CLOIS_QA_-_Updated_13_Jan_14.xlsx
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- Attached to
- Cape Launch Operations and Infrastructure Support (CLOIS) Federal contract opportunity
- Solicitation number
- FA2521-13-R-0019
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Updated Question and Answers Spreadsheet (13 Jan 14)
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Sheet1
| Number | Questions/Answers | Answers | RFP Section/ Exhibit/Attachment |
| 1 | a) Will the USAF provide field content and format structure for the flat file requirement to the contractor community as a supplement to the RFP? |
b) Regarding "directly connected systems", what access will the Government furnish the contractor for access to Government systems?
| 1a. No - this paragraph was adjusted in the revision to section L posted on 30 Oct 14; 1 b. Input/User rights only | Section L | |||
| 2 | a) Task: SV pre-Arrival Task/SV Processing @ NPF/DPF – General Support Effort 60 days before arrival. | Attachment L-02 | ||
| 3 | 1) 60 days before arrival at the NPF or the Launch Site? | Arrival at launch site (Skid Strip) and NPF occur on the same day. | Attachment L-02 | |
| 4 | b) Task: Pre-Ship IRR 1 Day | Attachment L-02 | ||
| 5 | 1) What is being shipped and to where? | The Pre-Ship IRR is to ensure readiness for the SV to be shipped to the Cape from the SV factory location (typically California). | Attachment L-02 | |
| 6 | c) Task: Order NVR Plates (10) for MB, HB & A/L 1 day | Attachment L-02 | ||
| 7 | 1) Pre or post acquisition? | 30 days before SV arrival they install new plates. When the SV arrives they change out the plates again, then again every 28 |
days. Old plates go the AF Chem lab for analysis. Takes from 2 - 15 days to get results.
| Attachment L-02 | |||
| 8 | 2) What is the typical delivery period? | Attachment L-02 | |
| 9 | Does the Contractor Responsibility Information replace the need for a fully developed Past Performance volume? | Past performance will not be evaluated as part of the best value tradeoff. Therefore there will not be a Past Performance Volume. Performance information requested in Section L 2.3.2.3 is for the Contractor's Responsibility determination only. | Section L and Section M |
| 10 | The Cross Reference Matrix can be sizable – 10 pages and up, are the List of Figure and the Cross Reference Matrix included in the page count for Volume I? | Cross Reference Matrix and List of Figures will be excluded from the page count on the next Section L revision. | Section L |
| 11 | a) It is not clear what the government considers an “outline”. Would the government give an example of what levels the outline should include in order to be at lease “adequate?” |
b) Does the government want the narrative in the outline to demonstrate “adequacy” of the approach?
| a) The offeror determines the level of outline necessary to demonstrate and adequate approach. B) Yes, the government would prefer that the narrative in the outline demonstrates "adequacy" of the approach. | Section L and M | |
| 12 | a) How does the government anticipate the SEMP, which PWS 1.7 requires to be fully developed, be handled in the EMP outline? |
b) Does the government anticipate that the outline should include a fully developed SEMP as required by PWS 1.7?
c) When will CDRLs 0039 and 0049 referred to in PWS 1.7 be made available?
