DTFAAC-17-R-00013.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

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OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

WA-17-0127502/05/2018

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AAQ0722-AFN

AAQ-722 DIVERSIFIED FRANCHISE ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

MPB ROOM 302

OKLAHOMA CITY OK 73125

FAA AERONAUTICAL CENTER

6500 S. MACARTHUR BLVD

MULTI-PURPOSE BUILDING ROOM 313

OKLAHOMA CITY, OK 73169

1600 CT 03/01/2018

Stefanie Wiles 405 stefanie.wiles@faa.gov

954-3577

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PAGE(S)

Stefanie Wiles

DTFAAC-17-R-00013

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 85

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTFAAC-17-R-00013

The closing date for questions is 7 Feb 2018 at

1500 CST.

Delivery: 90 Days After Notice to Proceed

Delivery Location Code: W693H04M

W693H04M

693H04 DOT FAA AJW 2200

RM 706

800 INDEPENDENCE AVE SW

WASHINGTON DC 205910001 US

0001 Base Year (Year 1 and 2)

Electronic & IT: 03

Incorporate proposed prices in Attachment J.19

BOM.

0002 Option Year I (Year 3 and 4)

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award: ) 335

Days After Award

Incorporate proposed prices in Attachment J.19

BOM.

0003 Option Year II (Year 5 and 6)

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award: ) 335

Days After Award

Incorporate proposed prices in Attachment J.19

BOM.

0004 Option Year III (Year 7 and 8)

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award: ) 335

Days After Award

Incorporate proposed prices in Attachment J.19

BOM.

0005 Option Year IV (Year 9 and 10)

Continued ...

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

DTFAAC-17-R-00013

Electronic & IT: 03

(Option Line Item)

(Expected Exercise Date/Days After Award: ) 335

Days After Award

Incorporate proposed prices in Attachment J.19

BOM.

***Instruction to Offers and Evaluation Criteria are attachments. Refer to Section J.***

Section A - Solicitation/Contract Form

Clauses

AC4542 ECONOMIC PRICE ADJUSTMENT-FIRM FIXED PRICE CONTRACT (JUN 2015)

(a) The prices of contract line items [insertline item #(s)] shall be subject to adjustment, at the request of either contract party, in accordance with this clause. Such contract price adjustment shall be limited to one occurrence during the contract term, and each line item price is limited to a maximum of a 10% increase, or 10% decrease.

There is no minimum amount of adjustment that may be considered under this clause.

(b) The contractor warrants that the prices in this contract do not include any allowance for any contingency to cover increased costs for which adjustment is provided under this clause.

(c) Definitions, for purposes of this clause:

(1) The economic indicator shall be the Producers Price Index published on the Internet by the U.S. Department of Labor, Bureau of Labor Statistics (http://stats.bls.gov) for [insert date of PPI] copper and copper alloy wire and cable, bare and tinned, not seasonally adjusted- commodity code wpu10260314. The data is also available from the Contracting Officer upon request.

(2) The base price index shall be the latest published economic indicator [including data identified as ‘(P) preliminary’] as of the date of the contractor's offer.

(3) The adjusting price index shall be the latest published economic indicator [including data identified as ‘(P) preliminary] as of the date the initial quantity ships from the Contractor's plant.

(4) Contract price or contract line item price shall be the unit price reflected in Section B of the contractor's offer, incorporated into the contract at the time of award, or as later changed by formal contract modification executed by the Contracting Officer.

(e) Contractor requests for adjustment under this clause must be submitted to the Contracting Officer in writing no later than 15 calendar days after the date that the final quantity ships from the Contractor's plant.

(f) The contract unit price shall be adjusted by multiplying the unit price by the percentage difference between the applicable base price index and adjusting price index, subject to the limitations described in paragraph a above. If the adjusting price index is lower than the base price index, the contract unit price will be decreased by the same percentage. If the adjusting price index is higher than the base price index, the contract unit price will be increased by the same percentage.

Section B - Supplies or Services/Prices

Clauses

The contractor shall furnish all labor, facilities, materials, services, transportation, preservation, packaging, packing and marking required to furnish and supply items set forth below all in accordance with (IAW) the terms, conditions and provisions set forth herein. Detailed descriptions of the supplies or services to be furnished can be found in Section C. For additional information regarding the below Contract Line Item Numbers (CLINs) refer to "B.2 Contract Pricing". Also see Attachment Section G-Admin, G.1 for ordering procedures.

B.1 Equipment/Hardware

Schedule I

Base Contract Period (2 Years)

Option Contract Period I (2 Years)

Option Contract Period II (2 Years)

Option Contract Period III (2 Years)

Option Contract Period IV (2 Years)

Contract Section-J, Attachment J.19, “Bill of Materials” SECTION-B Paragraph B.1(a) through B.1(i)”, provides a complete list of all items that will be ordered through Delivery Orders against this contract. The Contractor must complete the Bill of Materials and Price Exhibits A through J (Section-J Attachments J.4 through J.13 respectively) to provide a total price for the contract.

Minimum Guaranteed Quantity. This is a competitive solicitation for a contract with a two-year base period and four two-year options. This is an Indefinite Delivery Indefinite Quantity contract with Firm Fixed Price, Economic Price Adjustment, and Cost Reimbursable elements.

