CLOIS_QA_Working_Master_-_posted_10_Feb_15.xlsx
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- Cape Launch Operations and Infrastructure Support (CLOIS) Federal contract opportunity
- Solicitation number
- FA2521-13-R-0019
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CLOIS QA Working Master - posted 10 Feb 15
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Sheet1
| Number | Questions/Answers | Answers | RFP Section/ Exhibit/Attachment |
| 1 | a) Will the USAF provide field content and format structure for the flat file requirement to the contractor community as a supplement to the RFP? |
b) Regarding "directly connected systems", what access will the Government furnish the contractor for access to Government systems?
| 1a. No - this paragraph was adjusted in the revision to section L posted on 30 Oct 14; 1 b. Input/User rights only | Section L | |||
| 2 | a) Task: SV pre-Arrival Task/SV Processing @ NPF/DPF – General Support Effort 60 days before arrival. | Attachment L-02 | ||
| 3 | 1) 60 days before arrival at the NPF or the Launch Site? | Arrival at launch site (Skid Strip) and NPF occur on the same day. | Attachment L-02 | |
| 4 | b) Task: Pre-Ship IRR 1 Day | Attachment L-02 | ||
| 5 | 1) What is being shipped and to where? | The Pre-Ship IRR is to ensure readiness for the SV to be shipped to the Cape from the SV factory location (typically California). | Attachment L-02 | |
| 6 | c) Task: Order NVR Plates (10) for MB, HB & A/L 1 day | Attachment L-02 | ||
| 7 | 1) Pre or post acquisition? | 30 days before SV arrival they install new plates. When the SV arrives they change out the plates again, then again every 28 |
days. Old plates go the AF Chem lab for analysis. Takes from 2 - 15 days to get results.
| Attachment L-02 | |||
| 8 | 2) What is the typical delivery period? | Attachment L-02 | |
| 9 | Does the Contractor Responsibility Information replace the need for a fully developed Past Performance volume? | Past performance will not be evaluated as part of the best value tradeoff. Therefore there will not be a Past Performance Volume. Performance information requested in Section L 2.3.2.3 is for the Contractor's Responsibility determination only. | Section L and Section M |
| 10 | The Cross Reference Matrix can be sizable – 10 pages and up, are the List of Figure and the Cross Reference Matrix included in the page count for Volume I? | Cross Reference Matrix and List of Figures will be excluded from the page count on the next Section L revision. | Section L |
| 11 | a) It is not clear what the government considers an “outline”. Would the government give an example of what levels the outline should include in order to be at lease “adequate?” |
b) Does the government want the narrative in the outline to demonstrate “adequacy” of the approach?
| a) The offeror determines the level of outline necessary to demonstrate and adequate approach. B) Yes, the government would prefer that the narrative in the outline demonstrates "adequacy" of the approach. | Section L and M | |
| 12 | a) How does the government anticipate the SEMP, which PWS 1.7 requires to be fully developed, be handled in the EMP outline? |
b) Does the government anticipate that the outline should include a fully developed SEMP as required by PWS 1.7?
c) When will CDRLs 0039 and 0049 referred to in PWS 1.7 be made available?
| a)The government is leaving this up to the contractor to determine the most appropriate way to show their proposed methodology. b) The outline should adequately convey the contractor's proposed method and structure of executing PWS requirements. c) CDRLs will be made available with draft RFP release. | Section L, PWS | ||||
| 13 | With regards to Appendix B, the far right column labeled notes provides directions on the condition of and how to address each facility. Where no notes exist, what is the expected or required support for the corresponding facility? | Where no notes exist, all systems identified in each of the facilities are to be fully maintained/supported as required and are utilized to support all daily operations. | Appendix B | ||
| 14 | “The Offeror shall identify the amount transferred to the TEP Worksheet on each cost detail worksheet.” How does the Government prefer to have this represented? | The Government would like to be able to easily identify where the number on the TEP worksheet came from. The contractor may choose any method they desire to identify the cell on the cost detail backup which is the source of the TEP number. | Section L | ||
| 15 | When referring to Cost Type CLINs, does the Government mean Cost Plus Fixed Fee CLINs? | Cost type CLINS include both the CPFF CLINs and the CR (no fee) CLINs | Section L | ||
| 16 | Will the Government be providing the mentioned Part I Section 5 in the completed Draft RFP? | The reference to "Part I Section 5" will be removed from the next Draft Section L. The cost volume should also contain the mentioned subcontractor accounting system information if the sub will perform under a cost type contract. | Section L | ||
| 17 | In Section L, page 13, L.2.2.1.7 b, the Government refers to Part II Supporting Cost Documentation, is this documentation the Excel worksheets that detail the Cost Proposal? | The reference to "Part II" was removed in the 28 Oct 14 version of Draft Section L (posted to FBO on 30 Oct 14) | Section L | ||
| 18 | a) In Attachment_L-04_TEP_Worsheet, the form requires the Offeror to enter a total cost to provide labor for facilities maintenance/repair at sites with a given number of square feet of area. In the form it says ‘12’ under ‘annual factor’. Is this meant to be the number of months in the year? b) If so, to the right where it says ‘FYXX TO Price list’ are offerors to provide the effective unit cost of labor per square foot per month or per year? | Yes, the intent is to order by the square foot per month. This allows invoicing on a monthly basis. The TEP attachment will be corrected to reflect this. | Attachment L-04 | ||
