UPS SEC-J ATT J.3 DID.doc

DATA ITEM DESCRIPTION

1. TITLE

Monitoring Software/Firmware Interface Document

2. IDENTIFICATION NUMBER

DI-FAA-E001

3. DESCRIPTION/PURPOSE

Provide software documentation that allows the FAA to develop a software interface between UPS processors/controllers, and the FAA’s remote monitoring system.

4. APPROVAL DATE

9/9/16

5. RESPONSIBLE OFFICE

NAS Power Services Group

REFERENCE None.

7. APPLICATION/INTERRELATIONSHIP

8.

UPS control circuits shall be capable of interfacing with third party monitoring software FAA’s Environmental Remote Monitoring (ERMS) and Modbus via the RS232 or RS485 port in an open protocol environment. Interface via communication ports shall be built into the UPS or included with the UPS unit. (Note: Ethernet monitoring and direct connect laptop/PC monitoring may use different communications ports. Vender shall provide both communication ports or adaptors as necessary.) The following shall be available for external monitoring:

1.

Metering:

a.

Bypass volts (line-line and line-neutral, all phases).

b.

Critical bus volts (line-line & line-neutral, all phases).

c.

Critical bus current (all phases).

d.

Critical bus frequency.

e.

Critical bus kVA.

f.

Critical bus kW.

g.

Critical Bus Capacity.

h.

Module DC volts.

i.

Module battery amps (+/-).

j.

Module input volts (line-line, all phases).

2.

Digital Alarms:

a.

Battery Discharging.

b.

Low Battery Warning.

c.

Output Overload .

d.

Fuse Failure.

e.

Ambient Over-Temperature.

f.

DC Ground.

g.

Battery CB Open.

h.

Blower Failure.

i.

Control Power Failure j.

Overload Shutdown.

k.

Output Overload.

l.

Emergency Off.

m.

Load On Bypass.

n.

Static Switch Disabled.

o.

Output Over/under voltage.

p.

Module Summary Alarm .

q.

System Summary Alarm .

Document Submittal: Provide softcopy of software Interface Document.

DATA ITEM DESCRIPTION

1. TITLE

Software/Firmware Interface Document

2. IDENTIFICATION NUMBER

DI-FAA-E002

3. DESCRIPTION/PURPOSE

Provide software documentation on the Supervisory Control and Data Acquisition (SCADA) software.

Provide software documentation that allows the FAA to develop a software interface between SCADA and the FAA’s remote monitoring system.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

REFERENCE None.

7. APPLICATION/INTERRELATIONSHIP

8.

The vendor is require to provide a Monitoring Software/Firmware Interface Document. The document shall define the serial data stream protocol accessible from the SCADA communication port.

Document Submittal: Provide softcopy of software Interface Document.

DATA ITEM DESCRIPTION

1. TITLE

UPS Maintenance Diagnostic and Analysis Software

2. IDENTIFICATION NUMBER

DI-FAA-E003

3. DESCRIPTION/PURPOSE

Provide documentation on the UPS Maintenance Diagnostic and Analysis Software.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE None.

7. APPLICATION/INTERRELATIONSHIP

8.

The Contractor must provide full and complete rights to all system software, system firmware and all supporting documentation. The Contractor must furnish to the government any software or firmware necessary to alter or modify the "application" software. The "executable" source code must be furnished. The executable code must be properly annotated and commented. The Government must have the right to reproduce, copy, alter, use, modify, all data, documentation, software, and firmware. The Government agrees to maintain this data in a reasonable secure manner and agrees not to divulge the data to any competitors. The manufacturer must be required to license the Government to use all applicable software Document Submittal: Provide softcopy of UPS Maintenance Diagnostic and Analysis Software.

DATA ITEM DESCRIPTION

1. TITLE

UPS and associated Equipment Data and Drawing Sheets

2. IDENTIFICATION NUMBER

DI-FAA-E004

3. DESCRIPTION/PURPOSE

Provide technical data sheets, component diagrams and internal wiring sheets of UPS units and associated equipment.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE None

7. APPLICATION/INTERRELATIONSHIP

None.

8.

8.1 Format. In Contractor’s format. Deliverable as MS Word, Excel, PowerPoint, or PDF softcopy. Printable as 8.5” x 11” or 11” x 17” documents.

8.2 Content. Provide equipment data (cut) sheets and schematic drawings on all equipment listed in the contract. This includes UPS, and associated equipment. This documentation is also required under paragraph 3.5.7 of the Section-C, Statement of Work. When the Contractor changes equipment supplied under this contract the corresponding data (cut) sheets must be submitted.

a. UNITERUPTIBLE POWER SUPPLY (UPS)

The Contractor must provide the UPS Data Sheet for each UPS CLIN and sub-CLIN.

b. UPS DRAWINGS

The Contractor must provide the UPS schematic diagram and installation drawings, for each UPS CLIN and sub-CLIN.

c. UPS ASSOCIATED EQUIPMENT.

The Contractor must provide all equipment associated with the UPS, such as, Load Banks, Maintenance By Pass cabinets, remote monitors, batteries, battery monitors, etc. for each UPS associated equipment CLIN and sub-CLIN.

DATA ITEM DESCRIPTION

1. TITLE

UPS LRU Lifecycle/Replacement Frequency

2. IDENTIFICATION NUMBER

DI-FAA-E005

3. DESCRIPTION/PURPOSE

Provide list of Lowest Replaceable Units (LRUs) for each UPS model offered under this contract with its expected life-cycle in years.

