CLOIS_DRAFT_Section_L.pdf

Section L: Instructions, Conditions, and Notices to Offerors or Respondents

L-1 GENERAL INSTRUCTIONS

The offeror's proposal must include all data and information requested and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), System Specifications, Contract Data Requirements List (CDRL) and additional attachments. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation.

a. The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

b. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

c. The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Section A of the Administrative Documents Volume 3 that the proposal is valid through this date.

d. In accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 4.8 (Government

Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

e. The contract types specified for each Contract Line Item Number (CLIN) in the solicitation are mandatory. Alternate proposals will not be accepted for this acquisition.

1.1. General Information

1.1.1. Point of Contact: The Contracting Officer (CO), Ms. Kathy Jackson, is the sole point of contact for this acquisition. Address any questions or concerns to:

Kathy.Jackson.2@us.af.mil with a courtesy copy to the Contract Specialist Ms. Nancy Hodges at Nancy.Hodges@us.af.mil. Note: Be sure to include the Request for Proposal (RFP) number on all correspondence.

1.1.2. Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

mailto:Nancy.Hodges@us.af.mil

1.1.3. Discrepancies, Errors, Omissions and Questions: If an offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

Government responses will be placed on Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov for access by all offerors.

Address all questions or concerns to all the POCs listed above using the format provided in the Question and Answer Template, Attachment L-01. Offerors are encouraged to submit all questions and requests for clarifications no less than ten (10) days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten

(10) days prior to the RFP closing shall be at the sole discretion of the PCO.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

1.1.4. Electronic Reference Documents: All referenced documents for this solicitation are available on FedBizOpps. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Additionally, technical information that requires controlled access is available on FebBizOpps.

Controlled access documents require the vendor's company be certified by the DLA Logistics Information Service's Joint Certification Program (JCP) to receive unclassified technical data disclosing military critical technology with military or space application. Those vendors that are certified to receive export controlled materials are termed authorized vendors. This system receives a daily feed of authorized vendors, which determines access based on a vendor’s CAGE code/Marketing Partner Identification Number (MPIN).

1.1.5. Communications: Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. In addition, the contractor’s proposal shall state “Source Selection Information – See FAR 2.101 & 3.104” on each page.

1.1.6. Bidders Library: A Bidders Library for this acquisition is available on https://www.fbo.gov/. The information contained in the library is provided for informational purposes to aid in proposal preparation. Forms and Publications referenced in the Performance Work Statement (PWS) may be accessed at http://www.e-publishing.af.mil.

Any questions pertaining to the bidder’s library may be submitted to the CO.

1.1.7. Pre- Award Survey: If the information on hand or readily available to the CO is not sufficient to make a determination of responsibility in accordance with FAR 9.1, the offeror may be required to participate in a pre-award survey to determine their financial and technical ability to perform. The pre-award survey is conducted with the assistance of the offeror to determine its eligibility and ability to perform. Refusal to participate in a pre-award survey and provide all requested information may be cause for rejection of the offer. If the offeror is aware of some circumstances in its performance record or current ability to perform which may result in a negative report, offeror should provide any information on mitigating circumstances or corrective action planned or taken.

http://www.fedbizopps.gov/

The pre-award survey may include performance of a formal financial capability risk assessment or audit by the Defense Contract Audit Agency (DCAA) or other personnel assigned by the CO to perform the task. This effort would be performed IAW Defense Federal Acquisition Regulation Supplement (DFARS) 232.072-1 and the information required for audit would include but not be limited to that identified in DFARS 232.072-2.

The contractor agrees to provide the financial information for such financial capability effort in a timely manner. Failure to provide the requested data could cause the offeror to be determined financially irresponsible as discussed in FAR 9.103(b).

1.1.8. Amendment of Solicitation Prior to Proposal Closing:

The Government reserves the right to revise and amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendment(s) to this RFP. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals.

In such cases, the amendment will include announcement of the new proposal closing date and time. Amendments will be posted at FedBizOpps with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission.