| a)The government is leaving this up to the contractor to determine the most appropriate way to show their proposed methodology. b) The outline should adequately convey the contractor's proposed method and structure of executing PWS requirements. c) CDRLs will be made available with draft RFP release. | Section L, PWS | ||||
| 13 | With regards to Appendix B, the far right column labeled notes provides directions on the condition of and how to address each facility. Where no notes exist, what is the expected or required support for the corresponding facility? | Where no notes exist, all systems identified in each of the facilities are to be fully maintained/supported as required and are utilized to support all daily operations. | Appendix B | ||
| 14 | “The Offeror shall identify the amount transferred to the TEP Worksheet on each cost detail worksheet.” How does the Government prefer to have this represented? | The Government would like to be able to easily identify where the number on the TEP worksheet came from. The contractor may choose any method they desire to identify the cell on the cost detail backup which is the source of the TEP number. | Section L | ||
| 15 | When referring to Cost Type CLINs, does the Government mean Cost Plus Fixed Fee CLINs? | Cost type CLINS include both the CPFF CLINs and the CR (no fee) CLINs | Section L | ||
| 16 | Will the Government be providing the mentioned Part I Section 5 in the completed Draft RFP? | The reference to "Part I Section 5" will be removed from the next Draft Section L. The cost volume should also contain the mentioned subcontractor accounting system information if the sub will perform under a cost type contract. | Section L | ||
| 17 | In Section L, page 13, L.2.2.1.7 b, the Government refers to Part II Supporting Cost Documentation, is this documentation the Excel worksheets that detail the Cost Proposal? | The reference to "Part II" was removed in the 28 Oct 14 version of Draft Section L (posted to FBO on 30 Oct 14) | Section L | ||
| 18 | a) In Attachment_L-04_TEP_Worsheet, the form requires the Offeror to enter a total cost to provide labor for facilities maintenance/repair at sites with a given number of square feet of area. In the form it says ‘12’ under ‘annual factor’. Is this meant to be the number of months in the year? b) If so, to the right where it says ‘FYXX TO Price list’ are offerors to provide the effective unit cost of labor per square foot per month or per year? | Yes, the intent is to order by the square foot per month. This allows invoicing on a monthly basis. The TEP attachment will be corrected to reflect this. | Attachment L-04 | ||
| 19 | The Govt. refers to "MPC for Cost Type CLINs" for all 6 years, plus "50% of the FY21 CLIN value for purposes of evaluating the cost of an extension. Since FY21 is Option 5 of the contract, does the Govt. mean the (6) month period beginning Oct.1, 2021 through Mar. 31,2022 which is equivalent to 50% of FY22 for the extension period? | Offerors will not propose costs for the period beginning Oct.1, 2021 through Mar. 31,2022. This is the period the Govt would use if the clause at FAR 52.217-8, Option to Extend Services is utilized. In order for the Government to utilize this clause, the cost of the potential six month period must be evaluated at the time of award. Our method of evaluating this period is to use 6 months of the final year (FY21) to determine the amount. | Section M | ||
| 20 | PWS Paragraph 1.1.3.1.1 requires the Contractor to “Ensure the system is fully integrated with the Air Force’s automated work management system (currently Maximo)…” | ||||
| It is assumed that the LOSC and IOMS disparate Maximo instances will be superseded by a CLOIS variant. | See below | PWS | |||
| 21 | a) Will the implementation and setup of Maximo for the CLOIS contract be the responsibility of the successful bidder or will a third party provide this service to Government? | Maximo is the current government computer maintenance management system (CMMS). Maximo administration is handled by another government contract. The CLOIS contractor will need to work with the government and the Maximo contractor to setup the system for any new business rules. | PWS | ||
| 22 | b) Will the successful contractor be a client of the CLOIS Maximo system? | Yes. The CLOIS contractor will be granted user licenses for data input, queries, and reports. | PWS | ||
| 23 | c) Please describe the Government's plan for who and how the Maximo system will be implemented and supported? | Maximo administration is handled by another government contract. The CLOIS contractor will be responsible Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together. | PWS | ||
| 24 | d) If a third party is to provide support for Maximo, how will reports and interfaces be developed and maintained? | Maximo administration is handled by another government contract. The CLOIS contractor will be responsible Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together. | PWS | ||
| 25 | e) Are there specific constructs that the USAF would like to retain and will these be identified in the RFP | These details will be worked in the transition phase. | PWS | ||
| 26 | f) Is the structure and configuration of the CMMS and Financial System Completely at the discretion of the contractor based on new JONs, WBS elements and CLINs? | No. The government has oversight of Maximo (CMMS) and JOCAS (Finance). The contractor may propose an separate enterprise system for their internal management. The government must approve any integration between government and contractor systems. | PWS | ||
| 27 | g) If, however, the current instances of Maximo are to be retained by the Government and used by the in-coming contractor, how will the multiple instances, LOSC and IOMS, of Maximo be reconciled? | The CLOIS contractor will be granted user licenses for data input, queries, and reports. The IOMS Maximo instance will become the primary CLOIS database, and the LOSC information integrated separately. | PWS | ||
| 28 | Regarding migration of data, what is to be provided to construct the CLOIS implementation of the work and financial management systems? |
a) Job Plans (PWS1.7.3.4);
b) Safety Plans;
c) Inventory and Warehouses;
d) Work categories mappable to CLOIS CLINs (Appendix E)
e) Assets, manual reload or migration from existing data (PWS 1.7.8.8)
f) Employees and Certifications;
| a) The contractor will be provided existing Job Plans, which must be removed and modified per PWS 1.7.3.4. b) No, the contractor must develop their own safety plans. c) Yes, the contractor will be provided inventories as shown the various PWS Appendices. d) Yes e) Existing assets will be loaded into government systems. The contractor must provide updates, changes, alterations, additions, and deletions, as required through the life of the contract. f) No, the contractor must input their own employee and certification records. | PWS | |
| 29 | 16. Regarding the Data Warehouse: |
a) Has the LOSC data warehouse proved beneficial to the USAF or is it only a convenience to the contractor? b) Is there going to be a requirement to preserve this facility?
