UPS SEC-L Instructions 02142018.docx

PART IV - SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO VENDORS

L.1 Information and Considerations Affecting Offeror Proposal Submissions

L.2 Instructions for Preparation and Submission of Proposals

(a) Each Offeror will submit information identified in the volumes as set forth in paragraph (b) below. The data submitted should be complete, concise and relevant to the requirements of the SIR and are required to be submitted in the prescribed formats subsequently identified herein.

(b) The titles and contents of the volumes should be as set forth below with the required number of copies. Each volume shall be on a separate CD/flash drive.

*Section L Attachments: Three (3) copies of Attachment L.1; One (1) copy of Attachments L.2 & L.3 and Consent Letter.

**No reference shall be made to costs/prices in Volume II through VI.

(c) Page Limitations.

Page limitations shall be treated as maximums. If exceeded, the excess pages beyond the stated page limit will be removed from the proposal and not be considered. Each page shall be counted except cover pages, table of contents, list of tables or drawings, tabs, and glossaries. CAUTION: Evaluators will read only up to the page limit as specified for each volume and evaluate accordingly.

(e) Volume I - Contract Documentation This volume will be in both FAA and Offeror format. This will provide information to the FAA for preparing the contract document and supporting file. Offerors must complete and submit:

(1) Offeror’s Executive Summary, Offeror format limited to one (1) 8.5” x 11” page. At a minimum content must include: introduction; brief company history; identify both Key Personnel and their experience; and company’s organizational chart.

(2) Section A, Solicitation, Offer and Award (SF33), Blocks 12 through 16;

(3) Section B, Supplies or Services and Prices/Costs on Section-J, Attachment J.19, and Price Exhibits A through J corresponding to Section-J Attachments J.4 through J.13. These are Government format.

a) Provide a completed Section-J, Attachment J.19, Bill of Materials, Section-B CLINs (BOM) Government format. Complete the Tables Price Exhibit A (Attachment J.4) through Price Exhibit J (Attachment J.13) on each BOM contract period sheet, and the cost for each Table will roll-up into the appropriate CLIN at the top of each contract period sheet. Then, complete the remaining Offeror furnished pricing on each Contract Line Item Number. It is possible that for some Offerors the small UPS unit may have self-contained battery units. The price of batteries for these UPS units could be in the price of the UPS unit or priced separately on CLIN 003 battery Tables (Offeror’s option). Small UPS are CLINs 0001A, 0001AA, 0001J and 0001JJ and applicable option CLINS.

b) Provide a completed Section-J, Attachments J.4 through J.13 Price Exhibits.

c) Economic Price Adjustment CLINS. CLIN 0003, UPS Battery Systems; CLIN 0004, UPS Manual Maintenance By-Pass; CLIN 0005, Battery Monitor (except CLINs 0005C, D and E); CLIN 0008, Battery Disconnect; and, CLIN 0009 Load Bank are priced in the Base Contract Period. These CLIN prices used in the Base Contract Period will be used in the Option Contract Periods I through 4 for Attachment J.19 BOM. These prices will be used for cost/price analysis and comparison with other Offeror’s prices.

d) Non-Adjustment CLINS. CLINs 0001, 0002, 0005C, 0005D, 0005E, 0006, 0007, 0010 through 0022 these prices are not adjusted. The Offeror must price these items for all five contract years (base and four contract option periods.

e) Not-To-Exceed CLINs. CLINs with NTE are Government provided prices and are not to be altered.

f) Estimated Quantities. All quantities in the “EST QTY” column are government provided and are not to be altered.

(Note: 1) The MS Excel Work sheets have formulas embedded in the appropriate places to provide products, subtotals, and totals. It is the Offeror’s responsibility to confirm these formulas are providing the intended product and sum the Offeror intended. 2) All unit prices are to be completed even for those CLINs with an estimated quantity of zero.)

(4) Section K, Representations and Certifications.

(Note: Completion of documents identified at (1) through (4) above indicates that the Offeror has read and agrees to the terms and conditions contained in SIR. The FAA may consider Offeror offers that take exception to the terms and conditions of the SIR to be unacceptable and thereby ineligible for award. Offerors submitting such offers may not be given the opportunity to revise their offer.)

(5) Offeror’s published price list/catalog in which Section B prices were based, Offeror format.

(6) Equipment Origin. Offer identifies manufacturing and assembly location of equipment identified in Section B.