| 19 | The Govt. refers to "MPC for Cost Type CLINs" for all 6 years, plus "50% of the FY21 CLIN value for purposes of evaluating the cost of an extension. Since FY21 is Option 5 of the contract, does the Govt. mean the (6) month period beginning Oct.1, 2021 through Mar. 31,2022 which is equivalent to 50% of FY22 for the extension period? | Offerors will not propose costs for the period beginning Oct.1, 2021 through Mar. 31,2022. This is the period the Govt would use if the clause at FAR 52.217-8, Option to Extend Services is utilized. In order for the Government to utilize this clause, the cost of the potential six month period must be evaluated at the time of award. Our method of evaluating this period is to use 6 months of the final year (FY21) to determine the amount. | Section M | ||
| 20 | PWS Paragraph 1.1.3.1.1 requires the Contractor to “Ensure the system is fully integrated with the Air Force’s automated work management system (currently Maximo)…” | ||||
| It is assumed that the LOSC and IOMS disparate Maximo instances will be superseded by a CLOIS variant. | See below | PWS | |||
| 21 | a) Will the implementation and setup of Maximo for the CLOIS contract be the responsibility of the successful bidder or will a third party provide this service to Government? | Maximo is the current government computer maintenance management system (CMMS). Maximo administration is handled by another government contract. The CLOIS contractor will need to work with the government and the Maximo contractor to setup the system for any new business rules. | PWS | ||
| 22 | b) Will the successful contractor be a client of the CLOIS Maximo system? | Yes. The CLOIS contractor will be granted user licenses for data input, queries, and reports. | PWS | ||
| 23 | c) Please describe the Government's plan for who and how the Maximo system will be implemented and supported? | Maximo administration is handled by another government contract. The CLOIS contractor will be responsible Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together. | PWS | ||
| 24 | d) If a third party is to provide support for Maximo, how will reports and interfaces be developed and maintained? | Maximo administration is handled by another government contract. The CLOIS contractor will be responsible Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together. | PWS | ||
| 25 | e) Are there specific constructs that the USAF would like to retain and will these be identified in the RFP | These are to be determined during transition. | PWS | ||
| 26 | f) Is the structure and configuration of the CMMS and Financial System Completely at the discretion of the contractor based on new JONs, WBS elements and CLINs? | No. The government has oversight of Maximo (CMMS) and JOCAS (Finance). The contractor may propose an separate enterprise system for their internal management. The government must approve any integration between government and contractor systems. | PWS | ||
| 27 | g) If, however, the current instances of Maximo are to be retained by the Government and used by the in-coming contractor, how will the multiple instances, LOSC and IOMS, of Maximo be reconciled? | The CLOIS contractor will be granted user licenses for data input, queries, and reports. The IOMS Maximo instance will become the primary CLOIS database, and the LOSC information integrated separately. | PWS | ||
| 28 | Regarding migration of data, what is to be provided to construct the CLOIS implementation of the work and financial management systems? |
a) Job Plans (PWS1.7.3.4);
b) Safety Plans;
c) Inventory and Warehouses;
d) Work categories mappable to CLOIS CLINs (Appendix E)
e) Assets, manual reload or migration from existing data (PWS 1.7.8.8)
f) Employees and Certifications;
| a) The contractor will be provided existing Job Plans, which must be removed and modified per PWS 1.7.3.4. b) No, the contractor must develop their own safety plans. c) Yes, the contractor will be provided inventories as shown the various PWS Appendices. d) Yes e) Existing assets will be loaded into government systems. The contractor must provide updates, changes, alterations, additions, and deletions, as required through the life of the contract. f) No, the contractor must input their own employee and certification records. | PWS | |
| 29 | 16. Regarding the Data Warehouse: |
a) Has the LOSC data warehouse proved beneficial to the USAF or is it only a convenience to the contractor? b) Is there going to be a requirement to preserve this facility?
c) Will CLOIS retain the existing Data Warehouse?
d) Does the USAF have access to Maximo directly or only to the data warehouse?
| a) (The Gov assumes the question is referring to the technical library.) While the Government does not access the information regularly (the contractor does), maintenance of the information within the data warehouse is highly important to maintain. b) Yes. The data warehouse is analogous to the Engineering Documentation Center (EDC) requirement on CLOIS. c) Yes. All non-proprietary data should transition to the CLOIS contractor. d) Under LOSC, the government does not have access to Maximo. Under IOMS it does. Under CLOIS the government will maintain Maximo. | General Question | |||
| 30 | Will Area 59 be closing on 1 Oct 2015. | Not as of now. The original plan was to begin shut down of Area 59 during FY16. This timeline is pending GPS SV processing schedules and beyond that, everything is pending. There is scope on CLOIS to either begin divestiture activities in FY16 or continue at full operation. | General Question | |
| 31 | Are there planned divestiture of responsibilities (in addition to Area 59) for facilities? Or changes in responsibilities through the course of this contract that will impact scope and thus workload estimation and cost? Will these divestitures/changes be shared in advance with the bidding community? | At this time there are no other major planned divestiture of responsibilities at CCAFS (other than Area 59 and SV processing support). Should that changes, the government will notify the bidding community as soon as possible. | General Question | |
| 32 | Will there be a consolidated WBS or set of WBSs published to the bidding community on which to base estimation of costs? | No. That is up to the contractor. | General Question | |
