement and at least minor cracking… may still occur.”

Answer: Project includes undercut through the entirety of the road which should cover any unsuitable material.

57. Will the Government provide final grading and retaining wall design details to validate lateral earth pressure assumptions? Reference: Geotechnical Report Pages 5 & 15 – Retaining wall may be required; lateral earth pressure parameters provided without wall specifics.

Answer: Seed project does not include retaining wall per the contract drawings. There is no retaining wall in the Base Pavements IDIQ bid schedule either.

58. In the event that a retaining wall is determined to be a project requirement, will the government initiate negotiations for a Non-Price Item (NPI) modification at that stage of design or construction?

Answer: Yes, if any project is determined to require a retaining wall the government will initiate negotiations for a non-priced item (NPI).

59. Will the contractor be responsible for reconditioning subgrade if disturbed between grading and paving phases? Reference: Geotechnical Report Page 13 – “Subgrades prepared early… may become disturbed… non-uniform subgrades often result in poor pavement performance.”

Answer: Yes, the contractor will be responsible for reconditioning subgrade if disturbed between grading and paving phases.

60. Are alternative pavement sections acceptable if they meet or exceed the performance criteria outlined in the report? Reference: Geotechnical Report Page 18 – “Other pavement sections could also be considered.”

Answer: Yes, on case-by-case basis it will be evaluated and is at the discretion of the government for approval.

61. Will prefabricated drainage structures be acceptable in lieu of granular backfill behind retaining walls? Reference: Geotechnical Report Page 12 – “As an alternative… a prefabricated drainage structure may be used.”

Answer: Seed project does not include retaining wall per the contract drawings. There is no retaining wall in the main IDIQ bid schedule either.

62. Should trench backfill meet ARDOT standards or Terracon’s recommendations if discrepancies arise? Reference: Geotechnical Report Page 13 – “Backfill should satisfy the gradation and expansion index requirements of engineered fill…”

Answer: Please follow Terracon’s recommendations.

63. Will the results from Perc-1 and Perc-2 be used to determine infiltration rates for stormwater design? Reference: Geotechnical Report Pages 43–44 – Addendum #1: Permeability testing results provided.

Answer: No, there is no stormwater design included in the seed project. There are no retention/detention ponds included.

64. Will Terracon be retained for construction phase testing, or should the contractor provide equivalent third-party services? Reference: Geotechnical Report Page 10 – “Terracon should be retained… to provide observation and testing services…”

Answer: Contractors can choose to retain Terracon or hire a different qualified third party.

65. Can the Government clarify the exact limits of responsibility between the Arnold Gate project and ARDOT Project 061738, especially regarding apron paving, striping, and signage?

Reference: Sheets CS101, CS102, CS201 – Notes indicate coordination but lack definitive scope boundaries.

Answer: See CS201 regarding the demarcation line between Arnold Gate project and ARDOT project for paving, striping, and signage.

66. Fence type is noted as “FE6” but no specification or reference standard is provided. Can the Government provide a detailed specification or reference for Fence Type FE6? Reference: Sheet CS502 – Fence and Gate Notes.

Answer: Fence specifications are provided in Attachment 18.

67. Are there approved vendors or fabrication standards for the Little Rock AFB signage (e.g., Gate Notification Sign, Wayfinding)? Should contractors submit shop drawings for approval?

Sheet CS501 – Signage Notes and Details.

Answer: See Appendix 726 in specifications for Base Pavements IDIQ regarding signage.

68. The concrete washout pit is shown in erosion control details but not clearly located on the site plan. Can the Government confirm its intended location? Sheet CG301 and CG502 – Erosion Control Plan and Details.

Answer: Concrete washout location will be determined during pre-construction activities.

69. The demolition plan notes removal of communications lines by Brightspeed. Has Brightspeed confirmed their removal schedule, and will delays impact the construction start?

Sheet CD101 – Demolition Notes.

Answer: New comm line has been installed in the ARDOT right-of-way.

70. Where does the stormwater system ultimately discharge? Is there a downstream capacity analysis or permit requirement for the outfall? Sheets CG201, CG202 – Storm Drainage Plan and Profiles.

Answer: It is discharged as shown in CG201 and there is no downstream capacity analysis or permit requirement.

71. Several grading callouts show “TC ???” or unclear elevation values. Can the Government confirm these top-of-curb elevations? Sheet CG101 – Grading Plan.

Answer: TC should be interpolated from drawings and field verified.

72. Two 4" PVC conduits are shown for future use. Should these be capped, labeled, and mapped for future identification? Is there a specific routing or termination requirement? Sheet CU101 – Utility Plan.

