SOW_Attachment_9_-_NPTU_Contractor_Special_Conditions.pdf

NAVAL NUCLEAR POWER TRAINING UNIT (NPTU) CHARLESTON

CONTRACTOR SPECIAL CONDITIONS

Contractors are responsible for compliance with this document and should read it in its entirety

NPTU CHARLESTON 1 of 12 Enclosure (1) Rev: October 2013 DDOP-B

1. WORK SITE. NPTU Charleston is located in Goose Creek, South Carolina on Joint Base Charleston-Weapons Station (JB CHS-WS). NPTU is a Naval Reactors activity and subject to the requirements of Executive Order 12344.

Points of contact for clarification of Special Conditions and/or Work Authorization are:

Physical Address: 1260 Snow Pointe Road Goose Creek, SC 29445

Normal Working Hours / Work Week:

0700-1700 / Monday—Friday, except Federal Holidays

NPTU Operations Officer NPTU Operations LCPO

Office: (843) 794-5582 Cell: (843) 906-5567

Email: nptu_deck@navy.mil

Office: (843) 794-2060 Cell: (843) 323-2755

Email: nptu_deck@navy.mil

NPTU Work Controls Officer NPTU Deck Division LCPO

Office: (843) 794-5696 Cell: (843) 509-6947

Office: (843) 794-5696 Cell: (843) 259-8680

2. IMPORTANT NUMBERS.

NPTU Security:

(843) 794-3095 (external phones)

3-3333 (internal NPTU phones)

JB CHS-WS Fire & Emergency Services Dispatch: (843) 794-7777

JB CHS-WS Environmental (843) 794-4010

NPTU Administration Department Fax: (843) 794-5994

NPTU Operations Department Fax: (843) 794-7020

NPTU Deck Division: (843) 794-3090

3. PLANNING WORK AT NPTU. NPTU is a nuclear training facility with a rigorous operational tempo and high standard of excellence for the execution of work. Although NPTU abides by the same federally mandated industry standards and environmental regulations that apply to government and private sector work, these standards are strictly enforced by NPTU. Furthermore, these federally mandated General Industry standards are implemented through unique work controls, keeping personnel safe and meeting the needs of this Site. The processes and requirements referred to in this document must be complied with, without exception, in order to ensure the successful completion of work at NPTU. A list of required documentation and their associated submission times is contained in Table 3.1 – Required Submittals. It is the desire of NPTU to create a safe work environment, not only for NPTU personnel but Contractors, as well. The following discusses the necessary actions, for a workplace medical emergency:

3.1. Medical Emergencies and Work Related Injuries. NPTU Medical will provide emergency medical assistance for serious injury or illness, if requested. A “serious injury or illness” is defined as a condition requiring immediate medical attention. Treatment of minor injuries requiring first aid or follow-up care after emergency medical attention is provided shall be by the Contractor or Contractor’s medical provider. Report all work related injuries or illnesses to your manager and the NPTU Work Controls Officer (WCO). This includes reporting any electrical shock.

There will be no cost to the Contractor for emergency medical services. However, the Contractor shall be responsible for providing any additional medical services as warranted.

3.1.1. Medical Emergency Action. Should a serious accident occur, immediately notify NPTU Security at 3-3333 (internal NPTU phones) or (843) 794-3095 (external phones). Subsequently, notify Contractor management and the WCO. Ensure the integrity of the accident scene is maintained to the greatest extent practical, until the Government can conduct a complete investigation and releases the accident scene.

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Table 3.1 – Required Submittals

Event Time Action/Documentation Required Section

PRIOR TO AWARD: None-Contractor questions/Site Visit if necessary

Five (5) business days prior to a Scheduled Site Visit

NPTU Visit Request (form provided upon request) 4

CONTRACT AWARD:

Not Later than ten (10) working days prior to Work Start Date

Plan of Action 11.1

Notification of Hot Work (Form provided upon request) 12.9

Temporary Services 9.2

Expected Waste Generated and Disposal Plan 12.12

Safety Surveillance Schedule 12.11

Hazard Analysis and Safety Plan 12.11

Material Safety Data Sheets 12.12.1

Activity Hazard Analysis for Electrical Equipment 12.10.2.1

Elevated Work Locations/Fall Protection Plan 12.10.2.6

Confined Space Rescue Plan 12.10.2.2

Safety/Lock Out/Tag Out Plan 12.11

High Risk Work Supplemental Safety Plan 12.10

Additional Support Requirements 12.5

Schedule request for Pre-Execution Meeting 11

PRE-EXECUTION MEETING:

Not later than five (5) working days prior to Work Start Date

Conduct Pre-Execution Meeting. All submittals above must be received, as applicable, prior to conducting Pre- Execution Meeting

Notification to Start Work 12.1

WORK START DATE:

Day of Work Contractor Site Indoctrination (NPTU will provide) 5

Work Induction Meeting/Work Authorization 12.2

ON-GOING WORK:

Daily

Beginning of day pre-work brief with WCO, verify Operations Department Work Authorization Form (ODWAF) supports current work

Weekly/As Required

Job status and upcoming [two (2) week] schedule brief to NPTU, Operations Officer. Normally scheduled on Fridays to cover previous week’s items and upcoming schedule.

