DEP Contract No. CN213, TA5, CO1, Page 1 of 7

REVISED SUPPLEMENTAL SCOPE OF SERVICES

FOR

NAVARRE BEACH PARK GULFSIDE AND SOUNDSIDE IMPROVEMENTS

DEP CONTRACT No: CN213, TASK ASSIGNMENT No: 5, Project No: N2403 & N2503 CHANGE ORDER 2

Task 8 – Limited Construction Phase Services (Gulfside component and Soundside component) (Revised per CO No. 2)

Description: During the construction of the proposed facilities on both the Gulfside and Soundside of Navarre Beach County Marine Park the Consultant shall assist the DEP Project Manager with various construction support tasks as described in the subtasks listed herein. These services provided during the construction phase of the project shall begin upon the award of the construction contract and extend through final certification of completion and submission of the final project report.

Subtask 8.1 Pre-Construction Meeting and Regulatory Noticing (Revised per CO No. 1):

Description Subtask 8.1: The Consultant shall coordinate with the DEP Project Manager to schedule, prepare for and conduct a preconstruction meeting to include the Construction Contractor, DEP Project Manager and representatives of Santa Rosa County prior to commencement of construction activities.

The meeting may also include sub-contractors to the construction contractor. The pre-construction meeting will focus on describing the project and scope of work; reviewing the construction methodology, plans and technical specifications, project schedule, specific conditions, monitoring requirements of the regulatory permits; and verifying construction access and site security and safety of work areas. This meeting will also review specific environmental protection measures required by the regulatory agencies (e.g., shorebird and turtle monitoring). In addition to responding to the construction contractor’s questions concerning the technical aspects of the work, the Consultant, together with DEP and County staff will discuss issues including lines of communication, specific roles and authority of the various parties involved with the project (i.e. DEP, consultant, construction contractor and County), project access, contract administration, review and processing of monthly progress payment(s), correspondence procedures, project schedule, submittal register, and labor requirements. Consultant shall take detailed minutes of the preconstruction meeting discussions and visit the site with the construction contractor, DEP Project Manager and County representatives. The preconstruction meeting will be held at a date, time and place agreeable to the Consultant and DEP Project Manager. The on-site coordination meeting with the construction contractor, DEP Project Manager and County representatives will further review existing site conditions as they pertain to construction activities, specifications, and discuss project details The Consultant will also submit any notice of commencement (NOC), if applicable, to the regulatory agencies (DEP and USACE) as required by regulatory permits.

Deliverables Subtask 8.1: 1) The Consultant shall prepare the agenda for the preconstruction meeting and electronically submit a draft to the DEP Project Manager for review and comment. 2) The Consultant shall prepare the meeting notes from the preconstruction meeting and submit electronically to the DEP Project Manager. Once approved by the DEP Project Manager the Consultant shall electronically distribute the meeting notes to all attendees.

Schedule Subtask 8.1: 1) The Consultant shall submit the proposed agenda at least two (2) business days prior to the meeting date. 2) The Consultant shall submit the notes from the meeting within three (3) business days of the conclusion of the meeting.

DEP Contract No. CN213, TA5, CO1, Page 2 of 7

Performance Measure Subtask 8.1: The DEP Project Manager shall review the deliverable(s) for Subtask

8.1 to verify that all required elements are included and to ensure satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost Subtask 8.1: $2,607.92 ($1,707.92 Gulfside, $900 Soundside)

Subtask 8.2 Review of Construction Contractors Submittals (Revised per CO No. 1):

Description Subtask 8.2: The Consultant shall perform reviews of all required construction contractor submittals listed in the Construction Documents and keep a log of all reviewed submittals. Each submittal shall be clearly “stamped” when returned to the Construction Contractor as “No Exceptions”, “Rejected” or “As Noted”. The “stamp” shall include date reviewed and identify the reviewer. The Consultant shall keep log or register listing all submittals received, date received, date returned to Construction Contractor, action taken, and reviewer. This log shall be available for review by the DEP Project Manager upon request.

Deliverable Subtask 8.2: The Consultant shall provide a listing of all submittals reviewed on a monthly basis and the action taken. A copy of the submittal register or log shall be provided to the DEP Project Manager along with the Final Project Report upon completion of the project.