1.2. Receipt of Proposals

1.2.1. Submission: All volumes, paper and electronic, shall be delivered to 45 CONS/LGCZR, Attn: Kathy Jackson, Contracting Officer, Patrick AFB (PAFB), Building 423, Room N204 no later than 1:00 PM local time DD MMM YY.

1.2.2. Proposal Delivery: Patrick AFB and Cape Canaveral AFS are restricted access areas.

Offerors must coordinate obtaining access to these areas for any hand deliveries by coordinating delivery time with the CO via email at least one business day in advance of required access. Failure to coordinate delivery in advance may result in the offeror not obtaining entrance to the base to meet required deadlines. Offerors attempting to hand carry proposals just prior to closing time do so at their own risk. Proposals sent via commercial carrier to arrive just prior to closing time also risk delay in accessing the facility that could result in late delivery. Late proposals will be processed in accordance with the provision FAR 52.215-1 "Instructions to Offerors--Competitive Acquisitions."

1.3. Proposal Preparation and Organization: Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub-factors. The proposal should include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented to support performance and price/cost in a complete, orderly and specific detailed manner will enable the Government to perform a thorough and fair evaluation. To facilitate review and evaluation for this source selection, the Government proposes to transmit data via commercial systems (i.e.

encrypted e-mail, UPS, FedEx, etc.). Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Offerors’ responses shall consist of three (3) separate volumes identified in Table 1.3.

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.3 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.3. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary.

Proposal Organization Table

Table 1.3 Volume # Title Paper Copies/Page Limit Electronic Copies

Volume 1 Technical/Management Original and 1 copy - 100 page maximum

CD-ROMs (3 copies)

Volume 2 Price/Cost Original and 1 copy - No page limit

On same CD-ROMs as Volume 1

Volume 3 Administrative Documents Original and 1 copy - No page limit

On same CD-ROMs as Volume 1

Any proposal, which fails to conform to the requirements or specification in the solicitation, may be considered ineligible for award. Proposals should be complete and clear and not require additional explanation of information. The Government may make a final determination as to whether a proposal is acceptable or unacceptable based solely on the proposal as presented and submitted.

1.3.1. Page Size and Format: Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single-spaced, and shall be no less than Arial normal 11-point font size.

Use at least 1-inch margins on the top and bottom and 3/4 inch side margins. The background color of each page shall be white or ivory. Pages shall be numbered sequentially within each volume. These page format restrictions shall apply to all responses to evaluation notices (ENs).

1.3.1.1. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

Each page shall be counted except the following: cover pages, table of contents, blank tab dividers, glossaries/acronym lists.

1.3.1.2. Cost or Pricing Related Data: All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal and Administrative Documents Volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

1.3.1.3. Cross-Referencing: To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross- referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

1.3.1.4. Indexing: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of Contents will not count against the page count requirements.

1.3.1.5. Foldouts: Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and each printed side shall count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the font shall be no smaller than Arial normal 9 point font.

1.3.1.6. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

1.3.1.7. Binding and Labeling: Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open.

Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Binders may be any color other than red. Each volume shall be appropriately marked as prescribed by FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.3.2. Electronic Proposal Instructions: To enable the government to successfully view the proposals electronically, the offeror’s electronic copy of the proposal shall be submitted in Adobe Portable Document File (PDF) format. PDF files are expected to be exact duplicates of the paper copies. For files prepared in MS Excel XLS format, the PDF file shall duplicate the paper copy while the XLS file shall have open cells allowing the Government to view/evaluate all formulas. The government will use the electronic copies in the evaluation process and may compare the electronic and paper copies. If a variation in content between the paper copy and the electronic one is noted and that variation is not resolved with the offeror, the paper copy marked “original” shall be considered the submitted proposal. Page count is determined by the paper copy. Each CD-ROM case and the CD-ROM itself must be labeled with offeror name, solicitation number and numbered sequentially in the required number of copies.

1.3.2.1. File Preparation: The offeror shall generate “bookmarks” within each PDF file for at least each section and subsection of the document. Bookmarks shall be generated based on indexed entities appearing in the document Table of Contents.

