CLOIS_Q A_as_of_25_Nov_14.xlsx
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- Solicitation number
- FA2521-13-R-0019
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Sheet1
| Number | Questions/Answers | Answers | RFP Section/ Exhibit/Attachment | Paragraph Number |
| 1 | a) Will the USAF provide field content and format structure for the flat file requirement to the contractor community as a supplement to the RFP? |
b) Regarding "directly connected systems", what access will the Government furnish the contractor for access to Government systems?
| 1a. No - this paragraph was adjusted in the revision to section L posted on 30 Oct 14; 1 b. Input/User rights only | Section L | Sec. L, Page 7, L-2.1.2.1 | |||
| 2 | a) Task: SV pre-Arrival Task/SV Processing @ NPF/DPF – General Support Effort 60 days before arrival. | Attachment L-02 | Tab: Area 59 Mission Support Task | ||
| 3 | 1) 60 days before arrival at the NPF or the Launch Site? | Arrival at launch site (Skid Strip) and NPF occur on the same day. | Attachment L-02 | Line 3 | |
| 4 | b) Task: Pre-Ship IRR 1 Day | Attachment L-02 | Line 15 | ||
| 5 | 1) What is being shipped and to where? | The Pre-Ship IRR is to ensure readiness for the SV to be shipped to the Cape from the SV factory location (typically California). | Attachment L-02 | ||
| 6 | c) Task: Order NVR Plates (10) for MB, HB & A/L 1 day | Attachment L-02 | Line 18 | ||
| 7 | 1) Pre or post acquisition? | 30 days before SV arrival they install new plates. When the SV arrives they change out the plates again, then again every 28 |
days. Old plates go the AF Chem lab for analysis. Takes from 2 - 15 days to get results.
| Attachment L-02 | ||||
| 8 | 2) What is the typical delivery period? | Attachment L-02 | ||
| 9 | Does the Contractor Responsibility Information replace the need for a fully developed Past Performance volume? | Past performance will not be evaluated as part of the best value tradeoff. Therefore there will not be a Past Performance Volume. Performance information requested in Section L 2.3.2.3 is for the Contractor's Responsibility determination only. | Section L and Section M | Sec. L, Page 16, L. 2.3.2.3 and Sec. M, Page 6 M -5 |
| 10 | The Cross Reference Matrix can be sizable – 10 pages and up, are the List of Figure and the Cross Reference Matrix included in the page count for Volume I? | Cross Reference Matrix and List of Figures will be excluded from the page count on the next Section L revision. | Section L | Sec. L, Page 6, L 2.1 |
| 11 | a) It is not clear what the government considers an “outline”. Would the government give an example of what levels the outline should include in order to be at lease “adequate?” |
b) Does the government want the narrative in the outline to demonstrate “adequacy” of the approach?
| a) The offeror determines the level of outline necessary to demonstrate and adequate approach. B) Yes, the government would prefer that the narrative in the outline demonstrates "adequacy" of the approach. | Section L and M | Sec. L, Page 8, L. 2.1.4. and Sec. M, Page 5, M 2.2.4 | |
| 12 | a) How does the government anticipate the SEMP, which PWS 1.7 requires to be fully developed, be handled in the EMP outline? |
b) Does the government anticipate that the outline should include a fully developed SEMP as required by PWS 1.7?
c) When will CDRLs 0039 and 0049 referred to in PWS 1.7 be made available?
