CN-370000-CN213-T21.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN213 21 FDEP 61469C

Torreya State Park Pave Campground Road

Halff Associates, Inc.

Bryant King, PE (850) 848-9436 bking@halff.com

Ralph Perkins or successor (850) 245-2460 Ralph.Perkins@floridadep.gov

Consultant to provide design and permitting documentation for paving approx. 0.4 mi of campground loop from its intersection with NW Torreya Park Rd, including the dumping ground and trash dump areas, per attached proposal dated February 20, 2023.

Mary-Elizabeth Parker or successor

Upon execution $ 52,641.25 06/30/2024 $ 200.00

$ 52,841.25

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.02.22 15:58:58 -05'00'

Mary-Elizabeth Parker Digitally signed by Mary-Elizabeth Parker Date: 2023.02.23 09:46:24 -05'00' Adobe Acrobat version: 2022.003.20322

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.02.23 16:57:11 -05'00'

Bryant King 2023.02.24 17:16:45 -05'00'Bryant A King

Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.

Digitally signed by Michael W.

Foster Jr., P.E.

Date: 2023.03.06 09:10:45 -05'00'

61469C 37501000077 080039/23 423001 U3200 131500 QK $ 52,841.25

$ 52,841.25

February 20, 2023

Terry McCullum

Project Manager

Bureau of Design and Construction

Florida Department of Environmental Protection

3900 Commonwealth Boulevard, MS 520

Tallahassee, FL 32399

RE: Torreya State Park

Campground Paving Project

Dear Mr. McCullum;

For your review and processing, we are providing a proposal summary and man-hour documentation for the services tasks identified herein.

We look forward to working with you.

Sincerely, Halff

Bryant King, P.E.

Vice President

Matson_D Text Box

CN213 TA21

PROPOSAL SUMMARY

Torreya State Park Campground Paving Project

FDEP Project #61469C

CN213 TA21

The Bureau of Design and Construction (BDC) desires improvements to the Torreya State Park

Campground. Specifically, these improvements are to pave the existing entrance road, campground loop and dump station pull off and tie-in to the main entrance road. Currently the roadway is compacted gravel and dirt, requiring regular maintenance to prevent washouts, erosion and potholes. In addition to paving the roadway, other activities include clearing and erosion control and incidental stormwater needed to comply with permit requirements if needed.

No signing, striping, campground improvements, utilities are included in the proposed work.

The Consultant, Halff Associates, Inc. and their subconsultants (Halff) will provide professional services to complete the topographic survey, design and permitting and bid and construction services to pave the Campground Paving Project.

Subtask 1 – Topographic Surveying

Description: The Halff team will provide a topographic survey of the area.

The survey will be performed under the direct supervision of a licensed Florida Surveyor and

Mapper, will meet the Florida Standards of Practice for Surveying and Mapping, and will include the following:

All surveys created will include the following information:

• Topographic information will be shown on a 1.0 foot contour interval.

• Cross sections will be taken along the existing campground road at intervals of 50 feet or less with each cross section extending to at least 20 feet each side of the roadway centerline.

• All significant natural and manmade features, improvements, and permanent structures within the limits of the survey area will be located and identified.

• Spot elevations will be taken as necessary to produce an accurate DTM for civil design purposes.

• Trees will be located as specified by the Project Engineer and will include DBH and type of tree.

• Place a Sunshine One Call Design Ticket for the campground roadway. Subsurface utilities will be shown on the survey drawings based upon paint markings or maps provided by the utility owners. Please note that these locations should be considered approximate only and there may be underground utilities within the project site that are not shown on the final survey. Copies of the Design Ticket and any maps provided by the utility owners will be provided to the Project Engineer.

• All survey data will be referenced to the NAD83, Florida State Plane, North Zone (foot) and NAD ’88 vertical datum. On site control points will be established for future use.

• Benchmarks will be established on a hard permanent surface and referenced to the control network.

• All stormwater structures will include top elevation, invert elevations and type/size of pipes.

