HDTRA1-12-R-0011-0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide a due date in SECTION L.4.3 for the submission of Attachment L-2 - Past Performance

Questionaire. All L-2 submissions are due on October 30, 2012 at 12:00 PM Local (Eastern).

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Oct-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-12-R-0011

X 9B. DATED (SEE ITEM 11)

16-Aug-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Oct-2012

CODE

DEFENSE THREAT REDUCTION AGENCY/J4CO

8725 JOHN J. KINGMAN RD.

FT. BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA1-12-R-0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

52.204-6 Data Universal Numbering System (DUNS) Number APR 2008

52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004

52.215-16 Facilities Capital Cost of Money JUN 2003

52.215-20 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data OCT 1997

52.215-22 Limitations on Pass-Through Charges – Identification of

Subcontract Effort OCT 2009

52.222-24 Preaward On-Site Equal Opportunity Compliance FEB 1999

Evaluation

52.222-46 Evaluation of Compensation for Professional Employees FEB 1993

52.237-10 Identification of Uncompensated Overtime OCT 1997

52.247-6 Financial Statement APR 1984

252.215-7008 Only One Offer JUN 2012

252.225-7003 Report of Intended Performance Outside the United States and

Canada--Submission with Offer

OCT 2010

252.227-7017 Identification and Assertion of Use, Release, or Disclosure

Restrictions

JAN 2011

252.237-7024 Notice of Continuation of Essential Contractor Services. OCT 2010

52.216-1 Type of Contract APR 1984

The Government contemplates award of an indefinite-delivery/indefinite-quantity (IDIQ) contract with Cost-Plus-

Fixed-Fee (CPFF), Cost-Plus-Incentive-Fee (CPIF), and Firm-Fixed-Price (FFP) task orders.

52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Nadine M. Rafaels

Contracting Officer, J4COC

Defense Threat Reduction Agency

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007

Addresses in the National Capital Region (NCR)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation

(FAR)52.215-1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted; therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: DTRA Contracts (J4COC) Nadine M. Rafaels

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Attn: DTRA Contracts (J4COC) Nadine M. Rafaels

6200 Meade Road

Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, Offerors are cautioned to allow 2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contracting Officer (CO) for this acquisition is:

Nadine M. Rafaels

J4COC

Phone: (703) 767-5810

Email: CtrLogProg@dtra.mil

The Contract Specialist for this acquisition is:

James S. Rumingan mailto:CtrLogProg@dtra.mil

J4COC

Phone: (703) 767-2993

Email address: CtrLogProg@dtra.mil

Offerors are instructed to address all questions or concerns regarding this solicitation via email to

CTRLogProg@dtra.mil with the subject line “Questions Concerning HDTRA1-12-R-0011.” Questions regarding this solicitation must be received no later than August 30, 2012 at 12:00pm (EST). All DTRA technical personnel have been strictly prohibited from discussing this requirement with any contractor personnel.

Responses to questions will be posted on the FedBizOpps (http://www.fbo.gov) web site.

L.1.1.2 Debriefings

L.1.1.2.1 Pre-award Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a pre-award debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The

Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a post-award debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a post-award debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the

Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence. See L.1.3.8 for electronic copy instructions.

Table 1-2 – Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

I

5 copies PROPOSAL DOCUMENTATION Unlimited

II FACTOR 1 – Technical/Risk mailto:CtrLogProg@dtra.mil mailto:CTRLogProg@dtra.mil http://www.fbo.gov/

7 copies

Section 1: Sub-factor A: Approach to Sample Tasks

Section 2: Sub-factor B: Technical Approach to IDIQ SOO 10

Section 3: Sub-factor C: Management Approach to IDIQ SOO 20

III

5 copies

FACTOR 2 – Past Performance

Description of Team 10

Past Performance References

5 pages per reference

(Narrative and Attachment

L-1)

Organizational Change History Unlimited

IV

5 copies FACTOR 3 – Cost Unlimited

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover, and shall be clearly marked “ORIGINAL.” The “original” paper copy shall have no staples and no holes punched in it. The “ORIGINAL” copy is included in the copy count above.

b. As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L). Past Performance

Questionnaires (Attachment L-2) shall be sent in PDF format to the e-mail address shown in Paragraph L.1.1.1.