c) Will CLOIS retain the existing Data Warehouse?
d) Does the USAF have access to Maximo directly or only to the data warehouse?
| a) (The Gov assumes the question is referring to the technical library.) While the Government does not access the information regularly (the contractor does), maintenance of the information within the data warehouse is highly important to maintain. b) Yes. The data warehouse is analogous to the Engineering Documentation Center (EDC) requirement on CLOIS. c) Yes. All non-proprietary data should transition to the CLOIS contractor. d) Under LOSC, the government does not have access to Maximo. Under IOMS it does. Under CLOIS the government will maintain Maximo. | General Question | |||
| 30 | Will Area 59 be closing on 1 Oct 2015. | Not as of now. The original plan was to begin shut down of Area 59 during FY16. This timeline is pending GPS SV processing schedules and beyond that, everything is pending. There is scope on CLOIS to either begin divestiture activities in FY16 or continue at full operation. | General Question | |
| 31 | Are there planned divestiture of responsibilities (in addition to Area 59) for facilities? Or changes in responsibilities through the course of this contract that will impact scope and thus workload estimation and cost? Will these divestitures/changes be shared in advance with the bidding community? | At this time there are no other major planned divestiture of responsibilities at CCAFS (other than Area 59 and SV processing support). Should that changes, the government will notify the bidding community as soon as possible. | General Question | |
| 32 | Will there be a consolidated WBS or set of WBSs published to the bidding community on which to base estimation of costs? | No. That is up to the contractor. | General Question | |
| 33 | Can you speak to how the government will evaluate past performance and how you expect the bidder to address their PP? | See response to question 9 above. | General Question | |
| 34 | Will Systems Engineering as applied here be only facilities/physical plan planning and execution, or will it also include communications/network engineering monitoring, upgrades, integration and CM/DM? | Systems Engineering as applied to CLOIS will only be applied to facilities, physical planning, configuration management and execution. It will not include communications and network engineering. | General Question | |
| 35 | What will the Government Program Management Structure look like? What will be the roles and positions within 45 SW, 45 MSG, 45 LCG, 45 OG? | Presently, the government PMO will reside in CCAFS Civil Engineering. The 2 primary functional directors will reside in 45 CES and 45 LCSS. | General Question | |
| 36 | What Attachments to the technical, contracts and cost volumes will be required? (CWBS and Dictionary? IMS & IMP? OCI plan? Risk Management Plan? SE&I plan?) | All attachments required will be defined in Section L. | General Question | |
| 37 | Will there be a requirement for a general contractor's license? | There is no requirement at this time for a general contractors license. | General Question | |
| 38 | Will the Government post current associate contractor agreements to the bidder's library? | No, these are agreements between the contractor's and unique to the various contracts currently in place. | General Question | |
| 39 | Is there a "2 man rule" for all work? | Only to the extent required by collective bargaining agreements and safety standards. | General Question | |
| 40 | Will the Government post a 45 SW org chart to the bidder's library? | This information is available on the 45 SW public website. | General Question | |
| 41 | What is the status of Maximo? Will there be 2 versions? | Both current contractors are using Maximo version 7. The government intends to consolidate data within the two versions prior CLOIS full performance. | General Question | |
| 42 | It is not clear within Section L if the responsibility determination (past performance) is for the prime or the entire team. | The responsibility determination is for the prime only. This will be clarified in section L. | Section L | |
| Below question/answers added Nov 25, 2014 and udpated 10 Dec 14 | ||||
| 43 | Will the 45th provide details about the union workforce relative to the CLOIS PWS showing which unions and number of FTEs that are utilized by the incumbent contractors relative to the CLOIS PWS? This ensures a level and competitive playing field. | The Government will not provide the number of FTEs utilized by the incumbents. The number of FTEs required will be contingent upon the approach each offer chooses to use. Collective Bargaining Agreements have been made available. Workload indicators have been provided. If there is insufficient information for offerors to estimate the required workforce, a question identifying the type of information needed should be submitted. | General Question | |
