Prepared By:

JAY AMMON ARCHITECT, INC.

1 2 6 A S . P A R K A V E • W I N T E R P A R K , F L O R I D A 3 2 7 8 9 • F A X ( 4 0 7 ) 3 3 3 - 4 6 8 6 • P H O N E ( 4 0 7 ) 3 3 3 - 1 9 7 7

ATTACHMENT D - SPECIFICATIONS

BID DOCUMENTS

PROJECT MANUAL

September 24, 2025

BREVARD COUNTY GOVERNMENT

COMPLEX – NORTH BUILDING

EXTERIOR RESTORATION PROJECT

400 South Park Avenue Titusville, Florida 32780

Prepared for:

Brevard County Public Works Facilities

Brevard County Government Complex North 00 01 10 - 1 Table of Contents

SECTION 00 01 10

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 Division 00 -- Procurement and Contracting Requirements

A. 00 01 01 - Project Title Page

B. 00 01 10 – Table of Contents

SPECIFICATIONS

2.01 Division 01 -- General Requirements

A. 01 11 00 – Summary of Work

B. 01 20 00 – Project Meetings

C. 01 31 00 – Project Management and Coordination

D. 01 33 00 – Submittal Procedures

E. 01 38 00 – Construction Photographs

F. 01 40 00 - Quality Requirements

G. 01 50 00 – Temporary Facilities

H. 01 78 00 - Closeout Submittals

2.02 Division 02 – Existing Conditions

A. 02 41 19 – Selective Demolition

2.03 Division 07 -- Thermal and Moisture Protection

A. 07 19 00 – Water Repellents

B. 07 56 00 - Fluid-Applied Roofing

C. 07 62 00 - Sheet Metal Flashing and Trim

D. 07 92 00 - Joint Sealants

2.04 Division 09 -- Finishes

09 90 00 – Exterior Painting and Coating

Complex North 01 11 00 - 1 Summary of Work

SECTION 01 11 00

SUMMARY OF WORK

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. When the titles such as Engineer, Project Engineer, or Owner are used throughout the specification, this implies Brevard County as property Owner and/or an officially appointed County Representative.

1.02 PROJECT INFORMATION

A. Project Identification: Brevard County Government Complex - North Building –

B. Project Description: Exterior Restoration Project

C. Architect: Jay Ammon Architect, Inc.

1.03 SCOPE OF WORK

A. General Summary of Work (Base Bid):

1. This project consists of the exterior restoration of the Brevard County Government

Complex – North Building. The general scope of work includes the restoration of the following building envelope assemblies: The specific project scope of work is located in the drawings.

a. Glazed curtain wall and storefront assemblies include the removal and replacement of all existing exterior seals with new structural silicone sealants. In addition, to wet sealing the various components, inspection and resecurement of all vertical mullion covers will be completed. All existing metal frames and integral panels will be prepared, primed and painted with a high performance DTM coating system. Third party testing will be completed by owner/architect. Contractor to provide access to test specimens via contractor’s lift, swing stage and/or scaffolding.

b. Exterior wall components including precast concrete and stucco cladding will be restored. The restoration includes the replacement of precast concrete panel joints with new primary and secondary sealant beads. The precast concrete surfaces will be prepared and sealed with a high-performance masonry sealer. The stucco will be sealed and painted with a high-performance hi-build acrylic coating.

c. The building signage will be temporarily removed during construction to seal penetrations. The existing building signage will be reinstalled with stainless steel or brass fasteners.

2. Add Options Scope of Work:

a. Exterior door assemblies which include the complete restoration of the existing painted hollow metal doors, including the sealing of the door thresholds and installation of rain diverters over existing unprotected door components. The existing glazed storefront doors will be resealed with the application of new silicone sealants at all metal to metal, glass to metal, and metal to masonry joints.

Complex North 01 11 00 - 2 Summary of Work

b. Exterior louvers which include the resealing of the louver perimeter with new high-performance seals. All exterior louver surfaces will be painted with a high performance DTM coating system.

c. The roofing assembly components at the interface of the exterior wall and window assembly will be sealed as required to provide a watertight building envelope. The existing roof warranty is to be maintained.

d. Exterior ceilings, overhangs and soffits will be painted and the interface with adjacent building envelope components sealed.

e. Exterior column restoration for all exterior surfaces, new backer rod installed, and traffic rated sealant at all columns to hardscape interfaces.

f. The existing building expansion joints will be replaced with new prefabricated expansion joints.