4. APPROVAL DATE

11/22/16

5. RESPONSIBLE OFFICE

6. REFERENCE None

7. APPLICATION/INTERRELATIONSHIP

None.

8.

8.1 Format. In Contractor’s format. Deliverable as MS Word, Excel, or PDF softcopy. Printable as 8.5” x 11” or 11” x 17” documents.

8.2 Content. The Contractor shall provide a list of Lowest Replaceable Units (LRUs) for each UPS model offered under this contract with its expected life-cycle in years or expected frequency of replacement. The UPS LRUs are the UPS unit components listed in CDRL L002 Recommended Spare Parts List.

DATA ITEM DESCRIPTION

1. TITLE:

INTEGRATED SUPPORT PLAN (ISP)

2. IDENTIFICATION NUMBER

DI-FAA-L001

3. DESCRIPTION/PURPOSE

3.1 The Integrated Support Plan (ISP) describes the Contractor's plans for the management, control, execution, interface, and integration of all aspects of the Contractor's Integrated Logistic Support (ILS) Plan.

3.2 The ISP consists of the following sections:

1. Introduction.

2. Summary of System Characteristics.

3. ILS Program Management, Organization, and Execution.

4. Milestone Schedules.

3.3 The Contractor may demonstrate compliance with the requirement to provide ISP by providing the Government with either; an ISP, the applicable portions of their ISO 9000 series certification documentation, or a copy of internal corporate documentation that support both the scope and intent of the ISP as described in this paragraph and others within this DID.

3.3 The ISP or equivalent documentation is used by the Government to evaluate, monitor, and approve the Contractor's planning and performance of the ILS Program Task(s) as specified in the contract.

4. APPROVAL DATE

5/10/17

5. RESPONSIBLE OFFICE

NAS Power Systems Office

6. REFERENCE

FAA AMS

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

10. PREPARATION INSTRUCTIONS

10.1 Reference Documents. The applicable issue of the documents cited herein, including their approval dates and the dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

10.2 General. The ISP or Contractor's ISO series 9000 documentation shall document the Contractor's management plans for gathering and analyzing data; management, control, and execution; integration and interface of the ILS Program Task(s) delineated in the contract. The Contractor's management plans shall demonstrate that the new system or equipment, when fielded, will satisfy all supportability criteria.

10.3 Format and Content. Contractor format may be used for either their ISO 9000 series documentation or internal corporate documentation. The format and content requirements for the ISP shall be as follows:

10.3.1 Organization and Preparation. The ISP shall be organized into four (4) major sections. The specific content of each major section shall be in accordance with the requirements set forth herein. The ISP shall be machine printed on loose durable white paper. Page size shall be 8-1/2 by 11 inches. Pages shall be punched suitable for binding in a three ring loose leaf binder. In addition to the required hard copy, the contractor is requested to provide the Government with an additional electronic copy, if available.

10.3.2 Sections. The ISP shall contain all sections identified in this paragraph even if there are no data or narratives required for a section or element (e.g., if there are no tasks, requirements, or other standards, the Contractor shall enter "NOT APPLICABLE" and state the reason(s), e.g., "NOT REQUIRED BY CONTRACT".

INTEGRATED SUPPORT PLAN (ISP)

SECTION 1

INTRODUCTION

SECTION 1 - Introduction. This section shall identify the ISP Requirements as specified in the Statement of Work (SOW). This section shall be formatted and contain the data as shown below:

Purpose and Scope. Provide a concise statement on the scope and intended purpose of the ISP as the document for managing and executing the contractual ILS Program.

ISP Summary. Provide a concise description of the ISP sufficient to establish a clear understanding of the total scope, content, and organization of the material.

Updating Process. Provide a description of the manner in which changes and revisions to the content of the ISP shall be developed, approved, and incorporated therein.

INTEGRATED SUPPORT PLAN

(ISP)

SECTION 2

SUMMARY OF SYSTEM CHARACTERISTICS

SECTION 2 - Summary of System Characteristics. This section shall be a summary of the details contained in the Contractor's System Specifications and shall provide an understanding of the significant characteristics of the system and the manner in which the system shall be employed in its intended operational environment. This Section shall be formatted and contain the data as shown below:

System/Equipment Description. Provide a brief description of functional and physical characteristics of the system and its major subsystems for each model and type of system provided. Also, include a description of the physical and functional relationships between the contract end item and associated systems with which they shall interface when operational. Use block diagram(s) or other graphic means to support the text.

Operating Environment. Describe the operational environment. Include annual operating hours, duty cycles, maximum allowable downtime, life expectancy, environment, and other requirements, as applicable.

Availability Requirements. State the operational availability as contained in the Contractor's System Specifications. Include predicted and demonstrate values, when available.

Reliability Requirements. State the reliability as contained in the Contractor's System Specifications. Include Mean time Between Failure (MTBF) and Mean time To Repair (MTTR). Include predicted and demonstrate values when available.

Quantitative Maintainability Requirements. State the Quantitative Maintainability Requirements contained in the Contractor's System Specifications. Include requirements for test points, and built-in-test, manpower and personnel constraints, and other requirements, as applicable.

Maintainability Design Criteria. Summarize the Maintainability Design Criteria developed in response to the Maintainability Requirements.

Other Requirements. Summarize any other logistic-related requirements no listed above.

INTEGRATED SUPPORT PLAN

(ISP)

SECTION 3

ILS PROGRAM MANAGEMENT, ORGANIZATION, AND EXECUTION

SECTION 3 - ILS Program Management, Organization, and Execution. This Section shall provide a description of the overall process, involving both the Government and the Contractor, that shall be used in managing and executing the contractual ILS Program. This Section shall be formatted and contain the data as shown below:

Contractor's Objectives, Policies, and General Management Procedures. State the objectives, policies, and general management procedures that relate to the ILS Program.

