ATTACHMENT 4- COVER LETTER FORM.pdf
PDF 56 KB Posted
- Solicitation number
- 0000039071
- Issued by
- Sacramento County, San Francisco City, California
About this file
This is a Cover Letter Form attachment for a state and local contract solicitation that requires bidders to complete and submit the form with their proposal. The form mandates that bidders certify their agreement to multiple conditions, including that the proposal constitutes an irrevocable offer, acceptance of all terms and conditions of the solicitation, availability of appropriately skilled staff to complete all contracted services as described in the solicitation and Statement of Work, and completion of an eVAQ application with approval from OSTP. Bidders must also provide their OSTP-approved eVAQ number and confirm that all submitted information is accurate and complete. The authorized representative signing the cover letter must be named, titled, and must provide contact information including phone number and email address, with an unsigned bid subject to rejection.
The form includes disclosure requirements regarding generative artificial intelligence (GenAI), obligating bidders to notify the State in writing if they intend to provide GenAI as a deliverable or utilize GenAI, including from third parties, to complete any portion of a deliverable that materially impacts state system functionality, risk to the State, or contract performance as detailed in General Provision Section 22. The cover letter form requires completion of standard bidder information fields including the bidding firm's legal name, address, and authorized representative details to establish contractual binding authority.
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Text version
ATTACHMENT 4: COVER LETTER FORM
The Bidder must complete and submit this form with its proposal.
COVER LETTER REQUIREMENTS
BIDDER AGREES
YES/NO
The Bidder agrees this proposal is an irrevocable offer per SECTION 2.5.8.
IRREVOCABLE OFFER.
☐ Yes ☐ No
The Bidder agrees to the terms and conditions of this solicitation and accepts responsibility as the prime contractor if awarded the contract resulting from this solicitation.
☐ Yes ☐ No
The Bidder agrees to having available staff with the appropriate skills to complete the contract for all services as described in this solicitation and
SOW.
☐ Yes ☐ No
The Bidder has completed and submitted the eVAQ application and has been deemed approved by OSTP. The Bidder hereby certifies that all information submitted in the eVAQ is true, correct, and complete as of the date of submission, and that such information is incorporated herein by reference and made a part of this bid.
Bidder shall provide OSTP approved eVAQ number:
☐ Yes ☐ No
The Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. Refer to General Provision Section 22 for the GenAI Disclosure Obligations.
☐ Yes ☐ No
This form is signed by an individual who is authorized to bind the bidding firm contractually. The individual’s name must also be typed, and include the title or position that the individual holds in the firm. An unsigned bid may be rejected.
☐ Yes ☐ No
Bidder's Information
Bidding Firm's Legal Name:
Bidding Firm's Address:
Printed Name of Authorized Representative:
Title/Role:
Phone Number:
Email:
Signature:
Date:
ATTACHMENT 4: COVER LETTER FORM
File details come from the government source that posted it. Updated .