Answer: Yes, these should be capped, labeled, mapped, and included in the as-builts/GIS.

Routing and termination should follow industry standards.

73. The specification references operation and maintenance data for gate operators (Section 1.5.A), but no gate operator or automation requirements are defined. Are the horizontal-slide gates to be manual or automated? If automated, please provide performance and electrical requirements. Section 1.5.A – Operation and Maintenance Data.

Answer: Gates will be manually operated, not automatic.

74. While zinc coating is specified for steel components, there is no mention of finish or color requirements for privacy slats or barbed wire. Should these components match the fence color or be left uncoated? Reference: Fence Specifications Sections 2.2, 2.6, and 2.7 – Fabric, Fittings, Barbed Wire.

Answer: There are no privacy slats per the Arnold Gate Improvement drawings. Barbed wire shall be zinc coated same as other components.

75. Undercut Drawing notes “undercut as required by proof roll test approx. 18" of 3" base,” but does not specify the depth of undercut below the base. Can the Government confirm the expected depth of undercut excavation? Reference: Undercut Detail Note – “Undercut as required by proof roll test approx. 18" of 3" base.”

Answer: Undercut of 18” starts directly below the class 7 aggregate base course. Total excavation depth will be 36” see Attachment 19.

76. The drawing states “This contract includes an estimated 1631 cubic yards of undercut.” Is this quantity based on a specific assumed depth and area? Can the Government provide the basis of this estimate for bid validation? Reference: Undercut Drawings Note 3 – “This contract includes an estimated 1631 cubic yards of undercut.”

Answer: That amount is an error on the undercut detail, disregard. This will be changed in this amendment.

77. The drawing requires proof rolling in the presence of the base engineer but does not define acceptance criteria. Can the Government provide specific deflection or rutting thresholds for undercut determination? Reference: Undercut Drawings Note 2 – “Proof roll subgrade prior to placement of base course…”

Answer: See ARDOT specification 214 Subgrade Preparation for requirements.

78. The drawing calls for “full surface coverage” of tack coat per AHTD Spec Section 401. Does this apply to both binder and surface courses, or only between lifts? Please confirm application limits. Reference: Undercut Drawings Tack Coat Note – “Tack coat, AHTD Spec Section 401 full surface coverage.”

Answer: Between asphalt lifts.

79. The note on the concrete flume detail states that “concrete block dissipators shall be added as required per drawings on each delivery order with no additional costs.” Can the Government clarify how the contractor should estimate quantities and scope for these dissipators if not shown in this drawing set? Reference: Sheet C1 – Concrete Flume Detail.

Answer: This will be determined on a task order basis. The brick quantity in square feet and the flume quantity in square feet will be added together and paid via line item 0095 Concrete Flume unit price.

80. The bollard detail shows a 6" diameter steel pipe set in an 8" sleeve and filled with concrete but does not specify the total embedment depth or footing requirements. Can the Government confirm the required depth below grade? Reference: Sheet C1 – Pipe Bollard Detail.

Answer: On referred Sheet C1 – Pipe Bollard Detail, 3 ft is shown.

81. The construction exit detail notes that periodic top dressing and sediment trap maintenance may be required. Is the contractor responsible for monitoring and maintaining these features throughout the project duration, and should this be included in the bid? Reference: Sheet G1 – Construction Exit Detail.

Answer: Yes, the contractor is responsible for monitoring and maintaining these features throughout the project duration and should be included in the bid.

82.The construction exit detail calls for a geotextile underliner but does not specify type, weight, or manufacturer. Can the Government provide a geotextile specification? Reference: Sheet G1 – Construction Exit Detail.

Answer: Use similar fabric as specified on Attachment 19 on the RFP (MIRAFI 180N or equal).

83. The document notes extensive coordination with ARDOT and possible phasing. Will a phasing plan be provided, or is the contractor responsible for developing one in coordination with ARDOT? Reference: NKAK 23-1040 Arnold Gate Description of Work Page 1 – Paragraph referencing ARDOT coordination.

Answer: The contractor shall be responsible for the phasing plan in coordination with ARDOT.

84. NKAK 23-1040 Arnold Gate Description of Work specifies 489 CY of undercut based on proof roll results. If actual conditions exceed this quantity, will additional undercut be compensated separately? Page 1 – Paragraph referencing undercut and proof roll.

Answer: That quantity includes the total length and width of the new asphalt road section which includes the curb (this is the only area that the government expects undercut to be required). It is the contractor’s responsibility to field verify the quantities. It is the intent to provide the full length and depth of undercut. However, it is the responsibility of the contractor to provide accurate estimates of undercut.