Contractor's ILS Organizational Structure. Describe the organizational structure that has been selected to accomplish the contractual ILS Program effort. Identify names, positions, functions, responsibilities, and authority of those responsible for satisfying the contractual ILS Program Requirements.

Sub-Contractor and Contractor Interface Management. List the major subcontractor's involved in the ILS Program, and describe the scope of ILS work assigned to each, the method of controlling the accomplishment of this work, and the organizational interfaces established with each subcontractor. Include a general description of the method of specifying ILS Requirements in the Contractor purchase orders and controlling the accomplishment of specific work and deliverables.

Government ILS Organizational Interfaces. Describe the Government ILS organization and indicate the relationship with the Contractor's ILS organization delineated in Section 3, Contractor ILS Organizational Structure, above.

INTEGRATED SUPPORT PLAN

(ISP)

SECTION 4

MILESTONE SCHEDULES

SECTION 4 - Master Milestones. This section shall contain the Master Milestones as planned and scheduled for the ILS effort. This section shall be formatted and contain the data shown below:

Master Milestone Chart. The Master Milestone Chart to include all program milestones and all ILS Program Tasks as defined in the NAILS CDRLs/DIDs.

DATA ITEM DESCRIPTION

1. TITLE

Recommended Spare Parts List (RSPL), Site Spare Parts List (SSPL), Spare Parts Peculiar List (SPPL), and a Complete Parts List (CPL).

2. IDENTIFICATION NUMBER

DI-FAA-L002

3. DESCRIPTION/PURPOSE

3.1 The Recommended Spare Parts List (RSPL) is a listing of the contractor's Recommended Spare parts for the depot, to maintain the System. It will be used by the Government to determine Spare Parts Stocking Levels at the Contractor Depot Level Support Warehouse.

3.2 The recommended Site Spares Parts List is a listing of the contractor's recommended Site Spare Parts to maintain on-site equipment. It will be used by the Government to determine Site Spare Parts.

3.3 The Spare Parts Peculiar List (SPPL) provides a list of parts-peculiar to the Uninterruptible Power Supply (UPS) systems, and associated Equipment.

3.4 The Complete Parts List with Data Item Descriptions is required in support of the provisioning process and includes detailed parts information on each separate item of equipment. The required information will be sufficient enough to identify maintenance part support requirements for the field to the Lowest Replaceable Unit (LRU) level (unless specified otherwise as piece part or box level). This Data Item Description is applicable to the acquisition of Non Developmental Items (NDI) i.e., Commercial-Off-The-Shelf (COTS) and Government Off-The-Shelf (GOTS) equipment.

4. APPROVAL DATE

5/10/17

5. RESPONSIBLE OFFICE

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data products generated by the specific task requirements included in the contract. If approved by the Contracting Officer’s Representative (COR), tailoring of this DID is permissible.

10. PREPARATION INSTRUCTIONS

10.1 General. These List(s) shall contain the contractor's recommended quantities for the RSPL and SSPL; a SPPL and a CPL, required for each Uninterruptible Power Supply (UPS) and all UPS associated equipment, such as Maintenance By-Pass Switches, and Load Banks that the Government may purchase under this contract. The criteria for depot level spare parts shall be based on Contractor's failure/usage data. The source of failure/usage rates and methodology for spares computation shall be included as a preface to the RSPL and SSPL. Tools and support/test equipment shall not be included on these lists. A list shall be submitted for each model of or end item of equipment that could be purchased by the Government. The Lists shall be broken down to the Lowest Replaceable Unit (LRU). The RSPL and SSPL shall be prepared using Government furnished templates found in Contract Section J, Attachments J.9 through J.12, whereas contractor format is acceptable for the SSPL and CPL. The List shall contain, as a minimum, the following information for each item.

10.1.1. Nomenclature/Description

10.1.2. Original Equipment Manufacturer Part Number

10.1.3. NSN (if available) or IFS number

10.1.4 Manufacturer's CAGE Code (if available)

10.1.5 Recommended quantity for site spares

10.1.6 Recommended quantity for depot spares

10.1.7 Unit price

10.7.8 Remarks

10.2 Format. The Templates found in Contract Section-J, Attachments J.9 through J.12 are provided in Microsoft (MS) version of Word format. These forms could be produced in MS Excel. MS Word and Excel will evolve with time, therefore the Government reserves the right to change soft copy versions as the agency upgrades its LAN enterprise services. Deliverable must be provided via softcopy on CD ROM or email.

10.2.1 Written documents shall be furnished in the following format:

10.2.1 Hard copy on 8.5” x 11” paper

10.2.2 Soft copy MS Word or PDF.

10.3 PREPARATION INSTRUCTIONS FOR CPL

The Contractor must develop a complete depot level UPS and associated equipment LRU parts list (including GFE spares, if any). The FAA will participate in the list development, and will approve the range and depth of all CDLS spares.

10.3.1 The Contractor must update this list, in response to modifications to the Contractor’s commercial product, modifications to procedures required to inspect, test, calibrate, service, and repair the UPS and associated equipment at the installation site, or changes made to the contract that introduce new variations of equipment into the FAA inventory and submit it to the FAA for approval. This list must include, but not necessarily limited to, the following.

10.3.1.1 Nomenclature/Description

10.3.1.2 Original Equipment Manufacturer Part Number: (The true manufacturer model and part number designated for each item. System designers or end item manufacturers part numbers may be used as Acceptable true manufacturer’s numbers only for those items altered specifically for use in the item.)