The minimum requirement for hypertext links is a table of contents within each PDF file linked to each section of the file. Additional hypertext links within the proposal are at the offeror’s discretion. The use of thumbnails or additional hypertext links will not influence the evaluation. The PDF file has a built in security function. The offeror shall set all security options in each PDF file to “allowed.” All text, including tables and figure identifiers, shall be indexed and 100% searchable text.

1.3.2.2. Font and Page Setup: Text font and layout shall be as stated for paper copies. Hypertext links shall be the same minimum font size. The preferred method of implementing hyperlinks is to indicate the hyperlink by blue font color.

However, the offeror may indicate hyperlinks by any color font or with a visible rectangle.

1.3.2.3. Other Requirements: The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

1.3.2.4. Proposal Format and Structure: Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through Volume 3.

L-2 SPECIFIC INSTRUCTIONS

2.1 Volume 1 – Factor 1 – Technical Capability and Factor 2 – Technical Risk (100-page maximum)

The Technical Capability Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses to the Technical Capability Factor will be evaluated against the assessment criteria defined in Section M, Evaluation Factors for Award.

Using the instructions provided below and in consideration of the assessment criteria, provide as specifically as possible the actual methodology you would use for accomplishing the requirements in the Technical Capability Factor. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP. It is not necessary or desirable for you to say so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

The Technical Capability volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Glossary

(3) Cross Reference Matrix

(4) Subfactor One

(5) Subfactor Two (etc.)

(6) Technical Risk

2.1.1. Program Management (Subfactor 1): The criteria in this subfactor will be applied to evaluate the Offeror’s proposed Program Management approach as defined in PWS section 1.1.

2.1.1.1. Provide the approach for continuing operations and maintenance activities and responding to emergency requirements during a multiple-launch month including, weather delays, launch delays, and when 75% of days in the month are critical as defined in the Cape Bulletin.

2.1.1.2. Provide a complete organizational chart including manning levels and labor categories Provide a listing of required positions/personnel certifications and personnel training requirements, at a minimum.

2.1.1.3. Provide a transition plan for contract phase-in IAW PWS paragraph 2.8.

2.1.2. Operation and Maintenance (O&M) (Subfactor 2):

2.1.2.1. Provide the approach to integrate software systems, addressing both flat file transitions and directly connected systems, including integration with MAXIMO and

JOCAS.

2.1.2.2. Provide draft corrosion control plan IAW PWS paragraph 1.7.3.7.

2.1.2.3. Provide the approach to operation, maintenance, sustainment, and improvement of the power, water and wastewater systems. At a minimum, address pump stations, wastewater treatment facility, sewage lift-stations, power dispatch, power plants, high-voltage switch stations, and distribution sub-stations.

2.1.3. Mission Support (Subfactor 3): Provide an in depth approach to the accomplishing the Sample Mission (Attachment L-02) including the following:

2.1.3.1 UDS process explaining review and assessment of LV and SV customer requirements and response using the UDS procedure IAW PWS 1.6.1.

2.1.3.2 Approach to executing all PWS Section 1.8 requirements

2.1.3.3 Approach to executing all PWS Section 1.9 requirements for communications systems identified in Appendix B

2.1.3.4 Identify and describe unique technical capabilities to accomplish all PWS Section 1.10 requirements.

2.1.4. Engineering Support (Subfactor 4):

2.1.4.1. Provide an outline of the overall Engineering Management Plan (PWS 1.7) and sample RCM plans demonstrating the offeror’s approach to reliability methodology, extending the life cycle, and minimizing service disruption for each of the following:

a. Water-cooled chiller (Bldg # 1704, E&L)

b. RPIE generator and ATS (Bldg # 55820, DPF)

c. Electrical distribution substation breakers and transformers (Bldg # 60302, North Substation)

d. Sewage lift station (Asset # 60612DBWWSS302200, near E&L)

e. Water distribution pump station (Bldg # 29150, Pump Station #7)

f. Distribution power plant (Bldg # 81730, MOCC)