The minimum guaranteed quantity of supplies/services (Program Management; Conferences and Meetings; Travel and Subsistence; UPS Equipment; Logistics; and Training) to be ordered for the Base Contract Period (2 years) is $100,000.

B.2 Contract Pricing (applicable to Base Contract Period and all option contract periods).

(a) The pricing methods/arrangements set forth at B.3 below will be used in pricing contract effort for all CLINs as described at B.1 as well as elsewhere in Part I – The Schedule, and applicable attachments and exhibits.

(b) For all Products/services manufactured, produced or provided by the contractor within its own resources, for which prices are included in the Schedule for CLINs 0001-0002, 0005C, D, and E, 0006-0007, 0010-0011, and 0013-0018 for the Base Period, shall not be adjusted. For all corresponding CLINs for Option Contract Periods I through IV identified at ATTACHMENT J.19 BOM such prices shall not be adjusted except in the event that the prices represent increases to the contractor’s established catalog or published price to its distributors for commercial item sold in substantial quantities to the general public, and is the net price after applying any standard trade discounts offered by the contractor to its distributors. See AC4542 ECONOMIC PRICE ADJUSTMENT-FIRM FIXED PRICE CONTRACT (JUN 2015), applicable to corresponding CLINs for Option Contract Periods I through IV to CLINs 0001-0002, 0006, 0010 and 0016. (Note #1: Prices applicable to CLINs 0001-0002 and corresponding CLINs for Option Contract Periods I through IV identified at ATTACHMENT J.19 BOM include one set of Operation/Maintenance manuals, and equipment factory test report; Note #2: Prices applicable to CLIN 0016 and corresponding CLINs for Option Contract Periods I through IV identified at ATTACHMENT J.19 BOM will be set forth as “Price Exhibits” F through J at Attachments J.9 through J.13).

(c) For all products/services offered by the contractor through its supplier(s) and/or subcontractor(s), pricing will be in accordance with the actual manufacturer’s published price list/catalog, as applicable, less all applicable discounts to the contractor.

(1) Prices are to be provided for CLINs 0003-0005, 0008 and 0009 (Base Contract Period) and shall not be adjusted. Prices are not provided for corresponding Option Contract Period CLINs, however, the proposed discount rate is to be provided for those corresponding Option Contract Period CLINs.

(2) It is understood that the discount rates provided at CLINs 1003-1005 (except CLINs 0005C, D, and E) and 1008-1009 to the contractor’s supplier(s) and/or subcontractor(s) list/catalog price for Option Contract Period I as well as corresponding CLINs for Option Contract Periods II through IV identified at ATTACHMENT J.19 BOM shall apply. The contractor shall provide a copy of its supplier(s) and/or subcontractor(s) published price list/catalog along with supporting documentation, and completed Option Contract Period Section-B CLINs, to the FAA Contracting Officer not later than 90 days before the last day of the Base Contract Period as well as Option Contract Periods I through III. (Note: Prices reflecting the negotiated discount may be rounded up or down to the nearest whole dollar in order to facilitate ordering and invoicing).

(3) Prices for the contractor’s offerings for CLINs 0003A through 0003F are to be set forth at Exhibits A and B incorporated at Attachments J.4 and J.5 upon award. Prices for corresponding CLINs for Option Contract Periods I through IV identified at ATTACHMENT J.19 BOM will be established IAW paragraph (c) (2) above utilizing the format established for the respective Exhibit.

(4) Prices for the contractor’s offerings for CLINs 0004, 0008 and 0009 are to be set forth at Exhibits C through E incorporated at Attachments J.6 through J.8 upon award. Prices for corresponding CLINs for Option Contract Periods I through IV identified at ATTACHMENT J.19 BOM will be established IAW paragraph (c) (2) above utilizing the format established for the respective Exhibit.

(d) An adjustment will be made to contract prices based on the methods/arrangements as set forth at B.3(a) and (b) below at the time of exercise of any Option Contract Period. Price adjustments agreed to by the parties will become effective at the outset of the respective Option Contract Period provided the contractor has submitted, in a timely manner, a request for the appropriate adjustment as well as submission of the required supporting documentation. See

AC4542 ECONOMIC PRICE ADJUSTMENT-FIRM FIXED PRICE CONTRACT (JUN 2015),

applicable to corresponding CLINs for Option Contract Periods I through IV to CLINs 0003-0005 and 0008-0009.

B.3 Pricing Methods/Arrangements

(a) CLINs 0001-0002, 0006, 0010-0011, 0013-0014, 0015B through 0017A, 0017C, 0021, and 0022A for the Base Period, as well as all corresponding CLINs for Options I through IV identified at ATTACHMENT J.19 BOM, are priced on a firm-fixed-price basis that includes FOB destination delivery within the contiguous 48 States as applicable. Shipping costs for items requiring delivery outside the 48 States are reimbursed IAW Section F, AMS 3.11-33 F.O.B.

ORIGIN WITH DIFFERENTIALS (APR 1999).

(b) CLINs 0003-0005 and 0008-0009 for the Base Period are priced on a firm-fixed-price basis.