85. Is there a specific design, material, or installation detail for the welcome sign, or should the contractor propose one? Reference: NKAK 23-1040 Arnold Gate Description of Work Page 2 – Item 18.

Answer: Please see Appendix 726 in the Base Pavements Specification for reference.

86. Will the contractor be required to pre-screen all personnel against the Installation Access Review Matrix prior to submission for base access? If so, is there a designated point of contact or system for verification? Reference: Attachment 10 – LRAFB Information Page 1 – “Individuals will be denied entry… based on the Installation Access Review Matrix.”

Answer: Yes, contractors are required to pre-screen potential personnel requiring access to the installation utilizing the Installation Access Review Matrix; there is no point of contact or system for verification.

87. Are there any restrictions or approval processes for installing temporary utility connections (e.g., water, electricity) on base? Will specific connection points be identified prior to mobilization? Reference: Attachment 10 – LRAFB Information Page 2 – “All temporary connections… will be installed by the contractor…”

Answer: All utilities required in the performance of this contract will be furnished by the Government at no cost to the Contractor.

For Electric: The Contractor shall be responsible for all charges associated with temporary power connections via Entergy Arkansas. Entergy Arkansas shall make the temporary connections from existing points of supply as required. Such temporary connections shall be removed by Entergy Arkansas at the completion of work and prior to final inspection.

For Water: The water distribution system located on LRAFB is owned, operated and maintained by the City of Jacksonville, AR (JWW). All matters concerning potable water are directed to the City of Jacksonville. A fill stand is located on Contractor’s Hill. For projects where the Contractor is permitted to obtain water on the job site, JWW will approve the specific fire hydrant locations for use. No other fire hydrant locations will be used without prior approval by JWW. JWW will conduct fire hydrant operation training for any contractor, contractor employees, or sub-contractors who will be using the fire hydrants. No one will operate a fire hydrant without prior training by JWW. Each contractor will provide the following at their own expense:

a. A Reduced Pressure Zone Valve Assembly (RPZA) on the water outlet, fire plug, etc. (see diagram)

b. Provide certified test results for the assembly prior to installation/use.

c. The certified tester must be licensed by the ADH.

d. Contractor MUST install a vacuum breaker on outside faucet hose bibs prior to connecting to any garden hose or soaker hose for lawn irrigation. Contractor shall not install garden or soaker hoses to a bare outside faucet hose bib.

e. If you have any questions, please contact JWW at 501-982-6563.

Contact 19 Civil Engineering Squadron / Construction Management 501-425-2048 for all related matters.

88. Will the Government provide a list of pre-approved high-cost items eligible for payment prior to installation, or must each item be submitted for approval individually? Reference:

Attachment 10 – LRAFB Information Page 2 – “Payment for materials will be limited to major high-cost items only…”

Answer: No, the government will not provide a list of pre-approved high-cost items eligible for payment prior to installation. Per Attachment 10, the payment clause in construction contracts requires the Contracting Officer to make a case-by-case review of a contractor's need for progress payments for materials. Payment for materials will normally not be authorized.

89. Will the Government provide secure storage areas for contractor materials, or is the contractor responsible for securing all stored items on site? Reference: Attachment 10 – LRAFB Information Page 2 – “Contractor is responsible for all materials delivered and work performed…”

Answer: No, the government will not provide secure storage areas for contractor materials. Per Attachment 10, responsibility of safeguarding material until final inspection and acceptance rests with the contractor.

90. Is there an anticipated timeline for when funds will become available for this project? Will offerors be notified if the solicitation is canceled due to funding constraints? Reference:

Attachment 16 – NKAK 23-1040 Arnold Gate Pavement Improvements RFP Page 1 – “Funds are not presently available… The Government reserves the right to cancel…”

Answer: No, there is no anticipated timeline to receive funds for Arnold Gate Pavement Improvements task order. Yes, if the Base Pavements IDIQ solicitation is canceled offerors will be notified.

91. Can the Government confirm whether Schedule B pricing includes all line items required for this project, or should offerors expect to submit additional breakdowns for non-pre-priced items?

Reference: Attachment 16 – NKAK 23-1040 Arnold Gate Pavement Improvements RFP Page 1

– “Use Base (2-Year) Schedule B pricing… Include data to support your cost for all non-pre-priced items.”

Answer: An amendment will include a bid schedule for the Arnold Gate seed project. Non-priced items (NPI) are listed in Attachment 22 – Arnold Gate Pavements Bid Schedule for fill-in.

92. Will liquidated damages of $390/day be enforced for weather-related delays or delays caused by Government-furnished materials or access restrictions? Reference: Attachment 16 – NKAK 23-1040 Arnold Gate Pavement Improvements RFP Page 1 – “Subject to liquidated damages in the amount of $390.00 each calendar day.”