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors, sub-factors, and their related elements as listed in Section M of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The Offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in paper and electronic copies.

Paper copies of the proposal must lie flat when open. Elaborate binding is not desired. Do not use staples.

No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns (except for the Offeror’s submission of Attachments L-1, L-2, L-5, L-6, and L-7; Teaming Arrangements; OCI Mitigation Plan; and

Subcontracting Plan). Except for the lettering that is within a graphic, the font size shall be no less than 12 point.

All lettering, including that within tables, charts, graphs, and figures shall be no smaller than 10 point, Times New

Roman Font. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final

Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (EN). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

cover pages

RFP cross-reference matrix teaming arrangements letters of commitment

DD 254

past performance consent letters client authorization letters tables of contents

Small Business Subcontracting Plan

Organizational Conflict of Interest Mitigation Plan

Organizational Structure chart (11 x 17 inches) glossaries lists of figures, tables, or drawings tabs dividers blank pages

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

The offeror may include not more than four foldouts in Volume II to show legible tables, charts, graphs, diagrams, schematics, and figures wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. Foldouts are not permitted in Volume I or III.). The foldouts will count against the page limitations (except for the Organizational Chart and Volume IV-Cost). These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Two electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 9.0

- Microsoft Office Suite (Word, Excel, PowerPoint, Project) 2010*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the

Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable. Offerors shall not paste cell values over cell formulas.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (.pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

All text must be searchable

Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

Keep embedded graphics as simple as possible; large graphic files are discouraged

Minimize the use of scanned images (except for Adobe Acrobat requirements)

Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in the Cost Volume IV. All labor rates shall be rounded to the nearest penny. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the

Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.10 Volume Designation

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of

Interest assertions which must be submitted in Volume I but may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the

Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.14

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract

Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and major subcontractors/teaming partners for which there is a teaming arrangement.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES, AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer

Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment.

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to Offeror's facility clearance and the contact information for the Offeror security office. Information relative to subcontractor security requirements shall also be included. Completion of the contractor information blocks on the DD254 (Section J, Exhibit A) is required.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the

Sample Task, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.9 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale

Statement of Objectives

(SOO), Solicitation

Section, Attachment, Sample Tasks, etc.

Applicable Page and

Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S)

(SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the Online Representations and Certification

Applications (ORCA) at http://www.bpn.gov/orca and the Central Contractor Registration site, http://www.ccr.gov/.

In addition, the offeror is requied tocomplete those representations not yet posted to ORCA. As of July 10, 2012, these are: FAR 52.209-7 and DFARS 252.203-7005. This information shall be included in Volume 1.

L.2.11 SMALL BUSINESS SUBCONTRACTING PLAN

IAW FAR 19.704 and DFARS 219.704 other than small business Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003 http://www.bpn.gov/orca http://www.ccr.gov/

L.2.12 SOCIO-ECONOMIC COMMITMENT

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All

Offerors (large and small business) shall prepare a summary list of proposed US subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and percentage of Total Contract Value proposed (Sample Task 1). For Socio-Economic Commitment evaluation purposes, the Total Contract Value proposed (Sample Task 1) is considered to be the numerical sum of the total dollar value for Sample Task 1 as contemplated under this solicitation. DTRA will use the Central Contractor

Registration (CCR) and Online Representations and Certification Application (ORCA) website data to verify proposed small business entities meet the assigned RFP NAICS (541614) small business size standard ($14 million annual revenue).

Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of at least 10% of the total value proposed for Sample Task 1 to Small Business.

Small business prime contractors may include the cost of work self-performed toward meeting the 10% Small

Business requirement.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business concerns.

Figure L.2.1

L.2.13 Small Business Commitment Template

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as

Attachment S-1 of the RFP. This attachment will be used by all Offerors to document the proposed Small Business participation as required in paragraph L.2.12. Attachment S-1 will be compared to the Offeror’s cost proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the Offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an Offeror meets the criteria as specified in paragraph L.2.12 and through discussions provides a

Final Proposal Revision (FPR), the criteria for paragraph L.2.12 must be met and the Offeror must resubmit the SB calculation attachment.