Corresponding CLINs for Options I through IV as identified at ATTACHMENT J.19 BOM are priced on a fixed-price with economic price adjustment basis with adjustments based on established prices (see B.2(c) above) and AC4542 ECONOMIC PRICE ADJUSTMENT-FIRM FIXED PRICE CONTRACT (JUN 2015). Pricing for the Base Period and Options I through IV includes FOB destination delivery within the contiguous 48 States as applicable. Shipping costs for items requiring delivery outside the 48 States are reimbursed IAW Section F, AMS 3.11-33

F.O.B. ORIGIN WITH DIFFERENTIALS (APR 1999).

(c) CLIN 0012 and corresponding CLINs for Options I through IV identified at ATTACHMENT J.19 BOM are priced on a reimbursable basis at contractor's cost.

“Contractor's Cost” means the net cost to the contractor (after deducting cash or trade discounts, rebates, commissions and any other allowances and credits available to the contractor, regardless of date purchased, plus properly identified and supported freight or transportation costs) for parts acquired by the contractor for performance under this contract.

(d) CLINs 0013B, 0017D, 0018 and 0022B and corresponding CLINs for Options I through IV identified at ATTACHMENT J.19 BOM are a fixed-price per staff hour, not including per diem and travel, pricing arrangement will be used for this CLIN. This CLIN is exercised at the Contracting Officer’s option to cover conferences, program management reviews, and meetings not associated with individual installation projects or task orders. The number of vendor personnel funded under this CLIN, to attend conferences, meetings, and on-site work is determined by the Contracting Officer before the conference, meeting or on-site work, then, a task Order is issued as a Firm Fixed Price.

(e) CLINs 0019 and 0020 and corresponding CLINs for Options I through IV identified at ATTACHMENT J.19 BOM, is Not-to-Exceed (NTE) amount, are priced on a reimbursable basis IAW the FAA’s Travel Policy (FAATP); IAW AMS 3.3.2-2 Reimbursement for Travel and Subsistence (April 2010).These CLINs are used when CLINs 0013B, 0017D, 0018 and 0022B are exercised and at the direction of the Contracting Officer to cover conferences, program management reviews, on-site work, and meetings not associated with individual installation projects or task orders. The number of vendor personnel reimbursed for travel, is determined by the Contracting Officer prior to any meeting, conference or on-site work, then, a task Order is issued as a Firm Fixed Price. Meetings held at the Vendor’s office of record, City or County, are not eligible for Travel and Per Diem reimbursements.

(f) The pricing arrangement for CLIN 0022 and corresponding CLINs for Options I through IV identified at ATTACHMENT J.19 BOM is to be determined (TBD); however, the pricing arrangement will be firm-fixed-price.

Section C - Description/Specifications

Clauses

C.1.0 INTRODUCTION

The Federal Aviation Administration (FAA) has a requirement for the acquisition, and life cycle in-service support of the Uninterruptible Power Systems (UPS) Program. This Statement of Work (SOW) defines the FAA’s requirements for life cycle integrated LOGISTICS (iLOG) technical services for the UPS and associated equipment.

C.1.1. BACKGROUND

A UPS is required to provide conditioned, uninterruptible electrical power to support critical National Air Space electronic systems.

C.1.2. SCOPE

This SOW defines the requirements for project management, configuration management, logistics, training, and quality control for the UPS and associated equipment being acquired. The Contractor must provide all necessary equipment; engineering; logistics services; maintenance/operator training; spares provisioning; and provide the documentation to support the acquisition of the UPS and associated equipment.

C.2.0 APPLICABLE DOCUMENTS

C.2.1. SPECIFICATIONS, STANDARDS, and PUBLICATIONS

The Specifications Standards and Publications referenced are part of this SOW to the extent specified. In the event there are conflicts between FAA documents and industry standards, the FAA documentation shall take precedence. The following documents are in effect on the date as stated and form a part of this

SOW.

C.2.2. FAA ORDERS

FAA Order 1800.66 Configuration Management in the National Airspace System

FAA Order 4600.27 Personal Property Management

FAA Order 6200.4 Test Equipment Management Handbook

FAA Order 3000.57 Air Traffic Organization Technical Operations Training and Personnel Certification Programs

C.2.3. FAA STANDARDS

FAA-STD-021 Configuration Management, Contractor Requirements

FAA-STD-028 Contract Training Programs

AMAWI-00002 FAA Academy Training Development and Revision

C.2.4. INDUSTRY STANDARDS

ASTM-D-3951 Standard Practice for Commercial Packaging

EIA 649 National Consensus Standard for Configuration Management

ISO-9000 Quality Management and Quality Assurance Standards

C.2.5. MILITARY SPECIFICATIONS (Used for Guidance Only)

MIL-HDBK-61 Configuration Management, Appendix A

C.3.0 REQUIREMENTS

The Contractor must furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to produce, test, and deliver the items described in this SOW. All such items must be supplied in conformance with the terms and conditions of this SOW and the complete contract, including references. The Contractor must execute the terms of this contract in accordance with individual delivery orders and be solely responsible for the management of its subcontracts.

C.3.1. PROGRAM MANAGEMENT

The Contractor must designate the Program Manager (PM) and Alternate Program Manager (APM).

