BAA-RVKD-2014-0001_Call_0006_FLARE__w_6_Attachments_20180319.pdf

BAA RVKD-2014-0001 Call 0006

BROAD AGENCY ANNOUNCEMENT

Air Force Research Laboratory

Directed Energy Directorate

BROAD AGENCY ANNOUNCEMENT TITLE: Laser Simulation, Analysis and Research

(LSAR)

BROAD AGENCY ANNOUNCEMENT NUMBER: BAA RVKD-2014-0001

PROPOSAL CALL ANNOUNCEMENT TITLE: High Energy Combinable Fiber Laser Advanced Research Effort (FLARE)

PROPOSAL CALL ANNOUNCEMENT NUMBER: BAA RVKD-2014-0001 Call 0006

1.0 TECHNICAL POINT OF CONTACT (TPOC): The Technical Point of Contact for this Call is:

Mr. Anthony Sanchez

AFRL/RDL

Kirtland AFB, NM 87117-5773 Phone: 505-846-9204 E-mail: anthony.sanchez.7@us.af.mil

2.0 CONTRACTING POINTS OF CONTACT: The Contracting Points of Contact for this Call are:

Ms. Kim Armstrong Contract Specialist (Primary) AFRL Det 8/RVK Kirtland AFB, NM 87117-5773 Phone: 505-846-0077 E-mail: kim.armstrong.2@us.af.mil

Ms. Deborah Moyer Contracting Officer (Alternate) AFRL Det 8/RVK Kirtland AFB, NM 87117-5773 Phone: 505-846-2040 E-mail: deborah.moyer@us.af.mil

3.0 PROPOSAL DUE DATE AND TIME: PROPOSALS SHOULD BE SUBMITTED AGAINST

THIS CALL. Proposals are due no later than (NLT) 12:00 p.m. Mountain Standard Time (MST) on 18 April 2018. Proposals received after the due date and time shall be governed by the provisions of Federal Acquisition Regulation (FAR) 52.215-1(c)(3) Instructions to Offerors – Competitive Acquisitions (JAN 2017).

4.0 APPLICABILITY OF BASELINE BAA: All requirements of Broad Agency Announcement (BAA), BAA RVKD-2014-0001 (herein referred to as the “baseline BAA”), apply unless specifically amended and addressed in this Call. The baseline BAA contains mailto:anthony.sanchez.7@us.af.mil information applicable to all Calls issued under the baseline BAA. The baseline BAA provides information on the overall program, proposal preparation and submission requirements, proposal review and evaluation criteria, award administration, agency contacts, etc. Offerors are advised to review the baseline BAA thoroughly when preparing proposals in response to this Call. For complete information regarding the baseline BAA, refer to BAA RVKD-2014-0001 on FedBizOpps (FBO) at http://www.fbo.gov.

For Call 0006, the baseline BAA, Amendment 2, Full Text Announcement, Paragraph 11

- Subcontracting Plans, is amended and replaced with:

Pursuant to Section 8(d) of the Small Business Act (15 U.S.C. § 637(d)) and FAR 19.702(a)(1), small business subcontracting plans are required (unless an exemption applies) in accordance with the thresholds in FAR 19.702. Reference FAR 19.704, DFARS

219.704 and AFFARS 5319.704(a)(1) for subcontracting plan requirements. The subcontracting plan is part of the business/cost proposal and is not included in the page count.

Government policy is to enable small business and small disadvantaged business concerns to be considered fairly as subcontractors to organizations performing work as prime contractors or subcontractors under Government contracts, and to ensure that prime contractors and subcontractors carry out this policy. Based on Small Business Administration recommendations, there may be significant opportunities for small businesses to fulfil potential subcontracting opportunities. These opportunities may range as high as 40% to 50% depending upon the uniquely proposed solution. Any discussions of the specific goals for a particular offeror will be based upon their proposed solution. In accordance with FAR 19.702 Statutory Requirements, if the apparent successful offeror fails to negotiate a subcontracting plan acceptable to the Contracting Officer within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award.

5.0 CALL AMENDMENTS: Offerors should monitor FedBizOps (http://www.fbo.gov) for any additional notices to this Call that may permit extensions to the proposal submission date or otherwise modify this announcement.

6.0 TYPE OF CONTRACT: The Air Force reserves the right to award the appropriate contract type under the FAR best suited to the nature of research proposed. It is anticipated that any award(s) made as a result of this Call will generally be a Cost Plus Fixed Fee Completion type contract. Cost reimbursement type contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract. No opportunities for Assistance Instruments or Grants exist under this Call.

7.0 ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding a minimum of one contract. However, the Air Force reserves the right to make multiple awards or no awards pursuant to this Call. The Air Force also reserves the right to award only a part of a proposal.

8.0 INTENT TO PROPOSE: Potential offerors are requested to advise the primary contracting point of contact if they intend to submit a proposal in response to the Call. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal.

http://www.fbo.gov/ http://www.fbo.gov/

9.0 TECHNICAL DESCRIPTION:

This Call is issued under Technical Area #6 of the baseline BAA. Proposals for any other technology area identified in the baseline BAA will not be accepted at this time.