10.3.1.3 Reference designator of each part listed

10.3.1.4 NSN (if available) or IFS number

10.3.1.5 Manufacturer's CAGE Code (if available)

10.3.1.6 Quantity of each part in the equipment/unit

10.3.1.7 Recommended quantity to sustain operation for the time period under the conditions stated in the contract.

10.3.1.8 Unit price at time list is prepared

10.3.1.9 Long Lead Items

10.3.1.10 Mean Time Between Failure (MTBF)

10.3.1.11 Indicate presence and quantity of precious metals

10.3.1.12 List Electro Static Discharge (ESD) requirements

10.3.1.13 Notice of Obsolete Part Numbers and Their Replacement Numbers

10.3.2 The Spare Parts List shall include the following data in accordance with paragraphs 3.2.7 through 3.2.8.4 of DOD-M-86001(NS).

Maintenance significant parts in the equipment which can be replaced and repaired in the field by maintenance personnel utilizing the LRU concept shall be identified. Each assembly shall be broken down in top-down order with the part number preceding the listing. For example, list an assembly by part number first then all of the printed circuit cards and modules by part number which comprise the assembly as described in the following:

10.3.2.1 List all parts which may require repair or procurement during the life of the equipment.

10.3.2.2 Do not list hardware items such as attaching parts, chassis, or frames, nor items normally supplied in bulk (wire, tubing, etc.) unless they are special type or critical dimension.

10.3.2.3 Arrange the list in reference designator order.

10.3.2.4 Start with top assembly (equipment) then break down each assembly (A1, A2, etc) followed by replaceable chassis mounted components.

10.3.2.5 Provide sufficient information of each item to permit its acquisition for the Manufacturer identified by CAGE code or from a similarly identified commercial Source.

10.3.3 Component Location Illustration. (Figure 1) To support the parts list described in 10.3.2 above a component location illustration is required which can be either a photograph or a line drawing as long as the location of each part on the part list is identified.

DATA ITEM DESCRIPTION

2. TITLE

SUPPORT EQUIPMENT CANDIDATE LIST (SECL)

2. IDENTIFICATION NUMBER

DI-FAA-L003

3. DESCRIPTION/PURPOSE

The Recommended Support Equipment Candidate List identifies the test parameter requirements for maintenance, test, alignment, and calibration to support maintenance during the operational lifecycle of the UPS units. This list also identifies the unique and special tools, materials, and test equipment required to support maintenance. This recommended requirements list provides the basis for the using activity to determine if existing general purpose test equipment can be utilized. The unique and special tools, materials, and test equipment list provides the basis for the acquisition and subsequent support of each new item.

4. APPROVAL DATE

5/24/17

5. RESPONSIBLE OFFICE

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

This data item contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement delineated in the contract.

10. PREPARATION INSTRUCTIONS

10.1 Format. The Templates found in Contract Section-J, Attachment J.13 are provided in Microsoft (MS) version of Word format. These forms could be produced in MS Excel. MS Word and Excel will evolve with time, therefore the Government reserves the right to change soft copy versions as the agency upgrades its LAN enterprise services. Deliverable must be provided via softcopy on CD ROM or email.

10.2.2 Written documents shall be furnished in the following format:

10.2.3 Hard copy on 8.5” x 11” paper

10.2.4 Soft copy MS Word or PDF.

The Recommended Support Equipment Candidate List includes the support equipment, tools, and materials, including computer maintenance and support hardware and software required to maintain the system or equipment at the level of maintenance identified in the contract. The Recommended Support Equipment List must contain two separate parts, a General Purpose Support Equipment List and a Special Purpose Support Equipment List.

General Purpose Support Equipment Recommendations.

This part includes the generic support equipment that is commercially available and can normally be used for more than one purpose. (Sample format Figure 1).

Special Purpose Support Equipment Recommendations.

This parts list identifies unique jigs, fixtures, and special support equipment, including single source and proprietary items. (Sample format Figure 2)

Item Information.

Provides the following information for each item of recommended support equipment on the list. Pertains to both general and special purpose recommended support equipment lists.

System or Equipment Under Test.

Identifies the application of a recommended test item, system, or component. Items subject to test must be identified by the following:

Manufacturer/Government Entity (CAGE) code.

Model/Part Number

Item Name

Parameters to be Tested.

Describe the test, adjustment, or calibration to be performed. Be as general as possible, including only absolute requirements. This information reflects the actual characteristics required by the prime equipment rather than the characteristics of the particular model of support equipment recommended. Include the following:

Nature of test

Value or range of values

Tolerance of these values

General Purpose Support Equipment.

List the generic name for each item, such as, oscilloscope, voltmeter, hydrometer, etc.

Special Purpose Support Equipment.

When a specific item of support equipment is recommended, include the Manufacturer/CAGE code, the Model/Part Number, and the item name. Include a statement justifying the selection of each item of special purpose support equipment. Include the unit price for each of these items.

Quantity On-Site.

Record the number of each support equipment item required to perform the test described at the local site.