2.1.4.2. Complete the Work Classifications Worksheet at Attachment L-03. Provide classification of the work task identified below as either corrective maintenance (fixed-price under O&M CLINs 0005-0009), repair (fixed-price under O&M CLINs 0005-0009), planned worked (cost reimbursement under the planned work CLIN 0016), or sustainment projects (fixed-price under the project CLIN 0017):

a. Unclog toilet

b. Replace 20-ton chiller

c. Install permanent 100KW generator

d. Paint office 10 sf x 10 sf

e. Replace 30 amp breaker

f. Install 600 amp distribution panel

g. Repair 8-inch diameter pothole in road

h. Repair 18-inch roof flashing from water leak

i. Replace 12-inch backflow preventer

j. Repair 6-foot section of chain link fence (not including posts)

k. Replace 3 each guy wires on 60-foot communication tower

l. Install 5 interior, office door locks and rekey

m. Replace office space thermostat

n. Repair surface rust on 80 foot roof ladder with fall cage

o. Replace lamps in traffic sign light

p. Replace belt on air handling unit

2.1.4.3. Describe the configuration control board process to meet requirements outlined in PWS paragraph 1.7.5.

2.1.5. Factor 2 - Technical Risk: Address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with Department of Defense (DOD) Source Selection Procedures Table 3, Technical Risk Rating. Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: Performance Work Statement or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigations for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

2.2. Volume 2 – Factor 3 - Price/Cost: This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed price/cost. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness The burden of proof for credibility of proposed prices/costs rests with the offeror.

IAW FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of cost reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

The price/cost proposal shall be based on the offeror’s technical approach to meeting the Government’s PWS requirements. Provide sufficient detail in the Price/Cost Volume to demonstrate understanding of the requirements. Explain any inconsistency, whether real or apparent, between promised performance and price/cost. It is the Offeror’s responsibility to demonstrate price/cost reasonableness.

a. The Price/Cost volume shall be organized according to the following outline:

(1) Introduction

(2) Standard Estimating System Description

(3) Accounting System Information

(4) Purchasing System Information

(5) Indirect Rate Descriptions

(6) Subcontractor Information

(7) Explanation of Proposed Cost

(8) Glossary/Acronyms list

b. Portions of the Price/Cost Volume containing spreadsheets and calculation data shall be submitted in MS Excel with all formulas active for verification purposes. Each MS Excel workbook shall be submitted as both a protected version and one that can be manipulated by Government. All cells containing numbers derived from a calculation must contain a working formula. Cells shall not link to data located outside the workbook. Offerors submitting workbooks which contain hard typed values in place of formulas or provide no basis for how numbers were derived may be rejected for failure to comply with proposal preparation instructions.

2.2.1. Detailed Instructions for the Price /Cost Volume, Part I; Narrative:

2.2.1.1 Introduction: Provide a table of contents and overview of all data accompanying or identified in the Price/Cost Volume. The Price/Cost Volume shall include a cover sheet that contains the information listed in FAR 15.408, table 15-2, General Instructions, and Section A only. Additionally, the cover sheet shall contain the name, address and telephone number of the Defense Contract Administration Office and Defense Contract Audit Agency (DCAA) office that is responsible for your audit review including whether your DCAA office has approved your accounting/estimating system. If you have reached an agreement with DCAA on use of forward pricing rates/factors, identify the agreement, include a copy, and describe its nature.

The introduction will describe the offeror’s proposal team structure, including information related to joint venture partners and major subcontractors. A major subcontractor is defined as those performing more than ten percent (10%) of the effort, on a total cost basis. Define each team member’s roll and clearly identify which CLINs (or portions thereof) are anticipated to be subcontracted to each team member.

Identify the planned contract type for each subcontractor.

2.2.1.2. Standard Estimating System: Provide a summary description of your standard estimating system or methods, including whether your cognizant DCAA office has approved your estimating system.

Provide any known/cited current estimating system deficiencies. Describe separately how you estimate each major cost element (e.g., labor, Overhead (OH), Other Direct Costs (ODCs), General and Administrative (G&A), etc.) and identify any deviations from your established estimating procedures in this proposal.