| a)The government is leaving this up to the contractor to determine the most appropriate way to show their proposed methodology. b) The outline should adequately convey the contractor's proposed method and structure of executing PWS requirements. c) CDRLs will be made available with draft RFP release. | Section L, PWS | Sec. L, Page 8 L.2.1.4, PWS, Page 39, PWS 1.7 & 1.7.10 | ||||
| 13 | With regards to Appendix B, the far right column labeled notes provides directions on the condition of and how to address each facility. Where no notes exist, what is the expected or required support for the corresponding facility? | Where no notes exist, all systems identified in each of the facilities are to be fully maintained/supported as required and are utilized to support all daily operations. | Appendix B | |||
| 14 | “The Offeror shall identify the amount transferred to the TEP Worksheet on each cost detail worksheet.” How does the Government prefer to have this represented? | The Government would like to be able to easily identify where the number on the TEP worksheet came from. The contractor may choose any method they desire to identify the cell on the cost detail backup which is the source of the TEP number. | Section L | Sec. L, Page 13, L.2.2.1.7 e (last paragraph) | ||
| 15 | When referring to Cost Type CLINs, does the Government mean Cost Plus Fixed Fee CLINs? | Cost type CLINS include both the CPFF CLINs and the CR (no fee) CLINs | Section L | Sec. L, Page 13, L.2.2.1.7 b | ||
| 16 | Will the Government be providing the mentioned Part I Section 5 in the completed Draft RFP? | The reference to "Part I Section 5" will be removed from the next Draft Section L. The cost volume should also contain the mentioned subcontractor accounting system information if the sub will perform under a cost type contract. | Section L | Sec. L, Page 10, L.2.2.1.3. | ||
| 17 | In Section L, page 13, L.2.2.1.7 b, the Government refers to Part II Supporting Cost Documentation, is this documentation the Excel worksheets that detail the Cost Proposal? | The reference to "Part II" was removed in the 28 Oct 14 version of Draft Section L (posted to FBO on 30 Oct 14) | Section L | Sec. L, Page 13, L.2.2.1.7 b | ||
| 18 | a) In Attachment_L-04_TEP_Worsheet, the form requires the Offeror to enter a total cost to provide labor for facilities maintenance/repair at sites with a given number of square feet of area. In the form it says ‘12’ under ‘annual factor’. Is this meant to be the number of months in the year? b) If so, to the right where it says ‘FYXX TO Price list’ are offerors to provide the effective unit cost of labor per square foot per month or per year? | Yes, the intent is to order by the square foot per month. This allows invoicing on a monthly basis. The TEP attachment will be corrected to reflect this. | Attachment L-04 | TEP Worksheet | ||
| 19 | The Govt. refers to "MPC for Cost Type CLINs" for all 6 years, plus "50% of the FY21 CLIN value for purposes of evaluating the cost of an extension. Since FY21 is Option 5 of the contract, does the Govt. mean the (6) month period beginning Oct.1, 2021 through Mar. 31,2022 which is equivalent to 50% of FY22 for the extension period? | Offerors will not propose costs for the period beginning Oct.1, 2021 through Mar. 31,2022. This is the period the Govt would use if the clause at FAR 52.217-8, Option to Extend Services is utilized. In order for the Government to utilize this clause, the cost of the potential six month period must be evaluated at the time of award. Our method of evaluating this period is to use 6 months of the final year (FY21) to determine the amount. | Section M | Sec. M, Page 5, M.2.2.4 | ||
| 20 | PWS Paragraph 1.1.3.1.1 requires the Contractor to “Ensure the system is fully integrated with the Air Force’s automated work management system (currently Maximo)…” | |||||
| It is assumed that the LOSC and IOMS disparate Maximo instances will be superseded by a CLOIS variant. | See below | PWS | PWS, Page 5, PWS 1.1.3.1.1 | |||