| 33 | Can you speak to how the government will evaluate past performance and how you expect the bidder to address their PP? | See response to question 9 above. | General Question | |
| 34 | Will Systems Engineering as applied here be only facilities/physical plan planning and execution, or will it also include communications/network engineering monitoring, upgrades, integration and CM/DM? | Systems Engineering as applied to CLOIS will only be applied to facilities, physical planning, configuration management and execution. It will not include communications and network engineering. | General Question | |
| 35 | What will the Government Program Management Structure look like? What will be the roles and positions within 45 SW, 45 MSG, 45 LCG, 45 OG? | Presently, the government PMO will reside in CCAFS Civil Engineering. The 2 primary functional directors will reside in 45 CES and 45 LCSS. | General Question | |
| 36 | What Attachments to the technical, contracts and cost volumes will be required? (CWBS and Dictionary? IMS & IMP? OCI plan? Risk Management Plan? SE&I plan?) | All attachments required will be defined in Section L. | General Question | |
| 37 | Will there be a requirement for a general contractor's license? | There is no requirement at this time for a general contractors license. | General Question | |
| 38 | Will the Government post current associate contractor agreements to the bidder's library? | No, these are agreements between the contractor's and unique to the various contracts currently in place. | General Question | |
| 39 | Is there a "2 man rule" for all work? | Only to the extent required by collective bargaining agreements and safety standards. | General Question | |
| 40 | Will the Government post a 45 SW org chart to the bidder's library? | This information is available on the 45 SW public website. | General Question | |
| 41 | What is the status of Maximo? Will there be 2 versions? | Both current contractors are using Maximo version 7. The government intends to consolidate data within the two versions prior CLOIS full performance. | General Question | |
| 42 | It is not clear within Section L if the responsibility determination (past performance) is for the prime or the entire team. | The responsibility determination is for the prime only. This will be clarified in section L. | Section L | |
| Below question/answers added Nov 25, 2014 and updated 10 Dec 14 | ||||
| 43 | Will the 45th provide details about the union workforce relative to the CLOIS PWS showing which unions and number of FTEs that are utilized by the incumbent contractors relative to the CLOIS PWS? This ensures a level and competitive playing field. | The Government will not provide the number of FTEs utilized by the incumbents. The number of FTEs required will be contingent upon the approach each offer chooses to use. Collective Bargaining Agreements have been made available. Workload indicators have been provided. If there is insufficient information for offerors to estimate the required workforce, a question identifying the type of information needed should be submitted. | General Question | |
| 44 | Will the 45th provide details of the CLIN structure relative to the CLOIS PWS prior to the solicitation release? Mapping the PWS to the CLINS in the TEP Worksheet ensures the scope of work is allocated correctly by every offeror. | Draft RFP being posted 25 Nov 14 | Section L | |
| 45 | What is the level of the current RCM program? | The current maintenance program is predominantly based on time-based preventive maintenance. There is a small percentage of PT&I and NDI methods used on critical equipment. Additionally, there are some FMECA and RCFA reports that will be made available during contract transition. | General Question | |
| 46 | What Maximo Version will be used? | Government is currently using version Maximo 7.5.0.6. | General Question | |
| 47 | Are there any Key Personnel requirements? | The government has identified two (2) personnel requirements, noted in PWS statements 1.7.3.3.1. and 1.7.3.3.2. Additionally, the contractor must adhere to any personnel requirements based on core duties of their employees (i.e. Client Service Technician, HVAC, environmental, etc.) | PWS | |
| 48 | Can the Government please define DAL and the difference between a CDRL and a DAL? | Definitions have been added to the Glossary. i. Contract Data Requirement List (CDRL): Contractually required deliverable. Items shall be in a specific format and/or delivered to a specific office within a specific timeframe. Information, products, plans, schedules, etc. that must be made available to the government through the web-accessible means. | General Question | |
| 49 | ACAs are required LISC, ROS, ERTS (PWS 1.1.2.4) Are there other contractors that will require ACAs as well such as fire, security, and KSC support contractors? | Potentially. Offerors may establish ACAs with any contractor they choose. However, over the course of the contract period, as new contracts are added, there may be the need to establish additional ones beyond those currently listed. Offerors do not need to submit ACAs at the time of proposal. | General Question | |
| 50 | Support is required for boards and meetings but 9 of those are not identified in CDRLs or DALs. Can the government specify the required support? | No boards or meetings are required as CDRLs or DALs (although much of the documentation for most of those meetings is). Refer to PWS. | PWS | |
| 51 | Request the government confirm that when CLOIS is in place, ERTS will be replaced by LISC, and there will be no need for an ACA with ERTS. | Correct. Unforeseen circumstances aside, it is assumed that LISC and ROS will have replaced ERTS by the time of CLOIS award. As such, there will be no requirement for an ACA with ERTS. PWS has been updated. | General Question | |
| 52 | Ref 1.1.3. Requires CLOIS to provide an automated financial query tool. Will a DAL be added for this requirement? | No, this is not included as a DAL. | PWS | |
