EXHIBIT_C_New_On_Prem_cost_workbook_042726.xlsx

XLSX spreadsheet 34 KB Posted

Attached to
Governor's Office of Emergency Services (Cal OES), 9-1-1 Call Processing Equipment, RFP 26-16743 Solicitation
Solicitation number
0000039071
Issued by
Sacramento County, San Francisco City, California

About this file

Written by GovTribe AI ·

This is a cost workbook exhibit submitted by the State of California, California Governor's Office of Emergency Services for Contract 6104-2019, which addresses 9-1-1 Call Processing Equipment (CPE). The workbook establishes pricing structures for on-premises CPE systems in multiple configurations: Basic Stand-Alone Systems ranging from 2 to 20 positions, Host-Remote Systems with comparable position ranges, and Itemized component pricing for legacy network interface cards, chassis, firewalls, routers, and gateways. The document also includes optional applications and peripherals such as Geographical Information System (GIS) mapping, Digital Voice Logging Recorders (DVLR), Real-Time Call Status Systems, IP phones, Automatic Call Distribution (ACD), and advanced services including AI-based translation and transcription. Labor rate categories for Technicians, System Engineers, and Project Managers are included for potential future deployment.

Bidders are instructed to populate white cells only with Equipment Price, Implementation Price, and Monthly Maintenance Rate data, with all quantities fixed for comparison purposes and not guaranteed sales. The cost calculation formula multiplies quantity by the sum of equipment price, implementation price, and 60 months of maintenance (5-year period). Bidders entering $0 commit to providing that service at no cost. Final costs submitted in Best and Final Offer (BAFO) represent maximum allowable costs. Notably, line item C.9.17 (New technology integration) contains a pre-filled example with $10,000 equipment and implementation costs plus $150 monthly maintenance. The workbook explicitly states that all initial deployment equipment is included in base pricing, with itemized components and labor rates only to be ordered upon initiation by the 9-1-1 Branch.

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Other files

File Type Posted
ATTACHMENT 4- COVER LETTER FORM.pdf PDF
eVAQ-Manual_for_Vendors.pdf PDF
ATTACHMENT 11- ADVANCE NOTIFICATION FOR CUSTOMER PREMISE EQUIPMENT (CPE) FUNDING.pdf PDF
ATTACHMENT 5- RESPONSE TO ADMINISTRATIVE REQUIREMENTS.pdf PDF
ATTACHMENT 13- CAL OES _ PUBLIC SAFETY COMMISSION (TD 288).pdf PDF
EXHIBIT A- STATEMENT OF WORK.pdf PDF
EXHIBIT B- TECHNICAL REQUIREMENTS.pdf PDF
ATTACHMENT_12_BIDDER_QUALIFICATIONS_MATRIX_042726.xlsx XLSX spreadsheet
ATTACHMENT 2- INTENT TO BID FORM.pdf PDF
ATTACHMENT 17- CONTRACTOR_S LICENSE INFORMATION (INSTALLATION SERVICES ONLY).pdf PDF
9-1-1 Call Processing Equipment (CPE)_1.pdf PDF
ATTACHMENT 7- BIDDER DECLARATION GSPD 05-105.pdf PDF
ATTACHMENT 9- COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION.pdf PDF
EXHIBIT_B_TECHNICAL_REQUIREMENTS_042726.docx DOCX document
ATTACHMENT 16- SAMPLE SOW TEMPLATE.pdf PDF
ATTACHMENT 10- CONFIDENTIALITY STATEMENT FORM (POST AWARD).pdf PDF
9-1-1 Call Processing Equipment (CPE).pdf PDF
CDT OSTP Request For Proposal.pdf PDF
ATTACHMENT 12- BIDDER QUALIFICATIONS MATRIX.pdf PDF
CDT OSTP Request For Proposal_1.pdf PDF
EXHIBIT C- COST WORKBOOKS.pdf PDF
ATTACHMENT 1- TEMPLATE FOR QUESTION SUBMITTAL_REQUEST FOR CHANGES.pdf PDF
ATTACHMENT 8- WORKERS_ COMPENSATION CERTIFICATION.pdf PDF
ATTACHMENT 6- CONFIDENTIALITY STATEMENT FORM.pdf PDF
ATTACHMENT 3- FOLLOW-ON CONTRACT DISCLOSURE FORM.pdf PDF
EXHIBIT_C_New_Cloud_cost_workbook_042726.xlsx XLSX spreadsheet
ATTACHMENT 14- CPE SERVICE INVOICE TEMPLATE INSTRUCTIONS.pdf PDF
ATTACHMENT 15- CPE SERVICE INVOICE TEMPLATE.pdf PDF
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Cover

EXHIBIT C: NEW ON PREM COST WORKBOOK
9-1-1 - Call Processing Equipment (CPE)

Issued by:

STATE OF CALIFORNIA

California Governor's Office of Emergency Services

Disclaimer: The original version and any subsequent addendums of the RFP released by the Procurement Official, remain the official version. In the event of any inconsistency between the Bidder’s versions, articles, attachments, specifications or provisions which constitute the Contract, the official State version of the RFP in its entirety shall take precedence.