Once approved by the FAA, these individuals must interface with the FAA and organize, schedule, and report on all elements of this contract. The PM and APM are designated as “Key Personnel.” The individual PM and APM must possess a minimum of one (1) year of program management experience with a contract of similar size and scope in a FAA or corporate environment. The PM or APM, as necessary, must be the focal point within the Contractor’s organization for all required program efforts involving equipment orders, equipment documentation, quality control, logistics, and training. The PM must be prepared to discuss the status of contract activities with the Contracting Officer (CO) and Contracting Officer’s Representative (COR). The Contractor must provide all of the necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking or associated task/delivery orders. The Contractor must also manage and administer submission of all data items required in each task/delivery order; and, host an FAA exclusive internet account for viewing and downloading contract documents. Other functions considered part of Program Management are:

Integrated Logistics Support (ILS), SOW Paragraph 3.4

Contractor Depot Logistics Support (CDLS), SOW Paragraph 3.5

Training, SOW Paragraph 3.6

C.3.1.1. PROGRAM PLAN CDRL: M001 Program Plan The Contractor must provide its existing Program Plan, indicating the method in which the FAA’s work (equipment, logistics, and training) will be functionally integrated into the Contractor’s existing management structure.

C.3.1.2. PROGRAM MANAGEMENT REPORT CDRL: M002 Program Management Report

The Contractor must maintain a spreadsheet of equipment, training and service task orders indicating status of each. A soft copy of the report must be e-mailed to the FAA CO or COR not more frequently than once per month.

C.3.1.3. ASSET TRACKING

C.3.1.3.1 BAR CODE ASSET TRACKING SYSTEM CDRL: M003 Bar Code Asset Identification Report

The Contractor must provide the FAA an Asset Identification Report for each UPS delivered to the FAA, using a bar code that provides for each item to be named, described, identified, classified, and numbered (cataloged) in accordance with Section D, paragraph D.3.0, which provides detailed information on Bar Code Asset Tracking.

Production Data Requirements.

1. The Contractor will support the FAA with a scanning initiative (defined below as FAA Scanning Process) for tracking production units from their point of shipment originating at the production facility to a FAA facility. To support this effort, the Contractor will record the unit serial numbers in the FAA tracking format. The Contractor will also attach the tracking information to the shipment in a separate file. The Contractor must align the barcode scanning process to allow the interface with the FAA data collection system.

2. The Contractor must modify any existing processes to work with the FAA Scanning Process. The Contractor must support a pilot run of this FAA Scanning Process with FAA representatives to ensure data transfer takes place as intended. The Contractor may, as an option, accept as FAA Furnished Equipment (GFE) a handheld barcode scanner and GFE software that creates the required xml files from scanning equipment off of the production line. If the Contractor elects to use the GFE process, the Contractor must have a scanner operator that can scan the equipment off of the production line and then send tracking information for outgoing shipments when they leave the dock.

3. The FAA has undertaken a scanning initiative as part of the Life Cycle Asset Tracking System (LCATS). While the following process has been generated by the FAA, the FAA does not consider the process to be significantly different from the processes contractors use as part of scanning and data collection activities for shipping and tracking. The Contractor will transfer the Asset Identification Report, CDRL: M003, containing shipment carrier name and shipment carrier tracking code and the shipment file name to which it relates to in a separate email to a designated FAA office when the shipment leaves the Contractor’s factory dock or Warehouse. Refer to Section D, paragraph D.3.0.

C.3.1.3.2 ASSET SHIPPING DOCUMENTATION CDRL: M004 Shipping Documentation

Contractor will provide shipping documents reflecting origin and destination for all movements to or from the FAA temporary equipment stock room (e-Stock).

C.3.1.4. WEBSITE ACCOUNT

The Contractor shall host an internet account on its commercial website that is exclusively for FAA use.

The account will contain contract documentation available for viewing and downloading. The account shall be password protected. The documentation posted on this website must consist of the following:

1. Commercial & Technical Documentation CDRL L010: Commercial Support Documentation.

Documentation for UPS units, batteries, battery racks, battery tools, Battery monitor, maintenance bypass panels, and load banks.

Operator manuals

Special support equipment documentation

Maintenance manuals

Technical Instruction Books/Schematic drawings

Supplemental Technical data sheets

Repair Parts Supply Documentation

Field Service Bulletins

OEM Part Numbers/Interchangeability: Parts Manual/Origin of Components: Parts Manuals must contain the Company name of the actual manufacturer of the part as well as the manufactures part number.

2. Reports and information

Startup and Testing documents

Startup Reports

UPS Service Plans

Training Information

3. Warranty Documents

UPS Units

Maintenance Bypass cabinets

Batteries

Battery Disconnect

Load Bank

Battery Warranty Claim Forms

C.3.1.5 FAA Temporary Equipment Stockroom (e-Stock)

The Contractor must furnish a storage warehouse for temporary storage of UPSs and associated UPS equipment. At a minimum 2,500 square feet of secure warehouse space dedicated to storing FAA e- Stock.

C.3.1.6. CONFERENCE/MEETINGS CDRL: M005 Conference Agenda; CDRL M006 Conference Minutes

The Contractor must prepare and deliver to the FAA an Agenda (CDRL M005) five (5) working days prior to each scheduled conference, review or meeting, and meeting minutes (CDRL M006) within five (5) working days after each scheduled conference, review and meeting. Contractor administrative support must be provided for meetings and conferences at a Contractor facility. Such support may consist or providing facilities, office equipment, and clerical support. Meetings and conferences held at the Contractor’s facility means a facility located in the Continental United States (CONUS). Travel by

Contractor’s personnel to meetings and conferences in locations other than Contractor’s facility, or the Contractor’s city or local metropolitan area, are reimbursable in accordance with (IAW) the FAA’s Travel Policy (FAATP).