L.2.14 PRE-AWARD ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

a. The Contracting Officer has determined this contract may give rise to potential conflicts of interest due in part to contractors currently providing support to Cooperative Threat Reduction (CTR), who may have access to information that could potentially provide an unfair competitive advantage. Moreover, the nature of the work required by this contract could provide the awardee access to information that could potentially provide an unfair competitive advantage for future contracts. Offerors are directed to FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

90% 10%10%

Any Company (Large or Smal l) Any Small Business

b. Each Offeror that currently provides support to CTR (Prime or Subcontractor) must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential organizational conflicts of interest relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the Offeror has a possible organizational conflict of interest.

Offerors providing this statement shall submit an OCI Mitigation Plan in Volume I Proposal

Documentation that will be evaluated for adequacy in mitigating OCI concerns.

c. The Contracting Officer may require further relevant information from an Offeror and may, at her discretion, permit an Offeror to clarify errors or omissions in relevant information or in a statement required by (b) above. Refusal to provide a statement required by (b) above, refusal to provide further relevant information required by the Contracting Officer, or the misrepresentation of any relevant information will result in disqualification of an

Offeror from further consideration for award of a contract under this solicitation.

d. Relevant information regarding possible organizational conflicts of interest will not be treated like a separate evaluation factor; however, it will be addressed during the evaluation of proposals. Relevant information regarding each Offeror will be analyzed by the Contracting Officer in accordance with FAR Subpart 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

e. The Contracting Officer will use all relevant information submitted by the Offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the Contracting Officer determines that a potential conflict exists, the conflict must be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means. The contract will include a clause substantially the same as DTRA Clause 252.209-9000 which is included in Section H of the solicitation.

L.3.0 VOLUME II – TECHNICAL/RISK

L.3.1 GENERAL

The Technical/Risk Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation.

The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Technical/Risk sub-factors and their related elements defined in

Section M, “Evaluation for Award.” Using the instructions below, provide as specifically as possible, the actual methodology that would be used by the Offeror for accomplishing and satisfying these sub-factors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION:

b. List of Figures, Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Section 1: Sub-factor A: Approach to Sample Tasks

f. Section 2: Sub-factor B: Technical Approach to IDIQ SOO

g. Section 3: Sub-factor C: Management Approach to IDIQ SOO

L.3.3 FORMAT AND SPECIFIC CONTENT

Technical/Risk shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Technical/Risk sub-factor and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion shall be reflected by percentage and type of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II, Technical/Risk.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation

Section/Paragraph

Proposal Volume/

Section/Paragraph

Solicitation

Section/Paragraph

Proposal Volume/

Section/Paragraph

L.3.3.2 SECTION 1: SUB-FACTOR A: APPROACH TO SAMPLE TASKS

The Offeror shall detail their practical application of the processes, procedures, and approaches provided in Volume

II, Technical/Risk, Sections 2 and 3 using the Sample Task 1 and 2 Estimating Assumptions (Attachments L-3 and

L-4). Offerors shall submit the following items:

Completed Performance Work Statements (PWS) for Sample Task 1 and 2, using the format provided in

Attachments L-5 and L-6 as a guide. The PWS shall describe in detail the Offeror’s approach to providing the required services in clear, specific and objective terms with measurable outcomes for successful achievement of all performance objectives of the IDIQ SOO. The formats provided in Attachments L-5 and L-6 are not mandatory. Offerors may revise any section of the PWS deemed necessary.

A Quality Assurance Surveillance Plan (QASP), using the format provided in Attachment L-7 as a guide, will only be submitted for Sample Task 1. The QASP shall include metrics and methods of surveillance appropriate to successful achievement of all performance objectives of the IDIQ SOO, to include acceptable, quantifiable measures of service and system performance for Enterprise Management

(SOO 5.3). The format provided in Attachment L-7 is not mandatory. Offerors may revise any section of the QASP deemed necessary.

L.3.3.3 SECTION 2: SUB-FACTOR B: TECHNICAL APPROACH TO IDIQ SOO

The Offeror shall describe in detail its understanding, technical approach, and capabilities to accomplish the performance objectives identified in Section 5.0 of the IDIQ SOO, CLS, dated October 4, 2012 (RFP, Attachment

1), by describing its methods and procedures to conduct the CLS requirements in all operational and physical environments.

