eVAQ-Manual_for_Vendors.pdf
PDF 2 MB Posted
- Solicitation number
- 0000039071
- Issued by
- Sacramento County, San Francisco City, California
About this file
This is a vendor manual for the Electronic Vendor Application of Qualifications (eVAQ) system administered by the State of California. The manual provides comprehensive guidance for vendors seeking to register, complete, and submit qualification applications through the eVAQ portal. The eVAQ process replaces traditional PDF-based vendor applications and is accessible via the cadtprod.service-now.com/vendor portal. Vendors must first register for an account through the portal, receive approval from State Treasurer's Office (STP) staff, and then complete a multi-page eVAQ form containing the same questions as the legacy PDF application. The form is divided into five pages, with each question accompanied by an information button that provides clarification. Vendors may save their progress at any time, and previously entered data will persist upon subsequent login. The form cannot be submitted until all questions are answered; incomplete submissions will trigger error messages highlighting unanswered questions in red.
The manual emphasizes the importance of attaching required supporting documents through the attachment buttons located at the top and bottom of each form page. Vendors can review previously attached files through the "show attached files" button, which displays a complete list of uploaded documents. Once submitted, vendors are directed to the main splash page where their submitted record appears and can be accessed to view the application in a different ServiceNow form view that includes a comments section for ongoing communication with the eVAQ administrator. Technical support and inquiries regarding portal usage or reported bugs should be directed to enea.antonicelli@state.ca.gov, with responses provided within 48 hours.
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VENDOR MANUAL
2/16/2021
Electronic Vendor Application of Qualifications (eVAQ) Manual
Electronic Vendor Application of Qualifications (eVAQ)
Vendor Process You can access the eVAQ portal through the following URL:
https://cadtprod.service-now.com/vendor
The first page you will encounter is the login page. If you do not have an account, you will be able to select the “Register for an account” option:
The registration of a user account will gather the following data:
When you hit submit, you will receive the following confirmation:
https://cadtprod.service-now.com/vendor
Once the request has been approved by STP staff, the you will receive an email that looks like the following:
After logging in with the temporary user account, the you will need to change your password:
When you log in, you will land on the main page:
The first button will take you to the form you will need to fill out in order to complete the eVAQ.
The second button expands an area at the bottom which provides you with information explaining the eVAQ.
The empty space on the right of the buttons is reserved for when you save or submit an eVAQ.
It ends up looking like the screenshot below when a record has either been saved (open) or submitted (submitted).
The key on the right explains the three possible states.
The eVAQ number field can be clicked on, and it will take you to your saved, submitted, or accepted eVAQ.
eVAQ Form The eVAQ form provides the vendor with the same questions that used to be on the traditional PDF form. They are split into 5 pages.
Each question has an info button on the right which expands the explanation for that question.
Adding and saving attachments
Required forms can be located on the “Required Forms” tab:
The form has an attachment button at the top and bottom of each page for ease of access.
The data on the form can be saved at any time. If a record is saved, when you log back in, the data you entered last will persist.
If you attach documents and save the form, the show attached files button will be displayed.
This button, when expanded, will show a list of everything that has already been attached. It can be maximized and minimized at any time to keep the list neatly tucked away.
Submitting the form
The form cannot be submitted until all questions are answered. If you attempt to submit without filling everything out, you will receive an error and the questions that still need to be filled out will turn red. You will need to navigate to the various pages and ensure all the red questions have been answered:
Once you submit the form, you will be taken to the main splash page where you can see the newly submitted record. Clicking this record will take you to a different form view in ServiceNow which gives you access to the comments section towards the bottom of the form:
You will utilize this area to interact with your eVAQ administrator.
Contact Us For any questions on the usage of this portal, or to report any bugs you may be experiencing, please contact: enea.antonicelli@state.ca.gov and I will get back to you within 48 hours.
mailto:enea.antonicelli@state.ca.gov
| Electronic Vendor Application of Qualifications (eVAQ) |
| Vendor Process |
| eVAQ Form |
| Adding and saving attachments |
| Submitting the form |
Contact Us
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