| 53 | Ref 1.1.3. Will this be a single report of all scrubs leading up to the actual launch, or individual daily launch attempts, plus the charges associated with the completed launch? | Clarified in PWS that this is for each individual attempt. | PWS | |
| 54 | How will ISO compliance be audited by the Government? | Compliance with the ISO standard is required, although the government does not require the contractor be registered/certified. The government will conduct surveillance to ensure compliance with PWS requirements. | PWS | |
| 55 | COMSEC Support: Please provide further detail on CLOIS involvement in secure communications. What are the specific requirements? What are the duties of the required appointed personnel? | Duties of the appointed personnel and requirements are outlined in the regulations as identified in the PWS. COMSEC work is incidental to primary requirements of section 1.1.7. & | PWS | |
| 56 | Ref.1.1.8.9 Please provide the extent of current compliance with E.O. 13423. | This requirement has been removed from the PWS. | PWS | |
| 57 | Can the Government please describe how the Cape Support Office will work with other contractors and how it will pass on requested service? | Cape Support Office provides other contractors with notifications as identified in Appendix J, and facility manager training. Other than that, the Cape Duty Office does not pass on service request to other contractors. | PWS | |
| 58 | Does the Government or a contractor provide Fire Protection? If a contractor provides the service is an ACA required? | Fire protection is a contracted services at CCAFS. It is a government provided service to the CLOIS contractor. An ACA is required with the Fire Emergency Management Services (FEMS) contractor. | General Question | |
| 59 | Sanitary Sewer System. Where is the “off the installation” sludge disposal site? Is this a separate contract managed by Patrick AFB or a subcontractor to CLOIS? | The off-installation sludge disposal site is the Brevard County Landfill. This is not a separate contract but is included in the CLOIS contract. | PWS | |
| 60 | Please provide a listing of operations that normally require searchlight support. | Searchlight support is used for launch operations that occur early mornings, evenings, and nights. Launch support starts several hours prior to launch time and continues several hours after launch. Mission flight sheets provide more details on exact time. Search light support should not be confused with general light cart support. Light carts are used to support exercises, skid strip operations, outages, road closures, night repairs, and many other 45 SW activities. PWS 1.5.3. covers both as Portable Lighting Systems. | General Question | |
| 61 | 1.5.5. HAZMAT Response and Cleanup. Ref 1.5.5.2. Please define “MTA” and “remote sites” | MTA means Malabar Transmitter Annex, JDMTA is the Jonathan Dickinson Missile Tracking Annex. "Remote sites", in general, means any site listed in Appendix A other than CCAFS, PAFB, MTA, and JDMTA, such as Stuart, Wabasso, etc. | PWS | |
| 62 | 1.4.5. Cleanrooms. Please provide a list of cleanrooms | Cleanrooms are listed in Appendix A | PWS | |
| 63 | 1.7.3. Reliability Centered Maintenance (RCM) Program. Has the government established interface point agreements between contracts that delineates responsibility boundaries? If so will the information be provided to bidders? | See the demarcation document (Appendix I) | PWS | |
| 64 | Can the Government please explain what FV 2520 assets are? | These are 45 SW owned assets and the government intends to fund them via the primary 45 SW task order. | PWS | |
| 65 | 1.6.4. Launch Support. Has the Government replaced the GFE ordnance test console in the past five years? | The test consoles were replaced in the past 5-6 years (specific year pending) | ||
| 66 | This PWS item calls for TS clearance for communications employees, but para 1.1.5.2 calls for a Secret facility clearance. What is the determined “line of demarcation” for Secret versus Top Secret employees to perform work--- fence line, frame, cable vault? | Comm technicians support various customers, some having secret requirements, while others have top secret requirements. Comm is the only area of the PWS that has a more specific T.S. requirement. All other areas a per the Secret requirement in 1.1.5.2. | PWS | |
| 67 | Is the Basic Information Guide (BIG) still published and available for the bidders use? | No. The Basic Information Guide (BIG) is no longer updated and published. Nor was it referenced anywhere throughout the PWS. | General Question | |
| 68 | NOTU UNIQUE PORT/ WHARF AND CRANES SERVICES. Does this requirement mean an ACA or MOU with the NOTU fleet service contractor is required? | A list of current ACAs will be provided as part of the next PWS revision. | ||
| Below question/answer added 10 Dec 14 | ||||
| 69 | PWS element 1.11 NASA Unique Services is not represented in Section L and hence will not be addressed in the proposal. Is that the Air Force’s intent or should Section L, paragraph 2.1 be modified to add a requirement for the offeror to identify and describe technical capabilities to accomplish all PWS Section 1.11 requirements? | The Government is not evaluating the NASA section independently (i.e. separate criteria). | PWS | |
| 70 | The TEP worksheet says Labor Only for CLINs 0005 thru 0009. The Section B says all work for the PWS sections are included. Do these CLINs only include labor? If so, where are other costs covered. | The next revision to the TEP worksheet removes the "Labor Only" annotations. Section B will be revised in the Material CLIN (0014) to add the following: |
This CLIN provides for reimbursement of the cost of all supplies, materials, and parts utilized in performance of the CLOIS contract except for the following:
(1) All vehicles and equipment required are contractor provided and owned (reference PWS paragraph 4.3). Vehicle and equipment costs will be charged against the applicable fixed price CLIN.
(2) Planned work materials and sustainment project materials will be purchased under their respective CLINS (X016 and X017, respectively).