| 44 | Will the 45th provide details of the CLIN structure relative to the CLOIS PWS prior to the solicitation release? Mapping the PWS to the CLINS in the TEP Worksheet ensures the scope of work is allocated correctly by every offeror. | Draft RFP being posted 25 Nov 14 | Section L | |
| 45 | What is the level of the current RCM program? | The current maintenance program is predominantly based on time-based preventive maintenance. There is a small percentage of PT&I and NDI methods used on critical equipment. Additionally, there are some FMECA and RCFA reports that will be made available during contract transition. | General Qustion | |
| 46 | What Maximo Version will be used? | Government is currently using version Maximo 7.5.0.6. | General Question | |
| 47 | Are there any Key Personnel requirements? | The government has identified two (2) personnel requirements, noted in PWS statements 1.7.3.3.1. and 1.7.3.3.2. Additionally, the contractor must adhere to any personnel requirements based on core duties of their employees (i.e. Client Service Technician, HVAC, environmental, etc.) | PWS | |
| 48 | Can the Government please define DAL and the difference between a CDRL and a DAL? | Definitions have been added to the Glossary. i. Contract Data Requirement List (CDRL): Contractually required deliverable. Items shall be in a specific format and/or delivered to a specific office within a specific timeframe. Information, products, plans, schedules, etc that must be made available to the government through the web-accessible means. | General Question | |
| 49 | ACAs are required LISC, ROS, ERTS (PWS 1.1.2.4) Are there other contractors that will require ACAs as well such as fire, security, and KSC support contractors? | Potentially. Offerors may establish ACAs with any contractor they choose. However, over the course of the contract period, as new contracts are added, there may be the need to establish additional ones beyond those currently listed. Offerors do not need to submit ACAs at the time of proposal. | General Question | |
| 50 | Support is required for boards and meetings but 9 of those are not identified in CDRLs or DALs. Can the government specify the required support? | No boards or meetings are required as CDRLs or DALs (although much of the documentation for most of those meetings is). Refer to PWS. | PWS | |
| 51 | Request the government confirm that when CLOIS is in place, ERTS will be replaced by LISC, and there will be no need for an ACA with ERTS. | Correct. Unforeseen circumstances aside, it is assumed that LISC and ROS will have replaced ERTS by the time of CLOIS award. As such, there will be no requirement for an ACA with ERTS. PWS has been updated. | General Question | |
| 52 | Ref 1.1.3. Requires CLOIS to provide an automated financial query tool. Will a DAL be added for this requirement? | No, this is not included as a DAL. | PWS | |
| 53 | Ref 1.1.3. Will this be a single report of all scrubs leading up to the actual launch, or individual daily launch attempts, plus the charges associated with the completed launch? | Clarified in PWS that this is for each individual attempt. | PWS | |
| 54 | How will ISO compliance be audited by the Government? | ISO compliance is not required. The government will conduct surveillance to ensure compliance with PWS requirements. | PWS | |
| 55 | COMSEC Support: Please provide further detail on CLOIS involvement in secure communications. What are the specific requirements? What are the duties of the required appointed personnel? | Duties of the appointed personnel and requirements are outlined in the regulations as identified in the PWS. COMSEC work is incidental to primary requirements of section 1.1.7. & | PWS | |
| 56 | Ref.1.1.8.9 Please provide the extent of current compliance with E.O. 13423. | This requirement has been removed from the PWS. | PWS | |
| 57 | Can the Government please describe how the Cape Support Office will work with other contractors and how it will pass on requested service? | Cape Support Office provides other contractors with notifications as identified in Appendix J, and facility manager training. Other than that, the Cape Duty Office does not pass on service request to other contractors. | PWS | |
