Attachment F - 52.212-1 Instructions to Offerors Final.pdf

FA240125Q0003 - SDA North Office Furniture

Attachment F

SPACE DEVELOPMENT AGENCY

SDA NORTH OFFICE FURNITURE

INSTRUCTIONS TO OFFERORS ADDENDUM

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sept

2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation

(FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting

Officer determines that accepting the late offer would not unduly delay the acquisition; and-https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the

Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the

Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address.

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Notice to unsuccessful offerors will be IAW FAR 13.106-3 (C).ADDENDUM TO FAR

52.212-1, Instructions to Offerors – Commercial Products and Commercial Services https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

This addendum takes precedence over FAR 52.212-1, Instructions to Offerors – Commercial

Products and Commercial Services.

Addendum to FAR 52.212-1(b), Submission of Offers. This paragraph is tailored as follows:

Signed and dated quotations must be received by the Contract Specialist (SETA Support) no later than 1 September 2025 at 10:00 AM Eastern Time (ET).

Addendum to FAR 52.212-1(c), Period of Acceptance of Offers. This paragraph is tailored as follows: The offeror agrees to hold the prices in its quotation firm for 60 days from the date specified for the receipt of offers.

Addendum to FAR 52.212-1(e), Multiple Offers. This paragraph is tailored as follows: Multiple quotations from the same offeror will not be accepted.

(End of Provision)

SECTION 1: COMBINED SYNOPSIS/SOLICITATION NOTICE

Requirement Title: SDA North Office Furniture

Solicitation Number: FA240125Q0003

Response Deadline: Monday, 1 September 2025, 10:00 AM ET

Contracting Officer: Beatriz Estrada, beatriz.a.estrada.civ@mail.mil

Contract Specialist (SETA Support): Curtis Lam, curtis.lam.ctr@mail.mil

Quotation Validity: Quotation shall be valid for 60 days from the date specified for the receipt of quotations.

SECTION 2: GENERAL INFORMATION

This section provides general guidance, as well as specific instructions on format and content, for preparing quotations for the SDA North Office Furniture procurement. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulation (FAR) Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ). This is a 100% small business set-aside competitive acquisition in accordance with FAR 19.5. The Government intends to award a single, Firm-Fixed

Price (FFP) purchase order for the subject requirement. The applicable NAICS is 337214, Size

Standard 1,100 employees. PSC Code 7110. The Defense Priorities and Allocation System

(DPAS) assignment is: Unrated.

Each offeror’s quotation must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete quotation, at the time of quotation submission, may result in the quotation being unacceptable to the Government and may eliminate the offeror from further consideration for award. It is the offeror’s responsibility to ensure the completeness of the quotation submitted.

Evaluation of a quotation will be conducted solely based on the information contained within it and the Government will not assume that an offeror possesses any capabilities not specified.

Inconsistencies among the parts of each quotation shall be explained. Any unexplained inconsistency may raise a fundamental question of the offeror’s understanding of the requirement and/or ability to perform. Offerors are advised that their quotations are presumed to represent their best efforts and most complete responses to this solicitation.

Award will be made to the offeror whose quotation is deemed the lowest priced, technically acceptable offeror to the Government.

This RFQ is not authorization to begin delivery, and in no way obligates the Government for any costs incurred by the offeror associated with developing a quotation. The Government reserves mailto:beatriz.a.estrada.civ@mail.mil mailto:curtis.lam.ctr@mail.mil the right not to award a purchase order in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

There are eight (8) attachments:

• Attachment A – Furniture Style References

• Attachment B – 319 SFSDFSP SF Form 74

• Attachment C – Security Pamphlet

• Attachment D – Office Furniture Requirements

• Attachment E – SDA-N Office Furniture Pricing Sheet

• Attachment F –52.212-1 Instructions to Offerors

• Attachment G – 52.212-2 Evaluation

• Attachment H - RFQ FA240125Q0003 - SDA-N Office Furniture

SECTION 3: REQUIREMENT OVERVIEW

Description: Office Furniture with Installation Services

Delivery Location: SDA North - Grand Forks AFB, ND 58205

Period of Performance: 2 months from date of award

Contract Type: Firm Fixed Price

SECTION 4: SCOPE OF WORK

4.1 General Requirements

The Contractor shall provide all labor, materials, equipment, and services necessary to deliver and install office furniture as specified herein. All work shall be performed in accordance with manufacturer specifications and industry standards.

The furniture should be durable, aesthetically pleasing, and compliant with applicable government standards. A key consideration is the ability of the proposed furniture to seamlessly integrate with existing office furniture in terms of color, finish, and overall aesthetic to maintain the harmony and professional appearance of our workspace. See also Attachment A Furniture

Style References document for examples of furniture styles and aesthetics.