Schedule Subtask 8.2: The Consultant shall submit the listing and action taken for all submittals reviewed on a monthly basis to the DEP Project Manager within ten (10) days of the end of the month for which the Consultant is requesting payment.

Performance Measure Subtask 8.2: The DEP Project Manager shall review the deliverable(s) for Subtask

8.2 to verify that all required elements are included and to ensure satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Cost Subtask 8.2: $4,905.72 (The fixed cost shall be paid in equal payments of $2,452.86 over a period of two (2) months starting with the issuance of the Notice to Proceed with Construction.)

Subtask 8.3 Response to Construction Contractor’s Request for Information (RFI’s) (Gulfside and Soundside Components) (Revised per CO No. 2)

Description Subtask 8.3: The Consultant shall respond to questions or other information needs of the Construction Contractor throughout the projects construction phase and provide clarifications, observations, directions, and reports as required as they relate to the plans and technical specifications prepared by the Consultant. The Consultant shall document all RFI(s) submitted in writing and/or through verbal communication with the Construction Contractor. All responses to Construction Contractor’s RFI’s shall be in writing.

Deliverables Subtask 8.3: The Consultant shall provide the DEP Project Manager with copies of all RFI(s) received during each month after execution of the Construction Contract. and the response sent to the Construction Contractor.

DEP Contract No. CN213, TA5, CO1, Page 3 of 7

Schedule Subtask 8.3: Copies of all RFI(s) and responses to same shall be submitted to the DEP Project Manager on a monthly basis within ten (10) days of the end of each month during the construction phase of the project.

Performance Measure Subtask 8.3: The DEP Project Manager shall review the deliverable(s) for Subtask

8.3 to verify that all required elements are included and to ensure satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost Subtask 8.3: $5,325.09 (The fixed cost shall be paid in equal payments of $887.50 for the first five (5) months and a final payment in month six (6) of $887.59.)

Subtask 8.4 Site Observation of Construction Visits, Monthly Progress Meetings and Review of Contractor’s Monthly Pay Applications (Revised per CO No. 2)

Description Subtask 8.4: The Consultant shall perform the following construction administrative services throughout the period of construction which is anticipated for a duration of six (6) months following the DEP’s issuance of the construction contractor’s Notice to Proceed (NTP):

• Construction Site Visits and Construction Observation - The Consultant will conduct, at a minimum, weekly site visits of sufficient duration to observe and document (written comments along with photographs) construction activity being performed on the project. If determined necessary by DEP, the Consultant will visit the site more frequently during critical periods of construction activity. The site visitations and observations shall determine if the construction activities are being performed in general conformance with the contract documents and progressing in accordance with the construction schedule. The Consultant shall not be responsible for the Contractor’s mean or methods being employed during construction. During such visits and since the on-site observations, Consultant shall keep the DEP Contract Manager informed of the progress of the work, shall endeavor to guard against defects and deficiencies in the work of the Contractor(s) and may disapprove or reject work as failing to conform to the contract documents. The DEP Contract Manager will be notified immediately when deficient work is identified and prior to disapproving or rejecting any work as failing to conform to the contract documents.

• Monthly Progress Meetings - The Consultant shall attend a monthly progress meeting for each project, Gulfside and Soundside, along with the DEP Project Manager and Construction Contractor(s), during each month of the construction phase of the project. During the monthly construction progress meetings, the Consultant shall observe work completed to date and determine if it is in general compliance with the approved and permitted construction documents.

The Consultant will review the monthly progress meeting notes, prepared by the Construction Contractor(s), for completeness and accuracy and inform all meeting attendees of changes that need to be made to the meeting notes.

• Review of Construction Contractor’s Monthly Pay Applications - The Consultant shall review and verify that all work completed to date is in agreement with the contractors monthly pay

DEP Contract No. CN213, TA5, CO1, Page 4 of 7 application and determine that the Construction Contractor’s pay application is complete and accurate.