SAMPLE FORMATS

GENERAL PURPOSE SUPPORT EQUIPMENT

SE

ITEM

NO

SYSTEM/EQUIPMENT

UNDER TEST

PARAMETERS

TO BE TESTED

RECOMMENDED

TEST EQUIPMENT

QTY

ON

SITE

ACCUDATA 117

DC AMPLIFIER

(0BC28)

30 HZ – 20 KHZ

@ 1 VRMS +/- 5%

BANDPASS

RMS VOLTMETER

SAME

10 V P-P FROM

30 HZ – 20 KHZ

VISUAL DISTORTION

OSCILLOSCOPE

SAME

DC PWR SUPPLY

5 VDC +/- 0.01V

10 VDC +/- 1V

14.5 VDC +/- 0.1V

W/100 KOHM MIN

INPUT IMPEDANCE

DC VOLTMETER

GENERAL/MULTIPLE

USE

AC LINE CORD

CONTINUITY

MULTIMETER

FIGURE 1, Sample Format

SPECIAL PURPOSE TEST EQUIPMENT

SE

ITEM

NO

SYSTEM/EQUIPMENT

UNDER TEST

PARAMETERS

TO BE TESTED

RECOMMENDED

SUPPORT EQUIPMENT

QTY

ON

SITE

85-02277-002

(33875)

HEATSINK ASSY

RECTIFIER

INSTALLATION

ADJUSTMENT

ALIGNMENT TOOL

GE 118C8388P1

441C

RECORDER

PRECISION

ECHO (54089)

TAPE

TENSION

ADJUSTMENT

TAPE TENSION

GAGE

T2-H20-1

TENTEL (54632)

HP-3964A (28580)

RECORDER

POWER

REGULATION

85-135 VAC

TRANSFORMER

VARIABLE

MT3A GENRAD

(24655)

Justification Statement:

1. This alignment tool is specifically designed for replacement of the rectifier and if not used will cause early failure of the rectifier due to insufficient heat transfer via the heat sink. No other tool available meets the requirements. Unit cost is $50.00 EA.

2. This is the only known gage that will accurately measure tape tension for this adjustment. Unit cost $350.00 EA.

3. No other transformer available meets requirements. Unit cost is $212.00 EA.

FIGURE 2, Sample Format

DATA ITEM DESCRIPTION

3. TITLE

PROGRAM MANAGEMENT REPORTS & DOCUMENTATION

2. IDENTIFICATION NUMBER

DI-FAA-L004

3. DESCRIPTION/PURPOSE

3.1 IDIQ Expenditure Report for contract ceiling monitoring.

3.2 IDIQ Project List to keep track of all projects, dates, and expenditures.

3.3 UPS Program Inventory List purchased by the Program Office for planned installations.

3.4 Start Up Check List for UPS installations.

3.5 Current Lifecycle Checklist and/or End of Service Life List for each model to determine support issues and obsolescence.

3.6 Website for technical documentation requirements. This provides a source for required Commercial Support Documentation (CSD) to support equipment purchased through this contract.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data products generated by the specific task requirements included in the contract. If approved by the Contracting Officer’s Representative (COR), tailoring of this DID is permissible.

7.2 The contractor may be required to provide technical instruction books with the equipment. If required the instruction book text must be provided to the Government in MS Word (*) format on CD media. All graphics used in the technical instruction book must be provided to the Government in the contractor's format in MS Word and uploaded to the Website. (*) MS Word is the trademark of Microsoft Corporation.

7.3 Maintenance Concept:

7.1. FAA technicians will perform all of the tasks the Contractor’s Customer Service Engineer or Field Service Engineer(s) perform during visits to a customer site(s). Tasks must include, but are not limited to, inspection of equipment, troubleshoot/diagnosis to fault, removal of failed parts/LRU(s), replacement of failed parts/LRU(s) and validation and certification (if applicable) that the system is operational and available for operation.

7.2. The level of documentation and training provided to the government (FAA technicians) must therefore be commensurate to that provided by the Contractor to their Customer Service Engineers or equivalent Customer/Field Service Personnel.

10. PREPARATION INSTRUCTIONS

10.1 The Contractor must provide an Expenditure Report that list all orders by task, month, and year to show status of total invoicing against the contract ceiling.

10.2 The Contractor must provide an IDIQ Project List that lists all task and change orders (Open and Planned). The follow will be posted at a minimum.

10.2.1 Task Order Number

10.2.2 Award amount

10.2.3 Site

10.2.4 State

10.2.5. Location ID

10.2.6 Shipment & Delivery Date

10.2.7 Start Date

10.2.8 Startup Date

10.2.9 Bar Code

10.2.10 Serial Number

10.3 The Contractor must provide an Inventory list of all Program Office assets owned by the government warehoused at a vendor’s inventory point for planned installations. Do we need to add anything about bar-coding, 4650, etc. here?

10.4.1 Description

10.4.2 CDLS Part Number

10.4.3 OEM Part Number

10.4.4 OEM Manufacturer

10.4.5 Serial Number

10.4.6 Bar Code Number

10.4.7 Product Manufacturing Lead Times

10.5 The Contractor must provide a Start Up Checklist for each installation startup.

10.6 The Contractor must provide a current Lifecycle and End of Service Life List for each model at each PMR or as requested by the CO or COR.

10.7 The Contractor must setup and maintain a current website to post technical documentation for product baselines of all items ordered under this contract.