At least two (2) business days prior to scheduled work

Energy Isolations/Interruption of Service/Fire Protection System Outage/Additional Support

WORK COMPLETION DATE:

As Scheduled Final inspection/walk-through/acceptance

Within 30 days of work completion Finalized-approved engineering drawings/plans/technical manuals/operating procedures, as applicable.

*Deviations to the timeline established in Table 3.1 shall only be approved by NPTU Operations Officer.

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4. SITE ACCESS AND SECURITY. NPTU is a high security facility with its own security force and access requirements in addition to those promulgated by JB CHS. Delays due to non-compliance with NPTU’s personnel and vehicle access requirements shall be the responsibility of the Contractor. In order to gain authorized access to NPTU, all Contractor personnel must submit a visit request at least five (5) working days prior to arriving at NPTU. The visit request may be faxed (Attn: Security Manager) to the NPTU Administration Department at (843) 794-5994. The request must be on company letterhead, signed by a supervisor, and include the following information for each individual requiring access:

Full Name, Social Security Number, Date and Place of Birth, Company Name and Location, Reason for Visit, Dates and Length of Visit, Type of Security Clearance (if applicable), Citizenship Status, NPTU Point of Contact, Contract number, and name of Contractor.

4.1. Physical Access. The Contractor’s main personnel entrance and exit will be via the Quarterdeck, or main entrance, of the Training Support Building (TSB), Building No. 2314. All vehicles and hand-carried items are subject to inspection prior to Site entry and exit. Prior to entry each day, visitor and Contractor personnel must present an acceptable form of identification. Approved forms of identification include state or government issued identification cards containing a picture (such as a driver’s license, military ID, or DOE standard badge). This identification card will be exchanged at the Quarterdeck for a NPTU access badge, which must remain readily visible on the upper torso at all times when within the NPTU perimeter. The use of a NPTU access badge by anyone other than the intended user is strictly prohibited. The Contractor’s identification card will be returned when the access badge is surrendered prior to leaving NPTU. In the event of a lost access badge the Contractor must immediately report to NPTU Security.

4.2. Escort Requirements. Contractors who do not hold current Department of Defense or Department of Energy security clearances will be issued an “E” badge, indicating that a NPTU escort is required. The Contractor must coordinate its escort requirements with Operations Department. Personnel being escorted are required to remain in the escort’s line of sight at all times. Problems obtaining an escort may be reported to the Operations Department Leading Chief Petty Officer at (843) 794-2060.

4.3. Vehicle Access. Parking is available in the westernmost parking lot from the Training Support Building.

Arrangements for vehicular access to the Site or temporary parking for loading or unloading equipment or supplies may be arranged through the Operations Department LCPO or WCO. Vehicles or other large equipment and materials will enter and exit via NPTU’s southwest security gate. Vehicles entering or leaving the NPTU fenced perimeter are subject to inspection for the prohibited items listed in section 4.4 below, as well as to prevent loss of NPTU property, to ensure proper material movement documentation, to limit the transport of hazardous material, and to identify leaking gasoline, diesel, oil, anti-freeze or any other hazardous or potentially hazardous fluids.

4.4. Prohibited Articles. In addition to items prohibited anywhere on JB CHS property, the following items are prohibited on NPTU property including NPTU parking areas: explosives, incendiaries, and alcoholic beverages.

4.4.1. Contraband Material. Personal Electronic Devices (PEDs) are prohibited inside of NPTU’s security enclosure.

PEDs include all forms of the following: cell phones, Personal Digital Assistants, digital photo frames, iPods and MP3 players, pagers, pocket/handheld PCs, advanced programmable calculators, flash media, jump drives, and shirt-pocket sized computing devices.

4.4.2. Restricted Items. The following items are restricted (i.e. will be confiscated or denied access) unless prior authorization is granted: cameras and film (unless accompanied by a camera pass), personal computers and laptops, radioactive materials not included in NPTU’s Radioactive Materials Accounting System, classified material (excluding NOFORN material, and unless in possession of a courier card for classified material), radio transmitters and receivers, personnel monitoring devices, and optical and magnetic media (CDs, DVDs, floppy disks, digital tape, etc.).