L.3.3.4 SECTION 3: SUB-FACTOR C: MANAGEMENT APPROACH TO IDIQ SOO

The Offeror shall submit a management approach that will accomplish the performance objectives defined in the

IDIQ SOO, CLS, dated October 4, 2012 (RFP, Attachment 1). The approach shall provide the Offeror’s:

proposed organizational structure;

Program Manager qualifications and experience;

management of subcontractors/team members;

communications approach with the numerous stakeholders (to include coordination between several agencies, contractors, collaborators, foreign entities and governments);

risk management approach;

transition approach compliance with DoD cyber standards as described in the NISPOM (DoD 5220_22m2) approach to securely handle and protect the confidentiality, integrity, and availability of information, including information with markings of For Official Use Only (FOUO), Personally Identifiable

Information (PII), and Operational Security (OPSEC) information in accordance with DODI

8582.01.

ability to maintain compliance with evolving cybersecurity requirements, including changes to the

NISPOM

ability to meet socio-economic commitment.

L.4.0 VOLUME III – PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:-

b. Description of Team

c. Past Performance References

d. Organizational Structure Change History

L.4.2 DESCRIPTION OF TEAM

The Offeror shall provide a matrix of all proposed subcontractors/team members and the specific areas within the

SOO for which they will be utilized. Offerors shall also provide an approximate percentage of effort, based on overall cost, that each subcontractor/team member will contribute to the overall effort. For purposes of this evaluation, the overall effort shall consist of the two Sample Tasks. If there are additional subcontractors which are not anticipated to play a role on the Sample Tasks but may be utilized in the future, the projected future role of these subcontractors should be clearly addressed. This information will be utilized to determine relevancy for the subcontract references.

In addition, the Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

L.4.3 PAST PERFORMANCE REFERENCES

The Offeror shall identify a minimum of three and a maximum of five references for the prime Offeror as well as a minimum of one and maximum of two references for each of the subcontractors/teaming partners expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program. The references shall represent recent contracts (within the past five years as of the date the RFP was issued) that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. For each reference, the Offeror shall provide a narrative describing the effort and the results of the Offeror’s performance. This narrative shall include rationale supporting the assertion of relevance and should be supplemented with a completed Past Performance

Information Form (Attachment L-1). For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.2, Factor 2: Past Performance.

In addition to the information provided in the Past Performance volume, the offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (Attachment L-2). This questionnaire shall be submitted directly to the government from the reference; questionnaires received from the Offeror will not be considered. However, the responsibility to send out and track the completion of the PPPQs rests solely with the

Offeror. Completed PPPQs shall be emailed in PDF format to the Contracting Officer and Contract Specialist at the email addresses shown in Paragraph L.1.1.1. Completed PPPQs (Attachment L-2) are due no later than October

30, 2012 at 12:00 PM (EST).

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a

Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV – COST

L.5.1 GENERAL

The Offeror shall provide a separate cost proposal for Sample Task 1, a separate cost proposal for Sample Task 2, and a summary rollup of both Sample Tasks that are consistent with the technical approach provided in Volume II, Technical/Risk. The proposals should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract/task orders being sought. Foldouts are allowed for spreadsheets and shall be prepared in accordance with L.1.3.7. The Cost Narrative shall be prepared in two columns in accordance with L.1.3.5.1.

These instructions are to assist the Offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume

(Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, data other than certified cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist; certified cost or pricing data may be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

b. Glossary

c. Attachment L-8, Completed SF1408 Preaward Survey of Prospective Contractor Accounting System

Checklist, IAW L.3.5.4.3

d. Cost Narrative

e. Sample Task 1

Cost or pricing information and supporting data, to include estimating methodology

f. Sample Task 2

Cost or pricing information and supporting data, to include estimating methodology

g. Roll up cost data for Sample Task 1 and Sample Task 2

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the Technical/Risk Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

A cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost.

The burden of proof as to cost-credibility rests with the Offeror.

L.5.3.3 Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

The government does not intend to provide any government furnished property for this contract. Offerors shall propose a technical approach and cost proposal that accounts for all needed equipment and material necessary to perform contract requirements.