Deliverables: One (2) signed and sealed copies will be delivered to the Bureau of Design and

Construction (BDC) upon completion, one (1) signed and sealed PDF and an AUTO-CAD, 2017 or newer compatible file. AUTO-CAD submittal is to comply with BDC CAD Standards attached to CN213.

Performance Measures: Deliverables will be reviewed by BDC to confirm they are complete, accurate and timely.

Fixed Price Cost: Subtask 1 – Topographic Surveying

Subtask 2 – Geotechnical Investigation

Description: For this investigation, it is proposed to perform a total of eight (8) hand auger borings spaced approximately 300 feet across the existing pavement, ranging in depth from 5 to 10 feet below existing grades. Soil samples will be collected and transported to the laboratory for additional classification testing, as needed. Boreholes will be backfilled with soil cuttings and topped with compacted existing road base/gravel.

Two (2) double ring infiltrometer (DRI) tests will be performed near test locations HA-03 and HA-

07 at a depth of approximately 6 inches below existing grades (just below topsoil). These tests will provide unsaturated vertical infiltration rates, which will then be correlated to horizontal infiltration rates.

Laboratory services will consist of a Geotechnical Engineer visually reviewing the USCS soil classification of the soil samples returned from the field services. The Geotechnical Engineer will then assign select laboratory classification testing to provide additional support for the engineering report.

Field Exploration:

• Subconsultant will travel to the site to place white flags and white paint for utility locating services a minimum of 48 hours in advance of the field exploration work. If the owners of the site have knowledge of existing underground utilities, please advise.

• Measure depth of groundwater and note any seasonal high indicators at the time of drilling.

Subsequently, we will backfill the hole with soil cuttings and existing gravel/base.

• Subconsultant will clean area from the drilling operations to the extent practical. If the client desires the site to appear untouched, additional fees will be applied for further cleaning efforts.

Firm Description Unit Cost Hours Total Cost

Halff Principal/Officer-Professional Engineer $180.00 4.75 $855.00

SSA 2 PERSON SURVEY CREW 125.00$ 40 $5,000.00

SSA PRINCIPAL SURVEYOR 130.00$ 6 $780.00

SSA PROJECT SURVEYOR 90.00$ 12 $1,080.00

SSA CADD OPERATOR 80.00$ 20.75 $1,660.00

SSA ADMIN. ASSISTANT 40.00$ 2 $80.00

$9,455.00

Halff Reimbursable Cost

$9,455.00

TOTAL LABOR

TOTAL SUBTASK

Laboratory Tests: Laboratory classification and index property tests will be performed as necessary on selected soil samples obtained from the exploration. We anticipate these tests to include up to the following:

Test Test Method Quantity

Natural Moisture Content ASTM D2216 5

Fines Content ASTM D1140 5

Atterberg Limits ASTM D4318 2

Report: Upon completion of testing and engineering analysis, we will prepare a written engineering report that presents our findings and recommendations. The engineering report will include the following items:

1. A brief discussion of our understanding of the planned construction and proposed site-work/grading.

2. A presentation of the field and laboratory test procedures used and the data obtained.

3. A presentation of the existing on-site conditions, such as topography, surface vegetation, etc. as they relate to the planned construction.

4. A presentation of the encountered subsurface conditions, including subsurface profiles and measured groundwater levels, and estimated seasonal high groundwater levels.

5. A geotechnical engineering evaluation of the site and subsurface conditions with respect to the planned construction.

6. Recommendations for flexible pavement design in accordance with FDOT specifications.

Deliverables: Digitally signed and sealed Geotechnical Report (in pdf format)

Fixed Price Cost: Subtask 2 – Geotechnical Engineering

Subtask 3 – 60% Submittal

Description: Halff will prepare and submit 60% construction documents for review the BDC.

Documents will include Construction Drawings, any design computations and an opinion of probable cost. It is anticipated that the following sheets will be required:

• Cover Sheet

• General Notes

• Existing Conditions (Topographic Survey)

• Demolition and Erosion Control Plan

• Erosion Control Notes and Details

• Plan and Profile

• Cross Sections

• Design Details

Deliverables: One (1) digital copy of each document (Plans, Computations-if needed and

Opinion of Probable Cost) in PDF format will be submitted to BDC.