The specific technical objectives for this effort are provided in the FLARE Statement of Objectives (SOO) included as Attachment 1 to this Call.

10.0 ANTICIPATED FUNDING: The anticipated funding for this effort (not per contract or award) is:

FY18 FY19 FY20 FY21 FY22 FY23 TOTAL

$1.5M $14.5M $2M $2M $3M $2M $25M

The above funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice.

11.0 PERIOD OF PERFORMANCE: It is intended for this effort to be a 57 month technical effort with an additional 3 months allotted for final report preparation and administrative closeout actions.

12.0 DELIVERABLES: The following Contract Data Requirements Lists (CDRLs) are representative of the data deliverables required for this effort. CDRLs (A001-A007) are included as Attachment 3 to this Call.

CDRL A001: Status Report CDRL A002: Scientific and Technical Report CDRL A003: Computer Product End Item Documentation CDRL A004: Computer Software Product CDRL A005: System Safety Program Plan CDRL A006: Developmental Design Drawings/Models and Associated Lists CDRL A007: Technical Report Study/Services

The contractor may be required to deliver any hardware developed under this effort, as required, by the Government Program Manager.

13.0 OTHER RELEVANT INFORMATION:

13.1 Security Requirements: The program security classification for this effort is SECRET.

The contractor shall implement and maintain a security program to accomplish this effort, which includes the following: 1) Staff and maintain personnel with sufficient security clearance levels that allow access to data necessary to execute the program; and 2) Ensure use of appropriate security protection methods commensurate with the security level of the material provided and generated during performance of this effort required by the DoD Contract Security Classification Specification, DD Form 254. A DD Form 254 is provided as Attachment 4 to this Call.

Operations Security (OPSEC) and specific program protection procedures, policies and awareness are essential to reducing program vulnerability from successful adversary collection and exploitation of critical information and critical program information (CPI). OPSEC guidance and the Critical Information Lists (CIL) will be provided upon request by the AFRL/RDMS OPSEC/Program Protection Office (POC: Ms. Cyndee Varela (505-846-6244)). While working on the Government installation, OPSEC guidance and training will be provided by the AFRL/RDMS OPSEC Office. Program protection measures shall be implemented in conjunction with OPSEC and the applicable Security Classification Guides (SCGs).

13.2 Research areas may involve technology that is subject to U.S. Export Control Laws.

Therefore, only offerors who are certified by the Defense Logistics Information Service (DLIS) may submit proposals. For questions, contact DLIS on-line at http://www.dlis.dla.mil/jcp or at DLIS, US/Canada Joint Certification Center, Federal Center, 74 North Washington, Battle Creek MI 49017-4312, (800) 352-3572. DFARs 252.225-7048, Export Controlled Items (JUN 2013) is incorporated into this solicitation and will be in ALL award(s) resulting from the Call.

13.3 Due to the nature of this requirement no foreign companies at the prime or subcontractor level shall be considered for award.

13.4 Per DFARS 227.7103-1, DoD policy is to acquire only the technical data and the rights in that data, necessary to satisfy Government needs. In exchange for paying for development of the data, the Government expects Technical Data, Non-Commercial Software (NCS), and NCS Documentation developed entirely at Government expense to be delivered with “Unlimited Rights” or a minimum of “Government Purpose Rights” for each contract awarded in response to this announcement. Technical Data, NCS and NCS Documentation to be delivered with other than “Unlimited Rights,” as defined in DFARS 227.7103-5, should be identified in DFARS clause 252.227-7017 (see Section K – Representations and Certifications included as Attachment 6 to this Call) and included in the Business Section of the proposal.

13.5 Proposal Review and Evaluation:

Criteria: The selection of one or more sources for award will be based on an evaluation of each offeror’s proposal to determine the overall merit of the proposal in response to this announcement. Proposals will be evaluated in accordance with FAR 35.016. The proposals will be evaluated utilizing a peer or scientific review process and shall be evaluated based on the following criteria that are listed in descending order of importance:

(1) Overall scientific and technical merits of the proposal;

(2) Importance to AFRL/RDL program requirements;

(3) Fund(s) availability

Once selected for possible award, price will be analyzed for Cost Realism and Price Reasonableness. Cost/Price is considered, but not an evaluation criterion.

Adequate Price Competition is determined not to exist due to the absence of precise Government specifications and the expected varying technical approaches proposed for R&D efforts. The Government will require certified cost or pricing data in accordance with FAR 15.403-4.

13.6 Review and Selection Process: Technical proposals will be evaluated and then categorized as follows:

a) Highly Recommended: Well-conceived scientifically and technically sound proposal pertinent to accomplish program goals and objectives. Proposals are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Highly Recommended proposals.

b) Selectable: Scientifically or technically sound proposals that may require additional development. Proposals are recommended for acceptance if sufficient funding is available, but at a lower priority than Highly Recommended proposals. To ensure a diversity of approaches, a Selectable proposal may be prioritized over a Highly Recommended proposal if the Selectable proposal presents a unique approach unlike any of the Highly Recommended proposals.

c) Not Selectable: Proposal is not technically sound or does not meet agency needs. Even if sufficient funding existed, the proposal should not be funded.

