Exhibit 3 - Permit for Transit or Cremation

This exhibit is a supporting document for the Nebraska Department of Health and Human Services (DHHS) Cloud-Based Vital Records Management System Request for Proposal (RFP Number 120277 O3 REBID). The exhibit outlines the permit requirements for transit or cremation within the context of vital records management. The solicitation seeks a comprehensive cloud-based software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and accommodate data migration for approximately 10,000,000 existing records. The RFP was posted on October 31, 2025, with proposals due on November 21, 2025, at 2:00 pm CST. The targeted go-live date is within 15 months of the project kick-off meeting, and the initial contract term is five years with an option to renew for an additional five years.

The evaluation criteria assess vendor responses across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points). Vendors must comply with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and provide a fully hosted cloud environment located within the United States. The system must integrate with state and federal systems such as STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE), while maintaining 99.9% uptime and stringent security protocols. No specific incumbent vendor is continuing with the project, as the current system is a hybrid infrastructure requiring complete modernization. The pricing structure covers project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates required for roles including Software Engineers, IT Business Analysts, and Project Managers.