Fixed Price Cost: Subtask 3 – 60% Submittal

Firm Description Unit Cost Hours Total Cost

Halff Project Manager 180 3 $540.00

ECS (fka Ellis and

Assoc.)

Staff Engineer $84.63 17 $1,438.71

ECS (fka Ellis and

Assoc.)

Project Engineer $117.92 18 $2,122.56

ECS (fka Ellis and

Assoc.)

Senior Engineer $170.48 8 $1,363.84

ECS (fka Ellis and

Assoc.)

CADD Designer $75.15 4 $300.60

ECS (fka Ellis and

Assoc.)

Secretary/Clerical $55.54 1 $55.54

$5,821.25

Reimbursable Cost

$5,821.25 TOTAL SUBTASK

TOTAL LABOR

Firm Description Unit Cost Hours Total Cost

Halff Principal/Officer-Professional Engineer $180.00 12 $2,160.00

Halff Senior Professional Engineer $120.00 40 $4,800.00

Halff Engineer Intern $72.50 44 $3,190.00

Halff Supervisory Technician $105.00 32 $3,360.00

Halff Senior Technician $77.50 24 $1,860.00

$15,370.00

Halff Reimbursable Cost

$15,370.00 TOTAL SUBTASK

Subtask 4 – Final Submittal

Description: The final plans will be completed once all of the comments from the BDC have been addressed. Final quantities will be calculated, and a final opinion of probable construction cost will be completed. Final plans will include the same sheets noted above.

Deliverables: One digitally signed and sealed plan set (pdf format) and CAD files in

.dwg format

One digitally signed and sealed computations package (pdf format) if required

One digital Opinion of Probable Construction Cost (pdf format)

Fixed Price Cost: Subtask 4 – Final Plans

Subtask 5 – Permitting

Description: Halff will submit the plans to the Northwest Florida Water Management District

(NWFWMD) for a determination if a permit is required. It is anticipated that either the project is exempt, the project qualifies for a general permit or the project will qualify for a self-certification since the project area is less than 10 acres and the impervious area is less than two acres and the

NWFWMD will issue a letter stating so. If it is determined that additional permitting is required such a the submittal of an individual Environmental Resource permit, then additional services will be required prior to completion of the package.

Deliverables: Copies of correspondence in digital format (.pdf or .html) with the WMD regarding the permitting status.

Fixed Price Cost: Subtask 5 – Permitting

Halff Principal/Officer-Professional Engineer $180.00 8 $1,440.00

Halff Senior Professional Engineer $120.00 16 $1,920.00

Halff Engineer Intern $72.50 28 $2,030.00

Halff Supervisory Technician $105.00 22 $2,310.00

Halff Senior Technician $77.50 24 $1,860.00

$9,560.00

Halff Reimbursable Cost

$9,560.00

Subtask 6 – Bid Services

Description: This task shall include those efforts necessary to assist the BDC during the competitive bid process to select a qualified Construction Contractor. The following tasks will be supported during the bidding phase:

Prepare a summary of work suitable for bid advertisement and a bid schedule with the estimated quantities for each project component and an updated Opinion of Probable

Construction Costs.

Halff will attend the pre-bid meeting and will be responsible for providing a brief overview of the construction documents prepared by Halff including drawings, technical specifications and permits. Halff will keep notes of questions presented by prospective bidders on the civil engineering plans and provide written commentary on the questions and comments presented during the meeting to the BDC. (Note: No verbal comments or answers will be provided to prospective bidders at the pre-bid meeting. Halff will not receive or respond directly to any questions posed by prospective contractors or anyone else, other than the BDC.)

Halff will support the BDC during the bidding process in providing responses to prospective contractors’ questions, requests for information (RFI), or clarification and interpretation of the project documents prepared by Halff. All responses shall be in writing and provided to the BDC. Halff will review and respond to the BDC on bid addenda as they pertain to the documents prepared by Halff and its subconsultants.