Note: The Government reserves the right to award some, all, or none of the proposals. When the Government elects to award only part of a proposal, the selected part may be categorized as Highly Recommended or Selectable, through the proposal as a whole may not merit such a categorization.

13.7 Government Furnished Property (GFP): Scheduled GFP is not anticipated for this Call.

However, any GFP requested for this effort shall be proposed in accordance with the baseline

BAA.

13.8 Base Support: Base Support (including necessary space and equipment in Buildings 760, 761, Laboratories 2, 7, 119, 120 and 121) is available for offerors and shall be proposed in accordance with the FLARE Supplemental Requirements included as Attachment 2 to this Call.

13.9 Travel: Some travel is anticipated in support of this effort (technical interchange meetings, conferences, etc.) and shall be proposed and conducted in accordance with the FLARE Supplemental Requirements included as Attachment 2 of this Call.

13.10 Section K – Representations and Certifications: Section K - Representations and Certifications, provided as Attachment 5 of this Call, shall be completed and submitted as a part of the Business Section of the proposal.

13.11 Organizational Conflict of Interest: In accordance with FAR 9.5, Organizational and Consultant Conflicts of Interest, the Contracting Officer has analyzed the planned acquisition and determined that no known actual or potential Organizational Conflict of Interest (OCI) situations exist with respect to this Call. Offerors shall perform their own OCI analysis (to include potential OCI situations associated with any teammates or subcontractors). Offerors shall describe the methodology used to identify any actual or potential OCI issues. If the offeror identifies any actual or potential OCIs, the offeror shall provide an OCI mitigation plan. The contractor’s mitigation plan will be determined acceptable solely at the discretion of the Contracting Officer. If the Contracting Officer unilaterally determines any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies deemed necessary.

14.0 PROPOSAL SUBMISSION: All proposals shall be submitted in accordance with the baseline BAA, BAA RVKD-2014-0001, and no later than the date and time identified in Paragraph 3.0. Proposals shall be submitted to the primary contracting point of contact at the address listed below. Hand-delivered proposals, or proposals sent via facsimile or any other electronic means will NOT be accepted.

AFRL Det 8/RVKDL ATTN: Kim Armstrong (Contract Specialist) 3550 Aberdeen Avenue SE Kirtland AFB, NM 87117-5773

14.1 DO NOT SUBMIT CLASSIFIED INFORMATION IN THE PROPOSAL.

14.2 The Technical Proposal shall not exceed 30 pages and shall be submitted in accordance with the requirements specified in the baseline BAA, BAA RVKD-2014-0001.

15.0 WORK AUTHORIZATION: Submission of proposal(s) is not an authorization to commence work or to incur any costs to perform the work described above. Work is not to be implemented until appropriate contractual actions are taken. Any work performed or expense incurred prior to that time (including bid and proposal costs) will be at the offeror’s own risk.

16.0 ATTACHMENTS:

Attachment 1: FLARE Statement of Objectives (SOO), dated 15 March 2018 Attachment 2: FLARE Supplemental Requirements, dated 15 March 2018 Attachment 3: FLARE Contract Data Requirements List (CDRL), DD Form 1423, A001- A007, dated 27 November 2017 Attachment 4: FLARE Department of Defense (DoD) Security Classification Specification, DD Form 254, dated 07 November 2017 Attachment 5: Section K - Representations and Certifications, dated 15 March 2018 Attachment 6: Cost Proposal Instructions, dated 30 September 2017

BAA-RVKD-2014-0001 Call 0006 Attachment 1

HIGH ENERGY COMBINABLE FIBER LASER ADVANCED RESEARCH EFFORT (FLARE)

STATEMENT OF OBJECTIVES (SOO)

BAA-RVKD-2014-0001 CALL 0006

15 March 2018

1.0 PURPOSE

The Fiber Laser and Beam Combining (FLBC) Program at the Air Force Research Laboratory, Directed Energy Directorate (AFRL/RD) at Kirtland Air Force Base, New Mexico is currently seeking technical advancement in the development and demonstration of high energy laser sources for insertion onto laser weapon systems sought for future military platforms. The research and development (R&D) activities conducted within the FLBC Program primarily focus on the following technical areas:

Mature robust and efficient power scaling of narrow-linewidth all-fiber laser sources suitable for multiple beam combining architectures including tiled and filled array Advance beam combination concepts utilizing coherent and/or spectral combining techniques, extending the efficiency, reliability, and multi-kilowatt (kW) power scaling Develop innovative system engineering concepts compatible with challenging Size, Weight and Power (SWaP) considerations necessary for airborne platforms

In addition, substantial research efforts are being devoted to development and demonstration of novel mitigation techniques to suppress fundamental deleterious optical nonlinearities in the fiber laser sources, extending the power scaling capability beyond current state-of-the-art. To enable these capabilities, thorough theoretical research and rigorous experimental investigations are required.

