Exhbit 3 Permit of Transit or Cremation.pdf

This is an exhibit document related to a Request for Proposal (RFP) Number 120277 O3 REBID issued by the Nebraska Department of Health and Human Services (DHHS) for a cloud-based Vital Records Management System. The solicitation seeks a comprehensive software solution to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and provide robust data migration capabilities for approximately 10,000,000 existing records. The RFP was posted on October 31, 2025, with proposals due on November 21, 2025, at 2:00 pm CST. The targeted go-live date is within 15 months of the project kick-off meeting. The initial contract term is five years with an option to renew for an additional five years.

Vendors must demonstrate compliance with federal and state regulations, including HIPAA, Section 508, and NIST guidelines, and provide a fully hosted cloud environment located within the United States. The system must integrate with state and federal systems such as STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE), and maintain high availability of 99.9% uptime. Evaluation will be based on Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The current system is described as a hybrid infrastructure requiring complete modernization, with no specific incumbent vendor continuing the project. Vendors must provide detailed pricing covering project implementation, support, maintenance, and operations, including specific hourly rates for roles such as Software Engineers, IT Business Analysts, and Project Managers. The pricing structure includes provisions for potential custom programming and miscellaneous enhancements beyond the original project scope, though the exact budget has not been disclosed.