CN-370000-HW550-CSS27A.pdf

DEP CONTRACT NO.

Task Assignment #: Module #: Grant #:

Contractor Name:

Contractor Representative:

DEP Contract Manager: Phone #:

DEP Site #:

Site Name:

Address(Street, City, County):

Phase:

Task Description [use additional pages if necessary]:

The Deliverable and Invoice Schedule is attached.

Final Deliverables:

Final Deliverable Due Date:

TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:

FIXED FEE

RETAINAGE:

TOTAL TASK ASSIGNMENT VALUE: $0.00

DEP Task Manager:

DEP Contract Manager:

Contractual Authority:

Contractor Representative:

CC: Procurement Section (MS 93) Section Representative ________

TASK ASSIGNMENT NOTIFICATION FORM

COST PLUS FIXED FEE

COST REIMBURSEMENT

FIXED PRICE FEE SCHEDULE

Period of Performance:

Execution of Task Assignment through:

DEP will review the deliverables to verify that they meet the specifications of this contract and task description. DEP’s Contract Manager shall notify the Contractor of any deficiencies in the deliverable(s) and shall give the Contractor reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

WCP TAFORM 01_18

HW550

CERSI CER19CSS-27A

Geosyntec Consultants, Inc.

Joe Applegate, P.G.

8502458953Kelly Crain

COM_65273

Polk County Fertilizer

0 Citrus Ave, Haines City, Polk County, FL

Site Recon and Site Inspection (SI) Workplan Development

This Task Assignment (TA) is issued in accordance with the Cost Proposal submitted by Geosyntec Consultants, Inc.

on April 3, 2020, revised April 7, 2020. This TA includes Project Management, Document Review and Site Reconnaissance, and Workplan Development. The final deliverable is the Site Inspection Work Plan/Quality Assurance Project Plan and Health and Safety Plan (HASP), along with field notes of the Site Recon.

Site Inspection Workplan/QAPP, HASP, Field Notes

07/03/2020

07/24/2020

$ 5,539.24 $ 0.00 $ 0.00 $ 0.00

$ 0.00

Ginger Shirah Digitally signed by Ginger Shirah Date: 2020.04.21 20:11:28 -04'00'

Kelly Crain Digitally signed by Kelly Crain Date: 2020.04.22 10:08:45 -04'00'

Digitally signed by Jennifer Farrell Date: 2020.04.22 18:00:22 -04'00'

Michael N. Lodato Digitally signed by Michael N. Lodato Date: 2020.04.23 09:37:37 -04'00'

$ 5,539.24

Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment

WCP TAFORM 01-2018

Contract Number:

Task Assignment #:

Deliverables:

Deliverable Deliverable Due Date

Invoice Schedule:

Requirements for Invoice Submittal Amount to be Invoiced

TOTAL COST

Site Reconnaisance Field Notes,Site Inspection Workplan/Quality Assurance Project Plan (QAPP) and Health and Safety Plan (HASP) 07/03/2020

Site Reconnaisance Field Notes, Site Inspection Workplan/Quality Assurance Project Plan (QAPP) and Health and Safety Plan (HASP) (Subtasks 1, 2 & 3) $ 5,539.24

$ 5,539.24

HW550

CSS-27A

FLORIDA DEPARTMENT OF

Environmental Protection

Bob Martinez Center 2600 Blair Stone Road

Tallahassee, FL 32399-2400

Ron DeSantis Governor

Jeanette Nuñez Lt. Governor

Noah Valenstein Secretary

TO:

FROM:

DATE:

SUBJECT:

Geosyntec Consultants, Inc., HW550 Contract File - CERCLA Site Screening

Kelly Crain, Contract Manager

April 21, 2020

Negotiation Summary – Task Assignment (TA) CSS-27A Polk County Fertilizer, COM_65273, Haines City, Polk County Site Reconnaissance and Site Inspection (SI) Workplan/QAPP Development

The Scope of Work (SOW) for this TA as agreed by both FDEP and Geosyntec Consultants, Inc., is to perform Site Inspection (SI) activities at the above referenced site, in accordance with the U.S. EPA Superfund State Political Subdivision and Indian Tribe Site Specific Cooperative Agreement (No. 00D95619), administered by FDEP.

Subtask 1: Project Management This subtask is for project management and includes a percentage of the overall project fees and has been negotiated as a contract rate. The agreed upon cost of this subtask is $604.69.

Subtask 2: Document Review and Site Reconnaissance This subtask includes a file review of historical/background documents, an evaluation of current and historical site features and land use, completion of a Health and Safety Plan (HASP) for a site reconnaissance, and the site reconnaissance itself. The agreed upon cost of this subtask is $1,380.55.