4.5. Photography. The Contractor shall not engage in photography in any way on the Site, without permission and direction in writing from NPTU. Any camera approved for use on Site must display a NPTU or JB CHS camera pass.

NPTU may utilize photography, including time lapse videotaping, for historical documentation of construction features and general construction progress. Photography activities will be planned and coordinated so that there will be no interference with the Contractor's execution of the work.

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5. SITE INDOCTRINATION. All personnel performing work under contract at NPTU are required to attend a Contractor Site Indoctrination session, usually lasting thirty (30) to forty-five (45) minutes. This session consists of training and video presentations to familiarize personnel with NPTU emergency signals, basic radiological control, security information, and safety and environmental compliance requirements. Each individual receiving the indoctrination shall acknowledge participation by individually signing an attendance log maintained by NPTU and will be issued a card to serve as proof of indoctrination. The indoctrination is valid for a period of one (1) year.

5.1. NPTU Smoking Policy. Smoking is prohibited in NPTU buildings, barges, or on-site trailers, whether owned by NPTU or the Contractor. There are two authorized outdoor smoking areas available for use within the NPTU secure perimeter.

5.2. Food Service. Contractor personnel are permitted to use the Subway restaurant and dining area located at NPTU and vending machines on-site during scheduled operating hours. Both foods purchased in Subway and foods brought from off-site are allowed in the Subway seating area. Contractor personnel will not be permitted to use Subway if shoes or clothing are soiled with mud, tar, asphalt or other such materials. In addition, no entry shall be made while wearing protective work clothing or equipment used in industrial areas unless all materials subject to an exposure control level (e.g. asbestos, cadmium, lead, etc) have been removed from the clothing and equipment by NPTU Environmental, Safety, and Health (ESH) Office approved methods.

5.3. Eating in Industrial Areas. Consumption of food is prohibited inside industrial areas. Beverages may be consumed in industrial areas provided bottles or cups are capped or covered. Disposable drinking cups with water coolers are to be kept enclosed and sanitary and are to be disposed of after each use.

6. CONTRACTOR RESPONSE DURING SITE EMERGENCIES. All Contractor personnel shall become familiar with the worksite.

Specifically all Contractor personnel should know the building or barge name, nearest fire extinguisher and emergency exit, and evacuation plan for the worksite. If an emergency occurs, Contractor personnel shall heed Site announcements and evacuate the affected area. The Contractor’s on-site supervisor should account for all Contractor personnel at NPTU and report missing personnel to the WCO.

6.1. Destructive Weather. In the event of severe inclement weather, such as a hurricane or tropical storm, work at NPTU will be suspended a minimum of 96 hours prior to the storm’s projected landfall. The Contractor is expected to have all vehicles, tools, and equipment removed from NPTU, 96 hours prior to the storm’s projected landfall.

Resumption of Contractor work will be dependent on the severity of the storm’s damage. Contractors should not expect to return until at least 96 hours after the threat of severe weather has passed.

7. RADIOLOGICAL REQUIREMENTS. NPTU is a Navy training facility, a portion of which involves the use and management of radioactive material. As a result, certain special requirements are associated with working in such an environment.

7.1. Radioactive Sources. The Contractor shall not use any radioactive sources or X-ray generating equipment (examples include but are not limited to ionizing smoke detectors and thoriated tungsten welding rods) at NPTU unless specifically approved by NPTU Radiological Controls.

7.2. Material Colors. The Contractor shall not use the colors yellow or magenta (purple) to color code or identify its tools. Yellow and magenta are normally used at NPTU to color code tools for radiological reasons. Additionally, yellow-colored plastic, yellow tarps, and yellow nylon rope is prohibited. NPTU Radiological Controls must approve any deviations, such as Contractor-supplied yellow or magenta stock.

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8. SAFETY AND HEALTH STANDARDS. Contractors, whether regularly involved in routine Site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of NPTU.

9. GOVERNMENT FURNISHED EQUIPMENT AND SERVICES.

9.1. Property. There is no government furnished equipment (GFE) provided by the Contractor Special Conditions and will be addressed elsewhere in the Statement of Work.

9.2. Temporary Services. In most circumstances, NPTU is able to provide a connection point for temporary electricity, water, sewer and low pressure compressed air. The Contractor must submit a request to utilize these temporary services. This request should be detailed to include: the size and type of fittings; the length of cables or hoses to be used; and for electrical connections, the voltage and current required. Normal temporary power furnished by NPTU is limited to 100 amps at 480 Volts AC. NPTU reserves the right to refuse connections if Contractor equipment is in disrepair and/or poses a risk to life, health, or safety.

9.3. Telephone Services. Business phone calls specifically relative to the Contractor’s work at NPTU may be made using the NPTU phone system.