| 58 | Does the Government or a contractor provide Fire Protection? If a contractor provides the service is an ACA required? | Fire protection is a contracted services at CCAFS. It is a government provided service to the CLOIS contractor. An ACA is required with the Fire Emergency Management Services (FEMS) contractor. | General Question | |
| 59 | Sanitary Sewer System. Where is the “off the installation” sludge disposal site? Is this a separate contract managed by Patrick AFB or a subcontractor to CLOIS? | The off-installation sludge disposal site is the Brevard County Landfill. This is not a separate contract but is included in the CLOIS contract. | PWS | |
| 60 | Please provide a listing of operations that normally require searchlight support. | Searchlight support is used for launch operations that occur early mornings, evenings, and nights. Launch support starts several hours prior to launch time and continues several hours after launch. Mission flight sheets provide more details on exact time. Search light support should not be confused with general light cart support. Light carts are used to support exercises, skid strip operations, outages, road closures, night repairs, and many other 45 SW activities. PWS 1.5.3. covers both as Portable Lighting Systems. | General Question | |
| 61 | 1.5.5. HAZMAT Response and Cleanup. Ref 1.5.5.2. Please define “MTA” and “remote sites” | MTA means Malabar Transmitter Annex, JDMTA is the Jonathan Dickinson Missile Tracking Annex. "Remote sites", in general, means any site listed in Appendix A other than CCAFS, PAFB, MTA, and JDMTA, such as Stuart, Wabasso, etc. | PWS | |
| 62 | 1.4.5. Cleanrooms. Please provide a list of cleanrooms | Cleanrooms are listed in Appendix A | PWS | |
| 63 | 1.7.3. Reliability Centered Maintenance (RCM) Program.Has the government established interface point agreements between contracts that delineates responsibility boundaries? If so will the information be provided to bidders? | See the demarcation document (Appendix I) | PWS | |
| 64 | Can the Government please explain what FV 2520 assets are? | These are 45 SW owned assets and the government intends to fund them via the primary 45 SW task order. | PWS | |
| 65 | 1.6.4. Launch Support. Has the Government replaced the GFE ordnance test console in the past five years? | The test consoles were replaced in the past 5-6 years (specific year pending) | ||
| 66 | This PWS item calls for TS clearance for communications employees, but para 1.1.5.2 calls for a Secret facility clearance. What is the determined “line of demarcation” for Secret versus Top Secret employees to perform work--- fence line, frame, cable vault? | Comm technicians support various customers, some having secret requirements, while others have top secret requirements. Comm is the only area of the PWS that has a more specific T.S. requirement. All other areas a per the Secret requirement in 1.1.5.2. | PWS | |
| 67 | Is the Basic Information Guide (BIG) still published and available for the bidders use? | No. The Basic Information Guide (BIG) is no longer updated and published. Nor was it referenced anywhere throughout the PWS. | General Question | |
| 68 | NOTU UNIQUE PORT/ WHARF AND CRANES SERVICES. Does this requirement mean an ACA or MOU with the NOTU fleet service contractor is required? | A list of current ACAs will be provided as part of the next PWS revision. | ||
| Below question/answer added 10 Dec 14 | ||||
| 69 | PWS element 1.11 NASA Unique Services is not represented in Section L and hence will not be addressed in the proposal. Is that the Air Force’s intent or should Section L, paragraph 2.1 be modified to add a requirement for the offeror to identify and describe technical capabilities to accomplish all PWS Section 1.11 requirements? | The Government is not evaluating the NASA section independently (i.e. separate criteria). | PWS | |
| 70 | The TEP worksheet says Labor Only for CLINs 0005 thru 0009. The Section B says all work for the PWS sections are included. Do these CLINs only include labor? If so, where are other costs covered. | The next revision to the TEP worksheet removes the "Labor Only" annotations. Section B will be revised in the Material CLIN (0014) to add the following: |
This CLIN provides for reimbursement of the cost of all supplies, materials, and parts utilized in performance of the CLOIS contract except for the following:
(1) All vehicles and equipment required are contractor provided and owned (reference PWS paragraph 4.3). Vehicle and equipment costs will be charged against the applicable fixed price CLIN.