B. Project Goals and Objectives:

1. The objective of the project is to mitigate the active water intrusion occurring through the building envelope.

2. The secondary objective is to improve the overall appearance of the building envelope assemblies.

C. Performance Criteria:

1. See construction documents, specifications, and drawings for specific waterproofing system performance criteria.

2. Contractor Experience:

a. Contractor to have experience in the restoration of governmental facilities of size similar to the Brevard County Government North Complex. Contractor to have a minimum of 10 years experience in the restoration of exterior building envelope components. Contractor to be previously approved by the waterproofing material manufacturer and provide written verification. Contractor to provide examples of 3 recent exterior restoration projects.

3. Mockups:

a. Contractor to install in field mock-ups of curtain wall wet sealing, storefront wet sealing, wall joint sealing, flashings sealing, and specific waterproofing details depicted in the drawings for architect and owner review and written approval prior to installing additional components.

D. Project Constraints and Anticipated Challenges:

1. The building will be occupied by County personnel and the general public during the restoration of the building envelope.

2. Coordination with the owner of the building will be required for interior access required to access the roof and penthouse.

3. The main low slope roofing assembly has been recently replaced and is under warranty.

The roof system will be inspected prior to and after construction to ensure all warranty requirements are met.

E. Licensing – Project Specific:

1. All work is to be performed by State of Florida licensed contractors for their respective trade.

Complex North 01 11 00 - 3 Summary of Work

F. Required Warranties – Project Specific (including warranties for specialties as applicable):

1. Base Bid - Roof Coating Warranty at Scuppers: Provide 20 year manufacturer warranty that roofing membrane will not crack, split, or flake under normal weather conditions and will not fail to resist penetration of water during that time period. Provide NO DOLLAR LIMIT warranty. Scuppers are located at upper and lower roofs.

2. Base Bid - Roof Coating Warranty at Scuppers: Provide 2 year installer warranty to correct installation from any water intrusion or installer defects.

3. Base Bid - Existing Roof Warranties: Maintain existing Soprema roof material warranties. Contact owner or architect for specific existing warranty information.

4. Base – Bid Joint Sealants: Special Installer's Warranty: Manufacturer's standard form in which Installer agrees to repair or replace joint sealants that do not comply with performance and other requirements specified in this Section within specified warranty period of two years.

5. Base Bid - Joint Sealants: Special Manufacturer's Warranty: Manufacturer's standard form in which joint-sealant manufacturer agrees to furnish joint sealants to repair or replace those that do not comply with performance and other requirements specified in this Section within specified warranty period of ten years.

6. Base Bid & Add Options - Paint Systems Material Warranty: All exterior systems shall be mildew, fade and stain resistant and shall carry a minimum 10-year labor and material warranty excluding vandalism, mechanical damage or acts of God.

7. Base Bid & Add Options - Paint Systems Contractor Warranty: Provide a minimum 2-year duration applicator warranty which covers all aspects of the paint/coating system.

This shall include all preparation of substrates, elastomeric patching compounds, sealant and other work necessary to complete the project including providing water penetration resistance of the applied paint/coating system for the exterior applications. The warranty shall exclude vandalism, mechanical damage or acts of God.

8. Base Bid: 2-year contractor warranty leakproof warranty.

9. Base Bid: 1- year water repellant warranty for material defects.

G. Working Conditions:

1. All work to be completed during working hours from 7:00AM - 5:00PM

2. No weekend or third shift work will be permitted unless authorized by the Owner.

3. Work outside of the regular hours are not permitted unless authorized by the owner with at least 14 days advance notice.

H. Existing Components to Remain:

1. All components denoted in the drawings are new unless otherwise called out as existing.

I. Drawing Index / List of Drawings:

C1.0 Cover Sheet A1.1 Symbols, Abbreviations & Code Information A1.2 General Notes & Scope of Work A1.3 Overall Site Plan & Aerial Views A2.1 Upper and Lower Roof Plan A3.1 North Elevation A3.2 South Elevation A3.3 East Elevation A3.4 West Elevation A4.1 Window Elevations

Complex North 01 11 00 - 4 Summary of Work

A4.2 Wall Sections A5.1 Exterior Details A5.2 Exterior Details A5.3 Exterior Details A5.4 Exterior Details A5.5 Exterior Details A5.6 Exterior Details A6.1 Photographs A6.2 Photographs A6.3 Photographs A7.1 Projected Duration Plan

1.04 CONTRACTOR RESPONSIBILITIES

A. The contractor shall have all submittals approved by the Engineer and accepted by the Owner.

B. The contractor shall submit to the Owner prior to the project pre-construction meeting the following:

1. Schedule of Values

2. Construction Schedule

3. Submittal Schedule

4. Emergency Telephone List including subcontractors and suppliers

C. The contractor shall field verify existing conditions of construction prior to start of active construction.

D. The contractor shall coordinate with the Owner on the operation of the existing fire alarm system prior to the start of active construction. There shall be an action plan for the operation of the fire alarm system during construction submitted by the contractor to the Owner for acceptance. This action plan shall be in place prior to the start of active construction. Any false fire alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all costs incurred from the local fire department for responding to a false alarm.