Describe any Cost Estimating Relationships (CER) used. If you propose to absorb a portion of costs or to provide other benefits to the Government, explain the impact on cost and include the specific accounting treatment to be given to the absorbed costs.

List all assumptions made to estimate cost associated with this proposal. If estimated costs have been decreased due to a management decision, provide a summary of the reduction by major cost element and a complete rationale for the reduction.

2.2.1.3. Accounting System Information: The Government does not anticipate requesting accounting system reviews before contract award. In accordance with FAR 16.301-3, Limitations, Offerors are not eligible to receive cost-type task orders until their accounting system has been approved by DCAA. Furthermore, the Government cannot approve a cost-type subcontract to a proposed subcontractor that does not have an approved accounting system. In Part I, Section 5, indicate whether each subcontractor’s accounting system has been audited and determined acceptable, audited and determined not acceptable, or never audited unless the planned subcontract type is firm-fixed price. Identify the Government agency that audited the accounting system and provide evidence if determined acceptable.

Evidence shall be in the form of the most recent applicable Government agency correspondence. If the Offeror's accounting system has been audited and not accepted, provide details such as date of audit, deficiencies identified, corrective steps taken since disapproval, and reasons why approval of the accounting system is now assured. If the Offeror's accounting system has never been audited, the Offeror must explain its understanding of the characteristics of an acceptable accounting system for Government cost-type contracts, describe the accounting system employed, identify the software package used, and indicate any other steps the Offeror has taken to ensure that Government approval will occur. An Offeror who fails to provide this information may be eliminated from consideration.

2.2.1.4. Purchasing System: Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

2.2.1.5. Indirect rates: The offeror shall submit a narrative description of each indirect rate utilized in the cost proposal and its relationship to direct cost. Show the composition of each burden and indirect expense pool proposed. Submit a separate breakdown for each indirect overhead expense pool, such as local, division, and home office overheads, procurement and material handling burdens, and service center burdens. Identify the allocation base for each pool and demonstrate application of each rate by completing Table 2.2.1.5A. Add subtotal lines to the table as required to clearly identify the base where each rate is applied. For any indirect rate which cannot be applied to the exampled in Table 2.2.1.5A, develop a similar table to demonstrate rate application.

Table 2.2.1.5A Example Cost Summery by Cost Elements

Cost Element Estimated Cost Direct Labor $ 100.00 Overhead (%)

Material $ 100.00

Subcontracts $ 100.00

Interdivisional Other Direct Costs $ 100.00 Subtotal G&A (%) Estimated Costs Facility Capital Cost of Money

Complete the proposed indirect rate table 2.2.1.5B showing proposed rates for FY16 through FY21. Identify if the rates are defined in a Forward Price Rate Agreement (FPRA) or are established elsewhere. If the rate is established elsewhere, please explain the basis for which the rate was developed. For rates not based on an FPRA, include the latest annual final audit which identifies current company rates. Identify your fiscal year period and how any calendar difference from the Government’s fiscal year (GFY) impacts the proposed rate for each GFY. If rates are adjusted from the FPRA, or final rates in the latest completed fiscal year, provide a narrative description as to how the rates were developed. Provide an explanation of the basis of future year rate projections and the impact the CLIS award would have to the rates. Provide the same information for major subcontractors.

Table 2.2.1.5B Indirect Rate Table

Indirect Rates: FY16 FY17 FY18 FY19 FY20 FY21 Fringe Benefits Overhead Material Handling Subcontractor Handling G&A etc.

2.2.1.6. Subcontractor Information: Proposals for all major first tier subcontractors shall be submitted within the prime contractor’s proposal. Major subcontractors are those whose cost equals 10% or more of total cost. Nonprime cost proposals should be submitted through the prime to the Contracting Officer. If the subcontractor considers its information proprietary, it may be submitted directly to the Contracting Officer by the same date and time the prime contractor’s proposal is due. The prime proposal shall uniquely identify major subcontractor costs within the supporting cost documentation. Subcontractor cost documentation shall be submitted at the same level of detail and in the same format as the prime’s cost proposal. Prime contractor cost detail must clearly identify portions of the proposal where supporting detail is provided by the subcontractor. The prime contractor is responsible for the consistency of the cost data between the prime contractor’s submission and any subcontractor data submitted directly to the Contracting Officer.