(2) Planned work materials and sustainment project materials will be purchased under their respective CLINS (X016 and X017, respectively).
| TEP Worksheet and Section B | ||||
| Below question/answer added after 24 Dec 14 | ||||
| 71 | If modernized communications transport systems are installed in CLOIS facilities by the MEN/BITI contracts, are these to be maintained by CLOIS or will these be maintained by some other contract (ie. LISC)? If these are to be CLOIS maintained, does the Government have a proposed list of equipment to be replaced or installed in these facilities? | These will not become part of the CLOIS contract. Range transport systems will be maintained by the Range contractor. | PWS 1.9.1 | |
| 72 | – Is the government-approved mission software application defined? | These are government provided software systems for range users to document range communications requirements. The CLOIS contractor will have access to these systems like other range users. | PWS 1.9.3 | |
| 73 | Are there defined requirements for a Client Service Technician (CST) or is this assumed to be a computer/help desk technician? | Requirements in 1.1.7.1.8.3 would apply to CSTs. | PWS 1.1.7.2.1 | |
| 74 | Section L requires the offerer to provide an in-depth approach to accomplishing the sample mission in L-02. We respectfully request further clarification on the scenario surrounding the "sample mission" so that we can provide the response that the Government is expecting. | See updated mission support attachment with added introduction tab. | Section L, 2.1.3.1 and Attachment L-02 | |
| 75 | Attachment L-02 includes tabs of activities covering 7 major functional areas. To ensure we provide the response in the expected format, Could the government help set the stage, such as, "assume you are at day F-120 for a Atlas V, WGS launch and the SC is due on F-xx and it is to be mated on F-xx, etc..? | The government intends for the sample mission to be a general example. Clarification has been added to the "Intro" tab. | Attachment L-02 | |
| 76 | The level of detail and format and date of measurement vary across all seven tabs. Are all seven tabs set against seven different scenarios? Could the Government please provide more guidance on what is expected and how it is to be evaluated? | All tabs are to be considered typical activities associated with a single mission, not multiple scenarios. | Attachment L-02 | |
| 77 | Will L-06 be provided at a later time? | Updated on FBO on 24 Dec 14 | ||
| 78 | When in January does the Government expect to release the Final RFP? | Updated on FBO on 24 Dec 14. Final RFP is not anticipated before 15 Jan 15 | ||
| 79 | Was it the Government's intent to delete section L.2.1.4 Subfactor 4: Engineering Support, from the insturctions to offeros of the revised draft RFP, dated 22 December 2014? | Revised Draft Section L posted to FBO 29 Dec to include missing page | DRFP Section L | |
| Below Question/Answer added 7 Jan 15 | ||||
| 80 | Is there an asbestos abatement plan available for facilities covered by the CLOIS SOW? | The asbestos management plan is located in the Bidder's Library (See files: 1.1.8.b and 1.4.15.a) An abatement plan would be project specific. | ||
| 81 | Can wireless devices be used in all CLOIS work areas? | Wireless devices can be used in most (not in all) work areas. For example, they cannot be used in restricted areas. Additionally, the wireless devices cannot connect directly to the AFNET. | ||
| 83 | • Are there separate AFEMS accounts for the IOMS and LOSC contracts? | |||
| • If yes, will these separate accounts be integrated into one account or remain separate? | Currently the accounts are separate, but the Government's intent is to consolidate them into a single account during transition or as soon as possible thereafter. | |||
| 84 | • Is there an energy plan documenting energy source changes that provide long term financial savings and greener facilities? | |||
| • If a plan is available will it be placed in the library? | No, there isn't a plan of this nature. | |||
| 85 | Is there a CCAFS Spill Prevention and Response Plan available and, can it be placed in the library? | This document is already included in the Bidder's Library. See: 1.4.5.b. CCAFS Spill Prevention Control Plan and Countermeasures | ||
| 86 | Regarding RCM: |
• What is the current state of the RCM programs on IOMs and LOSC?
• Does an RCM implementation Plan exist and is it available?
• Can the government provide the current equipment and analysis tools being used on both contracts?
| • Will these equipment and tools be transferred to the successful bidder? | Approximately 50% of facilities and assets have been evaluated for RCM (Appendix A and X). Additional details can be found in the maintenance instructions. A RCM implementation plan is not available. Government Property listings have been provided (see Appendix W1 & W2) | |
| 87 | Section 2.1.2.1 in L reads: Provide the approach to integrate software systems, addressing both flat file transitions and directly connected systems, including integration with MAXIMO and JOCAS. |
Section 2.2.2.1 in M reads: The proposed approach demonstrates proficiency working with computer maintenance management systems (CMMS), including COTS and non-COTS platforms.