9.4. Sanitary Facilities. Sanitary facilities in NPTU buildings and barges shall be available for Contractor use. The Government will not provide temporary facilities for remote or waterborne projects. Temporary facilities, if deemed necessary, shall be the responsibility of the Contractor. Contractor personnel may not use changing or bathing facilities at NPTU without specific permission from the WCO.

10. CONTRACTOR-FURNISHED EQUIPMENT AND SERVICES. The Contractor shall furnish all personnel, supervision, management, equipment, tools, transportation and supplies, as required, to perform inspections, preventive maintenance and repair of specified items. This includes any man-lifts required to reach high locations.

11. FORMAL PRE-EXECUTION MEETING. All Contractor quality control and safety supervisors with intent to supervise work at NPTU will attend a formal pre-execution meeting at NPTU with Civil Engineering Squadron (or other contracting agency) representatives and NPTU Operations Department management, at least five (5) working days prior to Work Start Date. Constrained time schedules will be dealt with on a case-by-case basis, at the discretion of the Operations Officer.

11.1. Plan of Action. To successfully complete this meeting, Contractors must provide a Plan of Action document that both includes a detailed procedure for the work about to be conducted and outlines expected dates and/or times for the following:

Performance of procedure steps.

Interruption of services (as governed by section 12.6).

Use of energy isolations (as governed by section 12.3).

Required NPTU support (as governed by section 12.5).

Mitigation of safety hazards (as governed by section 12.11).

11.2. Sub-Contractors. Contractors must inform NPTU of any on-site Sub Contractors they intend on employing. The Contractor shall assume all responsibility with respect to Sub-Contractors and shall ensure Sub-Contractors abide by proper Site procedures and work expectations contained in this document.

12. WORK SCHEDULING REQUIREMENTS

12.1. Notification of Intent. The Contractor should contact the NPTU WCO a minimum of ten (10) working days prior to commencing work to ensure NPTU understands and has taken necessary steps to support the intended work and is formally scheduled in the Site Plan of the Day.

12.2. Work Induction. On the day work is to commence, the Contractor will meet with the WCO to verify all required documentation and work is scheduled in the Site Weekly Activities Schedule. The WCO will then authorize the work via an Operations Department Work Authorization Form (ODWAF) and a copy will be given to the Contractor for placement at the work site. For projects covering more than one day, the Contractor shall meet with the WCO prior to commencing work each day, to inform the WCO of Contractor personnel on-site and the work planned for the day. Energized electrical work as defined in section 12.10.2.1 is strictly prohibited without explicit permission.

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12.3. Energy Isolations.

12.3.1. Identification. Contractors are responsible for identification of all evolutions requiring energy isolations.

NPTU will provide an advanced copy of the local lockout and tagout instruction to Contractors on request.

Contractors should request the NPTU instruction via a formal written request for information.

12.3.2. Approval. Energy Isolations must be approved by the WCO prior to the commencement of work.

Requirements for Energy Isolation vary depending on system and location at NPTU.

12.3.3. Adequacy. NPTU will perform initial energy isolations; however, the Contractor is responsible for conducting their own independent verification of energy isolations. They also are responsible for hanging their own personal locks, even if NPTU already has a lockout present.

12.3.4. Energy Isolation Program. NPTU’s Environmental, Safety, and Health (ESH) Department will brief Contractors needing to utilize energy isolations. The brief will address: the appearance of Navy Danger and Caution tags, a comparison of Navy Tag-Outs and OSHA Lock-Outs, the need for NPTU and Contractors to hang their own respective tags and locks, the requirements for working on a tagged-out system and the verification dead check process. NPTU will perform energy isolation and verification dead checks prior to releasing equipment to a Contractor for work.

WARNING!

Three phase power distribution panels in the TSB contain Edison Circuits (multi-wire branch circuits).

Un-validated circuits sharing a common neutral require isolation of the entire panel in order to isolate a single piece of equipment.

WARNING!

12.3.5. All evolutions requiring the use of energy isolation shall have a minimum two (2) working day notification and commencement of their approval process prior to their initiation. This requirement may be longer depending on the complexity of the request.

12.4. Electrical Installations. No new installations are allowed which incorporate multi-wire branch circuits (Edison circuits) as defined in National Fire Protection Association 70, National Electrical Code. Neither new system nor existing system modification drawings shall utilize Edison circuits.

12.5. Additional Support. Any support from NPTU needed by the Contractor, but not addressed in the Statement of Work, requires notification at least ten (10) working days prior to Work Start Date. For ongoing work a two (2) working day advanced notification to the WCO is required .