For each proposed major subcontractor, provide your analysis to determine the price reasonableness of the subcontractor’s proposal. Include the subcontractor’s methodology to estimate costs and results of your reviews and evaluations of those proposals. Explain how the subcontractor effort relates to the overall effort. Any price adjustment to the subcontractor proposed prices that are included in the prime proposal submission, including discounting or expected decreases to be achieved in negotiations, shall be fully identified and explained. Offerors are required to provide the results of their price or cost analysis of subcontractor proposal as required in FAR 15.404-3(b).

2.2.1.7. Explanation of Proposed Cost:

In order to support evaluation of price reasonableness and cost realism, offerors shall submit narrative data explaining how proposed price/costs were derived as follows:

a. Productive Man-Year Hours: The offeror shall identify productive labor hours associated with one (1) man-year effort (Full-Time Equivalent (FTE)) for each type of labor (SCA, CBA, etc). The offeror shall identify productive labor hours for major subcontractors if different from the offeror’s.

b. Cost Data Format: Offerors shall determine the format for submission of cost data and the level of data required to support the cost proposed to be reasonable in relationship to the proposed technical approach. Offerors shall associate labor categories/FTEs included on the proposed organization structure with the CLIN(s) they will support.

c. Fixed Price Labor vs Cost Labor: Due to the similar nature of labor categories which may be used to perform work under both fixed price and cost type CLINs, the offeror must clearly identify positions which may be used for both. The offeror shall identify any proposed organizational chart position which will be utilized under both Firm Fixed Price (FFP) and Cost Plus Fixed Fee (CPFF) CLINs and describe controls which will be implemented to ensure labor is charged to the correct CLIN. Part II, Supporting Cost Documentation must clearly identify the FTE division among CLINs and total the number of positions identified in the organization chart in the Technical Volume.

d. Total Evaluated Price (TEP) Worksheet: Using the total amounts proposed for each CLIN, update the TEP worksheet for each Fiscal Year. All subcontractor proposed cost must be included in the offeror’s cost detail before the amount is entered on the TEP Worksheet. There will only be one TEP calculated for each offeror. The offeror will only complete the yellow colored cells. The offeror shall not change the format or formulas of the TEP Worksheet.

e. Fixed Price CLIN Cost Detail: (CLINS 0001, 0002, 0004, 0005, 0006, 0007, 0008, 0009, 0011, 0012, 0013, 0017, 0024, 0025, 0026): Provide a worksheet identifying the costs associated with the proposed labor skill mix for the fixed price effort.

Identify each proposed labor category as SCA, CBA, or Exempt. Show regular and overtime labor hours, direct labor costs, a breakdown of applicable fringe benefit amounts, any other indirect rate proposed as well as profit. Use current labor rates in pricing all years and do not propose escalation for the labor categories covered by SCA Wage Determinations (WDs). In accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts), the successful offeror will be allowed to submit a request for equitable adjustment for increases which are required by future WD revisions. Collective Bargaining Agreements (CBAs) are shown in Attachments J-3 through 12, incorporated as SCA WDs, and shall not be escalated at the time of proposal. The offeror’s proposal shall include any intended escalation for non-SCA/CBA positions as these will not be adjusted after award.

Clearly identify the total amount proposed for each CLIN and identify which cell on the worksheet is utilized to calculate the Total Evaluated Price (TEP). For example, under CLIN 0001, Program Management, the number which becomes part of the TEP Worksheet is the cost per month. For CLIN 0005, Facilities Maintenance, the Price/Cost entered on the TEP Worksheet is the cost per square foot. The offeror shall identify the amount transferred to the TEP Worksheet on each cost detail worksheet.