Contract 6104-2019

&"Century Gothic,Regular"&K000000March 29, 2020&"Century Gothic,Regular"&10
Cost Workbook Cover&"Century Gothic,Regular"&10Page &P

Instructions The Bidder must not change the quantities. Quantities are for comparison purposes only, they are not guaranteed sales. The Bidder is only responsible for adding costs to white cells. If the Bidder puts in $0, they must offer that service at no cost. Final costs provided in BAFO are maximum costs allowable.

Cost Summary

ON PREM CPE COST SUMMARY
Bidder's Name:
Manufacturer/Model:
Total NRCTotal MRCTotal 5 Year Cost
$ - 0$ - 0$ - 0

C.6 Basic Stand Alone

22.6 - ON PREM CPE BASIC STAND-ALONE SYSTEM COST WORKBOOK
Bidder's Name:
Manufacturer/Model:
(a)(b)(c)(d)(e)(f)(g)
Line Item #Item DescriptionQuantityEquipment PriceImplementation PriceMonthly Maintenance Rate5 Year Cost c*[d+e+(f*60)]
C.6.1System - 2 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.2System - 3 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.3System - 4 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.4System - 5 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.5System - 6 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.6System - 7 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.7System - 8 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.8System - 9 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.9System - 10 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.10System - 11 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.11System - 12 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.12System - 13 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.13System - 14 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.14System - 15 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.15System - 16 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.16System - 17 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.17System - 18 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.18System - 19 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.19System - 20 Positions1$ - 0$ - 0$ - 0$ - 0
C.6.20At the time of installation, the cost of an additional position for a call handling system over 20 positions including all cabling within the PSAP.1$ - 0$ - 0$ - 0$ - 0
C.6.21After installation, the cost of an additional position for a call handling system, including all hardware, software, training, cabling, and any additional materials necessary for install.1$ - 0$ - 0$ - 0$ - 0
Subtotals:$ - 0$ - 0$ - 0$ - 0
Total NRC (d+e):$ - 0
Total MRC (f):$ - 0
Total 5 Year Cost:$ - 0

C.7 Host Remote

22.7 - ON PREM CPE HOST-REMOTE SYSTEM COST WORKBOOK
Bidder's Name:
Manufacturer/Model:
(a)(b)(c)(d)(e)(f)(g)(h)
Line Item #Item DescriptionQuantityEquipment PriceImplementation PriceMonthly Maintenance Rate5 Year Cost c*[d+e+(f*60)]Vendor to Provide (Y/N)
C.7.1Side A and B of a Host-Remote System,
including all backroom equipment1$ - 0$ - 0$ - 0$ - 0
C.7.2Remote PSAP with 1 position including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.3Remote PSAP with 2 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.4Remote PSAP with 3 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.5Remote PSAP with 4 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.6Remote PSAP with 5 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.7Remote PSAP with 6 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.8Remote PSAP with 7 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.9Remote PSAP with 8 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.10Remote PSAP with 9 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.11Remote PSAP with 10 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.12Remote PSAP with 11 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.13Remote PSAP with 12 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.14Remote PSAP with 13 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.15Remote PSAP with 14 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.16Remote PSAP with 15 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.17Remote PSAP with 16 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.18Remote PSAP with 17 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.19Remote PSAP with 18 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.20Remote PSAP with 19 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.21Remote PSAP with 20 positions including all connectivity within the PSAP1$ - 0$ - 0$ - 0$ - 0
C.7.22At the time of installation, the cost to add an additional position for a Remote PSAP over 20 positions in a Host- Remote system including all connectivity within the PSAP, priced as each.1$ - 0$ - 0$ - 0$ - 0
C.7.23After initial installation, the cost to add an additional position to a Remote PSAP within a Host-Remote system including all hardware, software, training, cabling and any additional materials necessary for install, priced as each.1$ - 0$ - 0$ - 0$ - 0
Subtotals:$ - 0$ - 0$ - 0$ - 0
Total NRC (d+e):$ - 0
Total MRC (f):$ - 0
Total 5 Year Cost:$ - 0