• Is the reference to CMMS in M 2.2.2.1 the same as the Maximo reference in 2.1.2.1 in L and PWS 1.1.3.1.1?
| Yes | ||||
| 88 | With regards to Maximo: | |||
| • How many seats are available for the contractors use and are there any costs associated with maintaining licenses? | The government will provide the required license and user fees. The number needed will be determined during transition. | |||
| 89 | PWS paragraph 1.1.3.1 requires the contractor to utilize a financial accounting system that is fully integrated with the Air Force’s automated work management system (currently Maximo). | |||
| • Can the Government provide an interface control drawing or document that details integration requirements? | The system must interface with Maximo. The government does not currently have an interface control drawing available. | PWS 1.1.3.1 | ||
| 90 | PWS paragraph 1.1.3.1 requires Work Order Number (WON) is unique and identifiable to its fiscal year. The work order data provided for LOSC and IOMS does not identify the fiscal year associated with the individual work orders. | |||
| • Will the government provide the timeframe associated with the work order data? | The workload indicators were from an average 12 month period. The 13,000+ work orders were from FY13. | PWS 1.1.3.1 | ||
| 91 | • Is it the Government’s intent for each offeror to submit their own format for cost information, or does the Government intend to provide cost templates to ensure uniformity in cost pricing information? | Attachment L-04 TEP Worksheet and Attachment L-05 Labor Rates listing should be used in the formats provided. Additional and back up cost data requested throughout the Cost volume will be in Contractor Format. | ||
| 92 | Per CLOIS Draft Section L, Paragraph 2.2.1.7 Explanation of Proposed Cost, sub paragraph d. Total Evaluated Price (TEP) Worksheet, states “The offeror shall not change the format or formulas of the TEP worksheet.” Several cells contain inconsistent formatting and confusing formulas. For example, in the section titled “Government Estimated CLINS” Cell H36 is a percentage, but the cells below are in a “general” format. Cells I43, I44, I48, K43, and K44 do not have formulas present to provide any totals or values. In Column I rows 36-40 the formulas provided do not represent a “total” value for the cells in the corresponding columns. For example, the formula in Cell I 36 states “=(F36+G36)*H36” substituting values for the corresponding cells provides the following calculation: ($1.00 +$1.00) *10%= 0.20. | |||
| • In this scenario the resulting value of 0.20 is confusing, could the Government please clarify? | The formulas have been updated and made uniform throughout the spreadsheet. Please ensure you use the most up to date TEP Worksheet as minor changes are being made until the final is posted with the official RFP release. | Section L, |
Para 2.2.1.7
| 93 | In Attachment L-04, The TEP Worksheet, FY16 through FY20 worksheets have CLINS that are numbered 1 through 27 (Less CLIN 21), however on the FY 21 worksheet the CLINS are numbered differently (ie 1001, 1002, 1003, etc) and several CLINS are listed as 19, 20, 18 for rows 43, 44, and 47 respectively. This produces confusion as to the Government's identification of CLINS from fiscal year to fiscal year. | ||
| • Could the Government please clarify the CLIN numbering system and the reason for differences between fiscal years? | There are 26 CLINs every year. The TEP Worksheet has been updated to match the CLIN numbering in the Solicitation. Please ensure you use the most up to date TEP Worksheet as minor changes are being made until the final is posted with the solicitation. | L-4 TEP Worksheet | |
| 95 | The Government’s response to Question 19 from the Government Released Q&A’s as of 25 Nov 2014, states “Offerors will not propose costs for the period beginning Oct.1, 2021 through Mar. 31,2022. This is the period the Govt would use if the clause at FAR 52.217-8, Option to Extend Services is utilized. In order for the Government to utilize this clause, the cost of the potential six month period must be evaluated at the time of award. Our method of evaluating this period is to use 6 months of the final year (FY21) to determine the amount.” However, within the DRFP, Section B, CLINS 6001 through 6025 would seem to indicate the Offeror is to fill in the amounts for the additional six month extension. | ||
| • Can the Government please clarify how offeror’s are to complete CLINS 6001 through 6026 in Section B, if at all? | Offerors are not required to fill out Schedule B. Please ensure that the TEP Worksheet is filled out in its entirety. | Q&A response answer #19 | |
| 96 | In Section L, 1.3.1. Page Size and Format, the second sentence reads “Pages shall be single-spaced, and shall be no less than Arial normal 11-point font size.” |
In Section L, page 5, Paragraph 1.3.1.5. Foldouts “For tables, charts, graphs and figures, the font shall be no smaller than Arial normal 9 point font.”