The offeror shall propose the cost of Deactivation/Activation (CLIN 0026) utilizing the building description and layout shown in Attachment L-06. Propose the cost associated with the offeror’s process for activating and deactivating Facility #60650 (E&O Building) IAW PWS paragraph 1.7.11.

f. Labor Rates Listing: The offeror shall propose all labor categories which may be utilized during the contract as a part of the Labor Rates Listing (Attachment L-05).

Complete the column for wage rate, labor burdens and other applicable indirect rates and fee for each category for each Fiscal Year. SCA and CBA categories shall not be escalated. This attachment will become a part of the contract at the time of award for use when task orders are negotiated. When new WDs are incorporated, the SCA and CBA rates in the wage column will be updated for future years. The revised total rate per hour will be established by multiplying the new wage by the proposed burden rate and adding the proposed fee amount. The offeror shall submit one Labor Rates Listing which includes prime and subcontractor rates.

g. Cost Plus Fixed Fee CLIN Detail: CLINs 0018, 0019 and 0020 are Cost Plus Fixed Fee CLINs, which require an offeror proposal. The offeror shall provide a detailed cost breakdown for the proposed approach submitted in the technical volume. The worksheet shall identify the costs associated with the proposed labor skill mix for each CLIN. Identify each proposed labor category as SCA, CBA, or Exempt. Show regular and overtime labor hours, direct labor costs, a breakdown of applicable fringe benefit amounts and any other indirect rate proposed on labor.

Submit the same level of detail for any proposed subcontractor and show the application of any applicable prime contractor indirect rates. The total labor rate, including all indirect cost and fee, utilized on the cost proposal must match the rates included on the Labor Rates Listing (Attachment L-05)

h. Government Estimated CLINs: The TEP Worksheet (Attachment L-04) for CLINS 0003, 0010, 0014, 0015, 0016, 0017, 0022 and 0023 contains a Government estimated cost. For these CLINS, the offeror shall provide a worksheet which demonstrates the application of any indirect cost and fee, if applicable, for each CLIN.

If these CLINS are supported by a subcontractor, the offeror shall demonstrate the application of all subcontractor rates and fee as well as any applicable prime indirect rates and fee. For COST CLINs, fee is not authorized for subcontractor or prime contractor.

2.3. Volume 3 – Administrative Documents

2.3.1. Solicitation/Model Contract Representations and Certifications: Complete blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, SF 33; in doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K.

These sections constitute the model contract. An official having the authority to bind the offeror contractually must sign the SF 33. One copy of SF 33 must bear an original signature. The offeror shall make a clear statement on the SF 33 of the proposal contract documentation volume that the proposal is valid for a period of not less than 180 calendar days from receipt.

2.3.1.1. Section G - Contract Administrative Data. Complete any fill-ins required

2.3.1.2. Section I - Complete any fill-ins required

2.3.1.3. Section K - Representations, Certifications, and other Statements of Offerors. Complete representations, certifications, acknowledgments and statements.

2.3.1.4. Acknowledgment of all amendments issued (if applicable)

2.3.1.5. Statement of the period for which the proposal is valid (not less than 180 calendar days)

2.3.1.6. EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS:

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

2.3.2. Offeror Information Required

2.3.2.1. Authorized Offeror Personnel: Provide the name, title and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the government.

2.3.2.2. Company/Division Street Address: Provide company/division's street address, county and facility code, and size of business (large or small). This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

2.3.2.3. Contractor Responsibility Information: Provide a listing of contracts performed within the last 3 years. Include contract number, title, amount and point of contact (email and phone number) for each. Provide a copy of the company financial statements for the last three completed fiscal years.

2.3.2.4. Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the CO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. If an offeror is listed in OFCCP’s National Pre-award Registry, located at http://www.dol-esa.gov/preaward/pa_reg.html, the offeror shall provide the CO a copy of the database registration for Government verification as part of the proposal submission. If an offeror is not listed in the registry include a statement providing this information and the CO will request an EEO clearance review.