12.6. Interruption of Services. The Contractor shall notify NPTU and obtain approval from the NPTU Operations Officer a minimum of two (2) working days prior to the disconnection or interruption of any mechanical, electrical or plumbing services. NPTU will disconnect services where required. Connections to existing services shall be accomplished in the shortest possible time with no unnecessary delays. Upon completion of work, any service, utility, or item of equipment so disconnected or interrupted shall be restored to its original operating conditions unless the statement of work called for it to be eliminated.

12.7. Fire Protection System Outage. For preventive maintenance and testing, work shall be planned, scheduled, and performed in such a manner that the NPTU fire protection system is completely restored to service at the end of each work day, unless otherwise specified. The Contractor shall notify NPTU at least two (2) working days prior to the deactivation of any fire protection system. The Contractor shall perform all work possible before deactivating the system. When ready to deactivate the system, the Contractor shall notify the WCO to obtain the necessary services for deactivating the system.

12.8. Equipment Operation. The Contractor will be permitted to operate equipment at the NPTU Site only when the equipment has been isolated such that its operation cannot in any way impact the facility, system, or NPTU personnel or the system has been turned over to the vendor for repair, maintenance, or reconstruction. Should situations occur where such isolation cannot occur then the following will apply:

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12.8.1. The Contractor will coordinate with the respective NPTU area manager to verify that operation of the equipment will have no impact on the Site’s operation or that the impact is acceptable to the respective NPTU area manager and the Operations Officer.

12.8.2. The equipment will be operated for the Contractor by qualified NPTU personnel; or the Contractor will be permitted to operate the equipment under the direct observation of qualified NPTU personnel with Operations Officer permission.

12.9. Hot Work. Any work requiring welding, cutting, or brazing. A hot work authorization form must be obtained from the Work Controls Officer (WCO) prior to commencement of hot work.

12.10. High Risk Work. Any action meeting the definition of High Risk Work (HRW), contained in Section 12.10.2, must have a Supplemental Safety Plan, as defined in 12.11.2, approved through NPTU at least ten (10) working days prior to the desired start date.

12.10.1. Purpose. The conduct of High Risk Work (HRW) may result in serious personal injury or fatality if performed improperly. To provide the appropriate level of assurance that this work will be conducted in a reliable and safe manner, higher management attention, and more rigorous hazard control mechanisms and work processes are employed.

12.10.2. Definition. HRW is defined as work that may result in serious personal injury or a fatality if performed improperly. The increased risk is based upon characteristics inherent in the work task, location, materials, or proximity to other hazardous operations. HRW activities include, but are not limited to, those defined below:

12.10.2.1. Energized Electrical Work. High risk energized electrical work is defined as follows:

Work on exposed live parts of 50 volts or more, except diagnostic or testing work on exposed live parts between 50 and 600 volts.

Any work on energized equipment with exposed live parts and the exposed live parts have an arc flash hazard/risk category of three (3) or more.

Work involving removal of guards for energized equipment of greater than 600 volts that places the employee within the restricted approach boundary of an exposed live part.

NOTE: HRW requirements do not apply to work performed by a qualified electrical worker to obtain voltage measurements when using test jacks and equipment designed for that purpose or to perform verification dead checks on systems that have been de-energized.

12.10.2.2. Confined Space Entry (CSE). CSE when an employee must enter a Permit-Required Confined Space (PRCS), except on barges.

12.10.2.3. Diving Operations. All diving operations except those performed by Navy divers or those performed for search, rescue, or related public safety.

12.10.2.4. Blasting. Blasting is defined as any use of explosives.

12.10.2.5. Lasers. The use of Class 3b or 4 lasers when operations are not governed by documented standard operating procedures or in situations where there is increased potential for skin or eye exposure to the laser energy.

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12.10.2.6. Elevated Work. High risk elevated work is defined as work performed on a surface four (4) feet or more above the next lower surface when a fall hazard exists. Work is not considered HRW when using the following elevated work controls:

Work on roofs or other elevated surfaces that are protected by standard guardrails, parapets, or similar physical barriers, or work greater than four (4) feet from the fall hazard on low-slope roofs (i.e., slope less than or equal to one (1) inch rise per three (3) inches run) provided appropriate elevated work controls are in place.

Work done on ladders in accordance with manufacturer’s instructions for the particular ladder, unless the ladder raises the worker above a standard guardrail system or the worker must extend laterally to the point where the middle of the body extends beyond the ladder rails.

Work conducted over water where it is highly unlikely that a worker will be injured (e.g., no solid surfaces would be struck) in the event of a fall into that body of water (e.g., water pools, NPTU- Charleston piers) with personal flotation device.

Work from the following platforms, provided the work is planned such that a worker can maintain both feet on the platform floor and the platform is being used in accordance with manufacturer’s instructions:

i. Work performed from aerial lifts (e.g., articulating boom lift), as long as the worker wears a personal fall arrest system in accordance with the manufacturer’s instructions for the particular aerial lift.

ii. Work from a mobile scaffold (e.g., scissors lift).

iii. Work performed from standard scaffolding, as long as the scaffolding is erected in accordance with the manufacturer’s instructions and meets standard guardrail requirements.