Subtask 3: Workplan Preparation This subtask includes labor hours associated with a teleconference with the FDEP CERCLA Site Screening Section and the preparation of a Workplan/Quality Assurance Project Plan for a Site Inspection to include soil and groundwater sampling at the subject site. The deliverable for this subtask will be the only deliverable of this task assignment and shall include the HASP, field notes, and a Workplan/QAPP for the future Site Inspection. The agreed upon cost of this subtask is $3,554.00.

www.floridadep.gov

Summary The FDEP Contract Manager and the Geosyntec Consultants, Inc. Contract Manager agree to the SOW and final cost. The final cost associated with this Task Assignment is $5,539.24, per the Cost Proposal and LOE received on April 3, 2020, revised on April 7, 2020.

http://www.floridadep.gov/ www.floridadep.gov

Negotiation Summary – Task Assignment (TA) CSS-27A Polk County Fertilizer, COM_65273, Haines City, Polk County Site Recon and SI Workplan/QAPP Development April 21, 2020

The cost associated with the initial Cost Proposal received on April 3, 2020 was $7,997.70.

Negotiations between FDEP and Geosyntec Consultants, Inc. concluded with the following modifications:

o a reduction in total labor hours from 61 to 46.

Due to these changes, the agreed upon final cost of this task assignment is $5,539.24.

2039 Centre Point Blvd. Suite 103 Tallahassee, Florida 32308

PH 850-556-8419

www.geosyntec.com

7 April 2020

Ms. Kelly Crane, Environmental Manager Brownfields and CERCLA Site Screening Section Florida Department of Environmental Protection 2600 Blair Stone Road Tallahassee, Florida 32399

Subject: Proposal to Conduct Site Reconnaissance and Develop a CERCLA Site Investigation Work Plan for the former Polk County Fertilizer Plant, Haines City, Polk County, Florida

Dear Ms. Crane:

Geosyntec has prepared this statement of work (SOW) and proposed level of effort (LOE) to review key documents associated with the former Polk County Fertilizer Plant (PCFP, “the Site”), conduct a site reconnaissance, and prepare a Work Plan to conduct a CERLA Site Investigation. We have conducted an initial review of pertinent historical and more recent documents and FDEP correspondence. Our review will focus on issues identified and summarized in key documents including:

• Preliminary Screening Assessment Report (PSAR) dated April 25, 2018, prepared by

FDEP

• FDEP’s correspondence regarding periodic sampling and analyses of existing monitoring wells at the facility in which the FDEP ultimately gave the site owner a no further action regarding nitrate exceedances in groundwater; and

• Preliminary Contamination Assessment Report, Polk County Fertilizer Company Industrial Facility, Polk County, Florida, prepared in February 1996, prepared by Andreyev Engineering.

Background

Based on review of Sanborn Maps, the FDEP reported in their PSAR dated April 25, 2018, that the Site was originally operated as an ice factory in the 1920s and that the Polk County Fertilizer Company (PCFC) began operations in 1936, where fertilizer was manufactured from raw materials that were shipped to the site by truck and rail. The facility also reportedly sold other farm http://www.geosyntec.com/

Polk County Fertilizer Company CERCLA Screening Site Assessment Proposal chemicals and nutritional sprays, but no further information was available. There were also reports of above ground storage tanks that originally contained pesticides and petroleum products that operated dating back to 1984.

On May 10, 1989, a trailer loaded with 20 tons of mixed fertilizer started to smolder on Site. The trailer was moved off-site to the west to an adjacent empty field and dumped on the ground and continued to smolder. The Haines City Fire Department responded and extinguished the fire with water. In August 1989, the PCFC sold the adjacent property to two individuals; that property is now owned by a church.

Water and Earth Sciences, Inc. conducted a Preliminary Contamination Assessment in August 1994 on behalf of PCFC and collected soil samples from 10 to 50 feet below land surface (at 10-foot intervals, no surface samples were collected). A monitoring well was installed adjacent to where the smoldering fertilizer pile was located on the property to the west and was screened 40 to 50 ft bls. Soil and groundwater were analyzed for nitrate, sulfate, and various metals. The analytical result reported no soil cleanup target (CTLs) exceedances; however, elevated concentrations of nitrate and cadmium above FDEP groundwater cleanup target levels (GCTLs) were detected in groundwater.