C.3.1.6.1. POST AWARD CONFERENCE

The Contractor must participate in a Post Award Conference (PAC) to be held at the Contractor’s facility or a location determined by the CO. The conference will be scheduled no later than 30 days after contract award. The purpose of the conference is to thoroughly review the contract to ensure that all parties have a clear understanding of all contractual requirements. The Program Management, Logistics Guidance, initial CDLS, and Training Guidance Conferences may be held concurrently with the PAC; or, at the discretion of the FAA, held on separate dates and locations.

C.3.1.6.2. PROGRAM MANAGEMENT REVIEW (PMR)

Program Management Reviews (PMRs) will be conducted to review the contract status in terms of Performance and Schedule at the request of the FAA. The CO or the COR must notify the Contractor at least 30 working days in advance of all required PMR briefings, reviews, and agenda items. All program review dates will be determined by the CO or COR designated representative. The Contractor must propose an agenda to the FAA for review and approval for each PMR no later than 15 days prior to such PMR. The Contractor must prepare minutes and action item list in support of all PMR meetings.

C.3.1.6.3. TECHNICAL INTERCHANGE MEETINGS (TIMs).

The Contractor must support and participate in TIMs. The purpose of these meetings is to promote a free exchange of ideas between the Contractor and the FAA in order to identify and resolve technical problems. The Contractor must provide the appropriate subject matter experts in order to respond to FAA questions. The Contractor and FAA will coordinate the best location for the meetings. Meetings will be coordinated with the COR and approved by the CO. Teleconference meetings may be held in lieu of travel. The CO must notify the Contractor of the FAA's readiness at least 15 working days in advance of each TIM. The Contractor must propose an agenda to the FAA for review and approval for each TIM no later than 5 days prior to each TIM. The Contractor must prepare minutes and action item list in support of all TIMs.

C.3.1.6.4. PROVISIONING GUIDANCE CONFERENCE

The Contractor must participate in an FAA-sponsored Provisioning Guidance Conference. The provisioning conference is required to determine onsite and depot-sparing levels. The initial conference must convene within 20 working days of contract award and may be held concurrently with the post award conference. Subsequent provisioning conferences may be scheduled at the discretion of the FAA to resolve any supply support issues that may arise during the contract period of performance.

C.3.1.6.5. INTEGRATED LOGISTICS SUPPORT MANAGEMENT TEAM (ILSMT) MEETING

See Section C.3.4.1.3

C.3.1.6.6. CONTRACTOR DEPOT LOGISTICS SUPPORT MANAGEMENT REVIEW (CDLSMR)

See Section C.3.5.10.2

C.3.1.6.7. TRAINING. POST-AWARD TRAINING CONFERENCE AND TRAINING REVIEWS

(TR)See Section C.3.6.5.1

C.3.1.7 CONFIGURATION AND QUALITY CONTROL

C.3.1.7.1. QUALITY CONTROL PROGRAM CDRL: Q001 Quality Assurance Plan

The Contractor must provide a Quality Assurance Plan (QAP) for the design, development, evaluation, and furnishing of hardware, software, firmware supplies, services, and associated documentation (including any modification to existing hardware and software). The plan must integrate the FAA’s quality control needs into the existing practices without developing a new quality assurance program. The Contractor must conduct its quality assurance program in accordance with the approved QAP.

C.3.1.7.2. CONFIGURATION MANAGEMENT CDRL: Q002 Contractor’s Configuration Management Plan

The Contractor must incorporate the FAA Configuration Management requirements into their established configuration management program and reporting system. The Contractor’s in-place Configuration Management Program will be augmented with FAA Order 1800.66. Further guidance may be obtained from EIA-649, FAA-STD-021 and MIL-HDBK-61, Appendix A. The Contractor must describe their process for configuration identification, configuration control, configuration status accounting, and configuration audits. The Contractor must establish a configuration control board that includes FAA representation. The FAA must be notified of any equipment changes. The Configuration Management Plan describing the Contractor’s Configuration Management Program must be submitted for approval within 30 working days of contract award. The PM must be the point of contact for all communications on Configuration Management related issues.

Configuration Identification: The Contractor must have a system to identify Hardware Configuration Items (HWCI), Computer Software Configuration Items (CSCI), and Firmware associated with each UPS.

Configuration Control:

1. The Contractor will notify the CO of any anticipated or scheduled changes to HWCI, CSCI, Firmware, or documentation associated with the UPS and associated equipment using the Contractor’s established configuration management notification system. The Contractor must notify the CO via a Formal letter of any "Field Service Bulletins" associated with any Uninterruptible Power Supply procured for the FAA as addressed in paragraph 3.5.12.1 Contractor Depot Logistics Support (CDLS). Access to the information contained within a Field Service Bulletin must be available from the contractor's electronic bulletin board, if available. The Contractor must provide all information and FAA Intellectual Property (IP) at no cost to the FAA in the event of contract termination.

2. The Contractor must notify the FAA if new equipment needs to be used for the UPS units. The FAA will determine if testing of the new equipment is required.

