Budget Template.xlsx
XLSX spreadsheet 225 KB Posted
- Attached to
- USAID/Haiti Resilient Environment - North Federal contract opportunity
- Solicitation number
- 72052122R00004
About this file
This document contains a budget template and related federal contract opportunity solicitation. The budget template provides a framework for proposing costs under various categories including direct labor, fringe benefits, travel, equipment, subcontracts, and indirect costs. It requires detailed line item pricing for five years of work. The related federal contract opportunity is a solicitation from USAID Haiti seeking proposals to implement the USAID/Haiti Resilient Environment - North Activity. The activity aims to increase community, ecosystem, and climate resilience in northern Haiti through watershed management, sustainable productivity, and economic inclusion programs. Offerors should propose costs between $21.5 million and $24.5 million to be performed over five years under a cost-plus-fixed-fee completion contract. Proposals are due by the specified closing date.
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Text version
Summary
| Prime Contractor: [Name] |
| Subcontractor: [Name] |
| ActivityTitle: |
| RFP: |
| Description | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Total 5 Years |
| Direct Costs | ||||||
| Salaries and Wages | ||||||
| Fringe Benefits | ||||||
| Travel and Per Diem | ||||||
| Allowances | ||||||
| Other Direct Costs | ||||||
| Equipment and Supplies | ||||||
| Subcontracts/Consultants | ||||||
| Grants | ||||||
| Total Direct Costs | ||||||
| Indirect Costs | ||||||
| Total Indirect Costs | ||||||
| Total Estimated Costs Exclusive of Fixed Fee | ||||||
| Fixed Fee on Estimated Costs | ||||||
| TOTAL Estimated Cost Plus Fixed Fee |
Prime Detail Instructions for utilizing the budget template. (This column can be deleted by the Offeror before submission.)
Offerors must utilize the major categories of cost listed herein and highlighted in yellow, i.e. Salaries and Wages, Fringe Benefits, Allowances, etc.
Please provide detailed information for each proposed item, including the rate, unit and quantity budgeted for each year. Items budgeted as Direct Costs must include only those costs that can be directly allocated to this contract.
A spreadsheet containing the same kind of information must be provided for each identified subcontractor. If more subcontractors are proposed, please copy and insert additional worksheets as needed. The Offeror must also provide budget narratives for proposed subsubcontractors, if any.
The accompanying budget narrative must clearly explain the Offeror's assumptions and the basis for all proposed items of cost, such as the method of estimating costs, sources utilized for market research, etc.
| Prime Contractor: |
| Subcontractor: |
| RFP #: |
All amounts in U.S. dollars
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Totals | |||||||||||||
| Unit | Rate | QTY | Total | Rate | QTY | Total | Rate | QTY | Total | Rate | QTY | Total | Rate | QTY | Total | |||
| Direct Cost Categories: | ||||||||||||||||||
| Instructions: In this section list each proposed position, indicate the candidate's name if a candidate has been identified, the proposed daily rate and the number of days proposed for each position. If a candidate has not been identified, the position name should be included and marked "TBD". | Direct Labor - Salaries and Wages |
Example: Project Manager: [Name] days $100 260 $26,000 $103 260 $26,780 $106 260 $27,583 $109 260 $28,411 $113 260 $29,263 $138,038
Direct Labor - Salaries and Wages Subtotal
Instructions: If the Offeror has a fringe benefit rate that has been approved by an agency of the Government, such rate should be used and evidence of its approval should be provided. If a fringe benefit rate has not been approved, the offeror should propose a rate and explain how the rate was determined. If the latter is used, the narrative should include a detailed breakdown comprised of all items of fringe benefits (e.g., unemployment insurance, workers compensation, health and life insurance, retirement, FICA, etc.) and the costs of each, expressed in dollars and as a percentage of salaries. Fringe Benefits for local long-term staff must be budgeted as a separate item of cost and include only the social contributions in accordance with local labor law. Fringe Benefits
| Fringe Benefits Subtotal | |
| Instructions: In this section, include a detailed breakdown of all proposed travel and associated costs. Indicate the number of trips/units being budgeted. List all proposed items separately. The budget notes must indicate the number and purpose of the trips, the proposed traveler (position) and the destination, if known. |
If proposed, per diem may be listed here or as an allowance, according to the Offeror's budgeting practices. Travel and Per Diem
Travel and Per Diem Subtotal
Instructions: In this section,include a detailed breakdown of all allowances being proposed and indicate the number of units being budgeted. List all proposed items separately. Allowances
Allowances Subtotal
| Instructions: In this section, include a detailed breakdown of all proposed other direct cost items. Indicate the number of units being budgeted. List all proposed items separately. The offeror must not include the cost of non-professional salaries or locally employed salaries, allowances, equipment, and travel costs under the ODC cost category. | |
| Other Direct Costs |
Other Direct Costs Subtotal
Offerors must specify all equipment and supplies expected to be purchased, including type, unit cost and number of units. Equipment and Supplies
Equipment and Supplies Subtotal
Instructions: In this section, list any proposed subcontracts, indicate the proposed subcontractor if known and the estimated annual expenditure for each. Indicate the name of the firm, the amount budgeted and the year in which the expenditure is planned. Also include a detailed budget as a separate tab to this worksheet, accompanied by a detailed budget narrative. Under this category, similar information should be provided for all consultants as provided under the category for salary and wages.
Subcontracts/Consultants
| Subcontracts/Consultants Subtotal | |
| Instructions: USAID is not expecting detailed budget breakdowns for grants: the estimated number of grants per year and total estimated amount for each grant is sufficient. If an illustrative group of grantees is proposed, Offerors must also provide a narrative, supporting how those funds will be distributed among an illustrative group of grantees. | Grants |
| Grants Subtotal | |
| Sum of Direct cost categories | TOTAL DIRECT COSTS |
List as a separate line each applicable indirect cost categories in accordance with the Offeror's approved negotiated indirect cost rate agreement. Indirect Costs
| Sum of Indirect cost categories | TOTAL INDIRECT COSTS |
| If proposed provide a full explanation of how the Offeror's has calculated its proposed fee amount in budget notes. | Proposed Fixed Fee (If any) |
| Fixed Fee |
The sum of all proposed costs TOTAL ESTIMATED COST PLUS FIXED FEE
Subcontractor 1
| Prime Contractor: |
| Subcontractor: |
| RFP #: |
| All amounts in U.S. dollars |
| Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | Totals | ||||||||||||
| Unit | Rate | QTY | Total | Rate | QTY | Total | Rate | QTY | Total | Rate | QTY | Total | Rate | QTY | Total | ||
| Direct Cost Categories | |||||||||||||||||
| Direct Labor - Salaries and Wages |
Example: Project Manager days $100 260 $26,000 $103 260 $26,780 $106 260 $27,583 $109 260 $28,411 $113 260 $29,263 $138,038
| Direct Labor - Salaries and Wages Subtotal |
| Fringe Benefits |
| Fringe Benefits Subtotal |
| Travel and Per Diem |
| Travel and Per Diem Subtotal |
| Allowances |
| Allowances Subtotal |
| Other Direct Costs |
| Other Direct Costs Subtotal |
| Equipment and Supplies |
| Equipment and Supplies Subtotal |
| Subcontracts and Consultants |
| Subcontracts and Consultants Subtotal |
| Grants |
| Grants Subtotal |
| TOTAL DIRECT COSTS |
| Indirect Costs |
| TOTAL INDIRECT COSTS |
| Proposed Fixed Fee (If any) |
| Fixed Fee |
| TOTAL ESTIMATED COST PLUS FIXED FEE |
File details come from the government source that posted it. Updated .