Answer: No, liquidated damages will not be enforced for weather-related delays, delays caused by government-furnished materials, or delays caused by access restrictions.

93. If the recommended 180-day period of performance is not feasible, will the Government consider alternate durations without penalty or scoring reduction? Reference: Attachment 16 – NKAK 23-1040 Arnold Gate Pavement Improvements RFP Page 1 – “Include a proposed period of performance if the recommended… is not feasible.”

Answer: No, there will not be a penalty or scoring reduction for recommending other than a 180 calendar day performance, per Attachment 16 Paragraph 9.

94. The RFP references a “Description of Work – Dated 16 Jul 2025 (2 Pages).” Can the Government confirm whether this scope includes all technical requirements, or if additional documents will be issued? Reference: Attachment 16 – NKAK 23-1040 Arnold Gate Pavement Improvements RFP Page 1 – “Attachment: Description of Work – Dated 16 Jul 2025 (2 Pages).”

Answer: All known documents are included.

95. Is Ground Penetrating Radar (GPR) testing mandatory for all excavation activities, or only in specific areas? If required, who is responsible for performing and paying for the GPR?

Reference: Page 1 – “If a Ground Penetrating Radar test has been completed it must be submitted…”

Answer: GPR is required in specific areas of excavation where utilities are marked or expected.

On all projects where excavation is required Ground Penetrating Radar (GPR) shall be accomplished by the Contractor to locate all subsurface structures, utilities, etc. The GPR equipment shall identify all underground structures to a depth of 8 feet. The coordinates provided shall be within an accuracy of 4 inches. GPR equipment shall include GPR antenna, electromagnet pipe locator, Traceable Rodder and GPS as required to meet depth and accuracy described above. Deliverables shall include the following:

a. AutoCAD showing all utilities found using GPR.

b. All information in GIS.

c. See section 01 33 00 1.03 Geographic Information System (GIS) Service for detailed information regarding requirements for GPR deliverables.

96. Who is responsible for maintaining utility markings during construction? If markings fade or are disturbed, is the contractor required to request remarking through R&O? Reference: Page 2 – “They will ensure that all utilities that are marked be maintained during the construction process.”

Answer: Once utilities are marked by the base and the digging permit is issued to the contractor, it is the contractors’ responsibility to maintain all utility markings. Once the digging permit is issued, the contractor shall ensure that all utilities that are marked will be maintained during the construction process. The contractor shall take clear photos showing that the utilities have been marked. The digging permit will be revalidated every 30 days from the date signed by CES representative. A request can be extended for an additional 30 days if the marks are maintained, and photos are provided by the requester at time of extension.

97. Are there any exceptions to the 0700–1630 M–F work hour restriction for critical path or weather-sensitive operations? If so, what is the process for requesting extended hours?

Reference: Page 2 – “Work will only be accomplished during the hours of 0700–1630 M–F.”

Answer: Excluding holidays, there are typically no restrictions for critical path or weather-sensitive operations. The Contractor shall not perform any work outside identified work hours without obtaining written approval from the Contracting Officer. If weekend or extended hours are required due to critical path or weather-sensitive operations, the contractor must have written approval from the Contracting Officer prior to performing any work. The Contracting Officer requires at least three (3) business days’ notice, in writing, from the contractor to provide written approval or disapproval.

98. The document states markings are accurate within 18 inches. Is hand digging or hydrovac required for the full 36-inch corridor (18 inches each side), or only when utilities are suspected?

Reference: Page 2 – “Marking accuracy is within 18 inches… Hand digging and/or Hydro Vac… shall be used…”

Answer: Only when utilities are marked and suspected.

99. Many governmental offices have encountered substantial personnel changes, which can impact an offeror’s ability to obtain a Past Performance Questionnaire for a referenced project.

Will the government accept an offerors CPARS evaluation in lieu of a Past Performance Questionnaire for inclusion within Part 2 - Recent/ Relevant Experience and Past Performance?

Answer: No, CPARS will not be accepted in lieu of Past Performance Questionnaires. CPARS will be reviewed based off project list provided in Part 2 submission.

100. Can the contractor stage equipment and material inside the base and travel in and out of the existing Arnold Drive Gate during the construction of the Arnold Drive Gate? The contractor staging area on plans is insufficient.

Answer: The use of Arnold Drive Gate is dependent on coordination with ARDOT and Security Forces as well as the availability of Highway 107. The contractor should expect limited use of Arnold Drive Gate. Storing of equipment and materials can be determined prior to construction.