Configuration Status Accounting: The FAA will utilize the Contractor’s Configuration Status Accounting (CSA) system to record and report baseline data, changes to configuration controlled items and any other items identified in the Configuration Management Plan. CM changes applicable to the UPS and associated equipment at FAA sites must be reported to the FAA within ten working days of Contractor engineering changes.

C.3.2. SOFTWARE QUALITY ASSURANCE.

The Contractor must develop and implement a software quality assurance program aimed at comprehensively eliminating software bugs. All functions must be tested on a software simulator by someone different than the person responsible for the original code or any subsequent changes. The Contractor must also develop and implement an organized plan for ensuring all previous software corrections or enhancements developed for previous clients have been incorporated in this project.

Configuration management processes must be capable of identifying code changes and software revision levels. Proper functioning of the software must be demonstrated on a simulator. The Contractor must provide a copy of their ISO 9000 series certification documentation to support compliance of the above Quality Assurance requirements.

C.3.3. COMMERCIAL OFF-THE-SHELF EQUIPMENT

The UPS must consist of Commercial-off-the-Shelf /Non-Developmental Item (COTS/NDI) equipment conforming to requirements in “Uninterruptible Power Supply Equipment Specification (UES) Performance Goals and Operation Characteristics” (UPS SPEC)” found in the Section J, Attachment J.1, of this contract.

C.3.3.1. SOFTWARE, FIRMWARE AND DOCUMENTATION COPYWRIGHT,

DEVELOPMENT

AND LICENSE RIGHTS:

C.3.3.1.1. REMOTE MONITORING SOFTWARE CDRL: E001 Monitoring Software/Firmware Documentation.

The Contractor must develop and provide FAA access to UPS, and associated equipment Remote Maintenance Monitoring (RMM) interface software information. This contractor software interface documentation will be used by the FAA to develop FAA RMM software that interfaces to the UPS processor.

C.3.3.1.2. UPS SOFTWARE/FIRMWARE CDRL: E002 Software/Firmware Interface Documentation.

The FAA must have full and complete data rights to all UPS system software, system firmware and all supporting documentation. The Contractor must furnish to the FAA any software or firmware necessary to alter or modify the "application" software. The "executable" source code must be furnished. The executable code must be properly annotated and commented. The FAA must have the right to reproduce, copy, alter, use and modify all data, documentation, software, and firmware. The FAA agrees to maintain this data in a reasonably secure manner. The manufacturer must license the FAA to use all applicable software.

C.3.3.1.3. UPS MAINTENANCE DIAGNOSTICS AND ANALYSIS SOFTWARE CDRL: E003 UPS

Maintenance Diagnostic and Analysis Software.

The FAA must have full and complete data rights to all UPS system Maintenance software, system firmware that supports the FAA maintenance concept in Paragraph C.3.4.1.1. The Contractor must furnish to the FAA any software or firmware necessary to allow FAA technicians to perform all of the tasks that the Contractor's Customer Service Engineer or Field Service Engineers perform during an assistance visit to a customer site(s). Tasks must include, but are not limited to, inspection of equipment, troubleshoot/diagnosis to fault, removal of failed parts/LRU(s), replacement of failed parts/LRU(s) and validation and certification (if applicable) that the UPS is operational and available for service. The FAA agrees to maintain this data in a reasonably secure manner. The manufacturer must license the FAA to use all applicable software.

C.3.3.2. EQUIPMENT DATA SHEETS CDRL: E004 UPS and Associated Equipment Data and Drawing Sheets. And, CDRL: E005 UPS LRU Life-Cycle/Replacement Frequency.

The Contractor must provide equipment data (cut) sheets and schematic drawings on all equipment listed in this contract. This includes UPS, and associated equipment. This documentation is required under paragraph 3.5.12 of this SOW. When the Contractor changes equipment supplied under this contract the corresponding data (cut) sheets must be submitted.

C.3.3.2.1. UNITERUPTIBLE POWER SUPPLY (UPS)

The Contractor must provide the UPS Data Sheet for each UPS CLIN and sub-CLIN.

C.3.3.2.2. UPS DRAWINGS

The Contractor must provide the UPS schematic diagram and installation drawings, for each UPS CLIN and sub-CLIN.

C.3.3.2.3. UPS ASSOCIATED EQUIPMENT.

The Contractor must provide all equipment associated with the UPS, such as, Load Banks, Maintenance By-Pass cabinets, remote monitors, batteries, battery monitors, etc. for each UPS associated equipment CLIN and sub-CLIN.

C.3.3.2.4 DATA AND DOCUMENTATION RIGHTS

The FAA shall have the right to reproduce, copy, use, all data, drawings, reports, and contractor’s Commercial Support Documentation originating from this contract.

C.3.3.2.5 UPS LRU LIFE-CYCLE

The Contractor shall provide a list of Lowest Replaceable Units (LRUs) for each UPS model offered under this contract with its expected life-cycle in years or expected frequency of replacement. The UPS LRUs are the UPS unit components listed in CDRL L002 Recommended Spare Parts List.

C.3.3.3. EQUIPMENT IDENTIFICATION AND MARKING

C.3.3.3.1. BAR CODE ASSET TRACKING SYSTEM.