Attachment L-04, TEP Worksheet, the font is Calibri 20-point font size.
In section L, page 12, L.2.2.1.7. d Total Evaluated Price (TEP) Worksheet, the fourth sentence reads “The offeror shall not change the format or formulas of the TEP Worksheet.”
Additionally, Attachment L-05, Labor Rates Listing is in Calibri 11-point font size.
| • Can the Government please clarify if the offeror can change the font on the TEP worksheet (Attachment L-04) and the Labor Rates Listing (Attachment L-05) to be in compliance with the RFP requirements or is it the Government’s desire to maintain the TEP worksheet and Labor Rates Listing in their current format? | The TEP Worksheet (Attachment L-04) has been updated to Arial Size 20 Font and the Labor Rates Listing (Attachment L-05) has been updated to Arial Size 11 Font for viewing/ printability. Please maintain the spreadsheets in their current format. | Section L, Para 1.3.1.5 | |
| 97 | In regards to Attachment L-04, TEP Worksheet: |
In Column “I” rows 36-40 the formulas provided do not represent a “total” value for the cells in the corresponding columns. For example, the formula in Cell I 36 states “= (F36+G36)*H36” which equates to the government estimated cost plus the indirect costs multiplies by the proposed fee or profit percent. Substituting values for the corresponding cells provides the following calculation: [Cell F36 ($100) + Cell G36 ($100)] * proposed fee (10%) = $20.00 (which only represents the profit on the $200 sum of F36 and G36.
• Could the Government please clarify if the total in column “I” is supposed to be a total value for the profit only or a total value for the government estimated cost plus the indirect cost plus the profit cost?
In cells I 43 and I 44 there are no formulas to provide a total.
| • Will the Government please clarify their intent for the content of these cells? | The formulas have been updated and made uniform throughout the spreadsheet. Please ensure you use the most up to date TEP Worksheet as minor changes are being made until the final is posted with the official RFP release. | TEP Worksheet | |
| 98 | From the Government’s Q&A dated 25 Nov 14, question 15 reads “When referring to Cost Type CLINs, does the Government mean Cost Plus Fixed Fee CLINs? The Government response reads “Cost type CLINS include both the CPFF CLINs and the CR (no fee) CLINs” and is referenced to “Sec. L, Page 13, L.2.2.1.7 b” |
In Section L, page 12, Paragraph L.2.2.1.7 f. Labor Rates Listing, reads “Note: This paragraph applies only to portions of the proposal related to COST CLINS”, the second sentence after the note reads “ Complete the column for wage rate, labor burdens and other applicable indirect rates and fee for each labor category for each Government Fiscal Year” In Section L, Page 12, Paragraph L.2.2.1.7 h. Government Estimated CLINs, the last sentence reads “For COST CLINs, fee is not authorized for subcontractor or prime contractor.
| • Could the Government please clarify which CLIN TYPES apply to which paragraph? | All paragraphs which refer to "Cost Type CLINs or COST CLINS" are to include Cost Plus Fixed Fee (CPFF) and Cost Reimbursable (CR) CLINs. Unless otherwise noted ad CPFF or CR CLINs Specific. | ||
| In Section L, Page 12, Paragraph L.2.2.1.7 h. Government Estimated CLINs, has been updated to say "For Cost Reimbursable CLINs, fee is not authorized for subcontractor or prime contractor. | Section L, Para 2.2.1.7; Q&A answer #15 | ||
| 99 | Can the Government please clarify if the cost for required security clearances for personnel on the CLOIS contract are at the Government’s or contractor’s expense? | Cost of security clearances is the contractor's expense and should be embedded in the contractor's price/cost. | |
| 100 | Per Section L , paragraph 2.1.3.1, sample task requirements and the related data provided, will the Government be providing additional details regarding the sample task scenario? | See updated mission support attachment with added introduction tab. |
File details come from the government source that posted it. Updated .