10.7.1 Equipment Specifications

10.7.2 Engineering Drawings & Schematics

10.7.3 Field Service Bulletins

10.7.4 Firmware revisions

10.7.5 Service tools

10.7.6 Operation manuals

10.7.7 Service Manuals/Technical Bulletins

10.7.8 Technical Instruction Manuals

10.7.9 Supplemental Technical Data Sheets

10.7.10 Maintenance Manuals

10.7.11 Illustrated Parts Breakdowns(s) (IPB)

10.7.12 OEM Part Numbers / Interchangeability (Parts Manual/Origin of Components: Parts Manuals must contain the Company name of the actual manufacturer of the part as well as the manufactures part number)

10.7.13 Special Support Equipment Documentation

10.7.14 Commercial Parts and Price Lists

10.7.15 Applicable Commercial Catalogs

10.7.16 Other documentation, as requested by the Government

DATA ITEM DESCRIPTION

4. TITLE

SUMMARY OF REPAIRED ITEMS REPORT

2. IDENTIFICATION NUMBER

DI-FAA-L005

3. DESCRIPTION/PURPOSE

3.1 This report presents a cumulative number of Exchange and Repair items shipped (in part number sequence), the cumulative total number of “cannot duplicate” failures, and the cumulative total number of warranty and non-warranty repairs performed during the reporting period.

3.2 The monthly repair status report provides historical information and a running record of repair data for each item serviced. The report also contains inventory stock levels of materials at the Contractor’s warehouse(s) for items determined to be in short supply.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data products generated by the specific task requirements included in the contract. If approved by the Contracting Officer’s Representative (COR), tailoring of this DID is permissible.

10. PREPARATION INSTRUCTIONS

10.1 The Contractor must maintain and accumulate data on all items identified for repair or in short supply during the reporting period for the purpose of generating this report.

10.2 The repair status summary shall provide, but not be limited to, the following information:

10.2.1 National Stock Number.

10.2.2 Part Number

10.2.3 Serial Number

10.2.4 Nomenclature/Description

10.2.5 Date Failed

10.2.6 Date Received at Repair Facility

10.2.7 Discrepancy or No Fault Found (NFF)

10.2.8 FAA Facility from Which Received

10.2.9 Piece Parts Replaced, by Part number, Description, Quantity and LRU

10.2.10 Component Reference Designation

10.2.11 Date Shipped to Depot or Requesting Site

10.2.12 Type of Requirement (Priority/Routine)

10.3 The critical item status shall provide, but not be limited to, the following information:

10.3.1 National Stock Number

10.3.2 LRU Manufacturer

10.3.3 LRU Part Number

10.3.4 LRU Nomenclature

10.3.5 Category R/C/E: Indicate whether the LRU/assembly is repairable, consumable or expendable.

10.3.6 Quantity in Serviceable Stock

10.3.7 Expected Procurement Time

10.3.8 Comments: Enter any comments concerning the status of the LRU/assembly listed.

DATA ITEM DESCRIPTION

1. TITLE CONTRACTOR DEPOT LOGISTICS SUPPORT (CDLS) INVOICE, SUMMARY, AND REPORTS

2. IDENTIFICATION NUMBER DI-FAA-L006

3. DESCRIPTION/PURPOSE

3.1. The Contractor’s Letter of Transmittal is the signed document for invoice submission.

a. The Contractor’s Invoice is the total amount owed for contract deliverables. It is the method for vendor payment.

b. The Contractor’s Invoice Summary is a breakdown of all delivered orders and charges.

c. The Contract’s Expenditure Report is a cumulative report of all contract awards, and % invoiced.

d. The Contractor’s Master Schedule Report shows all work that has been committed against current contract funding.

e. The Contractor’s Master Parts Inventory is a list of all program parts currently in stock.

f. The Contractor’s Shipping and tracking Consolidated Summary is a list of all FAA CDLS web orders.

g. The Contractor’s Obsolescence Report is a list of parts found to be obsolescence and their replacements.

h. The Contactor’s RMA Report is a list of non-returned parts requested back by the vendor.

4. APPROVAL DATE

i. The Contractor’s Engineering Change Notice is for FAA approval of replacement parts.

5. RESPONSIBLE OFFICE

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for the data products generated by specific task requirements included in the CDLS contract. If approved by the Contracting Officer’s Representative (COR), tailoring of this DID is permissible.

7.2 This DID is applicable when Contractor Depot Logistics support (CDLS) is ordered by the Government.

10. PREPARATION INSTRUCTIONS

Format & Content: The Program Invoice and Summary shall consist of a Letter of Transmittal, Invoice, and Invoice Summary. Invoices shall be submitted in electronic format & shall be transmitted via a secured method. The deliverable shall be delivered to the FAA Contracting Officer, Accounting Office and the Contracting Officers Representative. All Reports shall be accurate and complete with all data fields completed.

10.1 Letter of Transmittal : The Letter of transmittal shall consist of a signed document to be sent to the Contracting Officer (CO).

10.2 Invoice: Invoice charges shall be by identified by CLIN and submitted when work is completed.

10.3 Invoice Summary: The invoice summary is a billing summary of completed task by system or product, broken down to CLIN level. Each Clin shall show expenses for each product, ACEPS, NEIUPS, CDPS, and CDLS. A separate invoice shall be submitted for separate task orders as completed

10.3.1 Billing Summary: The Program Invoice is a one-page list of expenditures by CLIN.

10.3.2 Expense Summary: The Expense Summary is a breakdown of CLIN expenses for each product, ACEPS, NEIUPS, CDPS, and CDLS.

10.3.3 Pricing for Each Clin:

10.3.3.1 Each Clin shall show cost per product, to include Nomenclature, P/N, OEM P/M Quantity, Cost, Total Cost, Site, FAA Voucher#, and 2nd part invoice numbers, RMA#s, and shipping mode/invoice# as applicable.

10.4 Expenditure Report: The Expenditure Report is a report that shows all contract cost by month, clin amount, and product/system, it provides a cumulative accounting of the amounts awarded and %expended on each line. It tacks separate task orders as needed.

10.5 Master Schedule Report: A list of all parts currently in work includes CDLS order #, spare orders, repairs, shipping, etc. The list will contain at a minimum the following data.