| TEP Worksheet and Section B | ||||
| Below question/answer added after 24 Dec 14 | ||||
| 71 | If modernized communications transport systems are installed in CLOIS facilities by the MEN/BITI contracts, are these to be maintained by CLOIS or will these be maintained by some other contract (i.e.. LISC)? If these are to be CLOIS maintained, does the Government have a proposed list of equipment to be replaced or installed in these facilities? | These will not become part of the CLOIS contract. Range transport systems will be maintained by the Range contractor. | PWS 1.9.1 | |
| 72 | – Is the government-approved mission software application defined? | These are government provided software systems for range users to document range communications requirements. The CLOIS contractor will have access to these systems like other range users. | PWS 1.9.3 | |
| 73 | Are there defined requirements for a Client Service Technician (CST) or is this assumed to be a computer/help desk technician? | Requirements in 1.1.7.1.8.3 would apply to CSTs. | PWS 1.1.7.2.1 | |
| 74 | Section L requires the offeror to provide an in-depth approach to accomplishing the sample mission in L-02. We respectfully request further clarification on the scenario surrounding the "sample mission" so that we can provide the response that the Government is expecting. | See updated mission support attachment with added introduction tab. | Section L, 2.1.3.1 and Attachment L-02 | |
| 75 | Attachment L-02 includes tabs of activities covering 7 major functional areas. To ensure we provide the response in the expected format, Could the government help set the stage, such as, "assume you are at day F-120 for a Atlas V, WGS launch and the SC is due on F-xx and it is to be mated on F-xx, etc..? | The government intends for the sample mission to be a general example. Clarification has been added to the "Intro" tab. | Attachment L-02 | |
| 76 | The level of detail and format and date of measurement vary across all seven tabs. Are all seven tabs set against seven different scenarios? Could the Government please provide more guidance on what is expected and how it is to be evaluated? | All tabs are to be considered typical activities associated with a single mission, not multiple scenarios. | Attachment L-02 | |
| 77 | Will L-06 be provided at a later time? | Updated on FBO on 24 Dec 14 | ||
| 78 | When in January does the Government expect to release the Final RFP? | Updated on FBO on 24 Dec 14. Final RFP is not anticipated before 15 Jan 15 | ||
| 79 | Was it the Government's intent to delete section L.2.1.4 Subfactor 4: Engineering Support, from the instructions to offerors of the revised draft RFP, dated 22 December 2014? | Revised Draft Section L posted to FBO 29 Dec to include missing page | DRFP Section L | |
| Below Question/Answer added 7 Jan 15 (posted 14 Jan 15) | ||||
| 80 | Is there an asbestos abatement plan available for facilities covered by the CLOIS SOW? | The asbestos management plan is located in the Bidder's Library (See files: 1.1.8.b and 1.4.15.a) An abatement plan would be project specific. | ||
| 81 | Can wireless devices be used in all CLOIS work areas? | Wireless devices can be used in most (not in all) work areas. For example, they cannot be used in restricted areas. Additionally, the wireless devices cannot connect directly to the AFNET. | ||
| 83 | • Are there separate AFEMS accounts for the IOMS and LOSC contracts? | |||
| • If yes, will these separate accounts be integrated into one account or remain separate? | Currently the accounts are separate, but the Government's intent is to consolidate them into a single account during transition or as soon as possible thereafter. | |||
| 84 | • Is there an energy plan documenting energy source changes that provide long term financial savings and greener facilities? | |||
| • If a plan is available will it be placed in the library? | No, there isn't a plan of this nature. | |||
| 85 | Is there a CCAFS Spill Prevention and Response Plan available and, can it be placed in the library? | This document is already included in the Bidder's Library. See: 1.4.5.b. CCAFS Spill Prevention Control Plan and Countermeasures | ||
| 86 | Regarding RCM: |
• What is the current state of the RCM programs on IOMs and LOSC?
• Does an RCM implementation Plan exist and is it available?
• Can the government provide the current equipment and analysis tools being used on both contracts?
| • Will these equipment and tools be transferred to the successful bidder? | Approximately 50% of facilities and assets have been evaluated for RCM (Appendix A and X). Additional details can be found in the maintenance instructions. A RCM implementation plan is not available. Government Property listings have been provided (see Appendix W1 & W2) | |
| 87 | Section 2.1.2.1 in L reads: Provide the approach to integrate software systems, addressing both flat file transitions and directly connected systems, including integration with MAXIMO and JOCAS. |
Section 2.2.2.1 in M reads: The proposed approach demonstrates proficiency working with computer maintenance management systems (CMMS), including COTS and non-COTS platforms.
• Is the reference to CMMS in M 2.2.2.1 the same as the Maximo reference in 2.1.2.1 in L and PWS 1.1.3.1.1?
| Yes | ||||
| 88 | With regards to Maximo: | |||
| • How many seats are available for the contractors use and are there any costs associated with maintaining licenses? | The government will provide the required license and user fees. The number needed will be determined during transition. | |||
| 89 | PWS paragraph 1.1.3.1 requires the contractor to utilize a financial accounting system that is fully integrated with the Air Force’s automated work management system (currently Maximo). | |||
| • Can the Government provide an interface control drawing or document that details integration requirements? | The system must interface with Maximo. The government does not currently have an interface control drawing available. | PWS 1.1.3.1 | ||
| 90 | PWS paragraph 1.1.3.1 requires Work Order Number (WON) is unique and identifiable to its fiscal year. The work order data provided for LOSC and IOMS does not identify the fiscal year associated with the individual work orders. | |||
| • Will the government provide the timeframe associated with the work order data? | The workload indicators were from an average 12 month period. The 13,000+ work orders were from FY13. | PWS 1.1.3.1 | ||