4.2 Deliverables

• Office furniture items as detailed in Section 5: Technical Specifications

• Professional installation services

• Removal and disposal of packaging materials

• User manuals and warranty documentation

• As-built documentation showing final furniture layout

4.3 Installation Requirements

• Installation shall be performed by certified technicians

• Work shall be coordinated with Government personnel to minimize disruption

• Installation shall comply with all applicable building codes and safety requirements

• Contractor shall provide all necessary tools and equipment

• Work area shall be left clean and free of debris

SECTION 5: TECHNICAL SPECIFICATIONS

5.1 Furniture Requirements

See Attachment D Office Furniture Requirements. Furniture is being solicited on a Brand Name or Equal Basis; no substitutions are allowed.

5.2 Delivery Requirements

• Delivery shall be made to the address specified in Section 3: Requirement Overview

• Government requires 10 calendar days advance notice of delivery

• Delivery shall be coordinated with Bryant Barstad (bryant.l.barstad.ctr@mail.mil; 701-

747-7456).

• All items shall be inspected upon delivery for damage or defects

SECTION 6: SUBMISSION REQUIREMENTS

6.1 Quotation Submission

In response to the solicitation, quotations shall be delivered to the designated email address and must reflect the following information described below. No oral, facsimiled, hand carried, or mailed quotations or addenda will be accepted.

Quotations shall be submitted electronically via email to the POCs listed in paragraph 1.2.1 and are due no later than (NLT) the date and time specified on the Standard Form 1449, Block 8.

Offerors are responsible for submitting quotations such that they are received at the stated email address by this deadline. Quotations that are not found in the stated email inboxes by this deadline will be late and thus will not be considered for award. Please break out your email files as 1 of 1, 1 of 2 and so on to keep each email size no larger than 10MB. The Government will acknowledge receipt of quotations by return email.

ALL QUOTATIONS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

mailto:bryant.l.barstad.ctr@mail.mil

FA240125Q0003 QUOTATION FROM (INSERT COMPANY NAME) 1 OF XX

6.2 Late Quotations

Quotations are due on the date and time specified on the Standard form 1449, Block 8, and shall be submitted in accordance with the instructions herein. Quotations received after date and time listed in Block 8 may be rejected. The CO will promptly notify the offeror its quotation was received late and whether the quotation will be considered. It is the offeror’s responsibility to confirm the Government received the quotation.

6.3 Solicitation Questions

All questions regarding this RFQ shall be submitted via email to the CO and CS identified under

Section 1, with the subject line FA240125Q0003 RFQ QUESTION FROM (INSERT

COMPANY NAME). Questions shall be submitted on or before 26 August 2025 2:00 PM ET.

The Government will attempt to respond to all questions prior to quotation due date; however, questions submitted after the date above will not be answered.

6.3 Required Documentation

Quotations shall include:

1. The Offeror shall provide the company/division’s street address, county and facility code, Commercial and Government Entity (CAGE) code, Unique Entity Identifier (UEI), and size of business (large or small).

2. Standard Form (SF) 1449, Solicitation, Offer and Award. Complete Blocks 12, 17(a) and

30(a-c) of SF 1449. An authorized official of the firm must sign and date the SF 1449 in

Block 30(a-c). Signature by the offeror on the SF 1449 constitutes an offer the

Government may accept. The signed SF 1449 shall also include the acceptance period of no less than 60 days during which the Government may accept the offer to create a binding contract. The solicitation constitutes the model contract.

3. Representations and Certifications. Complete all FAR, DFARS, and DAFFARS provisions as applicable, including FAR 52.212-3, Offeror Representations and

Certifications – Commercial Products and Commercial Services.

4. Acknowledgement of all amendments issued (if applicable).

5. Clauses and Provisions. Offerors shall ensure that all clauses and provisions that require

“fill-in” information are appropriately completed, including the quoted prices associated with the Contract Line Item Numbers (CLINs) in the Section Supplies or Services &

Prices or Costs of the RFQ SF 1449 attached as Attachment H.

6. Completed Attachment E – SDA-N Office Furniture Pricing Sheet.

7. Technical specifications and product literature to include high-resolution photographs, or computer designs of each proposed office furniture.

8. Installation timeline and methodology

9. Proof of small business status

10. Warranty information

11. Delivery schedule

6.4 Small Business Requirements

Offerors must be certified as small businesses under NAICS code 337214 (size standard 1,100 employees).

6.5 Security Considerations

See Attachment C Security Pamphlet for required identification to access the GFAFB.