12.10.2.7. Excavation Work. High risk excavation work is work that includes digging with power equipment within three (3) feet of underground utilities containing potential hazardous energy (e.g., energized electrical, flammable liquids/gases, pressurized liquids/gases) or when an employee must enter an excavation that is five

(5) feet or greater in depth. Digging to a depth of eight (8) inches or more is considered excavation.

12.10.2.8. Complex Structures. Structural demolition, renovation, or remodeling that includes the removal of walls, ceilings, floors, or other structural elements that contain a load-bearing member or requires the use of temporary building structural support systems, such as bracing of structures during construction (e.g., tilt-up construction), renovation, or demolition activities.

12.10.2.9. Hazardous Energy Systems Lock-Out/Tag-Out (LOTO). HRW controls are not required if unexpected energizing, startup, or release of energy that could cause injury is prevented by locking and tagging out the system and verifying that the system has been de-energized (e.g., by initial voltage verification).

12.10.2.10. Immediately Dangerous to Life or Health (IDLH) Atmospheres. Entries into potential IDLH areas including when performing work or testing that may activate a chemical deluge system.

Note: There may be specific work or equipment conditions in a HRW activity for which an engineering evaluation demonstrates that a lower risk condition exists independent of applicable hazard control methods. If the work is repetitive in nature (e.g., vendor maintenance on scientific equipment), the engineering evaluation should evaluate general safety controls and procedures vice controls for each maintenance evolution. To validate such work as low risk, a formal engineering evaluation must be completed by the organization who owns the specific work. The evaluation must include a written hazard assessment to justify why the work is not HRW and must be approved by NPTU prior to proceeding with the work.

12.10.2.11. Welding/Burning Operations. Welding, burning, cutting, grinding, brazing or similar work that produces flames or sparks whenever it includes any one (1) or more of the following conditions:

Personal Protective Equipment (PPE), such as coveralls (e.g., Tyvek™), or similar protective gear or materials which have an increased risk of ignition, are worn by the worker; or

Respiratory protection is worn that obscures the worker’s vision; or

Worker’s escape route is hampered such that timely escape in the event of a fire is not possible.

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12.10.2.12. Complex Lifting and Handling Operations. Lifting and handling operations when the lift is "complex," involving 1 or more of the conditions below (work in accordance with Department of the Navy NAVFAC P-307:

Management of Weight Handling Equipment Manual or NAVSHIPS 0989-030-7000: Lifting Standard Manual is exempt from this requirement).

Highly hazardous materials (i.e., materials that are extremely toxic, flammable, etc.) such that uncontrolled release would have serious safety and health, environmental, or property damage consequences. Materials in this category include explosives, highly volatile substances, unstable chemicals, and poisons. This does not include routine industrial materials such as oxygen, acetylene, propane, or gasoline in bottles, cans, or tanks that are properly secured in racks or stands designed for lifting and handling or properly packaged for shipment.

Large and complex geometric shapes

Lifts of personnel

Lifts exceeding 80 percent of the certified capacity of the crane’s hoist (e.g., main hoist, whip hoist) planned for use, except during load testing

Multiple cranes (e.g., when lifting the same load) or multiple hook lifts

Other lifting and handling involving non-routine operations, difficult operations, sensitive or high-value equipment, or unusual safety risks.

Examples include lifts occurring in the vicinity of overhead transmission lines, over occupied buildings where a drop or uncontrollable movement of the load would endanger the safety of the occupants or cause significant damage to facility structures or other equipment in the area, or in areas where significant damage may occur.

12.11. Hazard Analysis and Safety Plans. All safety plans and associated mitigation programs shall be in accordance with the most current revision of the US Army Corps of Engineers Safety and Health Requirements Manual (EM-385) published. Contractors are responsible for updating their safety program and associated plans upon revision of EM-385. NFPA 70E contains additional requirements for electrical safety. In addition to OSHA, NFPA 70E, and EM- 385, all Contractors must work in accordance with the NPTU HRW program, when applicable. The Contractor shall submit their safety plan and lockout/tag out plan to NPTU WCO within ten (10) working days of Work Start Date. It is the Contractor’s sole responsibility for compliance with the applicable safety standards.

12.11.1. Safety Surveillance. As part of the Contractor’s hazard analysis and safety plan the Contractor shall submit a safety surveillance schedule to be completed by Contractor supervisors for the duration of work at NPTU.