| 91 | • Is it the Government’s intent for each offeror to submit their own format for cost information, or does the Government intend to provide cost templates to ensure uniformity in cost pricing information? | Attachment L-04 TEP Worksheet and Attachment L-05 Labor Rates listing must be in the formats provided. The format for any additional back up cost data requested throughout the Cost volume is determined by the contractor. | ||
| 92 | Per CLOIS Draft Section L, Paragraph 2.2.1.7 Explanation of Proposed Cost, sub paragraph d. Total Evaluated Price (TEP) Worksheet, states “The offeror shall not change the format or formulas of the TEP worksheet.” Several cells contain inconsistent formatting and confusing formulas. For example, in the section titled “Government Estimated CLINS” Cell H36 is a percentage, but the cells below are in a “general” format. Cells I43, I44, I48, K43, and K44 do not have formulas present to provide any totals or values. In Column I rows 36-40 the formulas provided do not represent a “total” value for the cells in the corresponding columns. For example, the formula in Cell I 36 states “=(F36+G36)*H36” substituting values for the corresponding cells provides the following calculation: ($1.00 +$1.00) *10%= 0.20. | |||
| • In this scenario the resulting value of 0.20 is confusing, could the Government please clarify? | The formulas have been updated and made uniform throughout the spreadsheet. Please ensure you use the most up to date TEP Worksheet as minor changes are being made until the final is posted with the official RFP release. | Section L, |
Para 2.2.1.7
| 93 | In Attachment L-04, The TEP Worksheet, FY16 through FY20 worksheets have CLINS that are numbered 1 through 27 (Less CLIN 21), however on the FY 21 worksheet the CLINS are numbered differently (i.e. 1001, 1002, 1003, etc.) and several CLINS are listed as 19, 20, 18 for rows 43, 44, and 47 respectively. This produces confusion as to the Government's identification of CLINS from fiscal year to fiscal year. | ||
| • Could the Government please clarify the CLIN numbering system and the reason for differences between fiscal years? | There are 26 CLINs every year. The TEP Worksheet has been updated to match the CLIN numbering in the Solicitation. Please ensure you use the most up to date TEP Worksheet as minor changes are being made until the final is posted with the solicitation. | L-4 TEP Worksheet | |
| 95 | The Government’s response to Question 19 from the Government Released Q&A’s as of 25 Nov 2014, states “Offerors will not propose costs for the period beginning Oct.1, 2021 through Mar. 31,2022. This is the period the Govt would use if the clause at FAR 52.217-8, Option to Extend Services is utilized. In order for the Government to utilize this clause, the cost of the potential six month period must be evaluated at the time of award. Our method of evaluating this period is to use 6 months of the final year (FY21) to determine the amount.” However, within the DRFP, Section B, CLINS 6001 through 6025 would seem to indicate the Offeror is to fill in the amounts for the additional six month extension. | ||
| • Can the Government please clarify how offerors are to complete CLINS 6001 through 6026 in Section B, if at all? | Offerors are not required to fill out Schedule B. Please ensure that the TEP Worksheet is filled out in its entirety. | Q&A response answer #19 | |
| 96 | In Section L, 1.3.1. Page Size and Format, the second sentence reads “Pages shall be single-spaced, and shall be no less than Arial normal 11-point font size.” |
In Section L, page 5, Paragraph 1.3.1.5. Foldouts “For tables, charts, graphs and figures, the font shall be no smaller than Arial normal 9 point font.”
Attachment L-04, TEP Worksheet, the font is Calibri 20-point font size.
In section L, page 12, L.2.2.1.7. d Total Evaluated Price (TEP) Worksheet, the fourth sentence reads “The offeror shall not change the format or formulas of the TEP Worksheet.”
Additionally, Attachment L-05, Labor Rates Listing is in Calibri 11-point font size.
| • Can the Government please clarify if the offeror can change the font on the TEP worksheet (Attachment L-04) and the Labor Rates Listing (Attachment L-05) to be in compliance with the RFP requirements or is it the Government’s desire to maintain the TEP worksheet and Labor Rates Listing in their current format? | The TEP Worksheet (Attachment L-04) has been updated to Arial Size 20 Font and the Labor Rates Listing (Attachment L-05) has been updated to Arial Size 11 Font for viewing/ printability. Please maintain the spreadsheets in their current format. | Section L, Para 1.3.1.5 | |
| 97 | In regards to Attachment L-04, TEP Worksheet: |
In Column “I” rows 36-40 the formulas provided do not represent a “total” value for the cells in the corresponding columns. For example, the formula in Cell I 36 states “= (F36+G36)*H36” which equates to the government estimated cost plus the indirect costs multiplies by the proposed fee or profit percent. Substituting values for the corresponding cells provides the following calculation: [Cell F36 ($100) + Cell G36 ($100)] * proposed fee (10%) = $20.00 (which only represents the profit on the $200 sum of F36 and G36.
• Could the Government please clarify if the total in column “I” is supposed to be a total value for the profit only or a total value for the government estimated cost plus the indirect cost plus the profit cost?
In cells I 43 and I 44 there are no formulas to provide a total.
| • Will the Government please clarify their intent for the content of these cells? | The formulas have been updated and made uniform throughout the spreadsheet. Please ensure you use the most up to date TEP Worksheet as minor changes are being made until the final is posted with the official RFP release. | TEP Worksheet | |
| 98 | From the Government’s Q&A dated 25 Nov 14, question 15 reads “When referring to Cost Type CLINs, does the Government mean Cost Plus Fixed Fee CLINs? The Government response reads “Cost type CLINS include both the CPFF CLINs and the CR (no fee) CLINs” and is referenced to “Sec. L, Page 13, L.2.2.1.7 b” |
In Section L, page 12, Paragraph L.2.2.1.7 f. Labor Rates Listing, reads “Note: This paragraph applies only to portions of the proposal related to COST CLINS”, the second sentence after the note reads “ Complete the column for wage rate, labor burdens and other applicable indirect rates and fee for each labor category for each Government Fiscal Year” In Section L, Page 12, Paragraph L.2.2.1.7 h. Government Estimated CLINs, the last sentence reads “For COST CLINs, fee is not authorized for subcontractor or prime contractor.