Based on a Polk County Health Department Storage Tank Facility Closure Site Inspection Report dated April 2007, the following tanks, along with piping, fittings and valves were removed from the Site:

• Two, 10,000-gallon AST containing petroleum products;

• One, 10,000-gallon tank and an18,000-gallon tank, both containing pesticides; and

• Polk County reports also indicate that one additional 10,000-gallon tank containing pesticides was removed in 1994.

The Polk County inspection report noted staining on the ground around the former tank locations and requested a formal tank closure report, but apparently one was never completed. The date of the AST tank removals (except for the 10,000 gallon tank in 1994) was not reported and/or was unknown.

In February 1996, a PCAR was submitted to the FDEP prepared by Andreyev Engineering, which was conducted in accordance with an FDEP approved PCAP. The report documented the installation of 2 additional lithologic borings to 60 feet and the installation of 3 additional monitoring wells. Groundwater was sampled and analyzed for VOCs using EPA Method 601 and 602, 610, RCRA metals, and nitrate. All analytical results with the exception of nitrates were below FDEP GCTLs. Nitrate concentrations in all 4 monitoring wells were above the 10 mg/l FDEP GCTL and the report concluded that groundwater exceeding the GCTLs was likely migrating off-site. As a part of the PCAR, a potable private and public well inventory was completed and it was determined that all properties within a 1-mile radius were provided public water service. The PCAR recommended that the Site initiate semi-annual groundwater monitoring for nitrate using the 4 existing on-site monitoring wells.

Subsequently, based on FDEP District correspondence and a provided timeline, the Site went into a long-term groundwater monitoring program for nitrate from August 1996 through January of 2006. Quarterly groundwater monitoring from 2005 indicated that nitrate concentrations were below GCTLs and on February 2, 2006, the FDEP issued a No Further Action for the site. A well abandonment report was submitted on September of 2007.

Scope of Work

Subtask 1 – Project Management

Subtask 2 - Document Review and Site Reconnaissance

Since Polk County historical compliance reports included the storage and usage of pesticides and petroleum products in the 10,000-gallon and 18,000-gallon ASTs, additional soil and groundwater sampling and analysis will be proposed in CERCA Site Investigation Work Plan that will based on additional review of background documents and a site reconnaissance.

Geosyntec’s review will focus on the three main documents outlined above as well as regulatory correspondence. Geosyntec will conduct a site reconnaissance to evaluate historical site features as well as current land use. We will prepare a site health and safety plan prior to conducting the site reconnaissance.

Based on our initial review and the site reconnaissance, Geosyntec will propose sampling locations for each of the areas of concern with particular attention to identifying other potential chemicals of concern that were not tested for in previous assessments. These areas of concern include, but are not limited to:

• Former AST areas (2);

• Former smoldering fertilizer location;

• Loading/unloading area fertilizer area (bulk unloader areas); and

• Retention Pond located on the southern part of the property.

Subtask 3 – Work Plan Preparation

Based on the historical document review and site reconnaissance, Geosyntec will prepare a Work Plan to collect additional data to support the preparation of a CERCLA site investigation. Specific soil sampling locations and depth recommendations will be provided in the Work Plan. In addition, Geosyntec will propose groundwater sampling locations in the areas of concern, including the former AST locations. The FDEP will provide Geosyntec with the nomenclature and numbering of the soil and groundwater samples (as prescribed by Scribe) proposed in the Work Plan. A Quality Assurance Project Plan (QAPP) will be prepared using the USEPA guidelines for CERCLA sites.

Geosyntec will conduct one teleconference with the FDEP and it will be to discuss the results of the historical document review, site reconnaissance and proposed scope of work for soil and groundwater sampling.

Schedule

Geosyntec proposes the following schedule for the above described scope of work (if a TA is received by 15 April 2020):

• Conduct Site Recon the week of April 27st

• Prepare Draft Work Plan by May 22th;

• Participate in two conference calls with FDEP.

• Prepare Final Work Plan by June 19th.

Invoice and Deliverable Schedule:

Subtask Deliverables Deliverable Due Date

Invoice Amount

1,2,3 Field notes, HASP, QAPP, Work Plan 19 June 2019 $ 5,539.24

Total: 5,539.24

We appreciate this opportunity; please call Joe Applegate at (850) 556-8419 or Brooks Baldwin at

(850) 528-2268 if you have any questions regarding this proposal.

Sincerely, Geosyntec Consultants, Inc.