The Contractor must ensure that each UPS delivered to the FAA has a bar code identifying the item in accordance with the FAA approved Bar Code. UPS units will be named, described, identified, classified, and numbered (cataloged) in accordance with Federal Property Management Regulations, specifically Personal Property Management, FAA Order 4600.27A and the FAA Asset Identification Process and Procedure Guide. The Contractor must provide valid national stock number(s) (NSN) for UPSs at acquisition. If no NSN has been assigned to an item, the Contractor must provide sufficient descriptive data to obtain NSN(s) from the Defense Logistics Information Service (DLIS). Refer to Section D, paragraph D.3.0.

C.3.3.3.2. UNITERUPTIBLE POWER SUPPLY NOMENCLATURE PLATE

Each UPS must have a name plate showing the manufacturer's name, equipment type (such as model number or specification number), kVA rating, voltage, frequency, serial number, date of manufacture, and other pertinent data.

C.3.3.4. CONTROL CIRCUITS AND EQUIPMENT

Control circuits and equipment must be standardized for all units on the contract, and must not change during the period of the contract without prior approval by the FAA.

C.3.3.5. START UP SERVICE

All UPS and associated equipment must be shipped to FAA facilities for installation by FAA or installation contractor employees. Upon completion of installation, the UPS Vendor must follow the startup and onsite orientation procedures of all UPS units described in Attachment J.1

C.3.3.6 EQUIPMENT DELIVERY

C.3.3.6.1 GROUND LEVEL DELIVERY

When directed by the FAA, the Contractor shall provide ground level delivery service (sometimes referred to as “lift gate truck” service) as required where no further movement of equipment is performed by the carrier, other than deliver equipment to the site and remove from the truck to ground level.

C.3.3.6.2 INSIDE DELIVERY

The Contractor must provide inside delivery service as required to remove equipment from delivery truck and place the equipment inside the facility.

C.3.3.6.3 DELIVERY OUTSIDE CONTIGUOUS UNITED STATES

The Contractor shall, as required, provide equipment delivery service to locations outside the 48 contiguous United States.

C.3.3.7 SPECIAL UNITRUPTIBLE POWER SUPPLY EQUIPMENT

The Contractor must provide technical services and products for special UPS applications and projects.

The contractor shall perform tasks associated with engineering studies, analyses, product fabrication, internal or external, and if applicable hardware and software integration.

C.3.4. LOGISTICS

C.3.4.1 INTEGRATED LOGISTICS SUPPORT

The Contractor must plan, manage, and execute an Integrated Logistics Support (ILS) program that addresses all elements of integrated logistics identified in this SOW.

The objective of the ILS Program is to execute and integrate support tasks to ensure the UPS program is fully supportable throughout its life cycle. The Contractor must support the FAA ILS Program by performing the tasks included in this section of this SOW.

C.3.4.1.1. ILS PROGRAM PLANNING CDRL: L001 Integrated Support Plan

The Contractor must establish and manage an integrated product support program which provides integrated logistics support for the UPS program. The Contractor must conduct the Integrated Logistics Support Program in accordance with an FAA approved Integrated Support Plan (ISP). The ISP must detail the Contractor’s plan for managing the ILS program for the program life cycle. The ISP will include the Contractor’s Logistics Management Information (LMI) plan. The Contractor may demonstrate compliance with the above requirement by providing the Government with either the applicable portions of their ISO 9000 series certification documentation or internal corporate documentation that support both the scope and intent of the ISP, as described in Data Item Description (DID) DI-FAA ISP-L001. The Contractor must update the FAA approved ISP or the FAA approved applicable portions of their ISO 9000 series documentation or internal corporate documentation to reflect approved changes emanating from program changes, reviews, and other actions affecting the integrated logistics aspects of this program and must deliver the updated ISP/ISO 9000 series documentation or internal corporate documentation to the Government on an as required basis in accordance with the Contractor’s normal update process. The Contractor’s Logistic Support Program must be developed to support the following maintenance concept:

FAA technicians will perform all of the tasks that the Contractor's Customer Service Engineer or Field Service Engineers perform during an assistance visit to a customer site(s). Tasks must include, but are not limited to, inspection of equipment, troubleshoot/diagnosis to fault, removal of failed parts/LRU(s), replacement of failed parts/LRU(s) and validation and certification (if applicable) that the UPS is operational and available for operation.

The level of documentation and training provided to FAA technicians must therefore be commensurate to that of the Contractor's Customer Service Engineers or Field Service Engineers.

C.3.4.1.2. ILS MANAGEMENT

An ILS Program will enable the Government to support operational UPS and their associated equipment.

In support of the ILS Program, the Contractor’s PM or existing ILS Manager must ensure that integrated logistics considerations and integrated logistics planning are integrated into the UPS Program and associated equipment engineering. The ILS Manager is responsible for:

Establishing tasks and milestones for planning, developing and validating logistics support.

Planning and coordinating the efforts of the following functional logistics elements and activities:

1. Maintenance Planning

2. Technical Data/Documentation

3. Supply Support

4. Support and Test Equipment

5. Maintenance Support Facilities

6. Direct Work Maintenance Staffing

7. Training and Training Support

8. Computer Resources Support

9. Packaging, Handling, Storage, & Transportation

10. Tracking equipment obsolescence and providing notification with recommendation

11. Tracking failures during installation

Coordinating integrated logistics inputs to, and outputs from, the Government’s ILS Manager, ILSMT, subcontractors/vendors and the Contractor’s internal management, engineering, manufacturing, financial, reliability, maintainability, quality control, field services, and contracts administration organizations.