| • Could the Government please clarify which CLIN TYPES apply to which paragraph? | All paragraphs which refer to "Cost Type CLINs or COST CLINS" are to include Cost Plus Fixed Fee (CPFF) and Cost Reimbursable (CR) CLINs. Unless otherwise noted ad CPFF or CR CLINs Specific. | ||
| In Section L, Page 12, Paragraph L.2.2.1.7 h. Government Estimated CLINs, has been updated to say "For Cost Reimbursable CLINs, fee is not authorized for subcontractor or prime contractor. | Section L, Para 2.2.1.7; Q&A answer #15 | ||
| 99 | Can the Government please clarify if the cost for required security clearances for personnel on the CLOIS contract are at the Government’s or contractor’s expense? | Cost of security clearances is the contractor's expense and should be embedded in the contractor's price/cost. | |
| 100 | Per Section L , paragraph 2.1.3.1, sample task requirements and the related data provided, will the Government be providing additional details regarding the sample task scenario? | See updated mission support attachment with added introduction tab. | |
| Below question/answers added 13 Jan 15 (posted 16 Jan 15) | |||
| 101 | In discussing the PWS requirements, the Government refers to IT systems and databases. Please clarify as to whether the system currently exists, if it will be provided by the Government, or if it is the responsibility of the contractor to provide. When a reference to a “database” is made, would the Government please be specific as to the name of the system that is to be used in each case? If the name of a specific system is not known, please indicate the function as opposed to a generic database. |
| The bidder will be responsible for accessing and updating data/information in multiple databases. Each database has been identified in the PWS by name and the function it relates to. If a database has not been defined, provide specific page and paragraph. | PWS | |||
| 102 | For item 1.1.3.4, the accounting system and its data are proprietary to the contractor. Does the Government require access to these data, or to a subset that can be posted to an intermediary data source such as an archive or a data warehouse facility? | The government requires access to financial information as defined in section 1.3 of the PWS. This bidder must decide how to satisfy this PWS requirement. | PWS | |
| 103 | For item 1.7.6, it is believed that the current document management system for configuration control of CLOIS facilities uses Agile (re: PWS - 1.7.6.2. "Migrate legacy Configuration Database (currently AGILE) into EDC." Is it the contractor required to replace Agile for the EDC, or does another application currently exist that must be used to populate those documents recovered from Agile? | Agile documents will be provided in standard, readable formats using commercial off-the-shelf applications, and use formats such pdf, Microsoft Office, or Autocad. | PWS | |
| 104 | a) With reference to PWS - 1.7.6. Engineering Documentation Center, are the indicated contract documents to be contained in the EDC repository? |
b) Does the EDC currently provide web-based access?
| EDC should include all documents that define the configuration baseline of subsystems and facilities, as well as associated service manuals and warranties. EDC is not currently web based. | PWS | |||
| 105 | Are legacy files to be retained online in a generic repository without the application environment that developed and managed these data, or must they be usable as in their application originating form? | Yes. Legacy files are to be retained online in a generic repository without need for a customized application, such as Agile, which was used to develop and manage the data. | PWS | |
| 106 | Are the elements identified in 1.1.3.4 to be aggregated for reporting at the work order level specified in 1.1.3.1.1? | Yes, ultimately all data should be traceable to original source. | PWS | |
| 107 | Please define Wide Area Workflow? | Wide Area Workflow (WAWF) is a secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment. Information for startup with WAWF can be found at https://wawf.eb.mil/xhtml/unauth/help/helpvendors.xhtml | PWS | |
| 108 | Is JON synonymous with funding lines of accounting (LOA) referenced in 1.1.3.1.2? | No. LOA is the source of funding. JONs are used for tracking purposes only. | PWS | |
| 109 | Are the discrepancies those that the contractor identifies to the Government or is the Government requesting a “discovery” capability? | The government is requesting a correction log to track discrepancies that are identified. PWS will be adjusted. | PWS | |
| 110 | a) Please confirm that the reference to “CLOIS IT … application software”, encompasses only those applications that are supported on the ITE. Are the applications hosted on the 45 SW Data Center’s servers excluded from that reference? |
b) Please clarify the responsibilities of the contractor relative to the Work Management System foundation software, e.g., Windows Server, Linux or alternative, Maximo, Oracle or SQLServer, WebSphere, Web Logic or alternative, etc.
c) Is the contractor responsible for customizing or enhancing Maximo to support expanded capabilities as might be needed to implement solutions to CLOIS requirements?
| a) CLOIS IT application software is anything included in Appendix O or Appendix K and anything the contractor deems necessary to accomplish the requirements. Depends on the application. b) & c), See answers to questions above: 21-24, 26-27, 29, 41, 46, 87-89. | PWS | |||
| 111 | Is the contractor responsible for upgrades to CLOIS foundation systems? | Need further clarification as to which/what is meant by "foundation systems." | PWS | |
| 112 | Is the contractor responsible for backup, archiving and restoring work management data? | No, reference Maximo answers above. | PWS | |
| 113 | Is there a distinction between ITE and Work Management systems and data, i.e., do the ITE trouble calls enter the work management service request system? Currently these are autonomous capabilities. Is it the Government’s intent that they remain so or are they to be merged? | The government's work management system for CLOIS is Maximo. All work by the bidder accomplished in support of CLOIS must be captured in Maximo. Any ITE work accomplished by the bidder in support of CLOIS must be captured in Maximo. Management of ITE systems will require the bidder to update other software platforms as described in section 1.1.7.1 in the PWS. | PWS | |
| 114 | Is the work management system to be used only for maintenance work and not in support of other work management activities, re above: work other than maintenance? | The government's work management system for CLOIS is Maximo. All work by the bidder accomplished in support of CLOIS must be captured in Maximo. | PWS | |
| 115 | Section L2.1.2.2 requires a proposed corrosion control plan IAW PWS 1.7.3.7. Can we reference this proposed corrosion control plan in the EMP outline required by Section L.2.1.4.1, rather than repeat the entire outline of the plan in the response to L.2.1.4.1? | Section L requirement has changed slightly. The bidder must demonstrate an acceptable approach for executing asset corrosion control. Information does not need to be included twice in the proposal. | Section L |
116 a) In section L.2.1.4.1 the offeror is required to address all of PWS 1.7 with an outline of an Engineering Management Plan, and provide sample RCM Plans. Since an Engineering Management Plan is not a standard commercial or government document can the government provide a reference document for guidance as to the contents of the plan?
b) What level in the outline must be provided to be evaluated as adequate?
c) Should just the outline of the SEMP be provided within the outline of the EMP since the SEMP is a part of the EMP?
d) Or must a full SEMP be provided?