| 21 | a) Will the implementation and setup of Maximo for the CLOIS contract be the responsibility of the successful bidder or will a third party provide this service to Government? | Maximo is the current government computer maintenance management system (CMMS). Maximo administration is handled by another government contract. The CLOIS contractor will need to work with the government and the Maximo contractor to setup the system for any new business rules. | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 22 | b) Will the successful contractor be a client of the CLOIS Maximo system? | Yes. The CLOIS contractor will be granted user licenses for data input, queries, and reports. | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 23 | c) Please describe the Government's plan for who and how the Maximo system will be implemented and supported? | Maximo administration is handled by another government contract. The CLOIS contractor will be responsible Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together. | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 24 | d) If a third party is to provide support for Maximo, how will reports and interfaces be developed and maintained? | Maximo administration is handled by another government contract. The CLOIS contractor will be responsible Maximo data inputs, queries, and reports. The Maximo contractor and the CLOIS contractor will work together. | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 25 | e) Are there specific constructs that the USAF would like to retain and will these be identified in the RFP | Pending | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 26 | f) Is the structure and configuration of the CMMS and Financial System Completely at the discretion of the contractor based on new JONs, WBS elements and CLINs? | No. The government has oversight of Maximo (CMMS) and JOCAS (Finance). The contractor may propose an separate enterprise system for their internal management. The government must approve any integration between government and contractor systems. | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 27 | g) If, however, the current instances of Maximo are to be retained by the Government and used by the in-coming contractor, how will the multiple instances, LOSC and IOMS, of Maximo be reconciled? | The CLOIS contractor will be granted user licenses for data input, queries, and reports. The IOMS Maximo instance will become the primary CLOIS database, and the LOSC information integrated separately. | PWS | PWS, Page 5, PWS 1.1.3.1.1 | ||
| 28 | Regarding migration of data, what is to be provided to construct the CLOIS implementation of the work and financial management systems? |
a) Job Plans (PWS1.7.3.4);
b) Safety Plans;
c) Inventory and Warehouses;
d) Work categories mappable to CLOIS CLINs (Appendix E)
e) Assets, manual reload or migration from existing data (PWS 1.7.8.8)
f) Employees and Certifications;
| a) The contractor will be provided existing Job Plans, which must be removed and modified per PWS 1.7.3.4. b) No, the contractor must develop their own safety plans. c) Yes, the contractor will be provided inventories as shown the various PWS Appendices. d) Yes e) Existing assets will be loaded into government systems. The contractor must provide updates, changes, alterations, additions, and deletions, as required through the life of the contract. f) No, the contractor must input their own employee and certification records. | PWS | PWS, Page 30, PWS 1.7.3.4 Appendix E PWS, Page 33, PWS 1.7.8.8. | |
| 29 | 16. Regarding the Data Warehouse: |
a) Has the LOSC data warehouse proved beneficial to the USAF or is it only a convenience to the contractor? b) Is there going to be a requirement to preserve this facility?
c) Will CLOIS retain the existing Data Warehouse?
d) Does the USAF have access to Maximo directly or only to the data warehouse?
| a) (The Gov assumes the question is referring to the technical library.) While the Government does not access the information regularly (the contractor does), maintenance of the information within the data warehouse is highly important to maintain. b) Yes. The data warehouse is analogous to the Engineering Documentation Center (EDC) requirement on CLOIS. c) Yes. All non-proprietary data should transition to the CLOIS contractor. d) Under LOSC, the government does not have access to Maximo. Under IOMS it does. Under CLOIS the government will maintain Maximo. | General Question | ||||
| 30 | Will Area 59 be closing on 1 Oct 2015. | Not as of now. The original plan was to begin shut down of Area 59 during FY16. This timeline is pending GPS SV processing schedules and beyond that, everything is pending. There is scope on CLOIS to either begin divestiture activities in FY16 or continue at full operation. | General Question | ||
| 31 | Are there planned divestiture of responsibilities (in addition to Area 59) for facilities? Or changes in responsibilities through the course of this contract that will impact scope and thus workload estimation and cost? Will these divestitures/changes be shared in advance with the bidding community? | At this time there are no other major planned divestiture of responsibilities at CCAFS (other than Area 59 and SV processing support). Should that changes, the government will notify the bidding community as soon as possible. | General Question | ||
