CLOIS_Industry_Day_17_Nov_14_SLIDES_FINAL.pdf

Cape Launch Operations & Infrastructure Support (CLOIS)

Contract

45th Space Wing

Industry Day Briefing 17 Nov 2014

Welcome

Ms. Nicole Shatto

45 SW/CDA

Overview

Purpose Agenda Program Overview Acquisition Strategy/Solicitation Overview Industry Day Tour Overview Questions and Answers

Purpose

Provide prospective CLOIS bidders with an overview of the scope of responsibility for infrastructure, facilities, systems, equipment, and utilities.

Agenda/Administrative

0745-0815 Arrive/in-process at Museum Building CCAFS 0815-0930 Briefings, Questions/Answers 0930-1130 Site visit

1 on 1s

Monday, 17 November (1300-1600) Tuesday, 18 November (0800-1600)

Administrative

Restrooms Fire exits

VISION

The World’s Premier Gateway to Space

MISSION

One Team…Delivering Assured Space Launch, Range and Combat

Capabilities for the Nation

45th Space Wing

Presenter Presentation Notes Our mission relies heavily on the support of our civilian and contractor team members. You can see that the civilian portion is the same as our military and that the contractors heavily outnumber both military and civilian.

Program Overview

Mr. Philip Gemmati

45 CES/CEZ

Contract Scope Base operations support services for CCAFS and mainland Florida sites for 45SW, Navy, and NASA Facilities - includes weather and instrumentation sites in Brevard, Orange, Indian River, and St Lucie Counties

Launch and Payload operations support

Towers for CCAFS, PAFB, Florida Annexes, and JDMTA

Power System Analysis for CCAFS, Antigua, & Ascension

Core Functions Launch/Mission Support (Air Force, NASA, NOTU) Cape Support (24/7 Duty Office) Infrastructure / Utilities O&M Facilities, Systems, & Equipment Maintenance and Repair Ordnance Operations (storage and transport) Mission Communications Spacecraft Processing Support Plant/Port Operations (NOTU) Sustainment Engineering Emergency Management Response

Infrastructure Scope Installation summary

17,000 acres $1.88 billion current replacement value (CRV) Nearly 1700 facilities (from septic tanks to explosives storage to satellite processing) including 540+ buildings (50-60 Tier 1) and 350+ towers

320 miles power lines with 4 substations 53 miles sewer line 132 miles water lines

3.8 million square yards of pavement 2 power generating plants 2 wastewater treatment plants 1 demineralized water plant 320+ HVAC systems 126+ fire suppression systems 6 cleanrooms

Power Distribution

Electrical system is most critical utility on Cape Canaveral AFS Safe, reliable power is essential for all mission activities

System Summary

3 commercial substations, 7-primary switch stations, power dispatch center Medium-voltage (13.2kV) distribution system serves approximately 319 facility transformers

Overhead Underground

• 30 Miles Primary

Overhead

• 160 Miles Primary

Underground

• 6.4 Miles Secondary

Overhead

• 125 Miles of Secondary

Underground

15kv Switchgear And Circuit Breakers 15kv Vacuum Switches

Substation Upgrades

Water Distribution

Water system is vitally important and provides:

Safe drinking water Heat and sound suppression for launch vehicles Fire suppression for key facilities

System Summary:

132 miles of water mains 24 water storage tanks (1 elevated) Pump stations (3) Treatment systems Fire suppression water mains, fire hydrants, and fire pumps (some high pressure)

Waste Water Collection/Treatment

System Summary:

53 miles of sewer mains 78 lift stations 39 septic tanks Trident pre-treatment plant Regional waste water treatment plant

HVAC

Heating, Ventilation and Air Conditioning (HVAC) is essential for:

Spacecraft hardware Spacecraft Launch Operations facilities

System Summary:

HVAC systems consists of over 1,700 pieces of equipment installed in over 300 AF facilities includes the following:

Chilled Water Systems Hot Water Boilers/Heating Systems Package Units and Split Direct Expansion (DX) Systems Window and Wall Units

Towers

Launch Readiness Launch Readiness Contractor responsible for providing a “statement of launch readiness” prior to launch Statement declares that all mission critical and mission essential facilities, systems, and infrastructure under contractor’s responsibility is ready to support launch All maintenance has been accomplished All systems are operational Identify systems that are not in normal configuration Any loss of system redundancy

Contractor responsible for fulfilling the requirements of the “flight check sheets” that identify facilities/systems to be inspected, timelines and items to be checked prior to specific mission.