Joe Applegate, P.G. (FL) Sr. Principal Hydrogeologist

Brooks Baldwin, P.G. (FL) Sr. Geologist

FDEP COST ESTIMATE

Contractor: Geosyntec Consultants

Date: 4/7/2020

Task #: HW550

Site: Polk County Fertilizer SI WP

Activity/Phase: Site Recon & Work Plan

Project Manager: Applegate

SubTask 1 Project Management

SubTask 2 Document Review/Site Reconnaissance SubTask 3 Work Plan Preparation

SubTask 4

SubTask 5

Totals 1 2 3 4

Labor Rate Category

Geosyntec Consultants

$82.69 Project Manager Applegate 2 2.4

$82.69 Principal Applegate 3 1 2 0

$45.19 Senior Professional Baldwin 10 2 8 0

$27.16 Staff Professional Abbott 22 8 14 0

$30.53 Admin Asst Gallagher 3 1 2 0

$32.86 SR Drafter/SR CADD Musie 6 0 6 0

$23.75 Sr. Engineering Tech (Gr 0 0 0 0

Total Hours 46 2 12 32 0

Direct Labor $1,784.52 $198.28 $420.88 $1,165.36 $0.00

Overhead 172.70% $3,081.87 $342.43 $726.86 $2,012.58 $0.00

Total Labor $4,866.39 $540.71 $1,147.74 $3,177.94 $0.00

Other Direct Costs $89.22 $9.91 $21.04 $58.27 $0.00

Travel

Vehicle Rental $97.00 $97.00 $0.00 $0.00

Mileage Costs $0.00 $0.00 $0.00 $0.00

Air Fare $0.00 $0.00 $0.00 $0.00

Per diem + Hotel $0.00 $0.00 $0.00 $0.00

Total Travel $97.00 $97.00 $0.00 $0.00

Subcontractor (Equipment Procurement)

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00

Procurement Fee $0.00 $0.00 $0.00 $0.00

Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00

Subcontractor (Services Procurement)

Drilling (Conventional) $0.00 $0.00 $0.00 $0.00

Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00

Mobile Laboratory $0.00 $0.00 $0.00 $0.00

IDW $0.00 $0.00 $0.00 $0.00

Surveying $0.00 $0.00 $0.00 $0.00

Utilities $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00

Handling Fee $0.00 $0.00 $0.00 $0.00

Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00

Laboratory

Analytical Costs $0.00 $0.00 $0.00 $0.00

Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00

Sample Shipping $0.00 $0.00 $0.00 $0.00

Total Laboratory $0.00 $0.00 $0.00 $0.00

Field Expenses

Personal Protection $0.00 $0.00 $0.00 $0.00

Expendables $0.00 $0.00 $0.00 $0.00

Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00

Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00

Equipment (IDW related) $0.00 $0.00 $0.00 $0.00

Equipment (Other) $0.00 $0.00 $0.00 $0.00

Total Field Expenses $0.00 $0.00 $0.00 $0.00

Subtotal $5,052.61 $550.62 $1,265.78 $3,236.21 $0.00

Completion Fee $486.63 $54.07 $114.77 $317.79 $0.00

Total Estimated Cost $5,539.24 $604.69 $1,380.55 $3,554.00 $0.00

REV: 02/03 CEF_GEO.XLS Page 1

SITE :

SUBTASK 2: Document Review and Site Reconnaissance

LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON

STAFF-TITLE WORK DESCRIPTION HOURS

Principal (Applegate) HASP/Document Review (1) 1

Senior Professional (Baldwin) HASP/Historical Review (2) 2

Staff Professional (Abbott) 8

Senior Drafter

Admin (Gallagher) Project team coordination (1) 1

TOTAL LABOR 12

TRAVEL

TYPE RATE UNIT USAGE TOTALS

Vehicle Rental Car $68.00 days $0.00 Truck $97.00 days 1 $97.00 Van $97.00 days 0 $0.00 subtotal $97.00 Mileage Costs $0.00 subtotal $0.00 Air Fare $365.00 each 0 $0.00 subtotal $0.00 Hotel - Hampton Inn $113.00 day 0 $0.00 Per Diem $36.00 day 0 $0.00 subtotal $0.00

TOTAL TRAVEL $97.00

SUBCONTRACTOR (EQUIPMENT PROCUREMENT)

NAME PURPOSE RATE UNIT USAGE TOTALS

TOTAL SUBCONTRACTOR (EQUIPMENT) $0.00

SUBCONTRACTOR (SERVICES PROCUREMENT)

NAME PURPOSE RATE UNIT USAGE TOTALS

Drilling (Conventional) $0.00 0 $0.00 subtotal $0.00 Drilling (Non-Conventional) $0.00 subtotal $0.00 Utility Locate $0.00 0 $0.00 subtotal $0.00