(a) The declaration of equipment origin (Offeror format) is limited to 3- pages and is to be submitted within the following guidelines:

· Margins. At least 1-inch margins on the top and bottom and 1/2-inch margins at sides.

· Page Printing. Page size shall be 8.5x11 inches.

· Pages shall be single-spaced typed with single line spacing.

· Volume/Page. A footer identifying the volume number, page number, and total number of pages should be placed on the bottom of each page.

(b) General. Indicate manufacturing and assembly location for equipment identified in Section B CLINs 001 through 011, and components of an UPS system. Provide a data sheet identifying location of manufacture and assembly of equipment to be procured under any resultant contract.

(7) SBA 8(a) Certification Letter

(f) Voume II – Relevant Past Performance and Experience.

(Note: The documentation provided by the Offeror relative to past performance and experience should evidence the distinction between past performance— “how well” the Offeror has performed, and experience—the Offeror has “done it” before.)

(1) Offeror’s Relevant Past Experience History

(A) General. Offeror will provide information on past and present contracts that demonstrate an ability to perform contracts similar in scope and complexity to this requirement. Relevant past performance and experience can be on prior or present government and/or commercial sector contracts requiring the following: Program Management; Logistics; Contractor Depot Logistics Support (CDLS); and, Training. These can be contracts containing all four elements or on separate contract(s) providing the same services. In brief provide a description of your Program Management effort on this contract. Program Management consists of being the single point-of-contact with Government program office and Government personnel at delivery sites. Discuss qualifications of the Program Manager (PM) and Alternate Program Manager (APM) as it relates to this contract. Provide Government program office with monthly cost report. In brief, identify how your company provides turnkey in-house program management, Logistics, CDLS, and Training services to successfully coordinate all elements of the SOW with minimal intervention by, or concern to, the FAA Program Office. The Offeror shall submit past experience information as outlined at Attachment L.1, Relevant Past Experience History.

(B) Relevant Contract(s): Include rationale supporting your assertion that the past and present contracts are relevant to the tasks required in this contract’s Section-C, Statement of Work. For a description of the characteristics the Government will consider in determining relevance of past and present performance, see Section M Evaluation Factors for Award, paragraph M.2—Relevant Past Performance and Experience Factor. The FAA will not consider performance on a newly awarded contract without a performance history or on any effort completed more than eight (8 years prior to this contract’s solicitation date. However, the FAA may use data obtained from other sources in the evaluation of past performance and experience and contract agreements older than eight (8) years.

(C) Relevant Past Experience Forms: The Offeror can provide Relevant Past Experience History forms on up to three (3) different contracts within the past eight (8) years prior to SIR closing Date. Offeror must submit at a minimum one (1) Attachment L.1 Relevant Past Experience History form with supporting information. The vender must provide relevant project documents to each Relevant Past Experience History, Attachment L.1, and clearly marking the applicable L.1 Relevant Past Experience History to which it applies. The FAA will use data provided by each Offeror in Volume II and may use data obtained from other sources in the evaluation of past performance and experience. Attachment L.1 is in FAA format. Relevant Past Experience History forms are 13-pages in length, and are not to be lengthened; narrative must be confined to the space provided. Up to three (3) Relevant Past Experience History Attachment L.1 forms are allowed for a maximum page count of thirty-nine (39) pages. Contract documentation is in Offeror format and Offeror documents are not counted against the L.1 narrative 39-pages. Each Relevant Past Experience History Attachment L.1 submitted must have a separate folder, clearly marked as to which L.1 form it pertains to, these folders must contain the requested contract documentation for that Attachment L.1 submission. Relevant Past Experience Forms for the Prime contractor, Subcontractors and Joint Ventures shall be included.

(2) Past Performance Questionnaire (PPQ) Attachment L.2. FAA format—one (1) questionnaire for each Attachment L.1submitted. The Offeror will complete Part 1 by inserting the company name, and Part 2 of the Past Performance Questionnaire and then provide the surveys to their customers, who will in turn complete and return the PPQs directly to the Contracting Officer by the due date specified. Past Performance Questionnaires must be submitted to the Contracting Officer. Surveys received after the established due date may not be evaluated. Client Authorization Letter. Offeror format—one (1) 8.5” x 11” page for each commercial client for which a Past Performance Questionnaire was prepared. See Attachment L.3 for sample letter. Offeror's customers will provide performance information on each contract by submitting a Past Performance Questionnaire (PPQ), Attachment L.2, on each Past Experience History, Attachment L.1.

