ATTACHMENT 14- CPE SERVICE INVOICE TEMPLATE INSTRUCTIONS.pdf
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- Solicitation number
- 0000039071
- Issued by
- Sacramento County, San Francisco City, California
About this file
This document is a CPE Service Invoice Template Instructions guide issued by the California Governor's Office of Emergency Services (Cal OES), CA 9-1-1 Branch, for vendors providing services under Contract TDe-288 to Public Safety Answering Points (PSAPs) throughout California. The instructions establish standardized invoice formatting requirements for CPE (Customer Premises Equipment) service delivery, including equipment installation, labor, and maintenance services. Vendors must include specific identification information such as contract and state tracking numbers, PSAP location details identified by county code and PSAP number, system acceptance dates confirming completion of installation, and comprehensive service descriptions with corresponding quantities and unit pricing for all billable items.
The invoice template requires vendors to itemize all charges by category, including one-time equipment costs, labor charges, maintenance and other miscellaneous charges, and applicable taxes or surcharges, with a clear delineation between initial service charges and ongoing monthly maintenance fees. Invoices must specify the service period, maintenance term dates indicating when service begins and expires, and reference the total amount approved under the TDe-288 contract. All completed invoices must be submitted to Cal OES, CA 9-1-1 Branch at the specified Sacramento address or via email to CA911Invoicing@caloes.ca.gov, with vendors required to provide direct contact information and maintain current remittance addresses for payment processing and account inquiries.
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ATTACHMENT 14: CPE SERVICE INVOICE TEMPLATE
INSTRUCTIONS
1. VENDOR: Name, Vendor Remittance Address, and Direct contact number for inquires on this account
2. DATE: Invoice issue date
3. CONTRACT/TRACKING NO: Contract number (Ref. TDe-288) and state tracking number
‘mandatory’ (Ref. TDe-288)
4. ACCOUNT NUMBER: Vendor account number identifier
5. INVOICE NO: Vendor invoice number identifier
6. INVOICE TO:
Email: CA911Invoicing@caloes.ca.gov
Cal OES, CA 9-1-1 Branch
601 Sequoia Pacific Blvd, MS-911
Sacramento, CA 95811-0231
7. SHIP TO (1ST LINE): County Code, PSAP Number, Service Number, Vendor Abbreviation
8. SHIP TO: PSAP location address of delivery service
9. SYSTEM ACCEPTANCE DATE: the date installation is complete and confirmed accepted
10. PSAP LOCATION NAME: PSAP Name referenced by State
11. SERVICE TYPE: Category name Funding Request
12. SERVICE PERIOD: date & month through date & month (ex: 01 JULY-31 JULY)
13. EQUIPMENT: One time Equipment total charge
14. LABOR: One time Labor total charge
15. OTHERS: Input One Time total charges name beyond Equipment, Labor, Maintenance
16. TAXES/SURCHARGES: One-time total charge for Taxes/Surcharges
17. NEW CHARGES: Total invoice charges to paid for current invoice
18. $_____MONTHLY: Monthly amount for invoice when maintenance starts
19. TERMS: the current invoice cycle of the total cycle for maintenance
20. EFFECTIVE ____ TO EXPIRED ______: Date maintenance starts and date maintenance ends
21. TOTAL OF APPROVED TD 288: Total amount the TD 288 has approved
22. DESCRIPTION: detailed description of service including identifier ID relation
23. QUANTITY: Unit of measure/ # of services
24. UNIT PRICE: U.S. dollar amount per quantity
25. LINE TOTAL: Per Specific Service total amount
26. TOTAL: New Current Charges for this invoice
ATTACHMENT 14: CPE SERVICE INVOICE TEMPLATE INSTRUCTIONS
File details come from the government source that posted it. Updated .