C.8 Itemized

22.8 - ON PREM CPE ITEMIZED COST WORKBOOK
Bidder's Name:
Manufacturer/Model:
(a)(b)(c)(d)(e)(f)(g)
Line Item #Item DescriptionQuantityEquipment PriceImplementation PriceMonthly Maintenance Rate5 Year Cost c*[d+e+(f*60)]
C.8.1Legacy Network Interface card with a minimum of 4 ports to accommodate CAMA or 10-digit.1$ - 0$ - 0$ - 0$ - 0
C.8.2Chassis to mount hardware with all required interconnect cabling.1$ - 0$ - 0$ - 0$ - 0
C.8.3Firewall with all required cabling.1$ - 0$ - 0$ - 0$ - 0
C.8.4Router with all required cabling.1$ - 0$ - 0$ - 0$ - 0
C.8.5Gateway with required cabling.1$ - 0$ - 0$ - 0$ - 0
Subtotals:$ - 0$ - 0$ - 0$ - 0
Total NRC (d+e):$ - 0
Total MRC (f):$ - 0
Total 5 Year Cost:$ - 0

*Items on this tab (22.8 Itemized) are only to be used and ordered upon initiation by the 9-1-1 Branch. All initial deployment equipment is included in the base price.

C.9 Applications Perpherials

22.9 - ON PREM CPE OPTIONAL APPLICATIONS AND PERPHERIALS COST WORKBOOK
Bidder's Name:
Manufacturer/Model:
(a)(b)(c)(d)(e)(f)(g)(h)
Line Item #Item DescriptionQuantityEquipment PriceImplementation PriceMonthly Maintenance Rate5 Year Cost c*[d+e+(f*60)]Vendor to Provide (Y/N)
C.9.1Geographical Information System (GIS) Mapping System functionality including all required server hardware and software, including licenses as needed, in the PSAP backroom and workstations. (Per position)1$ - 0$ - 0$ - 0$ - 0
C.9.2Digital Voice Logging Recorder (DVLR) with maximum of 64 analog or digital channels including all required hardware, software, including a license as needed, training, cabling and any additional materials for install. (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.3Digital Voice Logging Recorder (DVLR) with minimum of 65 analog or digital channels including all required hardware, software, including a license as needed, training, cabling and any additional materials for install. (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.4External Time Source (Net clock) (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.5Real-Time Call Status System and Display (Per display)1$ - 0$ - 0$ - 0$ - 0
C.9.6IP Phone Set (Per phone)1$ - 0$ - 0$ - 0$ - 0
C.9.7Automatic Call Distribution (ACD) Site Activation functionality including all required server hardware and software, including licenses as needed, in the PSAP backroom and workstation. (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.8Automated Abandoned Callback (AAC) functionality (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.9AI based Translation and Transcription services for voice traffic (Per position)1$ - 0$ - 0$ - 0$ - 0
C.9.10Geographical based call screening/triage (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.11AI non-emergency call answering1$ - 0$ - 0$ - 0$ - 0
C.9.12Push/Pull Multimedia for voice, video, or location (outside of natively delivered media) (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.13Management Information System (MIS) functionality including all required server hardware and software, including licenses as needed, in the PSAP backroom and workstations. (Per PSAP)1$ - 0$ - 0$ - 0$ - 0
C.9.14One time 1-3 month API development outside of NENA i3 and SOW requirements1$ - 0$ - 0Mandatory
C.9.15One time 3-6 month API development outside of NENA i3 and SOW requirements1$ - 0$ - 0Mandatory
C.9.16One time 6-9 month API development outside of NENA i3 and SOW requirements1$ - 0$ - 0Mandatory
C.9.17New technology integration (MRC per position per month)1$ 10,000.00$ 10,000.00$ 150.00$ 29,000.00Mandatory
Subtotals:$ - 0$ - 0$ - 0$ - 0
Total NRC (d+e):$ - 0
Total MRC (f):$ - 0
Total 5 Year Cost:$ - 0

C.10 Labor Rates

22.10 - ON PREM CPE LABOR RATES COST WORKBOOK
Bidder's Name:
Manufacturer/Model:
(a)(b)(c)(d)(e)
Line Item #Item DescriptionEstimated Annual HoursHourly Rate5 Year Cost c*d*5
C.10.1Technician1$ - 0$ - 0
C.10.2System Engineer1$ - 0$ - 0
C.10.3Project Manager1$ - 0$ - 0
Total 5 Year Cost:$ - 0
*Items on this tab (22.10 Labor Rates) are only to be used and ordered upon initiation by the 9-1-1 Branch. All labor for install, configuration, maintenance, and i3 upgrade is to be included in the base price.

File details come from the government source that posted it. Updated .