2.0 BACKGROUND

The FLBC Program is currently conducting research and development on high energy fiber laser sources desired for beam combining systems which can be deployed on military platforms for a number of tactical applications. For many of these applications, depending on the mission requirements, the number of fiber lasers to be combined is limited by the maximum power that can be extracted from each individual fiber laser. In particular, for airborne platforms, where volume and mass are limited, great advantages, leading to reduced SWaP of the deployed system, can be realized by increasing the fiber laser power per beam combining channel.

The primary interest of this research is to extend power scaling of narrow-linewidth single fiber laser sources by addressing critical limiting factors related to fundamental fiber optic nonlinearities via utilization of novel mitigation techniques. The emphasis on narrow-linewidth laser source operation is a result of requirements for high beam quality scaled signals critical for efficient coherent or spectral beam combining architectures. Additionally, for future air dominance applications, the FLBC Program is seeking technical advancement on development and demonstration of high brightness, low SWaP laser diodes for pumping fiber amplifier systems. Primary interest is in reducing the overall size and weight of laser diode pump modules while increasing output power, brightness, electrical-to-optical efficiency and optimizing module design for dense packaging.

Further research and development efforts should concentrate on realizing high efficiency beam combining concepts and architectures (coherent and/or spectral) compatible with SWaP constraints and robust scaling to the power levels required for the mission. Similar approaches are highly desired and applicable to other military platforms such as ground-to-air applications utilizing comparable combining architectures and aerial targets.

3.0 SCOPE

The scope of the High Energy Combinable Fiber Laser Advanced Research effort is as follows:

Develop, maintain and execute fundamental physics and engineering computer-based models to predict fiber laser/amplifier performance and characteristics Design, build, acquire and modify hardware and software required to perform fiber laser related R&D efforts including optical, mechanical, thermal, electrical and fluids Perform fiber laser source tests and evaluations including experimental planning, design and build-up, fiber laser source diagnostics, data acquisition, analysis and management Design, develop, integrate and upgrade R&D experimental fiber laser source and beam combining laboratory systems and facilities Design, develop, and demonstrate concepts to improve overall efficiency and optimize

SWaP of the fiber laser beam combining system; this includes reducing the overall size and weight of laser diode pump modules while increasing output power, electrical-to-optical efficiency and optimizing module design for dense packaging

4.0 PLACE OF PERFORMANCE

This research effort will be conducted at AFRL facilities located at Kirtland Air Force Base, New Mexico under the direction of AFRL technical experts. Some travel may be required to attend fiber laser related conferences and technical interchange meetings at offsite locations.

5.0 TECHNICAL OBJECTIVES

This effort falls under Technical Area 6: High Power Fiber Development and Beam Combination of the “Laser Simulation, Analysis and Research (LSAR)” Broad Agency Announcement (BAA), BAA-RVKD-2014-0001. Proposals should address offerors’ ability to perform in all R&D areas listed below:

5.1 High Energy Fiber Laser Source Modeling and Simulation (M&S)

Develop fiber laser computer-based simulation models to predict overall scaled system characteristics based on the performance of:

Novel optical fiber designs including active and passive conventional, microstructure large-mode area (LMA) fibers High power scaling of rare-earth doped optical fiber lasers/amplifiers (including Erbium, Ytterbium and Thulium fibers) Mitigation of deleterious non-linear optical and thermo-optics effects in fibers

Modify current FLBC physics-based modeling and simulation tools to incorporate specific fiber design parameters including actual fiber refractive index and doping profile geometries to predict performance and verify “as drawn” to the intended design parameters. As needed, create new fiber laser source codes to address discrepancies between experimental observations and initial expectations.

5.2 High Energy Fiber Laser Source Power Scaling

Design, develop, and demonstrate fiber laser/amplifier sources amenable to multiple beam combination architectures. The fiber laser sources to be developed will have the following characteristics:

Multi-kW levels signal output with high polarization extinction ratio (PER) High electrical-to-optical and optical-to-optical efficiencies Narrow spectral linewidth and near diffraction limited beam quality suitable for coherent and spectral beam combination architectures

Experiment planning, design and build-up: Based on M&S results, plan and design experiments and build experimental setups required to generate the necessary data to validate physics and engineering models. Experiment planning and design includes mitigating risks to acceptable levels for both R&D assets and personnel.

Experiment execution: Conduct experiments utilizing manual and automated data acquisition methods and collect the necessary experimental data as determined by test planning.

Data analysis and management: Analyze collected data to determine if the experiment was successful, or needs to be repeated, modified, or a different experiment is needed to generate and collect the required data. Manage the data through proper recording from R&D instruments, formatting data for use by M&S codes and archiving data for later recall and reference.

Modify/maintain high energy fiber laser/amplifier sources, diagnostics, data acquisition, data analysis and experiment related hardware and software including optical pump systems, power and thermal management.