| 32 | Will there be a consolidated WBS or set of WBSs published to the bidding community on which to base estimation of costs? | No. That is up to the contractor. | General Question | ||
| 33 | Can you speak to how the government will evaluate past performance and how you expect the bidder to address their PP? | See response to question 9 above. | General Question | ||
| 34 | Will Systems Engineering as applied here be only facilities/physical plan planning and execution, or will it also include communications/network engineering monitoring, upgrades, integration and CM/DM? | Systems Engineering as applied to CLOIS will only be applied to facilities, physical planning, configuration management and execution. It will not include communications and network engineering. | General Question | ||
| 35 | What will the Government Program Management Structure look like? What will be the roles and positions within 45 SW, 45 MSG, 45 LCG, 45 OG? | Presently, the government PMO will reside in CCAFS Civil Engineering. The 2 primary functional directors will reside in 45 CES and 45 LCSS. | General Question | ||
| 36 | What Attachments to the technical, contracts and cost volumes will be required? (CWBS and Dictionary? IMS & IMP? OCI plan? Risk Management Plan? SE&I plan?) | All attachments required will be defined in Section L. | General Question | ||
| 37 | Will there be a requirement for a general contractor's license? | There is no requirement at this time for a general contractors license. | General Question | ||
| 38 | Will the Government post current associate contractor agreements to the bidder's library? | No, these are agreements between the contractor's and unique to the various contracts currently in place. | General Question | ||
| 39 | Is there a "2 man rule" for all work? | Only to the extent required by collective bargaining agreements and safety standards. | General Question | ||
| 40 | Will the Government post a 45 SW org chart to the bidder's library? | This information is available on the 45 SW public website. | General Question | ||
| 41 | What is the status of Maximo? Will there be 2 versions? | Both current contractors are using Maximo version 7. The government intends to consolidate data within the two versions prior CLOIS full performance. | General Question | ||
| 42 | It is not clear within Section L if the responsibility determination (past performance) is for the prime or the entire team. | The responsibility determination is for the prime only. This will be clarified in section L. | Section L | ||
| Below question/answers added Nov 25, 2014 | |||||
| 43 | Will the 45th provide details about the union workforce relative to the CLOIS PWS showing which unions and number of FTEs that are utilized by the incumbent contractors relative to the CLOIS PWS? This ensures a level and competitive playing field. | Pending | General Question | ||
| 44 | Will the 45th provide details of the CLIN structure relative to the CLOIS PWS prior to the solicitation release? Mapping the PWS to the CLINS in the TEP Worksheet ensures the scope of work is allocated correctly by every offeror. | Draft RFP being posted 25 Nov 14 | Section L | L-04/TEP Worksheet | |
| 45 | What is the level of the current RCM program? | The current maintenance program is predominantly based on time-based preventive maintenance. There is a small percentage if PT&I and NDI methods used on critical equipment. Additionally, there are some FMECA and RCFA reports that will be made available during contract transition. | General Qustion | ||
| 46 | What Maximo Version will be used? | Government is currently using version Maximo 7.5.0.6. | General Question | ||
| 47 | Are there any Key Personnel requirements? | The government has identified two (2) personnel requirements, noted in PWS statements 1.7.3.3.1. and 1.7.3.3.2. Additionally, the contractor must adhere to any personnel requirements based on core duties of their employees (i.e. Client Service Technician, HVAC, environmental, etc.) | PWS | ||
| 48 | Can the Government please define DAL and the difference between a CDRL and a DAL? | Definitions have been added to the Glossary. i. Contract Data Requirement List (CDRL): Contractually required deliverable. Items shall be in a specific format and/or delivered to a specific office within a specific timeframe. Information, products, plans, schedules, etc that must be made available to the government through the web-accessible means. | General Question | ||