(g) Volume III – Equipment Proposal. This documentation will be in both FAA and Offeror format. Equipment proposals shall be submitted as separate and complete sections. The equipment proposal shall not include costs/prices or any pricing related information. Quality of content is more important than quantity. The equipment proposal is limited 200 pages while addressing the following:

· UPS Module Performance. Complete Attachments J.21 and J.22—FAA format.

· UPS Module Characteristics—Offeror format.

· UPS Ancillary Equipment—Offeror format.

· UPS Batteries, Rack and Cabinet—Offeror format.

· UPS Equipment Characteristics—Complete Attachment J.23—FAA format.

· UPS Test Plan—Offeror format.

(1) UPS Module Performance. Provide information on the Section-B CLINS 001 and 002 UPS unit performance.

(2) UPS Equipment Characteristics. Complete Attachment J.23. Offeror shall verify offered equipment is compliant, deviates or takes exception with the following numbered paragraphs to the “Uninterruptible Power Supply Equipment Specification” (UES), Attachment J.1 Section-J: 1.0 through 1.3.5, 2.0 through 2.4.1, 2.4.8, 2.5.1, 2.7 through 2.8, 2.12.2 through 2.13.2.3c, 2.13.5, 2.14, and conformance with Start-up Service 3.1 and UPS System Test requirement 3.2. The Compliance Review shall be a paragraph-by-paragraph review of the Specification with the following information, "C", "D" or "E."

(A) "C": Comply with no exceptions.

(B) "D": Comply with deviations. For each and every deviation, provide reasons for the proposed deviation and how the intent of the Specification can be satisfied.

(C) “E": Exception—do not comply. For each and every exception taken, provide reasons for each exception taken.

(3) UPS Module Characteristics. (Offeror format)—Provide information on: physical attributes; interface requirements both physical and software; and operator graphical user interface. Provide list of accessories, hardware and software other than the basic UPS unit, which are needed, and included in CLINs 001 and 002, to complete an operational UPS unit. Accessory items required for operable UPSs vary with each Offeror; therefore, the UPS unit CLIN pricing should include these items and FOB shipping within the contiguous United States. The information should closely follow the Section B CLINs. Complete proposal, including but not limited to the following:

(A) Dimensioned plans, sections, one line, elevations and all installed devices and material list.

(B) Weights, plans and elevations of all system components and locations of all required interfaces.

(C) System description including an overview of the system provided with detailed description of front panel screens and menus to be provided.

(D) Catalog cuts showing physical and electrical characteristics of all equipment and devices.

(4) Ancillary Equipment. (Offeror format)—Provide Offeror commercial catalogs describing the physical and electrical characteristics of these items. Ancillary and accessory equipment is listed in Section B, CLINs 004 through 008, 010, and 011.

(5) UPS Batteries, Rack and Cabinet. (Offeror format)—UPS Batteries, Racks, Cabinets, DC Disconnect, Battery Monitor, and Battery Circuit Breaker. Provide information on the UPS battery cabinet/rack, type batteries used, and warranty information. This equipment is listed in Section B, CLINs 003A, B, C, D, and E.

(6) UPS Test Plan. (Offeror format)—Provide test plan procedures and method of implementing the UPS equipment testing, as specified in Attachment M.1. All testing is performed at the Offeror’s facility at their expense.

(h) Volume IV – Supervisory Control and Data Acquisition (SCADA). This documentation will be in both FAA and Offeror format. The SCADA proposal shall not include costs/prices or any pricing related information. Quality of content is more important than quantity. The SCADA proposal, FAA an Offeror format, is limited to 50 pages while addressing the following:

· SCADA Specification Compliance Review. Complete Attachment J.24—FAA format.

· SCADA software Characteristics—Offeror format.

L.3 Relationship Between Sections L and M

L.5 Proposal Acceptance

(a) Only one proposal from each Offeror shall be considered.

L.6 Disposition of Unsuccessful Proposals Proposals from unsuccessful Offerors will not be returned. Proposal originals will be retained in the contract file. The Contracting Officer will destroy all other copies.

L.7 UPS Equipment, Logistics and Training Verification

(a) At the government’s option, a survey team may conduct a site visit of the Offeror’s facility to determine their performance capabilities. The FAA’s Contracting Officer will notify the Offeror at least 28 calendar days in advance. Following notification, the Offeror shall prepare to test three UPS units and allow at least four (4) days for UPS unit visual inspection and testing. The