Halff will provide the “Issued for Bidding” construction drawings and permits. Bid receipt, opening and review of bids received, including legal review and evaluation of contractors’ financial condition, business licenses or authorizations, bonding, and contractual requirements;

and providing recommendation of the award for Construction Contractor selection will be by

BDC.

Deliverables: Halff will provide to the CLIENT the following:

a) Summary of work suitable for bid advertisement

b) Bid schedule with the estimated quantities

c) Responses to questions resulting from the Pre-Bid Meeting

d) Responses to requests for clarification and interpretation of the project documents

e) Written responses to addenda

Files will be submitted in digital format (.pdf or .html) as appropriate for issuance of bid communications.

Firm Description Unit Cost Hours Total Cost

Halff Principal/Officer-Professional Engineer $180.00 6 $1,080.00

Halff Senior Professional Engineer $120.00 6 $720.00

Halff Engineer Intern $72.50 2 $145.00

Halff Supervisory Technician $105.00 2 $210.00

Halff Senior Technician $77.50 $0.00

$2,155.00

Halff Reimbursable Cost: Permit Fees $ 200.00 $ 200.00

$2,355.00

Performance Measures: The BDC will review the deliverables prepared by Halff to verify satisfactory completion of the services rendered. BDC will notify Halff of any deficiencies in the deliverable(s) and will give Halff reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost: Subtask 6 – Bid Services

Subtask 7 – Limited Construction Services

Description: This task shall include those efforts necessary to assist the BDC during the construction phase of work. The following tasks will be supported during the Construction phase:

Subtask 7A: Shop Drawings and RFI’s

Receive copies of the shop drawing documentation for review and approval as needed.

Assist with responses to Requests for Information (RFIs) from Contractor and provide clarifications, observations, directions, and reports as required as they relate to the plans and technical specifications.

Subtask 7B: Pre-Construction Meeting

Attend the pre-construction conference to be held onsite to review the construction contract, schedule and roles and responsibility of each participating party (DEP, Halff and Contractor).

Subtask 7C: Site Visit (if authorized by BDC)

Attend one (1) site visit to the site to observe site conditions and assess the work in progress as it compared to the plans and specifications. A site visit will be conducted only upon documented request by the BDC. Prepare notes documenting the visit with supporting information such as sketches, markups and/or photographs.

Subtask 7D: Substantial Completion and Closeout Document

Attend the inspection for substantial completion when requested by the Contractor and prepare a punch list of those items not completed, do not meet the intent of the plans and technical specifications or need minor adjustment. Halff shall sign the FDEP certification of substantial completion setting forth the date of substantial completion for the project (only if required by permit). The Contractor will also prepare any completion notices required to be submitted to regulatory agencies as a condition of the permit.

Review the as-built survey as provided by the contractor for accuracy and for compliance with the contract documents.

Halff Principal/Officer-Professional Engineer $180.00 4 $720.00

Halff Senior Professional Engineer $120.00 8 $960.00

Halff Engineer Intern $72.50 4 $290.00

Halff Supervisory Technician $105.00 2 $210.00

Halff Senior Technician $77.50 2 $155.00

$2,335.00

Halff Reimbursable Cost

$2,335.00

NOTE: Consultant shall not be required to make on-site inspections to check the quality or quantity of work. Consultant shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s). Consultant’s efforts will be directed toward providing the items identified in the scope of services above and shall not be responsible for failure of Contractor(s) to perform the construction work in accordance with the contract documents. At the Client’s request, Consultant can provide construction observation and documentation on an hourly rate basis.

Deliverables: Halff will provide to the BDC the following:

Subtask 7A: Digital copies of responses to RFI’s or Shop Drawings stamped by Halff in pdf format.