12.11.2. Supplemental Plans for HRW. The Contractor shall submit a supplemental safety plan specifically addressing any HRW items. The Contractor shall submit safety plans related to HRW no later than ten (10) working days prior to Work Start Date. All HRW plans should require at least two (2) personnel present during the performance of work. NPTU will incorporate the Contractor’s submittal into a formal work procedure (FWP) for final approval. All personnel involved shall utilize these plans at all times HRW is in progress. A daily brief with the WCO will reinforce these requirements to the working personnel. These pre-work meetings will also discuss work condition changes or any alterations to the scope of work. The Contractor’s supplemental safety plan submittal shall include hazard analysis, risk mitigation plans, and the following:

Work Scope. A description of the work to be performed, including specific work elements and the sequence of work.

Hazard Assessment and Mitigation Strategy. A work assessment shall be conducted and the hazards identified. All hazards identified and the mitigating actions shall be specified in the work document.

Mitigation strategy will be performed utilizing the following hierarchy.

i. Eliminate the hazard where feasible and appropriate.

ii. Utilize engineering controls where feasible and appropriate.

iii. Apply administrative controls that limit workers exposures.

iv. Use Personal Protective Equipment (PPE).

Unique Worker Knowledge and Skills. Required worker competency to perform HRW shall be specified.

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Rescue or Medical Notification Provisions. The means to rescue an individual in case of emergency or the means to notify emergency or medical responders shall be included.

Stop Work Conditions. Predetermined conditions that warrant stopping work to assess the adequacy of the work document.

Engineering Calculations. When required to verify structural component and system strength requirements, all relevant supporting engineering documentation shall be readily available.

Work Permit and Plan. For HRW evolutions that require a work permit and plan, the associated permit and plan shall be included in the work document and verified complete by a certification signature.

Examples of these evolutions would include, but are not limited to: electrical work, confined space entry, and welding or burning operations.

12.12. Environmental Precautions. Performance of all work at the NPTU Site shall be in strict compliance with federal, state, and local environmental control regulations. Significant environmental control requirements are highlighted in this section for information; however, this emphasis does not exempt the Contractor from adherence to all environmental regulations.

12.12.1. Hazardous Material. The Contractor shall submit for approval a list of all liquids (cutting oils, fluids, acids, bases, cleaning solvents and solutions, thinners, etc.), gases and aerosols, and easily divisible solid chemicals that the Contractor will use on-site in performance of this contract. The maximum amount of each liquid, gas, aerosol, and easily divisible solid chemical that will be on-site on any given day, the estimated total amount of each product that will be consumed, and the container size of each product shall be specified. Listed materials shall not be brought on-site until they are approved by the NPTU ESH Office. A Material Safety Data Sheet (MSDS) shall be provided for information on each requested substance within ten (10) days of Work Start Date.

12.12.2. Waste Stream Generation. The Contractor shall submit for approval a list of all wastes (solid, liquid, gaseous or mixture thereof) that will be generated during the contract, including all of the wastes that will be generated from using the substances listed above. All generated waste must first be approved by the NPTU ESH Office.

Discharges of any materials to the sanitary system, storm drains, or river are prohibited unless specifically authorized by NPTU.

12.12.3. Discharges to the Environment. The Contractor is responsible to avoid the discharge (spill, release, etc.) of hazardous materials and hazardous wastes to the environment. NPTU shall be notified immediately of any inadvertent discharge of hazardous material or hazardous waste to the environment. The Contractor shall be responsible, at no cost to NPTU, for all necessary cleanup and disposal of discharges. In the event that NPTU elects to conduct the cleanup, NPTU reserves the right to charge the Contractor the reasonable cost for cleanup and disposal of materials. NPTU IS A ZERO DISCHARGE FACILITY.

12.12.4. Control and Disposal of Material. Absolutely no materials shall be used on-site that contain asbestos without prior NPTU approval. Additionally, the NPTU ESH Office must approve the disposal of any materials containing asbestos, polychlorinated biphenyls, Resource Conservation and Recovery Act (RCRA) hazardous material, etc.

NPTU has specially designated collection areas for materials such as batteries and recyclable metals. Prior to disposing of any materials in question, Contractors should discuss potential collection programs with the WCO.

The Contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the government’s request to view the records. The Contractor shall also meet the strictest requirement in effect, federal, state or local. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation in accordance with industry standards, local, federal and state laws, and according to manufacturers recommendations.

12.13. Electrical Work.

12.13.1. Definitions

12.13.1.1. Electrical Work. Electrical work begins when work is performed on electrical equipment that may expose personnel to an electrical hazard. Examples include: exposing electrical parts (energized or de-energized) in equipment physically connected to a power source (including capacitive energy or a battery), operation of protective devices (e.g. circuit breakers), troubleshooting and repair of electrical equipment, and preventive electrical maintenance.