Deliverables Subtask 8.4: 1) Prior to the start of construction, the Consultant shall submit to the DEP Project Manager for approval, the proposed format of the daily site visitation reports that it proposes to use. The Consultant shall submit to the DEP Project Manager each week during the construction phase a copy of the site visitation reports and photographs (weekly progress reports) taken during each site visitation performed during each month of construction activity. 2) The Consultant shall provide the DEP Project Manager, after each monthly progress meeting, a statement, on the Company letterhead, as to whether the work performed to date by the construction contractor is in general compliance with the approved and permitted construction documents. This statement shall also verify that the monthly progress meeting notes prepared and submitted by the construction contractor are complete and accurate. 3) Once the Consultant has reviewed the Construction Contractor’s monthly pay application and determined that it is complete and accurate he/she shall sign and date the same.

Schedule Subtask 8.4: 1) Copies of all site visitation (weekly) reports shall be submitted electronically to the DEP Project Manager before 1:00 PM ET on the Tuesday following the previous week of construction activity. 2) Verification and or comments on the contractor’s notes from the monthly progress meeting shall be provided to the DEP Project Manager within three (3) business days following the receipt of the notes from the Construction Contractor following the monthly progress meeting. 3) The Consultant shall review and approve, disapprove or approve with changes the Contractor’s monthly pay application within three (3) business days of receipt of the pay application from the Contractor.

Performance Measure: The DEP Project Manager shall review the deliverable(s) for Subtask 8.4 to verify that all required elements are included and to ensure satisfactory completion of the services rendered.

The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost Subtask 8.4: $57,964.52 ($46,950.88 Gulfside, $11,013.64 Soundside). (The fixed cost shall be paid as follows: Gulfside - equal payments of $7,825.00 during the first five (5) months of construction and a final payment after the sixth (6th) month of construction in the amount of $7,825.88.

Soundside – equal payments of $1,835.59 during the first five (5) months of construction and a final payment after the sixth (6) month of construction in the amount of $1,835.69.)

Subtask 8.5 Certification of Substantial Completion

Description Subtask 8.5: Once the Construction Contractor has notified the Consultant that it is ready to have a substantial completion inspection conducted the Consultant shall coordinate with the DEP Project Manager to arrange a date and time to conduct the inspection.

Deliverables Subtask 8.5: The Consultant and Construction Contractor shall execute the Certification of Substantial Completion and provide along with it a punch list, signed by both the Construction Contractor and Consultant, that describes all minor work remaining to be completed that does not meet the intent of the plans and technical specifications or need minor adjustment, to the DEP Project Manager.

Schedule Subtask 8.5: The Substantial Completion Inspection shall be scheduled and conducted within five (5) working days of the Consultant receiving notice of request for the substantial completion inspection from the Construction Contractor unless the all parties are not available for the inspection in

DEP Contract No. CN213, TA5, CO1, Page 5 of 7 that time frame. Should that be the case then the inspection shall be scheduled as soon as all parties are available. The Certificate of Substantial Completion along with the punch list shall be submitted to the DEP Project Manager within three (3) working days of the completion of the inspection.

Performance Measure Subtask 8.5: The DEP Project Manager shall review the deliverable(s) for Subtask

8.5 to verify that all required elements are included and to ensure satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost Subtask 8.5: $4,015.36 ($2,935.36 Gulfside, $1,080.00 Soundside)

Subtask 8.6: Certification of As-Built Survey

Description Subtask 8.6: The Consultant shall review the As-Built survey submitted by the Construction Contractor to assure that all elements of the construction and any changes made during construction are properly reflected on the As-built survey. The As-Built survey shall be prepared by and signed and sealed by a Florida Licensed Professional Surveyor and Mapper.

Deliverable Subtask 8.6: The Consultant shall submit a Certification signed and sealed by a Florida Licensed Professional Engineer or Professional Surveyor and Mapper on the company’s letterhead as to the sufficiency of the As-Built survey provided by the Construction Contractor. The Consultant shall also submit to the regulatory agencies with final permit certifications when required.

Schedule Subtask 8.6: The certification of the As-Built Survey shall be submitted to the DEP Project Manager within fifteen (15) days of receipt from the Construction Contractor.