E. The contractor is responsible for moving furniture and/or equipment if necessary to perform the work included in the contract. The contractor is responsible for placing the furniture and/or equipment back in its original location. The contractor is responsible for any damages to furniture, equipment, etc., which occur during construction. The contractor shall provide protection for floors, walls, furniture, equipment and any other items that may be subject to damage during the construction periods and will be required to repair or replace to original or better condition.

F. The contractor shall coordinate with the Owner on the operation of the security alarm system prior to the start of active construction. The contractor shall submit an action plan for operation of the security alarm system during construction to the Owner for acceptance prior to start of active construction. This action plan shall be in place prior to the start of active construction.

Any false security alarms that occur during construction and deemed by the Owner to be the fault of the contractor, the contractor shall pay all cost incurred from the local police and/or sheriff department for responding to a false alarm.

Complex North 01 11 00 - 5 Summary of Work

G. The contractor shall take digital pictures or video of pre-existing conditions of the interior and exterior of the building prior to the start of active construction. Failure to provide digital pictures or video prior to start of construction places the responsibility on the Contractor to complete the necessary replacement, repairs, and/or cleaning as determined by the Owner, at no additional cost to the Owner. One CD copy of digital pictures or video of the existing site conditions shall be submitted to the Owner.

1.05 WORK COVERED BY CONTRACT DOCUMENTS

A. Type of Contract:

1. Project will be constructed under a single prime contract.

1.06 WORK UNDER OTHER CONTRACTS

A. Separate contracts may be issued to perform certain construction operations at the site. The contractor of this project will allow reasonable access and coordination to the other contractor/s.

1.07 CONTRACTOR USE OF PREMISES

A. General: During the construction period, the Contractor shall have limited use of the Project site for construction operations, as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. The Contractor shall coordinate which areas are acceptable to it’s Staff for use during the life of the project. The Contractor’s use of the premises is limited only by the Owner’s right to perform construction operations with its own forces or to employ separate contractors on portion of the project. General: Limited use of the Project site to construction activities in areas indicated within the limit of the premises. The Contractor may only use portion(s) of the site for storage or work areas only with prior approval from Brevard County Project Manager.

1. Confine operations to areas within Contract limits indicated on the Drawings. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed.

2. Keep driveways, loading areas, and entrances serving the premises clear and available to the Owner and the Owner’s employees at all times and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3. Burial of Waste Materials: Do not dispose of organic and hazardous material on site, either by burial or by burning.

4. Where appropriate, maintain portions of the existing building affected by construction operations in a watertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

5. Confine construction operations to the areas permitted by the contract documents and other Owner directives.

a. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

Complex North 01 11 00 - 6 Summary of Work

6. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

7. Notify Owner not less than two days in advance of proposed utility interruptions.

8. Obtain Owner's written permission before proceeding with utility interruptions.

9. Provide protection and safekeeping of material and equipment stored on premises.

10. Contractor will move any stored material and equipment, which interfere with operations of the Owner or other contractors at no additional cost to the Owner.

11. Comply with Owner’s requirements for ingress and egress procedures, prohibitions against firearms, procedures for transportation of workers, safety and fire prevention requirements and all applicable pollution control requirements.

12. Contractor to require all employees and subcontractors to wear non- objectionable clothing; prohibit revealing clothing and articles of clothing with offensive writings displayed. The contractor shall require offending personnel to leave the premises until such clothing is changed.

13. Contractor employees and subcontractors will not fraternize with County employees or the general public during the entire construction period.

14. Use of sound equipment (such as boom boxes, stereos, radios, etc.) is not allowed.

15. Contractor and their personnel shall abide to Brevard County Tobacco free policy while on any Brevard County property. This policy shall apply to building, parking lots, parks, break areas and worksites. Tobacco is defined as tobacco products, including but not limited to: Cigars, cigarettes, pipes, chewing tobacco and snuff. Failure to abide by the policy may result in civil penalties levied under Chapter 386, Florida Statutes and/or Contract enforcement remedies.

16. Conduct that is disrespectful, abusive or otherwise objectionable to the Owners’ employees or general public will not be allowed at any time during the construction period. Repetitive complaints and violations of the requirements

a. listed above will be cause for dismissal and or permanent removal of offending personnel from the project.

17. Contractor to coordinate with the Owner the site location for storage of equipment, machinery, materials, tools and a construction waste dumpster.

18. Contractor shall at all times keep the premises free of all waste or surplus materials, rubbish and debris, which is caused by contractor employees or subcontractors resulting from their work. Contractor shall maintain a safe work environment to all building occupants during the construction period.

1.08 DISTRIBUTION OF RELATED DOCUMENTS

A. The Contractor is solely responsible for the distribution of ALL related documents/drawings to ALL appropriate vendors/subcontractors to ensure proper coordination of all aspects of the project and its related parts during bidding and construction.

1.09 CONTRACT DOCUMENT FILE

A. Copies of the Contract Documents, Plans, Specifications, Addenda, Change Orders, Engineers Supplemental Instructions, approved Shop Drawings, Substitution Acceptances, etc. shall be placed and maintained at the project site by the Contractor throughout the entire contract period.

These said documents shall be filed in a manner that allows for ease of retrieval. Documents shall be made available to the Engineer and the County's representatives throughout this same period.

Complex North 01 11 00 - 7 Summary of Work

PART 2 - PRODUCTS

2.01 ASBESTOS FREE MATERIAL

A. Contractor shall provide a written and notarized statement on company letterhead(s) to certify and warrant that ONLY ASBESTOS FREE MATERIALS AND PRODUCTS were provided AS REQUIRED BY THE Engineer. Such statement shall be submitted with the final payment request. Final payment shall not be made until such statement is submitted. Contractor agrees that if materials containing asbestos are subsequently discovered at any future time to have been included in the construction, the Contractor shall be liable for all costs related to the redesign or modification of the construction of the project so that materials containing asbestos are removed from the facility. If construction has begun or has been completed pursuant to a design that includes asbestos containing materials, the Contractor shall also be liable for all costs related to the abatement of such asbestos.

PART 3 - EXECUTION (NOT APPLICABLE).

END OF SECTION

Complex North 01 20 00 - 1 Project Meetings

SECTION 01 20 00

PROJECT MEETINGS

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

1.02 SUMMARY

A. This Section specifies administrative and procedural requirements for project meetings including but not limited to:

1. Pre-Construction Conference

2. Pre-Installation Conference

3. Coordination Meetings

4. Progress Meetings

B. Construction schedules are specified in Section 01 33 00 Submittal Procedures.

1.03 PRE-CONSTRUCTION CONFERENCE

A. Contractor to attend a pre-construction conference and organizational meeting at the project site or other convenient location no later than 20 days after execution of the agreement and prior to commencement of construction activities. The meeting is to review responsibilities and personnel assignments.

B. Attends: The Owner’s Representative, the Contractor and its superintendent, major subcontractors, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the work.

C. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Tentative construction schedule

2. Critical Work sequencing and/coordinating

3. Designation of responsible personnel

4. Procedures for processing field decisions and Change Orders

5. Procedures for processing Applications for Payment

6. Distribution of Contract Documents

7. Submittal of Shop Drawings, Product Data and Samples

8. Preparation of record documents

9. Use of the Premises

10. Office, Work and storage areas

11. Equipment deliveries and priorities

12. Safety procedures

13. First aid

14. Security

Complex North 01 20 00 - 2 Project Meetings

15. Housekeeping

16. Working hours

D. Contractor must submit at the time of the meeting at least the following items:

1. Schedule of Values

2. Listing of key personnel including project superintendent and subcontractors with their addresses, telephone numbers, and emergency telephone numbers.

3. Preliminary Construction Schedule

4. Submittal Schedule

1.04 PRE-INSTALLATION CONFERENCE

A. Attend a Pre-installation conference at the site before each construction activity that requires coordination with other construction. The Installer and representatives of manufacturers and fabricators involved in or affected by the installation, and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise at least 48 hours in advance the Project Manager of scheduled meeting dates.

1. Review the progress of other construction activities and preparations for the particular activity under consideration at each pre-installation conference, including requirements for:

a. Contract Documents

b. Options

c. Related Change Orders

d. Purchases

e. Deliveries

f. Shop Drawings, Product Data and Quality Control Samples

g. Possible conflicts

h. Compatibility problems

i. Time schedules

j. Weather limitations

k. Manufacturer's recommendations

l. Comparability of materials

m. Acceptability of substrates

n. Temporary facilities

o. Space and access limitations

p. Governing regulations

q. Safety

r. Inspection and testing requirements

s. Required performance results

t. Recording requirements

u. Protection

1.05 COORDINATION MEETINGS

A. Attend a project coordination meeting at weekly intervals on day and time as established by the Project Manager or more frequently, if necessary convenient for all parties involved. Project coordination meetings are in addition to specific meetings held for other purposes, such as regular progress meetings and special pre-installation meetings.

Complex North 01 20 00 - 3 Project Meetings

1.06 PROGRESS MEETINGS

A. Attend progress meetings at the Project site at bimonthly intervals or more frequently if necessary, as directed by the Project Manager.

B. Attendees: In addition to representatives of the Owner and Architect, each subcontractor, supplier or other entity concerned with current progress of involved in planning, coordination or performance of future activities with the project and authorized to conclude matters relating to progress.

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the current status of the Project.

1. Contractor’s Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time, ahead, or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

2. Review the present and future needs of each entity present, including such items as:

a. Time

b. Sequences

c. Deliveries

d. Off-site fabrication problems

e. Access

f. Site utilization

g. Temporary facilities and services

h. Hours of work

i. Hazards and risks

j. Housekeeping

k. Quality and work standards

l. Change Orders

m. Documentation of information for payment requests.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

Complex North 01 31 00 - 1 Project Management And

Coordination

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 SECTION INCLUDES:

A. Coordination and project conditions

B. Preconstruction meeting

C. Site mobilization meeting

D. Progress meetings

E. Pre-installation meetings

F. Alteration project procedures

1.02 COORDINATION AND PROJECT CONDITIONS

A. Coordinate the scheduling, submittals, and Work to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Verify utility company requirements and characteristics of operating equipment are compatible with building utilities.

1. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.

C. Coordinate space requirements, supports, and installation of mechanical and electrical work as indicated diagrammatically on Drawings.

1. Require coordination drawings from each trade identifying routing of work, openings required in or under structure and possible conflicts.

2. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with line of building.

3. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

D. In finished areas, except as otherwise indicated, conceal pipes, ducts, and wiring within the construction.

1. Coordinate locations of fixtures and outlets with finish elements.

E. Coordinate completion and clean up of Work of separate sections in preparation for Substantial Completion and for portions of Work designated for Owner's partial occupancy.

F. After Owner occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of Owner's activities.

Complex North 01 31 00 - 2 Project Management And

Coordination

G. Owner will not consider change orders for extra work required by the Contractor due to poor coordination by the Contractor.

H. Coordinate scheduling of Contractor Startups, submission of Operations & Maintenance Manuals, Commissioning System Readiness Checklists, Functional Performance Testing, Owner’s Training, and Demonstration with the Owner and Commissioning Agent.

1.03 PRECONSTRUCTION MEETING

A. Owner will schedule a conference after Notice to Proceed.

B. Attendance required by the Owner, Architect, and Contractor.

C. Agenda:

1. Execution of Owner-Contractor Agreement, if not executed

2. Submission of executed bonds and insurance certificates

3. Distribution of Contract Documents

4. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule

5. Designation of personnel representing the parties in Contract, and the Architect

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders and Contract closeout procedures

7. Scheduling

D. Architect to record minutes and distribute copies within two days after meeting to Owner, participants, and those affected by decisions made.

1.04 SITE MOBILIZATION MEETING

A. Owner will schedule a meeting at the Project site prior to Contractor occupancy.

B. Attendance required by the Owner, Architect, Special Consultants, Specialty Contractors, and Contractor, Contractor's Superintendent, and major Subcontractors.

C. Agenda:

1. Use of premises by Owner and Contractor

2. Owner's requirements and partial occupancy

3. Construction facilities and controls provided by Owner

4. Temporary utilities provided by Owner

5. Survey and building layout

6. Security and housekeeping procedures

7. Schedules

8. Application for payment procedures

9. Procedures for maintaining record documents

10. Requirements for start-up of equipment

11. Inspection and acceptance of equipment put into service during construction period

12. Architect to record minutes and distribute copies within two days after meeting to Owner, participants, and those affected by decisions made.

Complex North 01 31 00 - 3 Project Management And

Coordination

1.05 PROGRESS MEETINGS

A. Contractor shall schedule and administer meetings throughout progress of the work at bi-weekly intervals.

1. Arrange for meetings, prepare agenda with copies for participants, and preside at meetings.

2. Attendance Required Job superintendent, major Subcontractors and suppliers if requested, Owner, Architect, as appropriate to agenda topics for each meeting.

3. Agenda:

a. Review minutes of previous meetings

b. Review of Work progress

c. Field observations, problems, and decisions

d. Identification of problems that impede planned progress

e. Review of submittals schedule and status of submittals

f. Review of off-site fabrication and delivery schedules

g. Maintenance of progress schedule

h. Review updates to As-Built drawings per work accomplished.

i. Corrective measures to regain projected schedules

j. Planned progress during succeeding work period

k. Coordination of projected progress

l. Maintenance of quality and work standards

m. Effect of proposed changes on progress schedule and coordination

n. Other business relating to work

o. Commissioning related issues

4. Contractor to record minutes and distribute copies within two days after meeting to Owner, participants, and those affected by decisions made.

1.06 PREINSTALLATION MEETING

A. When required in individual specification section, convene a pre-installation meeting at the site prior to commencing work of the section.

B. Require attendance of parties directly affecting, or affected by, work of the specific section.

C. Notify Owner and Architect five working days in advance of meeting date.

D. Prepare agenda and preside at meeting:

1. Review conditions of installation, preparation and installation procedures.

2. Review coordination with related work.

E. Contractor to record minutes and distribute copies within two days after meeting to Owner, participants, and those affected by decisions made.

1.07 ALTERATION PROJECT PROCEDURES

A. Materials: As specified in Product sections match existing Products and work for patching and extending work.

B. Employ skilled and experienced installer to perform alteration work.

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Coordination

C. Close openings in exterior surfaces to protect existing work from weather and extremes of temperature and humidity.

D. Remove, cut, and patch Work in a manner to minimize damage and to provide means of restoring Products and finishes to original or specified condition.

E. Refinish existing visible surfaces to remain in renovated rooms and spaces, to specified condition for each material, with a neat transition to adjacent finishes.

F. Where new Work abuts or aligns with existing, provide a smooth and even transition.

G. Patch work to match existing adjacent work in texture and appearance.

H. When finished surfaces are cut so that a smooth transition with new Work is not possible, terminate existing surface along a straight line at a natural line of division and submit recommendation to the Architect for review.

I. Where a change of plane of 1/4" or more occurs, submit recommendation for providing a smooth transition to Architect for review.

J. Patch or replace portions of existing surfaces, damaged, lifted, discolored, or showing other imperfections.

K. Finish surfaces as specified in individual Product sections.

PART 2 PRODUCTS

2.01 NOT USED

PART 3 EXECUTION

3.01 NOT USED

Complex North 01 33 00 - 1 Submittal Procedures

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. This Section specifies administrative and procedural requirements for submittals required for performance of the Work, including:

1. Contractor’s Construction Schedule

2. Submittal Schedule

3. Daily Construction Reports

4. Shop Drawings

5. Product Data

6. Samples

B. Administrative Submittals: Refer to other Division 01 Sections and other Contract Documents for requirements for administrative submittals. Such submittals include, but are not limited to:

1. Permits

2. Applications for Payment

3. Performance and Payment Bonds

4. Insurance Certificates

5. List of Subcontractors with start and finish dates (update as necessary)

6. Schedule of Values

7. Construction Schedule

C. The Schedule of Values submittal is included in Section 01 29 00 “Payment Procedures”.

1.03 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's approval.

Submittals may be rejected for not complying with requirements.

1.04 ELECTRONIC SUBMITTAL PROCEDURES

A. General: Submittals shall be submitted electronically directly to the Engineer from the General/Mechanical/Electrical Contractor.

1. All shop drawings and other submittals as specified herein, shall be submitted in electronic format. All electronic CAD generated drawings shall be in Acrobat PDF format and all product data or other information shall be submitted in Acrobat PDF format. Coordinate with Engineer prior to submitting. All electronic submittals shall be

Complex North 01 33 00 - 2 Submittal Procedures posted to the Engineer’s FTP site. Information regarding the username and password shall be distributed to all parties prior to the pre-construction meeting. One electronic copy of CAD Drawings of the Contract Drawings will be provided by Architect, with appropriate disclaimers, for Contractor's use in preparing submittals.

B. Electronic copies of CAD drawings made from the Construction/Contract Documents will not be provided by Engineer without a written indemnification. Indemnification form will be provided by the Engineer at Pre-Construction Meeting to the General/Mechanical/Electrical Contractor upon written request.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related elements of the Work so processing will not be delayed by the need to review submittals concurrently for coordination.

a. The Project Manager reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

3. Submittals Schedule: Comply with requirements in Division 1 Section "Construction

Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

4. Processing: Allow sufficient review for submittal review, including time so that installation will not be delayed as a result of the time required to process submittals, including time for resubmittals. Time for review shall commence on Architect's receipt of submittal.

a. Initial Review: Allow two weeks for initial review. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. The Project Manager will promptly advise the Contractor when a submittal being processed must be delayed for coordination.

b. If an intermediate submittal is necessary, process the same as the initial submittal.

c. Allow two weeks for reprocessing each submittal.

d. No extension of Contract Time will be authorized because of failure to transmit submittals to the Engineer sufficiently in advance of the Work to permit processing.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record

Contractor's review and approval markings and action taken by Engineer.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Engineer.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

Complex North 01 33 00 - 3 Submittal Procedures

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 221116.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 221116.01.A).

2) Where multiple products are shown, highlight/circle or identify product intended to be used

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Other necessary identification.

E. Contractor shall be responsible for cost of re-review of rejected submittals, shop drawing, etc.

Costs for re-review shall be reimbursed to the Owner by deducting the cost from the Contractors monthly progress payments. Costs to be determined by applying the consultant’s standard billing rates, plus 10% handling by the Owner.

F. Substitution request to specified products will be made within 30 days of Notice to Proceed.

After the 30 day period, no requests for substitutions from the Contractor will be considered.

1. Substitution submitted within the first 30 days will have product data from specified and requested substitute submitted together and demonstrate better quality, cost savings if of equal quality, or show benefit to the Owner for accepting the substitute.

G. Once electronic submittals are approved or approved as noted, they will be transmitted to the owner.

H. Transmittal Form: Submit transmittal for to the Architect for review. The Architect will make revisions if necessary.

1. Process transmittal forms to provide a record of activity.

I. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal from Contractor to Architect using a transmittal form. Submittals received from sources other than the Contractor will be returned without action.

1. On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Architect on previous submittals, and deviations from requirements of the Contract Documents, including minor variations and limitations. Include the same label information as the related submittal.

2. Include Contractor's certification stating that information submitted complies with requirements of the Contract Documents.

J. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

1. Do not proceed with installation until an applicable copy of Product Data applicable is in the installer’s possession.

K. Use for Construction: Use only final submittals with mark indicating action taken by Architect in connection with construction.

Complex North 01 33 00 - 4 Submittal Procedures

1.05 SUBMITTAL LOG

A. After development and acceptance of the Contractor's construction schedule, prepare a complete log of submittals.

1. Coordinate submittals log with the list of subcontracts, schedule of values and the list of products as well as the Contractor's construction schedule.

2. Prepare the log in chronological order; include all submittals required. Provide the following information:

a. Scheduled date for the first submittal

b. Related Section number

c. Submittal category

d. Name of subcontractor

e. Description of the part of the work covered

f. Scheduled date for resubmittal

g. Scheduled date for the Engineer's final release or approval.

3. All submittals must be received within the first 25% of contract time.

B. Distribution: Following response to initial submittal, print and distribute copies to the Project Manager, subcontractors, and other parties required to comply with submittal dates indicated.

Post copies in the project meeting room and field office.

1. When revisions are made, distribute to the same parties and post in the same locations.

Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in construction activities.

C. Log Updating: Revise the log after each meeting or activity, where revisions have been recognized or made. Issue the updated schedule concurrently with report of each meeting.

1.06 DAILY CONSTRUCTION REPORTS

A. Prepare a daily construction report, recording the following information concerning events at the site; and submit duplicate copies to the Project Manager at weekly intervals:

1. List of subcontractors at the site

2. Approximate count of personnel at the site

3. High and low temperatures, general weather conditions

4. Accidents and unusual events

5. Meetings and significant decisions

6. Stoppages, delays, shortages, losses

7. Meter readings and similar recordings

8. Emergency procedures

9. Orders and requests of governing authorities

10. Change Orders received, implemented

11. Services connected, disconnected

12. Equipment or system tests and start-ups

13. Partial completions, occupancies

14. Substantial Completions authorized

1.07 SHOP DRAWINGS

A. Submit newly prepared information, drawn to accurate scale. Highlight, encircle, or otherwise indicate deviations from the Contract Documents. Do not reproduce Contract Documents or

Complex North 01 33 00 - 5 Submittal Procedures copy standard information as the basis of Shop Drawings. Standard information prepared without specific reference to the Project is not considered a Shop Drawings and will be rejected.

B. Shop Drawings include fabrication and installation drawings, setting diagrams, schedules, patterns, templates and similar drawings. Include the following information:

1. All required dimensions

2. Identification of products and materials included

3. Compliance with specified standards

4. Notation of coordination requirements

5. Notation of dimensions established by field measurement

6. Sheet Size: Except for templates, patterns and similar full-size Drawings on sheets at least 8" x 11" but no larger than 24" x 36".

7. Number of Copies: Submit one (1) electronic copy of each submittal to the Owners’s

Representative, unless copies are required for operation and maintenance manuals.

Submit one (1) electronic copy where copies are required for operation and maintenance manuals. Engineer will retain 1 electronic copy. Mark up and retain one returned electronic copy as a Project Record Drawing.

8. Submit one (1) hard copy once approved for legal seal stamping if needed at jobsite.

Coordinate with Engineer and Owner’s Representative.

a. Do not use Shop Drawings without an appropriate final stamp indicating action taken in connections with construction.

C. Coordination drawings are a special type of Shop Drawing that show the relationship and integration of different construction elements that require careful coordination during fabrication or installation to fit in the space provided or function as intended.

1. Preparation of coordination Drawings is specified in section Project Coordination and may include components previously shown in detail on Shop Drawings or Product Data.

2. Submit coordination Drawings for integration of different construction elements. Show sequence and relationships of separate components to avoid any conflict including conflicts in use of space.

3. Contractor is not entitled to additional payments due to lack of compliance with this Section.

1.08 PRODUCT DATA

A. Product data to have all product information to review, including any accessories and product color charts.

B. Warranty information to be provided with product information.

1. Do not submit Product Data until compliance with requirements of the Contract

Documents has been confirmed.

2. Submittals: Submit six (6) copies of each required submittal. The Project Manager will return two (2) sets to the Contractor marked with action taken and corrections or modifications required.

a. Unless noncompliance with Contract Document provisions is observed, the submittal may serve as the final submittal.

3. Distribution: Furnish copies of final submittal to installers, subcontractors, suppliers, manufacturers, fabricators, and others required for performance of construction activities.

Show distribution on transmittal forms.

Complex North 01 33 00 - 6 Submittal Procedures

a. Do not proceed with installation until an applicable copy of Product Data applicable is in the Installer’s possession.

b. Do not permit use of unmarked copies of Product Data in connection with construction.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data. Do not use Shop Drawings without an appropriate final stamp indicating action taken in connection with construction.

1. Preparation: Include the following information, as applicable:

a. Dimensions.

b. Identification of products and materials.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shop work manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Design calculations.

j. Signed and sealed specialty engineering documents.

k. Compliance with specified standards.

l. Notation of coordination requirements.

m. Notation of dimensions established by field measurement.

2. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring.

3. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

4. Number of Copies: Submit copies of each submittal, as follows:

a. Submit one correctable, translucent, reproducible print and one blue- or black-line print. Architect will return the reproducible print.

b. Final Submittal: Submit three blue- or black-line prints, unless prints are required for operation and maintenance manuals. Submit five prints where prints are required for operation and maintenance manuals. Architect will retain two prints;

remainder will be returned.

1) Maintain one of the returned prints as a Record Document.

D. Comply with requirements in Division 1 Section "Project Management and Coordination."

1. SAMPLES

a. Samples for Verification: Submit full-size, fully fabricated Samples cured and finished as specified and physically identical with the material or product proposed. Samples include, but are not limited to, the following: partial sections of materials, color range sets, and swatches showing color, texture and pattern. partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

1) Mount, display, or package Samples in the manner specified to facilitate review of qualities indicated. Prepare Samples to match the Engineer's/Owner's Sample. Include the following:

Complex North 01 33 00 - 7 Submittal Procedures

a) Generic description of the Sample

b) Sample source

c) Product name or name of manufacturer

d) Compliance with recognized standards

e) Availability and delivery time

2) Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available. Submit for a final check of these characteristics with other elements, and for a comparison of these characteristics between the final submittal and the actual component as delivered and installed.

a) Where variation in color, pattern, texture or other characteristics are inherent in the material or product represented, submit multiple units (not less than 3), that show approximate limits of the variations.

b) Refer to other Specification Sections for requirements for Samples that illustrate workmanship, fabrication techniques, details of assembly, connections, operation and similar construction characteristics.

3) 3. Preparation: Mount, display, or package Samples in manner specified to facilitate review of qualities indicated. Prepare Samples to match Architect's sample where so indicated. Attach label on unexposed side that includes the following:

a) Generic description of Sample.

b) Product name or name of manufacturer.

c) Sample source.

4) Additional Information: On an attached separate sheet, prepared on Contractor's letterhead, provide the following:

a) Size limitations.

b) Compliance with recognized standards.

c) Availability.

d) Delivery time.

5) Submit Samples for review of kind, color, pattern, and texture for a final check of these…