C.3.4.1.3. ILS MANAGEMENT TEAM

A joint Government/Contractor sponsored ILSMT for the UPS Program must be established to serve as the primary management vehicle for coordinating and monitoring the integrated logistics support contract performance ensuring adequacy, timeliness, and compliance with contractual requirements.

The Chairperson for the ILSMT will be the FAA Logistics Manager or his/her appointed representative (CO or COR). As requested by the Government, the Contractor's representative(s) must participate as a member(s) of the ILSMT. ILSMT conferences will be held on an as needed basis to discuss program anomalies. The first ILSMT conference is in conjunction with the PAC and CDLS Management Review conference. These conferences may be held at the Contractor's facility, FAA Headquarters, or other facilities, as designated by the CO. Whenever possible, these conferences may be held in coordination with other meetings/conferences (e.g. Program Management Reviews). Meeting support must include formulation/ submission of agenda items, CDRL: M004 Conference Agenda, reports of the Contractor’s Integrated Logistics Support work, administrative support, and attendance by Contractor personnel considered necessary by the Contractor. The Contractor must provide administrative support for meetings. Such support shall consist of, but is not limited to, providing meeting/conference room, access to telephones, copy, and facsimile equipment, and clerical support for the recording and preparation of meeting minutes CDRL M005 Conference Minutes. The Contractor must ensure participation of subcontractor(s).

C.3.4.1.4. LOGISTICS GUIDANCE CONFERENCE

The Contractor must participate with the Government representatives in a Logistics Guidance Conference (LGC) to be held at the Contractor's facility, as ordered by the Government. The LGC must be not later than 30 working days after Contract Award in conjunction with PAC. The Contractor must co-chair the meeting with the FAA Logistics Manager. The Contractor must present a LGC briefing to detail the Contractor’s approach to accomplishing integrated logistics tasks in accordance with this SOW.

C.3.4.2 SUPPLY SUPPORT

C.3.4.2.1. RECOMMENDED SPARE PARTS LIST (RSPL) CDRL: L002 Recommended Spare Parts List

The Contractor must provide a recommended depot spare parts list for all UPS units and associated equipment ordered under this contract. This list will be subject to review, modification, and approval by the Government. When ordered, by the Government, the approved spares must be packaged separately and shipped as ordered to the order destination.

C.3.4.2.2 SITE SPARE PARTS LIST CDRL: L002 Site Spare Parts List (SSPL)

The Contractor must provide a Site Spare Parts List (SSPL) for all UPS units and associated equipment ordered under this contract. The SSPL is a subset of the Recommended Spare Parts List. This list will be subject to review, modification, and approval by the Government.

C.3.4.2.3 SPARE-PARTS PECULIAR CRDL: L002 Spare-Parts Peculiar List

The Contractor must deliver a Spare Parts Peculiar List and all items specified as part-peculiar in a Contractor determined format.

C.3.4.2.4 SUPPORT EQUIPMENT CANDIDATE LIST (SECL) CDRL: L003 Support Equipment Candidate List

The Contractor must develop a SECL package that includes all support equipment/test equipment both common and special, required to inspect, test, calibrate, service, and repair the UPS and associated equipment at the installation site. The support equipment must also be listed on the Calibration Cycle Requirements Table of Appendix 1 of Order 6200.4. The SECL is comprised of common and special equipment.

Common SECL items: Tool sets and test equipment available from multiple suppliers, such as metric and standard tool sets, volt-ohm-milliamp meters.

Special SECL items: Vendor specific tools; tools sets; meters; Human Machine Interface (HMI) device(s) and the software required by the HMI to inspect, test, calibrate, service, and repair the UPS and associated equipment at the installation site.

This list must include only the tools and test equipment required to perform authorized site maintenance tasks (e.g., fault isolation and replacement to the LRU level). The Contractor must ensure that the SECL data on the list agrees with the Contractor’s UPS technical documentation. This list will be subject to review, modification, and approval by the Government. The Contractor must provide the Government updates, as appropriate or as requested by the FAA.

C.3.4.2.5 DEPOT SPARES

After the provisioning conference, the Government may order depot spares. The Contractor must package and ship the depot spares to the FAACL or CDLS facility as directed upon receipt of order.

C.3.4.3 MAINTENANCE

C.3.4.3.1 WARRANTY AND NON-WARRANTY REPAIRS

The Contractor shall furnish Warranty and Non-Warranty repairs in accordance with the provisions of this section for UPS repairable items. The Contractor shall have the capability and expertise necessary to repair all repairable items and components.

C.3.4.3.1.1. WARRANTY REPAIRS

The Contractor shall clearly define their warranty (to include both parts and labor) for all UPS and associated equipment, spare parts, and services ordered by the FAA under this contract. This will enable the FAA Program Office and the FAA Logistics Center (FAALC) to correctly process requests for equipment, spare parts and for services and to accomplish their management, tracking, and payment approval tasks.

C.3.4.3.1.2. NON-WARRANTY REPAIRS

The Contractor shall clearly identify non-warranty repairs that apply to each UPS unit and associated equipment that is determined not to be under warranty.

Under this concept, the FAALC will manage the depot repair program and store exchange and repair (E&R) spares to support UPS units.

The Contractor shall furnish all qualified labor, supervision, materials, equipment, tools, appliances, and…