5.3 Fiber Laser Beam Combining System Component Technology Development

Design and develop innovative concepts to improve efficiency and reduce the SWaP of critical components used in high power fiber laser/amplifier beam combining systems. This includes the following technical areas:

Reduce the overall size and weight of optical diode pump modules while increasing output power, brightness, electrical-to-optical efficiency and optimizing module design for dense packaging

Optimize design to reduce SWaP, increase efficiency and power handling of critical components in the fiber laser/amplifier beam combining system including preamplifier stage fiber-optic components, pump-signal combiners compatible with co- and counter-pumping configurations, beam control components including free-space optics, fiber exit array and beam delivery system

Optimize design to improve efficiency and reduce SWaP of the fiber laser beam combining power and thermal management system including optimization of system mechanical framework, power supply units and coolants

When applicable, all concepts including the designs and optimization techniques should concentrate on low loss, high efficiency integration of multiple components compatible with SWaP constraints and robust scaling to multi-kW power levels.

5.4 Fiber Laser Beam Combining System Integration and Packaging

Design, develop and demonstrate innovative concepts for effective integration and compact packaging of high energy fiber laser source and fiber array/beam combining/control systems compatible with airborne platforms. New designs and techniques should concentrate on optimizing the fiber laser source and optical pump system design, and providing effective power and thermal management schemes to address the critical need for high efficiency configurations compatible with SWaP constraints and robust power scaling/beam combination to multi-kW levels. Ruggedized packaging and prototype system development of high energy fiber laser beam combing systems may also be of long-term interest.

6.0 SCHEDULE, DATA ITEMS AND OTHER DELIVERABLES

Start Work: Date of Award (DOA) End of Technical Effort (ETE): DOA + 57 months End of Contractual Effort: DOA + 60 months (includes 3 months after ETE for final reporting requirements)

A draft of the Contract Data Requirements List (CDRL), DD Form 1423, A001-A007, are provided as Attachment 2 to BAA-RVKD-2014-0001 Call 0006.

Technical Data CDRL A001: Status Report CDRL A002: Scientific and Technical Report CDRL A003: Computer Software Product End Item Documentation CDRL A004: Computer Software Product CDRL A005: System Safety Program Plan CDRL A006: Developmental Design Drawings/Models and Associated Lists CDRL A007: Technical Report Study/Services

Hardware The contractor may be required to deliver hardware developed under this effort, as required, by the Government Program Manager.

7.0 ENVIRONMENT, SAFETY AND OCCUPATIONAL HEALTH

The contractor shall establish and conduct a hazardous material/hazardous waste management program in accordance with all Federal, DoD, Air Force, State and local regulations, AFI 32- 7086 [Hazardous Material Management], AFI 32-7042 [Solid and Hazardous Waste Compliance] and their AFMC supplements (latest version). The contractor shall manage and provide for the ordering, handling, storage, and disposal of hazardous materials/waste used in the performance of the contract in compliance with applicable Air Force operating plans and instructions as well as Federal, State and local laws and regulations. The contractor shall train all pertinent (Government, contractor, subcontractor) personnel in the proper handling, control, disposal and use of hazardous materials/waste for contractor activities. The contractor shall report mishap and chemical release to the appropriate offices.

The contractor shall comply with all Federal, State, and local safety and environmental regulations. Per AFI-91-204, the contractor shall report all mishaps (to include personnel injuries, and damage to Government property or equipment) that occur as a result of the contractor's activities to the contract management authority and AFRL/Det 8 SE Safety Office as soon as possible, not to exceed 24 hours after the mishap. If the Government elects to conduct an investigation of the mishap, the contractor and subcontractors shall fully cooperate with Government personnel until the investigation is completed. The contractor and subcontractors shall secure the mishap scene and impound evidence/wreckage until released by the Government Contracting Officer. The contractor and subcontractors shall comply with mishap reporting requirements contained in PRSOI 91-101. The contractor shall have an approved Safety Plan IAW AFI 91-202 AFRL SUP 1 before any experiments are conducted. The contractor shall comply with all Air Force safety and environmental regulations. For any deliverable systems or hardware, the contractor shall comply with system safety requirements contained in current MIL-STD 882. The contractor shall identify hardware, procedural and embedded safety-critical items. The contractor shall validate and verify that these items perform correctly during integration and system testing. The contractor shall validate and verify that safety-critical software performs correctly during integration and system testing. The contractor shall develop safety system test plans for delivery to the Program Office so that the Government may conduct safety demonstrations independently from the contractor. The contractor shall report any safety incidents involving safety-critical items to the Program Office. The contractor shall identify safety-critical software items. The contractor shall validate and verify that safety-critical software performs correctly during integration and system testing.

8.0 SUPPLEMENTAL REQUIREMENTS

The contractor shall adhere to all Supplemental Requirements stated in Attachment 2 to BAA- RVKD-2014-0001 Call 0006 and shall include these Supplemental Requirements as part of or an addendum to the proposed Statement of Work (SOW).

Attachment 2

HIGH ENERGY COMBINABLE FIBER LASER ADVANCED RESEARCH EFFORT (FLARE)

Supplemental Requirements

BAA-RVKD-2014-0001 Call 0006

15 March 2018

The following paragraphs are considered a part of the FLARE Statement of Work (SOW) requirements and the contractor is responsible for compliance to the same extent as the rest of the SOW.