Subtask 7B: Documentation of Halff’s notes from the Pre-Construction Meeting in pdf format

Subtask 7C: Documentation of Halff’s notes from the Site Visit in pdf format

Subtask 7D: Punch list, Signed certifications in pdf format

Performance Measures: The BDC will review the deliverables prepared by Halff to verify satisfactory completion of the services rendered. BDC will notify Halff of any deficiencies in the deliverable(s) and will give Halff reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost: Subtask 7 – Limited Construction Services

Fixed Price Cost Subtask 7A Shop Drawings and RFI's

Halff Principal/Officer-Professional Engineer $180.00 6 $1,080.00

Halff Senior Professional Engineer $120.00 6 $720.00

Halff Engineer Intern $72.50 8 $580.00

Halff Supervisory Technician $105.00 4 $420.00

Halff Senior Technician $77.50 0 $0.00

$2,800.00

Halff Reimbursable Cost

$2,800.00

Fixed Price Cost Subtask 7B Pre Construction Meeting

Firm Description Unit Cost Hours Total Cost

Halff Principal/Officer-Professional Engineer $180.00 1 $180.00

Halff Senior Professional Engineer $120.00 10 $1,200.00

Halff Engineer Intern $72.50 1 $72.50

Halff Supervisory Technician $105.00 $0.00

Halff Senior Technician $77.50 $0.00

$1,452.50

Halff Reimbursable Cost

$1,452.50

Fixed Price Cost Subtask 7C Site Visit 1

Firm Description Unit Cost Hours Total Cost

Halff Principal/Officer-Professional Engineer $180.00 1 $180.00

Halff Senior Professional Engineer $120.00 10 $1,200.00

Halff Engineer Intern $72.50 1 $72.50

Halff Supervisory Technician $105.00 $0.00

Halff Senior Technician $77.50 $0.00

$1,452.50

Halff Reimbursable Cost

$1,452.50

Fixed Price Cost Subtask 7D Substantial Completion and Closeout Documents

Firm Description Unit Cost Hours Total Cost

Halff Principal/Officer-Professional Engineer $180.00 3 $540.00

Halff Senior Professional Engineer $120.00 10 $1,200.00

Halff Engineer Intern $72.50 4 $290.00

Halff Supervisory Technician $105.00 2 $210.00

Halff Senior Technician $77.50 $0.00

$2,240.00

Halff Reimbursable Cost

$2,240.00

$8,827.50 TOTAL Subtask 7

TOTAL SUBTASK

TOTAL SUBTASK

TOTAL LABOR

TOTAL SUBTASK

TOTAL LABOR

TOTAL SUBTASK

Schedule

An estimated project schedule of 17 weeks to issuance of final plans is noted below. Please note that review time by BDC is included for tasks marked with an asterisk. Additional review time may result in extension of deliverable time beyond that noted.

Summary

The project fees are summarized below:

Project Schedule

Subtask 1 Topographic Survey 4 weeks

Subtask 2 Geotechnical Investigation 4 weeks

Subtask 3 60% Plans 3 weeks from Subtask 1/2

Subtask 4 Final Plans 6 weeks from Subtask 3*

Subtask 5 Permitting 4 weeks from Subtask 3*

Subtask 6 Bid Services Upon Bid

Subtask 7 Limited Construction Administration Upon Construction

* Assumes 3 weeks review of submittal by BDC within this time

Subtask Name Labor Reimb.

Subtask 1 Topographic Survey $9,455.00 $0.00

Subtask 2 Geotechnical Investigation $5,821.25 $0.00

Subtask 3 60% Plans $15,370.00 $0.00

Subtask 4 Final Plans $9,560.00 $0.00

Subtask 5 Permitting $2,155.00 200.00$

Subtask 6 Bid Services $2,335.00 $0.00

Subtask 7 Limited Construction Administration

Subtask 7A Shop Drawings and RFI's $2,800.00 $0.00

Subtask 7B Pre Construction Meeting $1,452.50 $0.00

Subtask 7C Site Visit 1 $1,452.50 $0.00

Subtask 7D Substantial Completion and Closeout Documents $2,240.00 $0.00

Grand Total $52,641.25 $200.00