Additional information is also provided on gaining entry to GFAFB.

GFAFB is a closed base with proprietary jurisdiction. Installation access is granted solely by the

319 RW/CC in accordance with this publication. Entry control procedures can change with little or no warning during increased FPCONs, adverse weather conditions, or as directed by the 319

RW/CC. This appendix applies to all military and civilian AF personnel, members of other DoD components, federal, local, state agencies, and individuals or organizations requiring entry, escorted entry, visitors, or contractor entry onto the installation.

Implied Consent. All personnel or visitors granted the privilege to enter the installation and operate a motor vehicle shall be deemed to have given their consent to evidential tests for alcohol or other drug content of their blood, breath, or urine when lawfully stopped, apprehended, or cited, for any offense allegedly committed while driving or in physical control of a motor vehicle on GFAFB, to determine the influence of intoxicants.

In addition, prior to entry to Grand Forks Airforce Base (GFAFB), a background check will be conducted and anyone with prior arrests may be denied access. This process must be initiated at least three (3) days prior to a visit to the GFAFB. In order to complete the background check, the representative must complete and submit via encrypted email Attachment B 319 SFS/DFSP

SF Form 74 to sda.oc-n.facilitysecurity@spaceforce.mil for processing.

Note: If you’re unable to send an encrypted email, please ensure you encrypt/password protect

Attachment B. Do not include the password in your email submission with Attachment B. Send a separate email to sda.oc-n.facilitysecurity@spaceforce.mil with the password (do not carbon copy any other recipients on the email containing the password).

mailto:sda.oc-n.facilitysecurity@spaceforce.mil mailto:sda.oc-n.facilitysecurity@spaceforce.mil

Note: Prices shall include all costs for furniture, delivery, installation, and any applicable taxes.

SECTION 7: PRICING

7.1 General.

The purpose is to provide information to the Government for price evaluation. This information will also be utilized to prepare the pricing section of the contract document and supporting file(s). Pricing shall be prepared IAW 52.212-1 Section 7.0 of Attachment F and will be evaluated IAW the evaluation criteria in 52.212-2 Attachment G of this Solicitation. Compliance with these requirements is mandatory, and failure to comply may render the quotation ineligible for award. This portion shall include the following sections completed by the offeror.

7.1.1 Pricing Sheet. The offeror shall complete the pricing spreadsheet located in Attachment E of the RFQ.

7.1.2 The Government may determine a quotation is ineligible for award should the quoted price be found to be unbalanced IAW FAR 15.404-1 and therefore pose an unacceptable risk.

7.1.3 Adequate price competition is anticipated. However, if the contracting officer is unable to make a determination of price reasonableness, or if the contracting officer determines that adequate price competition does not exist, the contracting officer may request submission of other than certified cost or pricing data and may use other quotation analysis techniques as described in FAR 13.106-3(a), to the extent necessary, in order to make a determination of price reasonableness.

Price Documentation submitted to support Fair, Reasonable, may include, but is not limited to, the following:

a) Price approach or methodology

b) Additional data necessary for the determination of a fair, reasonable price

• Labor Rates-that differ from Wage Determination (WD)

• Any active Collective Bargaining Agreement (CBA)

All price and price supporting information shall only be contained within the pricing section.

Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price quotation as stated in the evaluation criteria.

SECTION 7: EVALUATION

Offers will be evaluated using FAR 52.212-2, Evaluation – Commercial Products and

Commercial Services (see Attachment G – 52.212-2 Evaluation). The offeror’s responses will be used as a validation tool for the offeror’s capabilities in reference to, and understanding of, the technical factors. Failure to comply with the RFQ will render the quotation non-responsive and may eliminate the quotation from consideration for contract award.

SECTION 8: TERMS AND CONDITIONS

All contract terms and conditions apply to this acquisition IAW FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, and FAR 52.212-5, Contract

Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial

Products and Commercial Services (DEVIATION MAR 2025).

Full text of incorporated Defense Federal Acquisition Regulation Supplement (DFARS) and

Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) provisions and clauses may be accessed electronically at https://www.acquisition.gov/.

8.1 Additional Requirements

• Inspection and acceptance at destination

• F.O.B. Destination

• Government reserves the right to inspect all work and materials

SECTION 9: INTERCHANGES

The Government intends to make award based on the initial quotation submissions without conducting interchanges. Therefore, each offer should contain the Schedule contractor's best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the

Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the schedule contractors that may address any aspect of the quotation and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Schedule contractor responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some, or all schedule contractors. The Government is not required to conduct interchanges with any or all schedule contractors responding to this RFQ.