Cape Support Office Duty Office

The “Nerve Center” for operations at CCAFS The most important office: serves as the interface point for all activities, updates, requests, and support Located in the Morrell Operations Center (MOC) Manned and operated 24/7 Central clearing house for coordinating activities between all organizations and contracts Provides communication for all emergencies and other announcements

Engineering Services Design Configuration management Maintenance Procedures Activation and turnover 5-Year Project Plans Facility project planning Real property management Space allocation Utility locates Construction management Warranties and guaranties Engineering Documentation Center (EDC)

NASA and NOTU Support NASA support requirements

O&M of NASA facilities on CCAFS Maintain, inspect, and operate cranes Comply with NASA’s Operations Maintenance and

Requirements Specification Documentation (ORMSD) Configuration control and spare parts analysis

Operate and maintain searchlights NOTU support requirements

O&M of NOTU facilities on CCAFS Port services

Maintain, inspect, and operate cranes Power, water, wastewater, minor ship repair, demineralized water, move of fenders and camels

Area 59

DSCS Processing Facility (DPF)

• GPS IIF, GPS III and SBIRS GEO support with:

• 100K class cleanroom with technical & backup power for spacecraft electrical checkouts

• Fuel, oxidizer and commodities (O2, GN2, He)

• Ordnance installation

• Flight certified cranes for ops & encapsulation

NAVSTAR Processing Facility (NPF)

• GPS IIF support with:

• 100K class cleanroom with technical & backup power for spacecraft electrical checkouts

• GPS ground station permanent GSE setup

Infrastructure maintained as “weapon system” due to expense of processed flight hardware

• Systems vital to DOD assured access to space

• 99%+ critical system availability

• Manpower surge capability to meet multiple customers needs simultaneously

Satellite Alert Facility (SAF)

• Category 5 hurricane storm shelter

Satellite Operations Support Facility (SOSF)

• Administrative office space for SV contractors

DPF

SOSF

SAF

NPF

Presenter Presentation Notes Defense Satellite Communication System (DSCS)

Navigational Signal, Timing and Ranging (NAVSTAR)

MSA 2 – 12 Magazines

• Commercial ordnance

• Linear shape charges, transfer lines, detonators, motors, items on hold, items for shipping

• Modernized Ordnance Test Consoles (MOTC 1 & 2)

• Flight Ordnance Manual Test Rack (FOMTR)

MSA 3 – 8 Magazines

• Small arms, grenades, 40mm, demolition material, flares

MSA 5 – 7 Magazines

• Hellfire missiles, 20/40MM salute rounds, torpedoes

MSA 3

MSA 2

MSA 5

ULA

• Delta II (VAFB support)

• Delta IV

• Atlas V

US Coast Guard

FLANG

Naval Ordnance Test Unit

(NOTU)

Customers Space Florida

Lockheed Martin

US Army Outport

Department of State

NASA

Air Force

Ordnance Storage & Testing

Presenter

Munitions Storage Area - MSA

Launch Communications

Operations Safety Training

• All Hazardous Operations except SCAPE

• Explosive Safety Training

• Launch Site Area Safety Training

• Spacecraft Processing Facility Training

Spaceport Information System (SIS)

• Spaceport customer access & IT support for:

• Systems engineering & design data

• Electronic configuration control

• Mission support documentation

• Ordnance inventory & expiration (gov. access)

Launch Communication & Mission Control Operations (MCO)

• Supports ULA, GPS IIF, GPS III, SBIRS, OTV, WGS, AEHF, MUOS, SpaceX, NRO and others with 45SW Range requirements

• Maintains the configuration of a mission control network for:

• Wet dress rehearsals

• Integrated crew exercises

• Launch operations

• Communications links for non-secure video, digital voice, data, and fax circuits

LOSC

CCAFS HQ - DOB

Presenter

Mission Control Operations – (MCO) provides mission communication nets, scripts, seating charts, launch handbooks, etc.