Performance Measure Subtask 8.6: The DEP Project Manager shall review the deliverable(s) for Subtask

8.6 to verify that all required elements are included and to ensure satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost Subtask 8.6: $2,233.20 ($1,543.20 Gulfside, $690.00 Soundside)

Subtask 8.7 - Project Closure Final Report (Added per CO No. 1)

Description Subtask 8.7: The Consultant shall prepare upon conclusion of construction of both the Gulfside and Soundside projects a Project Closure Final Report for each project. The Final Closure Report(s) shall include the following information:

• Compilation of all responses to Contractor’s inquiries during construction with dates and any field directives issued if applicable;

• Final completion certification on Consultant’s letterhead;

• Final project completion report that clearly explains all changes to the project from original plans and specifications;

• Any additions or deletions made to the project that deviate from the original construction documents and/or permits. The Consultant shall make reference to the record drawings, DEP Contract No. CN213, TA5, CO1, Page 6 of 7 specifications, and change orders where these changes were made and provide sufficient explanation as to the reasons for these revisions (e.g. unanticipated site conditions, weather and if request(s) for changes to the project were made by owner);

• The Final Report will include a review of all meetings with the DEP Project Manager, Santa Rosa County project representative(s), project sub-consultants, environmental permitting agencies, and County building department;

• Contractor’s warranties;

• Submittals with submittal log;

• Contractor’s affidavit of completion and release of liens; and,

• Certification of Record Drawings (prepared under Subtask 8.6).

Deliverables Subtask 8.7: One hard copy of the Project Closure Final Report for each project shall submitted to the County and one electronic copy (flash drive) of each project shall be submitted to the County and the DEP Project Manager.

Schedule Subtask 8.7: The Project Final Report(s) shall be shall be submitted to the DEP Project Manager within thirty (30) days of final certification of completion of construction for each project.

Performance Measure Subtask 8.7: The DEP Project Manager shall review the deliverable(s) for Subtask

8.7 to verify that all required elements are included and to ensure satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost Subtask 8.7: $10,920.00 (Gulfside $7,005.00, Soundside $3,915.00)

Fixed Price Cost Task 8 (Revised per CO No. 1): $87,971.81 ($68,393.17 Gulfside, $19,578.64 Soundside)

NOTE: Consultant shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of work. Consultant shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s). Consultant’s efforts will be directed toward providing limited assurance for the Client that the completed project will conform to the contract documents, but shall not be responsible for failure of Contractor(s) to perform the construction work in accordance with the contract documents. During such visits and on the basis of the on-site observations, Consultant shall keep the client informed of the progress of the work, shall endeavor to guard against defects and deficiencies in the work of the Contractor(s) and may disapprove or reject work as failing to conform to the contract documents. This contract includes only infrequent site inspections that will provide for very limited observations. At the Client’s request, Consultant can provide more frequent construction observation and documentation on an hourly rate basis.

Total Fixed Price Cost for Task Assignment No. 5: $257,532.98

Total Cost Reimbursable for Task Assignment No. 5: $150.00

DEP Contract No. CN213, TA5, CO1, Page 7 of 7

Fixed Price Cost Summary

Gulfside Component

Soundside Component Total Cost

Task 1 – Scoping Meeting $3,597.92 $2,850.00 $6,447.92 Task 2 – Topographic/Bathymetric Survey $4,939.63 $8,176.82 $13,116.45 Task 3 – Geotechnical Investigation $8,328.62 N/A $8,328.62 Task 4 – Predesign Environmental Services $551.07 $4,108.56 $4,659.63 Task 5 – Construction Documents $73,468.44 $32,233.80 $105,702.24 Task 6 – Permitting $9,745.11 $11,064.87 $20,809.98 Task 7 - Bidding Support Services $6,386.33 $4,110.00 $10,496.33 Task 8 – Limited Construction Phase Services $68,393.17 $19,578.64 $87,971.81

TOTAL $175,410.29 $82,122.69 $257,532.98

Cost Reimbursement Summary

Gulfside Component

Soundside Component Total Cost

Task 6 – Permitting $150.00 N/A $150.00

TOTAL $150.00 N/A $150.00

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