B08(t)_-_Exhibit_C_-_Submittal_Schedule.pdf

Exhibit C – Submittal Schedule

The Contracting Officer reserves the right to request any information that specifies the submittal be sent to the COR.

SOW

Reference

Submittal & Description Due Send to

C.2.1 Pre-Performance Meeting Description: In-depth review of overall contract requirements and a review of the requirements for the Transition Management Plan

3 Calendar Days after award of Base Contract

At a minimum to be held with

KTR, CO, COR

C.2.2, C.3.1, C.6.1, C.8, C.9.2, C.14.1, C.14.6, C.16.2, C.16.3, C.18.4

Transition Management Plan and Phase Description: Refer to C.2.2, not limited to items 1-19 -Includes certified written record including full names and issue dates for each Contract employee having all legally required licenses, permits and certifications to perform services as an unarmed security officer IAW C.3.1 -If unarmed security guards will be operating screening equipment, a separate certification is required IAW C.3.1 -Provide name, telephone number/cell phone number, e-mail address, office address of PM and OS IAW C.6.1 -Quality Control Monitor IAW C.8 -Quality Control Plan IAW C.8 -Post Orders for initial Task Orders IAW C.9.2 -Training Plan IAW C.14.1. If rejected by COR, submit new plan within 5 working days to COR.

-Outline of all training including training locations

IAW C.14.6

-Submit proposed uniform IAW C.16.2 -Description of utility equipment anticipated to be assigned to personnel IAW C.16.3 -Name of illegal drug screening facility and types of tests to be used for initial drug screening IAW C.18.4

The Transition Management Plan is due 7 Calendar Days after award of Task Order for the Transition Management Phase. All tasks/ submittals described in the Task Order for the Transition Management Phase will be due on 31 May 2025.

To CO, COR

C.2.1 Bi-weekly meetings or as needed as determined by CO or COR Description: If meeting is held, KTR is to prepare meeting minutes. Must be signed by KTR, COR and if in attendance, the CO. 7 calendar days authorized for clarifications/revisions to minutes for non-concurrences of the record.

7 Calendar Days after meeting

CO, COR

C.9.14.6, C.8.1, C.9.4, C.9.6, C.9.14.5, Monthly Activity Report Description: Refer to C.9.14.6, not limited to this paragraph.

-Quality Control Inspection Reports IAW C.8.1 -Security equipment performance tests IAW C.9.4

7th Calendar Day of each month

COR

C.9.14.7, C.9.16, C.9.17, C.16.2 C.17.4

-Prox card, keys, other access control device weekly inventory log IAW C.9.6 (i.e 4 weeks of inventory logs to be included to be in compliance with the Monthly Activity Report).

-Timekeeping logs IAW C.9.14.5 -Incident Report IAW C.9.14.7 -Threat reports IAW C.9.16 -Complaints IAW C.9.17 -Radiation detection analysis reports for Dosimeters

IAW C.16.2

-Monthly inventory report IAW C.17.4

C.3.1 Licenses, Permits and Certifications Description: Evidence that Contractor remains a valid licensed private security services business/agency within both DC and Virginia.

Certified written record including full names and issue dates for each Contract employee having all legally required licenses, permits and certifications to perform services as an unarmed security officer.

If unarmed security guards will be operating screening equipment, a separate certification is required.

30 days before beginning of Option Period;

14 days before beginning of Task Order -and- Upon Request

CO, COR

C.3.2 Up to date certified records Description: Provide certified records of all qualified unarmed security guards performing services under each awarded task order.

1st Calendar Day of each month during PoP of each awarded Task Order

COR

C.4.1 Criminal History Background Check Description: USPP Icon Protection Unit to provide paperwork to awardee.

COR

discretion

IAW USPP

timelines to complete background check.

Awardee

C.6.1 Key Personnel Substitutions Description: Key personnel substitutions necessitated by illness, death, or termination of employment

2 Calendar Days after occurrence

COR

C.7.4 Construction Site Staffing Description: Unforeseen requirement for additional unarmed security guard support. Task Order will be issued, as appropriate.

14 Calendar Days before requirement.

Awardee

C.9.2 Post Orders Description: Post Orders for each awarded Task Order, excluding initial seed task orders awarded congruently to base award.

14 Calendar Days before PoP of Task Order

C.9.6, C.15.6

Prox cards, keys, other access control devices as applicable Description: Prox cards, keys, other access control devices, lock combinations issued for use.

As determined by COR

Awardee

C.9.8 Building Rules and Regulations Description: Building rules and regulations for use in preparation of post orders

At award Awardee

C.9.10, C.9.11, C.9.12, C.9.16

Unauthorized Access, Hazardous Conditions, Response to Injury or Illness, Threat Reports Description: Report Unauthorized access, Hazardous Conditions, Response to Injury or Illness, thread reports IAW COR approved Post Orders.

As determined by COR

COR

C.9.14 Contractor created Logs, Reports, Records, and Testimony Description: Prepare and submit reports as required by COR Approved Post Orders

As determined by COR

COR

C.9.14.3 Weekly Work Schedule Description: Weekly work schedule of each awarded Task Order in conformance with the requirements of the specific Task Order.

1400 each Thursday prior to the start of the next week.

-and- When requested

C.9.14.4 Deviations from Work Schedule Description: Request to deviate from submitted work schedule

2 Calendar Days prior to requested change

COR

C.9.14.5 Timekeeping Description: Review/approval of timekeeping log by COR prior to IPP Invoice submission. Approval is required to submit invoice to IPP. It is the Contractor’s discretion to when invoice, however it is recommended to invoice on the 10th of each month for consistency.

Varies COR

C.9.14.9 Personnel Folder Description: Evidence that employees meet all requirements of the contract contained in Personnel Folder

3 Business Days from request

CO, COR

C.9.17 Complaints Description: Complaints against contractor employees shall be reported to the PM and then the COR notified.

24 hours of incident

COR

C.11 Communication Description: USPP policies and procedures for communication

After Award Awardee

C.14.2 Training Completion and Documentation Description: Written test results of unarmed security guards

3 Calendar Days after request

C.14.6 Outline of all training & locations Description: Provide training locations to COR

5 Calendar Days prior to training

COR

C.14.7 Instructor and Facility Requirements Description: Request for equivalent equipment for training

5 Calendar Days prior to training

COR

C.14.9 USPP Instructors Description: Exception to less than five students for training.

5 Calendar Days prior to training

COR

C.15.4 USPP Identification Cards Description: Return departed contract employee ID card

1 Calendar Day

COR

C.15.5 Regulations Description: Applicable NPS regulations, Standard Operating Procedures, all other NPS publications requiring specific services or procedures by the Contractor

As required & applicable

Awardee

C.17.1, C.17.4, C.17.6

Government Furnished Property Description: Timely reporting of deficiencies or losses.

ASAP, no later than 1 Calendar Day

COR,

-If afterhours –

USPP

Communications

C.18.4 Recuring Screening for Illegal Drugs Description: Name of testing facility and types of testing

7 Calendar Days after Task Order Award

CO, COR

C.18.5 Government Requested Drug Screening Description: targeted or random urine drug screening

ASAP, no later than 3 Working Days

CO, COR

C.24 Performance Assessment Report Description: COR summary of performance assessment to be used for CPARS reporting.

10th Calendar Day of each Month

COR owes to

CO