101. Should Item 0182 LRAFB STANDARD SIGNS be used to price the signs depicted in details A7 and E7 on sheet CS 501 of the Arnold Gate Project?

Answer: Yes.

102. Can items labeled as civil on the bid schedule be utilized on airfield projects and vice versa?

Answer: No.

103. If two or more 25’ x 25’ adjoining airfield slabs are replaced should a doweled joint be placed every 25’ where existing joints intersect transversely or do those joints rely on aggregate interlock only?

Answer: No, see Attachment 11 – Base Pavements Drawings “C3 Airfield Details 3, Sheet 5 of 9, Detail 1”.

104. On sheet CD 101 Arnold Gate the area of concrete drive identified for removal per the legend is less than half the sqft area stated on the plan. Please clarify the total area of concrete drive to be removed.

Answer: It is the responsibility of the contractor to field verify the total quantity during the bidding process.

105. On sheet CD 101 Arnold Gate will ARDOT remove the section of 18” RCP that is located within the area identified as Pavement Removal To Be Done By ARDOT?

Answer: No, the contractor shall include this in their pricing since it is within the limits of construction.

106. Will the 18” curb and gutter be placed on top of 12” Class 7?

Answer: Yes.

107. Sheet CD 101 Arnold Gate shows a sign that is to be relocated. It then says to see sheet CS

101. The new location of the sign does not appear to be on sheet CS 101. Please clarify the new location of the sign.

Answer: The new sign location will be coordinated with ARDOT during construction.

108. Is there an alternate seed project for the Base Year if Arnold Gate does not get funded or if there are delays in the adjoining ARDOT project?

Answer: No, there is no alternate seed project for the Base 2-Year if Arnold Gate does not get funded.

109. During the life of this contract will all civil works projects on LRAFB be executed through this contract?

Answer: The government has the right to utilize the MACC IDIQ for any construction work however the projects that fall within the scope of work of the Base Pavements IDIQ would be solicited through the Base Pavements IDIQ.

110. Please provide the policies and procedures to include any facility user notification time frames that LRAFB uses when determining project phasing so that offerors can estimate production rates that should be expected for road repairs.

Answer: Any partial or full street closing for road repairs shall be requested in writing at least two (2) weeks prior to the desired date. The 19 Civil Engineer Squadron will advertise the work and identify the road area to be repaired to the base and contact all facilities that will be affected.

A minimum two week notice is required between phases.

111. Do the Arnold Gate NPI’s have to be guaranteed until the end of the base year which is 30 March 2028?

Answer: Yes, proposal pricing shall be held until the end of the Base 2-Year period.

112. For Arnold Gate is there a gravel ditch as called out on the legend of sheet CG 201?

Answer: Yes.

113. How is saw cutting for airfield concrete removal paid for?

Answer: Saw cutting for airfield concrete removal will be paid for using line item 0014 “REMOVAL AND DISPOSAL OF CONCRETE PAVEMENT” which includes saw cutting.

114. Should equipment and labor cost associated with dewatering of ground water in that is encountered in excavated areas be factored into the excavation line item unit price, or does the government treat dewatering as differing site conditions?

Answer: Include in line item of your choice. It will not be included in differing site conditions.

115. Is there a clause in this solicitation and subsequent contract that will guard the successful offeror from financial loss in the event of an unforeseen event such as a pandemic that would cause material costs to rise well in excess of typical yearly type escalation?

Answer: No, there is no clause in this solicitation and/or subsequent contract that will guard the successful offeror from financial loss in the event of an unforeseen event such as a pandemic.

This will be a Firm-Fixed price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

116. What are the ASR Mitigation requirements for concrete mix designs?

Answer: Section 32 01 15 in the specification outlines ASR mitigation requirements.

117. Will line item Formwork, be a billable line item in conjunction with concrete paving line items line when the method of placement requires the metal forms specified in Section 32 13 13 PCC Pavement for Roads and Site Facilities?

Answer: No.

118. How is the installation of conduits for future use paid for on the Arnold Gate project?

Answer: An NPI for 4” conduit is included in Attachment 22 - Arnold Gate Pavement Bid Schedule.

119. For the line-item Asphalt Coring 4”, when core samples are taken prior to removing any asphalt surfaces, is there a ratio of number of cores to area of asphalt to be removed?

Answer: It will be determined by the government per task order and paid for via line item 0183

ASPHALT CORING 4" (INCLUDES REMOVING SAMPLE AND PATCHING HOLE).

120. If one of the areas of 12” thick concrete, that are known to exist under some of the asphalt paved roads were to be removed, would it be paid for with Concrete Removal since pavements are excluded from Rock Removal?

Answer: Yes.

121. Does…