Acquisition Strategy and Solicitation Overview

Ms. Kathy Jackson Contracting Officer

45 CONS/LGCZR

Key Contractual Aspects Period of Performance CLIN Structure Source Selection Methodology / Factors Source Selection Steps Key Events/Schedule Points of Contact One-on-One Information

Key Contractual Aspects

Solicitation Number: FA2521-13-R-0019

North American Industry Classification System (NAICS) Code:

561210 Facilities Support Services

Size Standard: $38.5 Million

Contract Type: Hybrid Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Task orders by the customer

Presenter Presentation Notes Solicitation Number will remain constant, not anticipated to change to an FY 15 number. If for some reason it must change, an announcement will be placed on FB for this solicitation number to redirect you to the new number.

The NAICS code is 561210 which corresponds with a $38.5 million size standard under the most recently released SBA size standard changes. This is the NAICS code which will determine if you are a small business for the purposes of bidding on this acquisition. Even if you are small under another code, you must meet the $38.5M standard established by 561210 to be considered a small business for CLOIS.

CLOIS will be a hybrid contract, meaning there will be fixed price line items as well as cost reimbursable items. This is a Single Award Indefinite Delivery Indefinite Quantity contract. Single award means all CLINs will be awarded to one offeror only. This is not an IDIQ contract where offerors have an opportunity to bid on each task order over the period of the contract. Once award is made, all task orders are issued to the single awardee.

Key Contractual Aspects Cont.

Small Business Set Aside Determination 100% Small Business Set Aside

SB Subcontracting Plan Requirements Although a Subcontracting Plan is not required, the

Government is placing a Special Section H clause which will require a SB Subcontracting Plan if contractor recertifies as large during performance of this contract.

Draft PWS and Bidders Library posted to FedBizOpps PWS written in performance-based terms Industry review & feedback is encouraged

Presenter Presentation Notes This is a 100% Small Business Set Aside. The single total award made as a result of this acquisition will be made to a small business firm.

At the time of proposal/award, a subcontracting plan is not required. However, in the event the successful awardee recertifies as other than small business (OTSB) (grew to become OTSB or was bought out by a firm who is OTSB), a small business subcontracting plan will be required, and the required percentages for small business subcontract performance shall be negotiated into this contract. There will be a Section H clause in the RFP which will discuss how this will work.

Draft PWS documents and the Bidders Library are on FBO now. We plan to use a 45 day proposal time once the final RFP is issued. You’ll see later when we get to the schedule that we’re on a tight timeline so any questions which you can ask now, that we can resolve before the final versions are issued will help us out greatly. We’d like to move from final RFP to receipt of proposal without the need for amendments.

Period of Performance

Period Duration

Base Period (5 Years) 1 Oct 15 – 30 Sep 20

Option Period 1 (1 year) 1 Oct 20 – 30 Sep 21

FAR 52.217-8 Option to Extend (6 months)

1 Oct 21 – 30 Apr 22

Projected Contract Length (Ordering Period) 6 years 6 months (5 year Base with one 1 year option and possible 6 month extension)

CLIN Structure CLIN Description of Services Contract Type

Program Management, General Requirements, Govt Furnished Property Admin, and Logistics