Subtotal $0.00 Unit Cost Quantity

Sample Containers Lot $0.00 0 $0.00 Encore Samplers Each $8.75 0 $0.00 Sample Shipping Coolers $104.00 0 $0.00

Subtotal $0.00

TOTAL LAB $0.00

LABORATORY COSTS

# SAMPLES #QA/QC TOTALS

Method - Matrix

EPA 8260 - GW VOHs $66.00 0 0 $0.00

EPA 8260 - GW VOHs & VOAs $135.00 0 0 $0.00

EPA 8270 GW $100.00 0 0 $0.00

TCLP - CVOCs (ext $45 + VOCs TCLP by 8260) $235.00 0 0 $0.00

$0.00

Shipping RATE UNIT USAGE TOTALS Large Cooler $104.00 each 0 $0.00 Small Cooler $63.00 each 0 $0.00 subtotal $0.00

TOTAL LABORATORY $0.00

FIELD EXPENSES

ITEM RATE UNIT USAGE TOTALS

Personal Protection Level D PPE $28.00 0 0 $0.00 subtotal $0.00 Drilling Related subtotal $0.00 IDW Related

Drums $58.20 each 0 $0.00 subtotal $0.00

Analytical Related Shallow Groundwater Sampling Kit - $208.55/day $208.55 day 0 $0.00

$0.00 Other Expendables $32.50 day 0 $0.00 subtotal $0.00

TOTAL FIELD EXPENSES $0.00

Polk County Fertilizer Plant

HASP Preparation (2) and Site Recon(6)

SITE :

SUBTASK 3: Workplan Preparation

LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON

STAFF-TITLE WORK DESCRIPTION HOURS

Principal (Applegate) Senior review of workplan (1) & Technical support (1) 2

Senior Professional (Baldwin) Work Plan development (5 hrs), QAPP, Scribe reviews (3) 8

Staff Professional (Abbott) 14

Senior Drafter Site Figures and Tables for Work Plan (6) 6

Admin (Gallagher) Document editing and production (2) 2

TOTAL LABOR 32

TRAVEL

TYPE RATE UNIT USAGE TOTALS

Vehicle Rental Car $68.00 days $0.00 Truck $97.00 days 0 $0.00 Van $97.00 days 0 $0.00 subtotal $0.00 Mileage Costs $0.00 subtotal $0.00 Air Fare $365.00 each 0 $0.00 subtotal $0.00 Hotel - Hampton Inn $113.00 day 0 $0.00 Per Diem $36.00 day 0 $0.00 subtotal $0.00

TOTAL TRAVEL $0.00

SUBCONTRACTOR (EQUIPMENT PROCUREMENT)

NAME PURPOSE RATE UNIT USAGE TOTALS

TOTAL SUBCONTRACTOR (EQUIPMENT) $0.00

SUBCONTRACTOR (SERVICES PROCUREMENT)

NAME PURPOSE RATE UNIT USAGE TOTALS

Drilling (Conventional) $0.00 0 $0.00 subtotal $0.00 Drilling (Non-Conventional) $0.00 subtotal $0.00 Utility Locate $0.00 0 $0.00 subtotal $0.00

Subtotal $0.00 Unit Cost Quantity

Sample Containers Lot $0.00 0 $0.00 Encore Samplers Each $8.75 0 $0.00 Sample Shipping Coolers $104.00 0 $0.00

Subtotal $0.00

TOTAL LAB $0.00

LABORATORY COSTS

# SAMPLES #QA/QC TOTALS

Method - Matrix

EPA 8260 - GW VOHs $66.00 0 0 $0.00

EPA 8260 - GW VOHs & VOAs $135.00 0 0 $0.00

EPA 8270 GW $100.00 0 0 $0.00

TCLP - CVOCs (ext $45 + VOCs TCLP by 8260) $235.00 0 0 $0.00

$0.00

Shipping RATE UNIT USAGE TOTALS Large Cooler $104.00 each 0 $0.00 Small Cooler $63.00 each 0 $0.00 subtotal $0.00

TOTAL LABORATORY $0.00

FIELD EXPENSES

ITEM RATE UNIT USAGE TOTALS

Personal Protection Level D PPE $28.00 0 0 $0.00 subtotal $0.00 Drilling Related subtotal $0.00 IDW Related

Drums $58.20 each 0 $0.00 subtotal $0.00

Analytical Related Shallow Groundwater Sampling Kit - $208.55/day $208.55 day 0 $0.00

$0.00 Other Expendables $32.50 day 0 $0.00 subtotal $0.00

TOTAL FIELD EXPENSES $0.00

Polk County Fertilizer Plant

Work Plan development (8) and QAPP