10.5.1 Start Date

10.5.2 Vendor Name

10.5.3 FAA LCSS Order Number

10.5.4 Description/Comments

10.5.5 Quantity Ordered

10.5.6 Estimated Cost

10.5.7 Remaining Commitment

10.6 Master Parts Inventory: A list of all assets owned by the FAA with the exception of Government Furnished Equipment warehoused at a vendors inventory point.

10.3.9 Location

10.3.10 Description

10.3.11 CDLS Part Number

10.3.12 OEM Part Number

10.3.13 OEM Manufacturer

10.3.14 Unit of Issue

10.3.15 Quantity on Hand

10.6.8 Minimum Inventory level

10.7 Shipping and Tracking Consolidated Summary: List of all orders showing parts shipped, parts repaired, etc.

10.7.1 Site Type

10.7.2 Site

10.7.3 Description

10.7.4 CDLS P/N

10.7.5 OEM Part Number

10.7.6 OEM Manufacturer

10.7.7 Repairable/Consumable/Expendable

10.7.8 Nomenclature/Description

10.7.9 Date Ordered

10.7.10 FAA LCSS Order Number

10.7.11 Priority

10.7.12 Date Shipped

10.7.13 Quantity

10.7.14 Shipping Method

10.7.15 RMA#

10.8 RMA Report: Shows sites that are delinquent in returning assets.

10.8.1 Site ID

10.8.2 Site Name

10.8.3 FAA LCSS Order Number

10.8.4 Number

10.8.5 Site Contact Number

10.8.6 Part Number

10.8.7 OEM Part Number

10.8.8 Priority

10.8.9 CDLS Order Date

10.8.10 RMA Issue Date

10.9 Engineering Change Notice: Vendors notification to the FAA of Part Changes

10.9.1 Original Part Number

10.9.2 Description

10.9.3 New Part Number

10.9.4 New Supplier

10.9.5 Reason for Change

10.9.6 Description of Change

10.10 Obsolescence/Substitution Report: Cumulative list of obsolete part numbers

10.10.1 Obsolete Part Number

10.10.2 Manufacturer

10.10.3 Replacement/Alternate Part Number

10.10.4 Replacement Part Manufacturer

10.10.5 Systems/Product Used On

DATA ITEM DESCRIPTION

3. DESCRIPTION / PURPOSE

3.1 The LMI Data Products consists of data that a requiring authority needs to develop their internal materiel management processes. This data contains information in the areas of provisioning, cataloging, packaging, and support equipment.

7. APPLICATION / INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for LMI Data Products required by Attachment 1.

7.2 This DID is applicable to the acquisition of FAA systems and equipment.

7.3 The delivery method shall be in a single file either electronically or on CD-ROM or other media as agreed to by the FAA. The file shall be in Microsoft compatible software preferably in EXCEL format.

10. PREPARATION INSTRUCTIONS

10.1 Reference document. The applicable issue of the documents cited herein, including their approval dates, and dates of any applicable amendments, notices, and revisions shall be as specified in the contract.

10.2 Format. The formats for LMI Summaries are not dictated by MIL-PRF-49506, but are left to the discretion of the requiring authority and the contractor. The LMI data shall be delivered without restrictive legends and software that would limit the Government’s ability to copy/reproduce and edit/modify the LMI data using the electronic version.

The Data Products shall be prepared in Contractor format as approved by the FAA requiring authority. The Contractor shall deliver the report in hardcopy and FAA approved electronic format (e.g., Microsoft Windows 2000 Office Suite, such as EXCEL or ACCESS, etc.) on CD ROM, or other media as agreed to by the FAA.

10.3 Content. The content of Data Products is described in Attachment 1, LMI Data Products Definitions. Modified Data Product requirements shown in the LMI Data Products Worksheet shall take precedence over MIL-PRF-49506.

11. DISTRIBUTION STATEMENT

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

FAA LOGISTICS CENTER

LOGISTICS MANAGEMENT INFORMATION (LMI) DATA PRODUCTS WORKSHEET

System:

Data Deliverable:

LMI DATA PRODUCTS

CDRL: L007

MIL-PRF-49506, Worksheet

DATA PRODUCT DELIVERABLE:_____________________________________________________

This worksheet is used to select data deemed necessary by the Federal Aviation Administration . Additional Data Products may be required as system(s) warrant. Listed Data Products below are considered to be the MINIMUM requirements.

Data should be used to feed downstream process.

NOTE: Other codes may be assigned by the FAA as identified below.

Program specific selections and explanations.

DATE PRODUCT TITLE

SELECT

ADDITIONAL INFORMATION

COTS/MCOTS

(COMMERCIAL OFF THE SHELF/MODIFIED COMMERCIAL OFF THE SHELF)

M - Modified COTS Item

Blank - Not a COTS Item

If Yes, Configuration Data Required in Remarks

DATA ITEM DESCRIPTION

1. TITLE

PROGRAM PLAN

2. IDENTIFICATION NUMBER

DI-FAA-M001

3. DESCRIPTION/PURPOSE

3.1 The Program Plan describes and depicts the Contractor’s management structure.

3.2 The Program Plan provides current information which is used to describe the approach, resources, and needs of the contractor to perform the management effort.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

AMS

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

10.1 Format. The Program Plan format shall be contractor selected. The submission shall be 8 1/2 by 11 inch paper. One way foldouts may be used for graphic material.

Written documents shall be furnished in the following format:

a) Hard copy on 8.5” x 11” paper.

b) Hard copy drawing inserts maximum 11” x 17”.

c) Soft copy MS Word or PDF.

d) Drawings could be PDF files or graphic inserts into Word documents.

