Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN213 20 FDEP 61377C

Ravine Gardens State Park Stormwater Solution

HALFF Associates, Inc.

David Hutcheson, P.E. 850-848-9414 dHutcheson@Halff.com

Ralph Perkins 850-245-2460 Ralph.Perkins@FloridaDEP.gov

Consultant to provide limited Construction Administration services per attached proposal dated 8/29/22.

Andrew Lippens

Upon Execution $ 15,260.00 12/31/2023 $ 0.00

$ 15,260.00

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2022.08.30 14:51:21 -04'00'

Andrew Lippens Andrew Lippens Digitally signed by Andrew Lippens Date: 2022.08.31 11:26:35 -04'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2022.08.31 11:37:20 -04'00'

David Hutcheson, P.E. David W Hutcheson Digitally signed by David W Hutcheson Date: 2022.08.31 11:18:20 -05'00'

Michael W. Foster Jr., P.E. Michael W. Foster Jr., P.E.

Digitally signed by Michael W.

Foster Jr., P.E.

Date: 2022.09.01 14:36:09 -04'00'

61377C 37503000085 080039/22 423001 U3200 131500 QK $ 15,260.00

$ 15,260.00

HALFF ASSOCIATES, INC.

2507 CALLAWAY ROAD, SUITE 100 TEL (850) 224-4400 WWW.HALFF.COM

TALLAHASSEE, FL 32303 FAX (850) 681-3600

August 29, 2022

Andrew Lippens, Project Manager Florida Department of Environmental Protection, Division of Recreation and Parks Bureau of Design and Construction 3800 Commonwealth Boulevard, 260M, MS 520 Tallahassee, FL 32399

RE: Task Assignment 20 Consultant Contract Number CN213, Task Assignment 20

Ravine Gardens Parking Lot Drainage Improvements, Construction Admin Services FDEP Project Number 61377C

Dear Andrew:

The Florida Department of Environmental Protection (FDEP) selected Halff Associates, Inc. (Consultant) to provide professional services for the Construction Administration Services for parking lot drainage improvements at Ravine Gardens.

Background and Scope of Services

Halff Associates, Inc. (Halff) will provide services to complete the construction administration for the repair and/or replacement of the drainage system located in the parking lot near the entrance to the buildings per the design previously completed by our firm.

For your review, Halff Associates, Inc. has provided a proposal summary and man-hour documentation for the work now being requested.

Please review the attached and let us know if you have questions.

Sincerely, HALFF ASSOCIATES, INC.

Senior Vice President

PROPOSAL SUMMARY

Ravine Gardens State Park Parking Lot Drainage Improvements Services During

Construction FDEP Project #61377C

CN213 TA20

Ravine Gardens State Park is a 59-acre Florida State Park located in Palatka, Florida. It is listed on the National Register of Historic Places in 1999. The park was constructed by the Works Progress Administration, with cypress buildings, rock gardens and fieldstone terraces. Near the park entrance is The Court of States and a 64-foot obelisk dedicated to Franklin D. Roosevelt.

Halff Associates, Inc. (Halff) will provide services to provide services during construction for the drainage system located in the parking lot near the entrance to the buildings.

Subtask 1 – Bidding Assistance

This task shall include those efforts necessary to assist the CLIENT during the competitive bid process to select a qualified Construction Contractor. The following tasks will be supported during the bidding phase:

a) Prepare a summary of work suitable for bid advertisement and a bid schedule with the estimated quantities for each project component and an updated Opinion of Probable Construction Costs.

b) CONSULTANT will attend the pre-bid meeting and will be responsible for providing a brief overview of the construction documents prepared by CONSULTANT including drawings, technical specifications and permits. CONSULTANT will keep notes of questions presented by prospective bidders on the civil engineering plans and provide written commentary on the questions and comments presented during the meeting to the CLIENT. (Note: No verbal comments or answers will be provided to prospective bidders at the pre-bid meeting. CONSULTANT will not receive or respond directly to any questions posed by prospective contractors or anyone else, other than the CLIENT.)

c) CONSULTANT will support the CLIENT during the bidding process in providing responses to prospective contractors’ questions, requests for information (RFI), or clarification and interpretation of the project documents prepared by CONSULTANT.

All responses shall be in writing and provided to the CLIENT. CONSULTANT will review and respond to the CLIENT on bid addenda as they pertain to the documents prepared by CONSULTANT and its subconsultants.

CONSULTANT will provide the “Issued for Bidding” construction drawings and permits. Bid receipt, opening and review of bids received, including legal review and evaluation of contractors’ financial condition, business licenses or authorizations, bonding, and contractual requirements; and providing recommendation of the award for Construction Contractor selection will be by FDEP.