FFP

0002 Cape Duty Office, Work Management FFP

0003 Emergency Response CR

0004 Engineering Services FFP

0005 Facilities Maintenance/Repair Work(Labor only) - Tier 1 FFP

0006 Facilities Maintenance/Repair Work(Labor only) - Tier 2 FFP

0007 Facilities Maintenance/Repair Work(Labor only) - Tier 3 FFP

0008 Facilities Maintenance/Repair Work(Labor only) - Tier 4 FFP

0009 Facilities Maintenance/Repair Work(Labor only) - Tier 5 FFP

0010 Emergency Response – Tier 0 Facilities CR

0011 Tower Maintenance and Repair FFP

Presenter

CLIN structure has not changed much since we initially put it on FBO. While Section B has not yet been published, the Total Evaluated Price Worksheet attached to the Draft Section L contains this CLIN structure. Section B will be issued in draft form in the near future. You will notice the majority of the Facilities Maintenance Repair Work is fixed price. These are Labor Only CLINS as the materials are covered under a COST CLIN on the next slide. You’ll find definitions of the Tiers in the PWS and its attachments.

CLIN Structure Cont.

0012 Storm Water Maintenance/Repair FFP

0013 Base Operations and Infrastructure FFP

0014 Material CR

0015 Base Services (Crane Support, etc) CPFF

0016 Planned Work CPFF

0017 Sustainment Projects (Individually Negotiated) FFP

0018 Mission Support (Ordered on a per mission basis) CPFF

0019 Munitions Customer and Launch Support CPFF

0020 Mission Comm Configuration CPFF

NOTU Specific Support - (Port Operations)

CPFF

NASA Specific Support

CPFF

0023 Phase In FFP

0024 Phase Out FFP

0025 Activation/Deactivation/Closeout FFP

0026 CDRLs NSP

Presenter

Base Operations and Infrastructure includes Airfield Maintenance/Repair Base Utility Infrastructure Operations/Maintenance/Repair, Industrial Control System (ICS) Operations, Maintenance/Repair, Hazardous Material (HAZMAT) Management

Source Selection Methodology

Best Value: Based on cost/price, technical capability, and technical risk ratings.

Trade Off: Technical capability and risk ratings, when combined, are approximately equal to cost/price.

Factors/Subfactors Evaluation Rating

Technical Capability Unacceptable, Marginal, Acceptable, Good, Outstanding

Subfactor 1: Program Management Subfactor 2: Ops & Maintenance Subfactor 3: Mission Support Subfactor 4: Engineering

Technical Risk Low, Moderate, High Cost/Price Realistic, Reasonable and Balanced

Downward Pricing Cost Realism for Cost-Reimbursement Line Items

Presenter Presentation Notes Section L and M are currently posted as Draft versions to FBO. In the Draft versions, subfactors detail is included. As presented in the draft versions, technical capability and technical risk are each rated at the subfactor level. If draft Sections L and M change from the most recently posted version, new drafts will be posted with a summary of the changes.

Cost/Price portion of Section L – Revisions will further explain what parts apply only to cost CLINs and will explain the adjustment of Wage Rates on the Labor Rate list.

Technical Capability Process Each subfactor from previous chart will be evaluated separately and will be equally important to each other Possible ratings are as follows:

Technical Ratings

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. The proposal contains multiple strengths and no deficiencies.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements.

Proposal contains at least one strength and no deficiencies.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements.

Proposal has no strengths or deficiencies.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies and is unawardable.

Presenter Presentation Notes Subfactor 1: Program Management Subfactor 2: Ops & Maintenance Subfactor 3: Mission Support Subfactor 4: Engineering

Technical Risk Process Proposals will be rated as low, moderate, or high risk as shown in the following table Technical Risk Ratings

Rating Description

Low Has little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Can potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Presenter

Rated at the Technical Capability Subfactor level

Cost/Price Process The cost/price proposals will be evaluated IAW the techniques and procedures described under FAR 15.404-1(b) Price Analysis, FAR 15.404-1(c) Cost Analysis and FAR 15.404-1(d) Cost Realism

Cost/Price must be Fair, Reasonable and Balanced

Complete all applicable Section L attachments

Complete all applicable proposal documentation Sections A (SF 33), C – I (as applicable), K – Reps & Certs Acknowledge all amendments Address any exceptions or deviations

Downward Priced – Revised section L added requirement. Further revision anticipated in this area.