| 49 | ACAs are required LISC, ROS, ERTS (PWS 1.1.2.4) Are there other contractors that will require ACAs as well such as fire, security, and KSC support contractors? | Potentially. (Will be addressed in Associate Contractor Agreement Clause in DRFP | General Question | ||
| 50 | Support is required for boards and meetings but 9 of those are not identified in CDRLs or DALs. Can the government specify the required support? | No boards or meetings are required as CDRLs or DALs (although much of the documentation for most of those meetings is). Refer to PWS. | PWS | ||
| 51 | Request the government confirm that when CLOIS is in place, ERTS will be replaced by LISC, and there will be no need for an ACA with ERTS. | Correct. Unforeseen circumstances aside, there will be no requirement for an ACA with ERTS. PWS has been updated. | General Question | ||
| 52 | Ref 1.1.3. Requires CLOIS to provide an automated financial query tool. Will a DAL be added for this requirement? | No, this is not included as a DAL. | PWS | 1.1.3 | |
| 53 | Ref 1.1.3. Will this be a single report of all scrubs leading up to the actual launch, or individual daily launch attempts, plus the charges associated with the completed launch? | Clarified in PWS that this is for each individual attempt. | PWS | 1.1.3 | |
| 54 | How will ISO compliance be audited by the Government? | ISO compliance is not required. The government will conduct surveillance to ensure compliance with PWS requirements. | PWS | 1.1.6 | |
| 55 | COMSEC Support: Please provide further detail on CLOIS involvement in secure communications. What are the specific requirements? What are the duties of the required appointed personnel? | Pending | PWS | 1.1.7 | |
| 56 | Ref.1.1.8.9 Please provide the extent of current compliance with E.O. 13423. | Pending | PWS | 1.1.8 | |
| 57 | Can the Government please describe how the Cape Support Office will work with other contractors and how it will pass on requested service? | Cape Support Office provides other contractors with notifications as identified in Appendix J, and facility manager training. Other than that, the Cape Duty Office does not pass on service request to other contractors. | PWS | 1.2.1 | |
| 58 | Does the Government or a contractor provide Fire Protection? If a contractor provides the service is an ACA required? | Fire protection is a contracted services at CCAFS. It is a government provided service to the CLOIS contractor. At this time, the government intends to require an ACA with the Fire contractor - primarily to address facility access issues. | General Question | ||
| 59 | Sanitary Sewer System. Where is the “off the installation” sludge disposal site? Is this a separate contract managed by Patrick AFB or a subcontractor to CLOIS? | The off-installation sludge disposal site is the Brevard County Landfill. This is not a separate contract but is included in the CLOIS contract. | PWS | ||
| 60 | Please provide a listing of operations that normally require searchlight support. | Pending | General Question | ||
| 61 | 1.5.5. HAZMAT Response and Cleanup. Ref 1.5.5.2. Please define “MTA” and “remote sites” | MTA means Malabar Transmitter Annex, JDMTA is the Jonathan Dickinson Missile Tracking Annex. "Remote sites", in general, means any site listed in Appendix A other than CCAFS, PAFB, MTA, and JDMTA, such as Stuart, Wabasso, etc. | PWS | 1.5.5 | |
| 62 | 1.4.5. Cleanrooms. Please provide a list of cleanrooms | Pending | PWS | 1.6.5. | |
| 63 | 1.7.3. Reliability Centered Maintenance (RCM) Program.Has the government established interface point agreements between contracts that delineates responsibility boundaries? If so will the information be provided to bidders? | See the demarcation document (Appendix I) | PWS | 1.7.3 | |
| 63 | Can the Government please explain what FV 2520 assets are? | These are 45 SW owned assets and the government intends to fund them via the primary 45 SW task order. | PWS | 1.8 | |
| 63 | 1.6.4. Launch Support. Has the Government replaced the GFE ordnance test console in the past five years? | The test consoles were replaced in the past 5-6 years (specific year pending) | 1.8 | ||
| 63 | This PWS item calls for TS clearance for communications employees, but para 1.1.5.2 calls for a Secret facility clearance. What is the determined “line of demarcation” for Secret versus Top Secret employees to perform work--- fence line, frame, cable vault? | Pending | PWS | 1.9 | |
| 63 | Is the Basic Information Guide (BIG) still published and available for the bidders use? | Pending | General Question | ||
| 63 | NOTU UNIQUE PORT/ WHARF AND CRANES SERVICES. Does this requirement mean an ACA or MOU with the NOTU fleet service contractor is required? | Pending | |||
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