Attachment 3 - 52.212-1 - Grades 6-12 Social Studies Databases.pdf

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

ATTACHMENT THREE (3)

ADDENDUM to FAR 52.212-1, INSTRUCTIONS TO QUOTERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

1. GENERAL INSTRUCTIONS

1.1 Quoters shall read and follow all instructions. Instructions are set forth herein for the Quoters to prepare and submit a quotation to the Government in response to this solicitation. Quoters are advised to carefully review this solicitation and all attachments in its entirety before preparing and submitting their quotations.

1.2 Failure to submit the required information requested or comply with any volumes of instructions may result in the Quoter’s entire quotation being rejected. Quoters are cautioned that quotations containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award. Additionally, submission of password-protected documents will render the quote ineligible for consideration.

1.3 The quotation should not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Quoter intends to meet these requirements. Including statements such as “will comply,” “noted and understood,” and “in accordance with best industry practices/standards,” etc. without providing supporting narrative are not sufficient.

1.4 Questions/Clarifications: All inquiries and clarifications requests must be made in writing and submitted to the following email address: Ms Tiffany Brown (Contract Specialist) at Tiffany.A.Brown@dodea.edu and Ms Hillary Turnbull (Contracting Officer) at Hillary.Turnbull@dodea.edu. Written inquiries will be answered in writing through issuance of a solicitation amendment. The deadline for submission of written questions regarding this solicitation is 14 April 2026 at 8:00am EST. The Government reserves the right to not respond to questions received after this date.

a. Quoters shall clearly identify the specific volume and section of the solicitation to which each question relates when submitting questions. Reference should be made to the solicitation section heading, page number of the solicitation, specific location on the page (e.g. third paragraph) to facilitate the Government’s response to each question.

Question

Reference Question Category Question

# Solicitation or Attachment Section

Contractual or Technical

Question

b. If amendments to the solicitation are issued, all Quoters must acknowledge the amendments by signing the accompanying Standard Form (SF30) and returning the signed SF30 for all amendments issued with their quotation submission.

mailto:Hillary.Turnbull@dodea.edu

c. A consolidated list of all questions and answers will be provided via an amendment to the RFQ posted on SAM.gov. It is the sole responsibly of the Quoters to monitor the website for Government postings containing information applicable to this RFQ.

1.5 System for Award Management (SAM). The Quoter must be registered and current in the SAM database by the time quotations are due. Instructions for registering with SAM are located at the SAM website https://www.SAM.gov.

1.6 Late Quotations. Notwithstanding any other provisions of this solicitation, quotations received after the exact date and time specific herein for receipt of quotations are late and shall not be considered for award.

1.7 Period of acceptance of Offers. The Quoter agrees to hold the prices in its offer for 120 calendar days from the date specified for receipt of offers.

2. SUBMISSION OF QUOTATIONS

2.1 Due Date/Time: All quotations shall be submitted no later than 21 April 2026 at 10:00am EST.

The quotation submission due date and time are specified in Block 8, SF 1449, of this solicitation.

2.2 Submission Method: Quotations shall be submitted via email to the following email address: Ms Tiffany Brown (Contract Specialist) at Tiffany.Brown@dodea.edu and Ms Hillary Turnbull (Contracting Officer) at Hillary.Turnbull@dodea.edu.

a. Page Size and Format

Quoters shall ensure that the contents of the files print on standard 8 ½” by 11” paper. Quoters shall use Times New Roman 12-point font or larger text, Arial 10-point font or larger for the tables and text in headers/footers, and Arial 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The technical volume of the quotation is to be submitted as MS Word or PDF document.

b. Page Limitations

Quoter shall submit a complete quotation package in separate files with page limitations as shown below.

Volume Title Page Limitation I Administrative Cover Letter to include DoDEA Compliance Forms

II Factor 1: Technical Capability

10. Any pages of this volume beyond 10 pages will not be evaluated.

III Factor 3: Price Quotation No Page Limit

3. Quotation Content https://www.sam.gov/ mailto:Tiffany.Brown@dodea.edu mailto:Hillary.Turnbull@dodea.edu

Quoters shall submit quotations consisting of the following volumes and include the content identified therein. DoDEA requires web-based access to the Quoter’s digital resources for five people for the purpose of evaluation. Such access must be made available for pendency of the evaluation process. Quoters shall limit their quotations to the specific content identified within the scope of this requirement. No optional or supplemental products will be considered or evaluated outside of the scope of the work.

Volume I: Administrative Cover Letter: The signed cover letter shall include the following information:

a. Name of Quoter

b. Tax Identification number (TIN).

c. Unique Entity Identifier.

d. Complete Business Mailing Address.

e. Cage Code/NAICS Code.

f. Point of Contact Name, Phone Number, and Email Address

g. Date of Quote

h. Quote/Solicitation Number.

i. A statement that certifies the extent of agreement with all terms, conditions, and provisions, included in the solicitation.

j. A statement of Quote validity of a minimum of 120 days from the date of receipt by the Government.

Include signed copies of amendments to this solicitation, if applicable.

k. Assumptions, Conditions or Exceptions to this solicitation.

l. Copy of the Quoter’s Representations and Certifications. If all representations and certifications have been completed and are all up to date in SAM.gov, then a statement identifying that SAM is completed and up to date shall be made in this volume in lieu of including a copy of the Representations and certifications.

m. Completed Attachment 5 – Pricing Sheet

n. Completed Attachment 6 - DoDEA Cloud Questionnaire (DoDEA Compliance Form)

o. Completed Attachment 7 – Terms of Service Addendum (DoDEA Compliance Form)

Section 508 Compliance:

1. Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat.

Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the PWS and attached Accessibility Requirements Statement (ARS). Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanation’s column, or through additional narrative. All “Not Applicable” (N/A) responses must be explained in the remarks/explanation’s column or through additional narrative. Address each standard individually and with specificity and clarify whether conformance is achieved throughout the entire ICT Item (for example – user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item.

Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the vendor’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

2. Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

https://www.itic.org/policy/accessibility/vpat

3. Describe plans for features that do not fully conform to the Section 508 Standards.

4. Describe “typical” user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT products or services being offered.

Volume II: Factor 1 - Technical Capability

The Quoter shall provide a clear and concise narrative demonstrating its understanding and technical capability to perform the specific requirements outlined in the Performance Work Statement (PWS) and the overall scope of work. The narrative shall describe the Quoter’s methodology and approach for executing the full requirement of the PWS to include the Quoter’s ability to provide database(s) with the functionality described in Objective 1, paragraphs 2.1 and all of its subparagraphs as well as Objective 2, paragraph 2.2 and all of its subparagraphs of the PWS.

Quoters shall provide a URL and login password for five individuals to access the digital resources for evaluation purposes.

Quoters must provide an email address and telephone number for a point of contact (POC), in the event evaluators need assistance regarding the operability of the proposed databases.

Volume III: Factor 2 – Pricing Submission

(1) The quoter shall submit their pricing in an excel spreadsheet in accordance with the CLIN structure in Section B of this solicitation. The Quoter shall quote prices for the base year and four option years, which shall be evaluated for fairness and reasonableness. The Government reserves the right to determine quotes with incomplete pricing to be ineligible for award.

(2) The price quoted shall include a completed pricing sheet in the attached format. The quoter may submit a modified pricing sheet that is more appropriate to their standard commercial practice than what is provided. In addition, the quoter shall reference the Contract Line-Item Numbers (CLINs). The Government may exclude quotes from further consideration if any items described in the technical quote are not included in the pricing schedule.