1.0 Implementation of Disclosure of Information - In order to comply with DFARS 252.204- 7000, Disclosure of Information, the following copies of the information to be released are required at least 45 days prior to the scheduled release date:

(a) One copy to the Contracting Office: Ms. Deborah Moyer, AFRL Det 8/RVK, deborah.moyer@us.af.mil

(b) One copy to the Program Manager: Mr. Anthony Sanchez, AFRL/RDL, anthony.sanchez.7@us.af.mil

2.0 Travel - The contractor may be required to travel within the contiguous United States. The contractor may be required to travel by Government-provided transportation. Travel requirements will be reimbursed by separate voucher and must be approved in advance by the Government Program Manager. Travel requirements will be identified, proposed, and negotiated on an as required cost-reimbursement basis. Billable travel costs are airfare, ground transportation, and per diem costs - not labor hours. The contractor shall be responsible for making travel arrangements to and from any CONUS location. Per diem, airfare, and all other allowable travel costs shall be reimbursed in accordance with the Federal Acquisition Regulation. The contract is intended to pay for travel occurring at the direction of the Government.

3.0 Communications Security Monitoring - All communications with DoD organizations are subject to Communications Security (COMSEC) review. Contractor personnel will be aware that telecommunications networks are continually subject to interception by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from or terminating at DoD organizations. Therefore civilian contractor personnel are advised that any time they place a call to or receive a call from a USAF organization they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

mailto:deborah.moyer@us.af.mil mailto:anthony.sanchez.7@us.af.mil

4.0 Key Positions and Minimum Qualifications -

(a) Contractor personnel holding the position titles and having the qualifications listed below are considered essential to the work being performed under this contract:

Key Positions: Minimum Qualifications:

(list by job title) (list minimum qualifications in terms of education and/or experience)

(b) The contractor shall notify the Contracting Officer before the departure of any individual in a key position and identify the proposed substitution. Any proposed personnel substitution that does not meet the minimum qualification requirements described above requires the prior written approval of the Contracting Officer.

5.0 Acknowledgement of Sponsorship -

(a) The contractor agrees that in the release of information relating to this contract such release shall include a statement to the effect that the project or effort depicted was or is sponsored by the Air Force Research Laboratory.

(b) For the purpose of this clause "information" includes but is not limited to material presented in news releases, articles, manuscripts, brochures, advertisements, still and motion pictures, speeches, presentations, meetings, conferences, symposia, etc.

(c) Nothing in the foregoing shall affect compliance with the requirements of the clause in this contract entitled "Security Requirements".

(d) The contractor further agrees to include this requirement in any subcontracts awarded as a result of this contract.

6.0 Program Manager - The Government Program Manager for this effort is Mr. Anthony Sanchez, AFRL/RDL, anthony.sanchez.7@us.af.mil, 505-846-9204

7.0 Base Support - Base support will be made available by the Government to the contractor for accomplishment of the SOW.

(a) The contractor will require use of base support on a rent-free, non-interference basis to include Government-controlled working space, material, equipment, services (including automatic data processing), or other support (excluding use of the Defense Switched Network (DSN)) which the Government determines can be made available at, or through, any Air Force installation where this contract shall be performed.

(b) Unless otherwise stipulated in the contract schedule, the contractor will use base support on a no-charge-for-use basis and the value shall be a part of the Government's contract consideration.

(c) The contractor will immediately report to the Contracting Officer inadequacies, defective base support, or non-availability of support stipulated by the contract schedule, together with a recommended plan for obtaining the required support. Facilities are not be purchased under this contract by the contractor. Additionally, the contractor (or authorized representative) will not purchase, or otherwise furnish any base support requirement provided by the SOW (or authorize others to do so), without prior written approval of the Contracting Officer regarding the price, terms, and conditions of the proposed purchase, or approval of other arrangements.

(d) Following are installations where base support will be provided: Kirtland Air Force Base, New Mexico.

(e) In the performance of this contract or any major subcontract, no direct or indirect costs for support will be incurred if the Government determines that support is available at, or through any Air Force Installation where this contract shall be performed.

8.0 Implementation of Patent Rights Clause –

(a) Interim or Final Invention Reports 1) listing the subject invention(s) and stating that all subject inventions have been disclosed, or 2) stating that there are no such inventions, shall be sent to both the Administrative Contracting Officer (at the address located on the face of the contract) with a courtesy copy to the Contracting Officer and the Program Manager within the timeframes specified in the Patent Rights clause of this contract.

(b) Contractors are highly encouraged to use DD Form 882, Report of Invention and Subcontracts, to submit these reports. The DD Form 882 may also be used for the notification of an award of any subcontract(s) for experimental, developmental or research work which contain a “Patent Rights” clause.

(c) All other notifications required by the contract shall also be sent to the addresses in paragraph (a). This provision also constitutes the request for the following information for any subject invention for which the contractor has retained ownership (1) the filing date,

(2) serial number and title, (3) a copy of the patent application, and (4) patent number and issue date. Submittal shall be to the addresses in paragraph (a).

9.0 Information Regarding Non-US Citizens Assigned to this Project –

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card (“Green Card”) does not equate to U.S.

citizenship. This requirement does not apply to foreign nationals approved by the U.S.

Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor’s application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications; consistent with the requirements above:

(1) Contractor employees who are U.S. citizens performing work under this contract.

(2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

(c) Any additional access restrictions established by the IT network/system owner apply.

10.0 Other Direct Costs (ODCs) – Any purchases of $50,000 or more, regardless of type, require the Procuring Contracting Officer (PCO) approval. All other purchases under $50,000, regardless of type, require Government Program Manager and Laser Division Business Office (AFRL/RDLB) approval. Approval requests shall be submitted in the Government specified SharePoint site.

BAA-RVKD-2014-0001, Call 0006 Attachment 3

CONTRACT DATA REQUIREMENTS LIST (1 Data Item) Form Approval OMB No. 0704-0188 Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.: CLIN 0002

B. EXHIBIT....................................: A

C. CATEGORY..............................: OTHER

D. SYSTEM/ITEM........: High Energy Combinable Fiber Laser Advanced Research Effort

. (FLARE)

E. CONTRACT/PR NO. BAA RVKD-2014-0001 Call 0006

F. CONTRACTOR........: TBD

1. DATA ITEM NO.....................: A001

2. TITLE OF DATA ITEM.........: Status Report

3. SUBTITLE................................: Technical and Cost Status Report

4. AUTHORITY.............................: DI-MGMT-80368A (http://quicksearch.dla.mil)

5. CONTRACT REFERENCE......:

SOW Para. XX

6. REQUIRING OFFICE..............: AFRL/RDLT

7. DD250 REQ................................: LT

8. APP CODE.................................:

9. DIST. STATEMENT REQUIRED......: See Blk 16

10. FREQUENCY......................................: See Blk 16

11. AS OF DATE........................................: See Blk 16

12. DATE OF FIRST SUBMISSION……: See Blk 16

13. DATE OF SUBSEQUENT SUBM…...: See Blk 16

14. DISTRIBUTION

A. ADDRESSEES

B. COPIES

DRAFT FINAL

AFRL/RDLT (PM) 0 1

AFRL/RDLB 0 1

AFRL DET 8/RVKDL 0 Ltr ACO 0 Ltr

15. TOTAL: 0 2

16. REMARKS

Blk 4: Tailoring of DID Requirements. The contractor shall report all activities at the WBS level III (work package level). Technical and cost status information shall be included in this report. The contractor shall prepare labor reports at the Work Unit level and provide a line item report of all commitments, obligations, and expenditures within each project. Approval of contractor format is required on initial submission. Must be compatible with Microsoft Office 2010 or later.

Blk 9: All technical data (including electronic media) shall be marked I.A.W. DoDI 5230.24 with Distribution Statement D, and other required markings as shown below:

“Distribution authorized to Department of Defense and U.S. DoD contractors only; Critical Technology and Export Controlled, [contractor fill in date of report (dd mmm yy)]. Other requests for this document shall be referred to AFRL/RDLT, 3550 Aberdeen Avenue SE, Kirtland AFB, NM 87117-5773.” (ADD THIS ENTIRE DISTRIBUTION STATEMENT TO THE BOTTOM OF EVERY PAGE OF THE REPORT)

“WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec. 2751, et seq.) or the Export Administration Act of 1979, as amended. Title 50 U.S.C. App 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate I.A.W. the provisions of the DoD Directive 5230.25.” (ADD “WARNING: EXPORT CONTROLLED” TO

THE BOTTOM OF EVERY PAGE OF THE REPORT)

“DESTRUCTION NOTICE—For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

DATA RIGHTS MARKINGS: If asserting technical data rights, all technical data shall be marked I.A.W. DFARS 252.227-7013.

Blks 10-13: The contractor shall deliver the first Status Report within 15 calendar days after completion of the first full contractor accounting month.

Subsequent status reports shall be delivered within 15 calendar days after the end of each subsequent accounting period (monthly) thereafter through technical completion. Electronic versions must be submitted in a manner consistent with protecting export control and limited information.

Submission via unencrypted or unsecure e-mail is not permitted.

Blk 14: The contractor shall distribute the Status Report in accordance with Blk 14. When the addressee’s copy is identified by “Ltr”, send only a copy of the transmittal letter to that addressee.

17. PRICE GROUP: 18. ESTIMATED TOTAL PRICE :

G. PREPARED BY: Anthony Sanchez I. APPROVED BY: Mark Cruz H. DATE: 27 November 2017 J. DATE: 27 November 2017

DD Form 1423-1, SEP 97 (EG) (Computer Generated) PREVIOUS EDITIONS ARE OBSOLETE Page 1 of 7 Pages http://quicksearch.dla.mil/

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.: CLIN 0002

B. EXHIBIT....................................: A

C. CATEGORY..............................: OTHER

D. SYSTEM/ITEM........: High Energy Combinable Fiber Laser Advanced Research Effort

. (FLARE)