NPTU CHARLESTON 11 of 12 Enclosure (1)

12.13.1.2. Energized Electrical Work. Energized electrical work begins when a person crosses the restricted approach boundary to exposed energized electrical conductors and circuit parts. A person is considered to have crossed a shock hazard boundary when any part of the body or anything in contact with the person (not including contact of equipment, scopes, meggers, etc. connected to energized conductors) crosses any of the shock hazard boundaries.

12.13.1.3. Equipment Guarding. Before work is initiated, the person in charge shall ascertain whether any part of an electrical power circuit is located such that performance of work could bring any person, tool, or machine into physical or electrical contact with it. If the electrical circuit is not protected by a guard that prevents personnel from coming in contact with the energized part, then contact with the energized circuit is considered possible. HRW controls may apply.

12.13.1.4. Visual Inspection. Visual inspection of electrical panels that require the removal of bolted or hinged covers constitutes electrical work. If this is done on a panel containing greater than or equal to 50 volts of electricity through exposed electrical conductors, then it requires special NPTU permission. Seek authorization to open these panels from the WCO.

12.13.2. Qualification Requirements. Only electrically qualified people may perform electrical work; they must be familiar with applicable code requirements. Certification must be provided.

12.13.3. Grounding. NPTU Ships and Service Craft utilize ungrounded electrical distribution systems. Land-based facilities at NPTU utilize commercial, grounded, electrical distribution systems.

12.13.4. Electrical Workteam. For energized electrical work that meets the definition of section 12.10.2.1, at least two (2) persons shall be assigned to work together. One (1) person shall be designated to monitor the movements of other(s) doing the work so that he/she can warn them if they get dangerously close to energized parts.

12.13.5. Portable Equipment. Whenever the Contractor uses portable electrical tools or equipment the Contractor shall provide and use a portable ground fault circuit interrupter (GFCI). The Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

12.14. Crane and Rigging Operations. All crane and rigging operations performed by a contractor must be in compliance with Department of the Navy NAVFAC P-307: Management of Weight Handling Equipment Manual section 1.7.2. The contractor must submit a critical lift plan at least ten (10) business days prior to the operation. Critical lift plans shall conform to the requirements of United States Army Corps of Engineers Safety and Health Requirements manual section 16.H.02. Additionally, all equipment used by the contractor in support of the evolution shall be certified by submitting a Certificate of Compliance (Figure P-1) of NAVFAC P-307 Appendix P.

13. CRITIQUE MEETINGS. In the event that any Contractor personnel are involved in a violation, suspected violation, or near miss, of a technical specification, or any safety, security, environmental, or radiological requirements, the NPTU reserves the right to stop work and wait for Contracting Officer support to resolve the issue at no additional cost to the Government. In the event NPTU determines a critique meeting will be held, the Contractor's supervisor and all involved personnel may be directed by the Contracting Officer to attend the critique meeting and implement reasonable corrective action(s). Typically, the Contractor will be required to suspend work until NPTU convenes a critique and applied corrective actions are complete. Critique meetings are an NPTU self-assessment process designed to facilitate root-cause analysis. The goal of critique meetings is to establish appropriate corrective actions to prevent recurrence of the violation or near miss with the intent of safely returning to work in a timely manner. The Contractor will suspend work, attend the critique meeting, and implement corrective actions at no additional cost to the Government. Violation of any approved safety plan may result in a formal Letter of Concern issued by the Contracting office. The Contractor may not communicate or make any report to any regulatory agency without first obtaining NPTU approval.

13.1. Mishaps. Ensure contracts and lease agreements require Contractors and Sub-Contractors (e.g. Service and Construction Contracts) to promptly report pertinent facts regarding mishaps involving reportable damage or injury to the Air Force/Navy and to cooperate (IAW AFI 91-204) in any Air Force/Navy safety investigation.

Cooperation will include toxicology testing.

NPTU CHARLESTON 12 of 12 Enclosure (1)

14. SPECIFICATIONS AND CONTRACT DRAWINGS. The Contractor shall keep a copy of the latest revision of the contract drawings and specifications at the work site. Anything mentioned in the specifications and not shown on the drawings, or shown on the contract drawings and not mentioned in the specifications, shall be of like effect as if shown or mentioned in both. In case of a difference between drawings and specifications, the specifications shall govern. If, at any time, there is a need to deviate from the contract drawings or specifications, or modify any piece of NPTU equipment not specifically called out for modification or deletion, a formal resolution process shall be performed. This process shall include formal written correspondence, requesting information or technical guidance. This correspondence shall be sent to the NPTU, Operations Officer via the Contracting Agency, when practical. NPTU will issue a formal response to the Contractor request. Any adjustment or change by the Contractor without such a determination shall be at the Contractors own risk and expense.