| e) Is it acceptable to reference the response to the required RCM plans in the EMP? | A sample EMP cannot be provided - the contractor's format is acceptable. The bidder must provide a level of detail sufficient to address the requirements of section 2.1.4. in Section L and Section M. A full SEMP is not required as part of Section L or M. | Section L | |
| 117 | a) Section L.2.1.4.3 requires a description of the CCB process of PWS 1.7.5. Can the response to L.2.1.4.3 be referenced in the EMP outline rather than repeat the answer since the PWS section 1.7.5 has 7 sub paragraphs that require the offeror to address much more than just the CCB process? | ||
| b)Or, should the reference in L.2.1.4.3 be to PWS 1.7.5.2, which pertains only to CCB processes? | a) Yes, Contractor's format is acceptable. The bidder must provide a level of detail sufficient to address the requirements of section 2.1.4. in Section L and Section M. b) No. | Section L | |
| 118 | Would the government consider revising L.2.1.4. Engineering Support (Subfactor 4) as follows to allow a more direct response to PWS 1.7 rather than the outline response currently required, to eliminate the possibility of a vague or ambiguous response: |
2.1.4.1. Provide: an approach to meeting the requirements of PWS 1.7; and, sample RCM plans demonstrating the offeror’s approach to reliability methodology, extending the life cycle, and minimizing service disruption for each of the following:
a. Water-cooled chiller (Bldg # 1704, E&L)
b. RPIE generator and ATS (Bldg # 55820, DPF)
c. Electrical distribution substation breakers and transformers (Bldg # 60302, North Substation)
d. Sewage lift station (Asset # 60612DBWWSS302200, near E&L)
e. Water distribution pump station (Bldg # 29150, Pump Station #7)
f. Distribution power plant (Bldg # 81730, MOCC)
| No. | Section L | |||
| 119 | L1.3 states “…..The proposal should include all of the information requested in the subparagraphs….” Does the government refer to subparagraphs in section L or does the subparagraph reference also include each and every subparagraph in the PWS? Do we have to respond to all PWS elements, or only to those that are called out in Section L? | |||
| L1.3 I Proposal Preparation and indicates that proposals should adequately address all subparagraphs in Section L. | Section L | |||
| 120 | Will the Government negotiate with the CLOIS contractor regarding the economic impacts that could affect costs from the time of contract award through the period of extension (costs based on the six months of the final year FY 21)? | No. However, the six month extension will be handled in the same manner as the previous years with regards to wage rate adjustments per H-2. | Section M DRFP |
Government's Response to Question 19
121 a) Does the Government provide the Maximo CMMS instance for the CLOIS contractor to use?
b) If so, who will be responsible for maintaining that instance?
Example: Security access for CLOIS data input, queries, and reports.
Please see all responses to Maximo questions: 21-24, 26-27, 29, 41, 46, 87-89. PWS
Government Response to Questions 21.(a) & 27
122 a) Contractor Responsibility Information – Does the listing of contracts required under Section L-2.3.2.3, Page 16, include major subcontractors?
b) If not, what is the process for major subcontractors, or other team members, to be evaluated?
There will not be a Past Performance Evaluation. The information required under Section L-2.3.2.3 is for Contractor Responsibility purposes only and will only apply to the Prime Contractor. Section L
Government Response to Questions 9 & 42, General Question
123 a) A0004 – Contract Reference No. 1.1.8.6.2 – Change to 1.1.3.6.2?
b) There are two CDRLs numbered A0010, and the CDRL number for A0009 is missing.
c) Should the first CDRL A0010 be A0009 – Reportable Mishap Report and the second CDRL A0010 remain Hazardous Ops and Maintenance Procedures?
d) A0024 is missing information under Section 16, Remarks – Will this information be provided in the next draft?
e) A0039 – Contract Reference No. 1.7 – Change to 1.7.1.1?
| a) Yes, Will be corrected in final RFP. b)/c). CDRL A0009 (Safety Reports) was mis-numbered in Block 1 of the 1423-1. and will be corrected d) A0024 is RESERVED and does not exist. e) No, this CDRL is referenced in more than one place throughout Section 1.7 | CDRLs | |||
| 124 | Are the facilities/towers listed in both Appendix A and G to be cost out respectively regardless of being identified in multiple CLINs? For example towers in Appendix G are identified as Tier 0, 2, 3 and 5 inside Appendix A. | Some towers have been assigned a facility number and others have not. Towers with a facility number are shown in Appendix A, while Appendix G provides a comprehensive list of all towers. Towers should only be accounted for in CLIN 0011. | Section B, Appendix A & G | |
| 125 | Can the Government clarify the number of towers in Appendix G for CLIN 0011? 144 towers are stated in Section B, however, Appendix G shows more than 144 towers. | Appendix G is being modified and a new version will be posted ASAP. | Section B | |
| 126 | What is included in the Government estimated costs for CLINs 3, 10, 14, 15, 16, 17, 21, and 22 in the TEP worksheet? (Burden, indirect costs, etc.?) | The Government Estimated Costs include all Direct Costs associated with performing those portions of the PWS. Contractors are to add their Indirect Rates (and Fee/Profit for CPFF CLINS) into the TEP worksheet. | TEP Worksheet | |
| 127 | Tier 0 is not listed in Appendix C? Does the Government anticipate providing data on Tier 0 facilities in Appendix C as it does for Tiers 1,2,3,4, and 5 | Yes, Appendix C will be updated to reflect all Tier descriptions. | Appendix C | |
| 128 | Can the Government please clarify the formulas in cells O18 and O19 of the TEP worksheet for CLIN 15 and CLIN 16? They seem inconsistent with CLINS 19 thru 22. | Please see response to Question #92… |
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