E. CONTRACT/PR NO. BAA RVKD-2014-0001 Call 0006

F. CONTRACTOR.......: TBD

1. DATA ITEM NO.....................: A002

2. TITLE OF DATA ITEM........: Scientific and Technical Report

3. SUBTITLE................................: Final Report

4. AUTHORITY.............................: DI-MISC-80711A (http://quicksearch.dla.mil)

7. DD250 REQ................................: DD

8. APP CODE.................................: A

9. DIST. STATEMENT REQUIRED......: See Blk 16

10. FREQUENCY......................................: See Blk 16

11. AS OF DATE........................................: See Blk 16

AFRL/RDLT (PM) 1 1

AFRL/RDLB Ltr Ltr AFRL DET 8/RVKDL Ltr Ltr ACO Ltr Ltr

15. TOTAL: 1 1

THE REPORT WILL BE PUBLISHED WITH THE DEFENSE TECHNICAL INFORMATION CENTER (DTIC) BY AFRL STINFO OFFICE. Under no circumstances shall the contractor submit any version of the scientific and technical report to DTIC.

Blk 4: GUIDANCE FOR PREPARATION OF THE REPORT: The Scientific and Technical Report shall be prepared I.A.W. the most current AFRL ANSI/NISO Standard Z39.18-2005, or other most current report preparation guidance. The contractor shall complete and submit the most current SF 298 Report Documentation Page, and submit it with the report. The contractor shall complete the following blocks of the SF298: Blocks 2-5a, 6, 7, 8 and 13 (if applicable), and 14-16c. Incomplete reports will be immediately returned to the contractor. Following AFRL technical and STINFO reviews, any revisions required will be returned to the contractor. NOTE: The report preparation guidance and SF 298 are available at: http://www.afrlnewmexico.com/stinfo-1.

The contractor shall deliver two editable electronic copies of the report. The electronic copies shall be an editable .pdf file and the most current version of Microsoft Word. A CD- ROM (CD-R) is the acceptable media for submittal (CD-RWs are not acceptable). Electronic media shall be marked IAW the AFRL ANSI/NISO Standard Z39.18-2005 guidelines, or the most current report preparation guidance. Submission via unencrypted or unsecure email is not permitted.

Blk 7: UPON NOTIFICATION OF ACCEPTANCE OF THE SCIENTIFIC AND TECHNICAL REPORT FROM THE PROGRAM OFFICE, the contractor shall submit the final Receiving Report (DD Form 250) in WAWF. In preparing the final DD Form 250, code the shipment number with a “Z.” Do not upload the Scientific and Technical Report into WAWF or DTIC. NOTE: SUBMITTAL OF THE DD FORM 250Z PRIOR TO ACCEPTANCE NOTIFICATION WILL RESULT IN REJECTION OF THE DD FORM 250Z

FINAL RECEIVING REPORT.

Blk 9: All technical data (including electronic media/CD-R) shall be marked I.A.W. DoDI 5230.24 with Distribution Statement D, and other required markings, shown indented below:

“Distribution authorized to Department of Defense and U.S. DoD contractors only; Critical Technology and Export Control, [contractor fill in date of report (dd mmm yy)].

Other requests for this document shall be referred to AFRL/RDLT, 3550 Aberdeen Avenue SE, Kirtland AFB, NM 87117-5773.” (ADD THIS ENTIRE DISTRIBUTION

STATEMENT TO THE BOTTOM OF EVERY PAGE OF THE REPORT EXCEPT THE SF 298)

“WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec. 2751, et seq.) or the Export

Administration Act of 1979, as amended. Title 50 U.S.C. App 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate I.A.W. the provisions of the DoD Directive 5230.25.” (ADD “WARNING: EXPORT CONTROLLED” TO THE BOTTOM OF EVERY PG OF THE REPORT EXCEPT THE SF 298)

“DESTRUCTION NOTICE—For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.”

DATA RIGHTS MARKINGS: If asserting technical data rights, all technical data shall be marked I.A.W. DFARS 252.227-7013.

Blks 8, 10 - 13: The contractor shall deliver the draft Scientific and Technical Report no later than 30 calendar days after the end of the technical effort. The Government will review and, if necessary, return the report with comments no later than 30 days after receipt of contractor submission. If the report is returned to the contractor with comments, the contractor shall deliver the final version of the report no later than 30 calendar days after receipt of the Government’s comments. If the draft Scientific and Technical report is accepted as-is, no further submission will be required.

Blk 14: The contractor shall distribute the Scientific and Technical Report in accordance with Blk 14. When the addressee’s copy is identified by “Ltr”, send only a copy of the transmittal letter to that addressee.

17. PRICE GROUP: 18. ESTIMATED TOTAL PRICE :

G. PREPARED BY: Anthony Sanchez I. APPROVED BY: Mark Cruz H. DATE: 27 November 2017 J. DATE: 27 November 2017

DD Form 1423-1, SEP 97 (EG) (Computer Generated) PREVIOUS EDITIONS ARE OBSOLETE Page 2 of 7 Pages http://www.afrlnewmexico.com/stinfo-1

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.: CLIN 0002

B. EXHIBIT....................................: A

C. CATEGORY..............................: OTHER

D. SYSTEM/ITEM........: High Energy Combinable…