Section B – Not submitted at time of proposal. If this changes, an FBO announcement will be posted with a revision to the Draft Section L.

Source Selection Steps

INITIAL

EVALUATION

Read and evaluate Offerors’ proposals

Document eval findings Reach Consensus

Finalize ENs

Establish initial ratings Competitive Range or

Award w/o Discussions

** IEB **

Award w/o Discussions or

Release ENs

INTERIM

EVALUATION

Evaluate EN responses

Document eval findings Prepare follow-up ENs, if required

Adjust ratings/ Competitive Range based on EN responses

** Pre-FPR Brief** Issue Request for FPRs

FINAL

EVALUATION

Receive & evaluate FPRs from offerors

Document FPR Findings Formulate award recommendation

Establish final ratings Finalize documentation

Award recommendation

Receive Clearance

** SSDB**

SSA makes Award decision

Presenter Presentation Notes EN – Evaluation Notice IEB – Initial Evaluation Brief FPR- Final Proposal Revision SSDB – Source Selection Decision Briefing

Key Events

Draft RFP tentatively scheduled for release mid-December Industry review & input encouraged Government will post responses to questions to

FedBizOpps

Items Currently on FedBizOpps DRAFT PWS with Appendices Bidder’s Library DRAFT Section L and M with Attachments

Current Schedule

Event Planned a/o

11/17

Draft RFP Release Mid-December

RFP Release Jan 2015

Proposals Received Feb 2015

Initial Evaluation Completed Apr 2015

Release Evaluation Notices May 2015

Final Proposal Revisions/Close Discussions Jun 2015

Contract Award Aug 2015

Presenter

Very tight timeline – please review documents now and submit questions so we can resolve any problem areas or clarify confusing issues before final RFP is posted.

Points of Contact

Contracting, 45 CONS/LGCZR Contracting Officer, Ms. Kathy Jackson, 321-494-9964

All questions or comments regarding this acquisition must be submitted in writing to the following:

Contracting Officer, Ms. Kathy Jackson @ Kathy.Jackson.2@us.af.mil

Contract Specialist, Ms. Nancy Hodges @ Nancy.Hodges@us.af.mil

Internet Links www.FBO.gov or www.FedBizOpps.gov FA2521-13-R-0019 Cape Launch Operations and

Infrastructure Support (CLOIS) http://farsite.hill.af.mil (Federal Acquisition Regulation)

One-on-One Sessions Date: 17 and 18 November Location: 17th Same as briefing 18th: Patrick, AFB Bldg. 423 Room N-205

Questions/recommendations from Industry are highly encouraged Verbal dialog between Government and Industry, both during today’s open forum & one-on-one appointments, is unofficial

Official responses to questions requires Industry submittal of questions to the Government on the form provided

The Government will post official responses to all questions on FedBizOpps; however, the names of the Industry representatives and their companies will not be published

Please do not arrive more than 10 minutes before your appt time. For the 17th one-on-ones please wait outside until the Government invoites you into the area. For the 18th meetings at Building 423, please report to the conference room at C-207 (Center Hallway) and a Government rep will escort you to the meeting area.

Industry Day

Tour

Tour Route Pump Station #2 Trident and Poseidon Wharf MOCC and Generator Plant NOTU and MACA Space Museum Area 59 and MSA 2 Skid Strip Industrial Area (R&D, XY, E&L, A&E) Regional Waste Water Treatment Plant ITL to North Boundary Pump Station 7 SLC 14 to Lighthouse Demineralized Water Plant to Cape Headquarters South Substation

Tour is windshield tour only and does not cover every location on the contract.

Questions and Answers

Question sheets provided at sign in

Government answers to industry questions:

Responses as a result of this briefing or one-on-ones are preliminary / interim The Government will provide official responses in writing via posting(s) to FedBizOpps Contractors must submit any questions for which they desire an official answer to the Contracting Officer in writing

Questions received in writing during Industry Day and one-on-ones will be included in official response

Questions?