Deliverables: CONSULTANT will provide to the CLIENT the following:

a) Summary of work suitable for bid advertisement

b) Bid schedule with the estimated quantities

c) Responses to questions resulting from the Pre-Bid Meeting

d) Responses to requests for clarification and interpretation of the project documents

e) Written responses to addenda

Performance Measures: The CLIENT will review the deliverables prepared by CONSULTANT to verify satisfactory completion of the services rendered. The CLIENT will notify CONSULTANT of any deficiencies in the deliverable(s) and will give CONSULTANT reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Fixed Price Cost: Subtask 1– Bidding Assistance

Firm Description Unit Cost Hours Total Cost Halff Principal/Officer-Professional

Engineer $180.00 6

$1,080.00

Halff Senior Professional Engineer $120.00 12 $1,440.00 Halff Engineer Intern $ 72.50 10 $ 725.00 Halff Supervisory Technician $105.00 16 $1,680.00 Halff Senior Technician $ 77.50 10 $ 775.00

TOTAL $5,700.00

Subtask 2 - Limited Construction Administration

Description: During the construction of the proposed facilities the Consultant shall assist the FDEP Contract Manager with various construction support tasks as described below. These construction administration services shall begin upon the award of the construction contract and extend through final certification of completion. The Consultant will be directed/authorized by the FDEP Contract Manager as to the dates and times when construction observations should occur.

2A Attend the pre-construction conference to be held onsite to review the construction contract, schedule and roles and responsibility of each participating party (DEP, Halff and Contractor).

2B Receive copies of the shop drawing documentation for review and approval as needed.

Assist with responses to Requests for Information (RFIs) from Contractor and provide clarifications, observations, directions, and reports as required as they relate to the plans and technical specifications.

2C Attend the inspection for substantial completion when requested by the Contractor and prepare a punch list of those items not completed, do not meet the intent of the plans and technical specifications or need minor adjustment. The Consultant shall sign the FDEP certification of substantial completion setting forth the date of substantial completion for the project. The Contractor will also prepare any completion notices required to be submitted to regulatory agencies as a condition of the permit. Review the as-built survey as provided by the contractor for accuracy and for compliance with the contract documents.

NOTE: Consultant shall not be required to make on-site inspections to check the quality or quantity of work. Consultant shall not be responsible for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s). Consultant’s efforts will be directed toward providing the items identified in the scope of services above and shall not be responsible for failure of Contractor(s) to perform the construction work in accordance with the contract documents. At the Client’s request, Consultant can provide construction observation and documentation on an hourly rate basis.

Deliverables:

All correspondence will be directed to the FDEP Contract Manager. Responses to RFI’s will be provided within three (3) working days.

Performance Measures: FDEP Contract Manager shall review shop drawings approvals and RFI responses. The Contractor will be notified by the FDEP Contract Manager of any deficiencies in deliverables and shall be given reasonable opportunity to provide revised deliverables.

Fixed Price Cost: Subtask 2A – Pre-Construction

Firm Description Unit Cost Hours Total Cost Halff Principal/Officer-Professional

$180.00 8

$1,440.00

Halff Supervisory Technician $105.00 8 $ 840.00

TOTAL $2,280.00

Fixed Price Cost: Subtask 2B – Review Shop Drawings and RFI’s

Firm Description Unit Cost Hours Total Cost Halff Principal/Officer-Professional

$180.00 12

$2,160.00

Halff Supervisory Technician $105.00 12 $1,260.00

TOTAL $3,420.00

Fixed Price Cost: Subtask 2C – Substantial Completion and Closeout Documents

Firm Description Unit Cost Hours Total Cost Halff Principal/Officer-Professional

$180.00 8

$1,440.00

Halff Senior Professional Engineer $120.00 8 $ 960.00 Halff Supervisory Technician $105.00 8 $ 840.00 Halff Senior Technician $ 77.50 8 $ 620.00

TOTAL $3,860.00

Project Schedule:

Activity Duration (Calendar Days) Subtask 1-Bidding Assistance 28 FDEP Approval 5

Subtask 2- Limited Construction Administration

FDEP Approval 5

Summary of Fees:

Subtask Subtask Fixed Price Cost Subtask Reimbursable Subtask 1- Bidding Assistance $5,700.00 Subtask 2A- Pre Construction $2,280.00 Subtask 2B – Review Shop Drawings and RFI’s

$3,420.00

Subtask 2C – Substantial Completion and Closeout Documents

$3,860.00

Total Fees: $15,260.00 Total Reimbursable Costs: $0.00 Overall Total Cost: $15,260.00

Excluded Items:

1. Surveying.

2. Permit Fees except as noted.

3. Testing of workmanship.

4. Routine site visits during construction.