L.5.3.4 Contractor Systems

The cost narrative shall include information for the prime contractor and any subcontractor/teaming members on the following contractor systems:

L.5.3.4.1 Estimating System

Provide a summary description of the Offeror’s standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Labor, Direct Material, Other Direct Costs, Indirect

Costs, Overhead, G&A, etc.). Also identify any deviations from the standard estimating procedures used in preparing this proposal or future task order proposals under this contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval. Offerors shall indicate whether there are any

Forward Pricing Rate Agreements (FPRAs) in place and identify the applicable Defense Contract Audit Agency

(DCAA) office of the prime contractor and major subcontractors/teaming partners.

L.5.3.4.2 Purchasing System

Provide a summary description of the Offeror’s purchasing system or methods (i.e., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing these or future task order proposals under the contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval.

L.5.3.4.3 Accounting System

Per Federal Acquisition Regulation (FAR) 16.301-3(a)(3) - A cost-reimbursement contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. The acceptability of an accounting system is determined based upon a preaward survey performed by the Defense Contract Audit

Agency (DCAA).

In order to proceed with a request for a DCAA preaward accounting system survey, it is required that you complete the Preaward Survey of Prospective Contractor Accounting System Checklist included as Attachment L-8. This completed form should be submitted with the Offeror’s proposal as specified in L.5.2 Volume Organization. The

Contracting Officer will forward a copy to the cognizant DCAA office along with the request for audit.

Information concerning DCAA may be found at http://www.dcaa.mil. Specific information concerning requirements for an acceptable accounting system may be found under the menu located on the left hand side of the home page entitled "DCAA Publications". The publication listed there is called "Information for Contractors" and

Chapter 2 provides details on preaward accounting system surveys.

L.5.4 COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a detailed cost proposal for accomplishing the requirements of Sample Task 1 and Sample

Task 2 that are consistent with the technical approach provided in Volume II. Offerors shall assume a transition period for performance of Sample Task 1. The cost proposal shall delineate labor categories, labor hours, other direct costs, indirect costs, (to include base and percentage used in calculation), overhead, G&A, and fee/profit. All dollar amounts shall be rounded to the nearest dollar. The cost proposal shall be itemized by each Sample Task. The contractor shall provide a spreadsheet for Sample Tasks 1 and 2 work as well as a roll up of both sample tasks.

Sample Task 1 and Sample Task 2 will have both Cost-Plus-Fixed-Fee (CPFF) and Firm Fixed Priced CLINs as follows:

CLIN 0001 Logistics Services CPFF

CLIN 0002 Logistics Services FFP

CLIN 0003 CDRLS

CLIN 1001 Option 1, Logistics Services CPFF

CLIN 1002 Option 1, Logistics Services FFP

CLIN 1003 Option 1, CDRLS

Offerors shall price all program management, facilities, warehouse costs, and other direct costs that do not fluctuate with the volume of logistics services on a Firm Fixed Price basis. All other costs shall be priced on a Cost Plus Fixed

Fee basis.

If subcontractors are utilized, the Offeror shall provide the results of the analysis conducted by the Offeror (prime contractor) establishing reasonableness of proposed subcontract prices (reference FAR 15.404-3(b) and (c)).

The Offeror shall include plug numbers for corporate travel costs proposed under Sample Task 1 only. The baseline travel amounts are included in the table below by year of the contract. The travel amounts below cover only the http://www.dcaa.mil/ travel expenses (per diem, air fare, car rental, hotel, etc.). Applicable burdens are not included and therefore shall be applied to the amounts provided in the table. Offerors are reminded that Section G, clause 252.216-9005, establishes travel as a non-fee bearing cost element. No fee shall be applied to travel amounts.

Period of Performance Government Base-line Travel Amounts*

YEAR 1 – BASE PERIOD $25,000.00

YEAR 2 – OPTION PERIOD $25,000.00

*NOTE: Any indirect rates associated with travel shall be applied by the Offeror to the base-line amounts above to arrive at the total proposed travel cost. The indirect rates applied shall be clearly delineated in the proposal. Per

DTRA Clause 252.216-9005, there will be no profit or fee on travel.

L.5.5 PROFIT OR FEE

Offerors shall include their proposed fee and/or profit (dollar amount and percentage) for the Sample Tasks and shall specify the base upon which the fee/profit percentage is applied. Per DTRA Clause 252.216-9005, there will be no profit or fee on travel.

End of Section L

(End of Summary of Changes)