B08(e)_-_Attachment_3a_-_Supplemental_SOW_for_Transition_Management_Phase_(1_26_2025)_.pdf

SUPPLEMENTAL STATEMENT OF WORK

Transition Management Phase

June 3, 2025 – July 15, 2025

As stated in the Contract’s Base Statement of Work (SOW), this is a Supplemental SOW that identifies the specific requirements for the Task Order concerning the Transition Management Phase.

A smooth and orderly transition between the Incumbent/Predecessor Contractor and the New Contractor is necessary to assure minimum disruption to vital Contractor unarmed security guard services and Government activities. The Government desires to have at least a 30-calendar day transition period between the award of the base Contract and the initial Task Orders for unarmed security guard services.

The Government anticipates awarding a Task Order for the Transition Management Phase around 3 June 2025. The Government anticipates the period of performance for this Task Order will be from 3 June 2025 through 15 July 2025. The initial Task Orders for unarmed security guard services are scheduled to begin on 15 July 2025.

Within seven (7) calendar days after the award of the Task Order for the Transition Management Phase, the Contractor shall provide a Transition Management Plan that shall include, but is not limited to, the following details:

1. A strategy for implementing supervisory functions.

2. The process for transitioning predecessor employees and hiring new employees.

3. Equipment inventory and maintenance plan.

4. A plan for establishing a reserve force and maintaining staffing levels throughout the

Contract.

5. A plan and/or progress report on obtaining permits, licenses, and registrations for personnel.

6. Plan for obtaining medical/physical certifications for employees (See Base SOW Section

C.18.2).

7. Plan for obtaining background investigations for employees (See Base SOW Section

C.21.1)

8. A strategy for training including schedules, locations, coordinating with USPP monitors, and class staffing levels.

9. Description of the Contractor’s tamper proof timekeeping system and timekeeping procedures to be used by its employees (See Base SOW Section C.9.14.5).

10. Plan for proposed uniforms (See Base SOW Section C.16.2).

11. Plan to establish a Quality Control (QC) Plan (See Base SOW Section C.8.1).

12. Plan to identify a Quality Control Monitor (See Base SOW Section C.8.1).

13. Plan to develop Post Orders for the Initial Task Orders (See Base SOW Section C.9.2).

14. Plan to develop Security Officer’s Duty Book (See Base SOW Section C.9.14.1) and the

Operations Supervisor’s Book (See Base SOW Section C.19.4.2).

15. Plan to establish and maintain Personnel Folders.

16. Plan to develop/establish Contractor created reports, to include, but not limited to: Logs, Reports, Records, Training Completion Documents, Timekeeping Logs, Inventory Reports, Incident Reports, Weekly Work Schedules, and Monthly Activity Reports (Identified throughout the Base SOW).

17. Plan to identify an illegal drug screening facility and types of tests to be used for initial drug screening (See Base SOW Section C.18.4).

18. Name(s), telephone number(s) including cell phone number(s), email and work address of the Contractor’s Program Manager, Operations Supervisor, and any other Key Personnel.

19. If applicable, the Contractor shall provide a copy of the active union contract and/or Collective Bargaining Agreement (CBA) that is applicable to this Contract to the CO and

COR.

After the initial meeting of the Government and the Contractor to discuss the Transition Management Plan, the Contractor shall provide a weekly progress report on its Transition Management to the COR and Contracting Officer. The Government expects the Contractor to have completed all of the above items and provided the necessary evidence to the Government that all of the above items have been completed no later than the end date of the Task Order for the Transition Management Phase. On the date of transition from the predecessor Contractor to the new Contractor, the Government expects the new Contractor to seamlessly provide unarmed security guard services on the first day of awarded Task Orders for unarmed security guard services.

As identified in subsequent sections of the Base SOW, the Contractor is responsible for all costs associated with the following requirements relating to this Contract, to include: Both Company and Employee’s Security Guard Permits, Licenses, and Certifications (C.3); Medical Examinations/Certifications (C.18.2); Illegal Drug Testing (C.18.4); Background Investigations (C.2.1); Training (C.14), Uniforms (C.16.2), and the Project Manager (C.6.3). The costs associated with obtaining or maintaining these requirements shall not be separately charged to the Government in either the Base Contract, the Task Order for the Transition Management Phase, nor any subsequent Task Orders for unarmed security guard services.

The New Contractor shall not disrupt official Government business or in any way interfere with the assigned duties of the Incumbent/Predecessor Contractor's employees. The New Contractor may notify the Incumbent/Predecessor Contractor's employees that the New Contractor will be assuming services upon the new Contract’s start date and may make available business cards, employment applications, brochures, and other company information to the Incumbent/ Predecessor Contractor's employees. However, the New Contractor may not interview, recruit, schedule interviews, or conduct extensive discussions with the Incumbent/ Predecessor Contractor's employees while they are on duty.

Task Order Coordinator/COR:

USPP Sergeant Jason Omo, Icon Unit

Office (202) 914-2270; Cell (202) 567-9883

END OF SUPPLEMENTAL STATEMENT OF WORK