10.2 Content. The Program Plan shall provide information on the contractor's organization, practices and techniques to be used in managing the Program, specifically Management of Subcontracts.

10.2.1 The Plan shall specifically contain the following:

a. A Chart showing the Structure of the Program Organization by Title and Name. Identify the Program Office, Support contractor's, and Major Subcontractors.

b. A Chart showing the Relationship of the Program Functions to the Functional Organizations indicating Lines of Authority and Communications

DATA ITEM DESCRIPTION

1. TITLE

PROGRAM MANAGEMENT REPORT

2. IDENTIFICATION NUMBER

DI-FAA-M002

3. DESCRIPTION/PURPOSE

Report on the status of the program projects and Delivery Orders.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

Power Systems Group

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) provides the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

10. PREPARATION INSTRUCTIONS

10.1 Format. The Program Management Report is in contractor and government format. The submission shall be 8 1/2 by 11 inch paper. One way foldouts may be used for graphic material. Written documents shall be furnished in the following format:

e) Hard copy on 8.5” x 11” paper.

f) Hard copy drawing inserts maximum 11” x 17”.

g) Soft copy MS Word, Excel, and PDF.

h) Drawings could be PDF files or graphic inserts into Word documents.

10.2 Content. The Program Management Report shall provide information on the status of the program and on program planning. The report shall contain at least the following information:

1. Complete Equipment Order Cost Account, Section-J Attachment 16.

2. Complete Equipment Warranty Report, Section-J Attachment 17.

3. Accomplishments and shortfalls of performance during the reporting period;

4. Planned activities for the next reporting period;

5. Outstanding action items;

6. Status of work relating to milestones and any near term and long term schedule changes;

7. Financial status comparisons between planned and actual expenditures against the current and projected budgets;

8. Problems and issues;

9. Assessment of risks;

10. Special interest and action items.

DATA ITEM DESCRIPTION

1. TITLE

Bar Code Asset Identification Report

2. IDENTIFICATION NUMBER

DI-FAA-M003

3. DESCRIPTION/PURPOSE

The Asset Identification Report is an electronic bill of material of all assets applicable to a system and/or subsystem where the assets have been affixed with a barcode label. The label becomes the “License Plate” against which attributes of the asset may be recorded in, or extracted from, the FAA’s asset management systems. The license plate provides unique identification of the asset over its serviceable life cycle. This is applicable to each Uninterruptible Power Supply UPS and UPS associated equipment in accordance with FAA Order 4600.27A. This report is produced in electronic format.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

NAS Power Services Group, Technical Operations Service

6. REFERENCE

7. APPLICATION/INTERRELATIONSHIP

7.1 This data item description applies to all contracts where the agency (FAA) has purchased assets or equipment.

7.2 Each item in this DID may not be appropriate to all contracts. If approved by the Government, tailoring of this DID is permissible to include date items not identified herein, or to omit data items not present in a given contract. Any such tailoring must be supplied for Government review in a proposed modified DID form. Government approval must be obtained to any tailoring of this DID.

8. APPROVAL LIMITATION

9a. APPLICABLE FORMS 9b. AMSC NUMBER

10. PREPARATION INSTRUCTIONS

10.1 Format. Specific content and formal instructions for this document are identified below.

10.1.1 Response to tailoring Instructions. In the event that a paragraph or subparagraph has been expanded, a statement describing the intent and use of the added information must be added directly following the heading of each such (sub) paragraph. In the event that a paragraph or subparagraph has been tailored out, a statement to that effect must be added directly following the heading of each such (sub) paragraph. If a paragraph and all of its subparagraphs are tailored out, only the highest-level paragraph heading needs to be included.

10.1.2 Use of alternate presentation styles. Charts, tables, matrices, or other presentation styles are acceptable when the information required by the paragraphs and subparagraphs of this DID can be more readable.

10.1.3 Paragraph numbering. Paragraph numbering shall follow the outline contained in Section 10.2 below.

10.1.4 Contents. Submitted documentation should follow outline and content of Section 10.2 as tailored by the Contract Data Requirements List (CDRL).

10.1.5 Use of Existing Data. Data provided by the contractor for this DID shall be extracted from contract related deliverables to the fullest extent possible.

10.1.6 DID Tailoring. Unless otherwise specified in the contract, all paragraphs of Section 10.2 are required.

10.2 Outline and Content. The submitted shall be in accordance with the following outline and content.

10.2.1 Media. The report shall be submitted in softcopy in MS Excel/industry standard spreadsheet or ASCII text as appropriate on electronic media. The header and footer records occur once.

10.2.2 Contents. The ELECTRONIC FILE shall contain a listing of all assets that have been identified with a unique asset identifier. Lowest Replaceable Units (LRUs) may consist of circuit boards, modules, cables, power supplies, etc. The following data elements shall be recorded as they apply to each asset. This Report shall contain data elements for every item of each type (System, Equipment, Installed Asset and Asset Spares), for which a bar code exists. Use the Comments field to qualify and/or extend the data elements within System, Equipment, Installed Asset and Asset Spares categories.

10.2.3 Required fields. The mandatory fields for data to be imported into the FAA‘s asset management system are listed below in BOLD and required column “Yes”. Fields not listed as required, may be required as determined by the systems/assets Program Office.

11. DISTRIBUTION STATEMENT

10.2.3 (cont) DID Required Fields - Contractors

Contractors are required to include the following fields (as defined in 10.2.3 of the DID preparation instructions) as described below: