Attachment A Instructions for Contractors 07.27.docx

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

OFFER SUBMISSION REQUIREMENTS

All offers shall be submitted electronically to Xochipilli Valdivia Contracting Specialist, and Tina Kennedy Contracting Officer. Proposals shall consist of two (2) separate volumes; Technical (to include Accreditation, Projects completed in similar size and scope) and Price. Electronic copies of all proposal files shall be submitted. Volume page limits are set as follows:

Offers shall be completed and submitted IAW all terms, conditions, and specifications in the solicitation.

Offers shall be submitted electronically to: Xochipilli.Valdivia@va.gov and Tina.Kennedy@va.gov prior to the closing date/time if the offeror uses a mail carrier, such as FedEx, UPS, or USPS for the bid bond.

All responses to evaluation factors shall be submitted in writing. Offerors shall address in detail each factor. The offeror shall include all supporting details necessary for the Government to determine the offeror’s technical qualifications and ability to perform the services, as well as the adequacy and advantages of the proposal.

Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.betaSAM.gov. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

In order for your firm to be considered for award, a complete proposal, including the bid bond, shall be received by the government by the solicitation due date/time.

Mailing address: Department of Veterans Affairs Attn: Xochipilli Valdivia and Tina Kennedy Contracting Office

Documents Submission Requirements: Offerors are cautioned that the Government may review available past performance data available in the Contractors Performance Assessment Reporting System (CPARS). SF1442 must be completed and signed by the signatory authority. The signature shall be a wet signature, and then the document may be scanned and submitted electronically. Microsoft Word “signatures” in different fonts, digital signatures, and scanned jpeg signatures are not allowed. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed. Acknowledgement of ALL Amendments. Offerors shall be solely responsible for monitoring Government’s website www.betaSAM.gov for amendments to this solicitation. To be eligible for award, Offerors are required to be CVE SDVOSB certified. Offerors must register their businesses at http://www.vetbiz.gov/ and https://www.sam.gov/portal/public/SAM/ and complete the ORCA. Upon request by the Government, Offerors shall submit a printout of their ORCA. Joint Ventures shall comply with VAAR 819.7003(c). Price breakdown shall be submitted on attached form (Attachment B Bid Breakdown Form). Provide the following proof of VETS 100 has been filed for 2020, Experience Modification Rate (EMR), and complete the Attachment C Self-Performance Calculations form. Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements will result in the rejection of the proposal. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements. This requirement shall be mailed and delivered to the government prior to the solicitation closing as stated above.

Factor 1 – Technical Capabilities What are your companies Technical Capabilities that would ensure satisfactory performance of this type of demolition, renovation and construction, especially those capabilities relating to working inside a hospital?

A. Identify Key Personnel.

a. Superintendent

b. Identify other essential members of the project team.

B. Indicate the Superintendent minimum years’ experience with legionella mitigation.

a. Indicate if the team has work together before in a project similar in scope and complexity to this one.

C. Describe the relationship with your subcontractors: If you have worked with your proposed sub-contractors previously, provide a description of the work performed with the sub-contractor team members.

D. Describe how you would meet the aggressive schedule for this project, to include phasing implementation, plan for completing work on the different floors of the hospital and in the different zones, material control and potential long lead time items.

E. Describe how you would move materials from outside to inside of the facility.

F. Describe how you would control dust and noise.

G. Describe how you would disinfect the new water piping.

Factor 2 – Past Performance of similar projects dealing with legionella Describe in detail any recent and relevant experience gained within the last 3 years by your company. Past Performance will be evaluated based on the level of risk of poor performance as indicated by an offeror’s past performance references of similar size, scope and complexity that are ongoing or have been completed within the last three years. Past Performance Survey form will be included as Attachment D to the solicitation, to include questions concerning timeliness of performance, cost control, effective management, customer satisfaction, quality awards, and the technical success of the project. All the Past Performance Survey questions are of equal importance relative to each other. Offerors shall submit those surveys to their previous contract references, who then shall complete the survey and submit directly to the contracting officer for evaluation. The attached Past Performance Survey will be used as a factor in your overall rating Factor 3 – Price (Factor 3) Prices will be evaluated on the Pricing Schedule – the overall price that includes the cost for all in CLIN 0001.

Total contract price will be the sum of CLIN 0001. The SSA will use the total contract price when making the “best value” selection decision. If the Total Price is unbalanced and/or unreasonable, the Government reserves the right to reject that offer as non-responsive.

BASIS FOR CONTRACT AWARD

A. The basis for award is Lowest Price Technically Acceptable source selection procedures IAW FAR 15.101-2. Past performance will be used as an evaluation factor and will be evaluated in accordance with FAR 15.305. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. A single award will be made to a Service-Disabled Veteran-Owned Small Business (SDVOSB). Tradeoffs are not permitted, and proposals are to be evaluated for acceptability but not ranked using the non-cost/price factors. It is extremely important that the offeror submit all evaluation criteria as identified or be found unacceptable. Information in addition to the identified evaluation criteria will not be evaluated.

B. The government intends to evaluate proposals and award a contract without discussions with offerors; however, Government reserves the right to hold discussions if determined necessary. Each initial offer shall contain the offeror's best terms from a price and technical standpoint. All offerors are encouraged to provide their best proposal upfront.

C. Offerors are cautioned that the Government may review available past performance data available in the Contractors Performance Assessment Reporting System (CPARS). The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of the data provided.

D. Per FAR 15.305(a)(2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance and will receive a “neutral” rating.

E. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions. There will be no public bid opening.

EVALUATIONS

Evaluation Factors and Technical Qualifications. This section describes the factors that will be used by the Government in evaluating the proposals received. Award will be made to the responsible offeror whose offer is most advantageous to the Government as a result of evaluating both price and non-price factors.

The Government will evaluate initial offers to determine eligibility for award. Initial offers failing to meet the acceptability factors for award will not be considered for further evaluation and the offeror will be so notified. Award may be made based upon initial offers, without discussion; therefore, offerors will be cautioned to include their most favorable terms, price and technical statements in the initial offers.

Offerors shall submit all information to be considered in the evaluation in writing. Offerors shall address in detail each factor. The offeror shall include all supporting details necessary for the Government to determine the offeror’s technical qualifications and ability to perform the services, as well as the adequacy and advantages of the proposal.