Attachment 23 611 CES GIS Deliverable Specifications_final.pdf

Technical Contract Provision And Technical Contract

Clauses for Surveying, Mapping and Geographic

Information System Deliverables

Geo Integration Office 611th Civil Engineer Squadron

10471 20th Street, Suite 301 Joint Base Elmendorf-Richardson, Alaska

Attachment 23

611th CIVIL ENGINEER SQUADRON GEO INTEGRATION OFFICE

Technical Contract Clauses for Surveying, Mapping and GIS Deliverables 2

Purpose

This document is provided for informational purposes and to assure data compatibility and compliance for as-built drawings or vector data formats specifically for the Pacific Regional Support Center (PRSC) and its’ assets. Specific questions may be addressed to the 611 Geo Integration Office (GIO) and 611 CES Execution Support NCOIC. The provisions in this report have been modified to address the explicit requirements for United States Air Force (USAF) 611 CES remote Alaska and Pacific installations. Appendix A provides guidance and sample of contracting language that may be used when developing statements of work.

This document specifically addresses the acquisition and delivery of geospatial data from Geographic Information System (GIS) that employ or reference data using absolute, relative, or assumed coordinates. Types of products produced from these systems include:

• GIS drawings/maps

• Facility management drawings/maps

• Master planning drawings/maps

• Environmental compliance drawings/maps

• Hydrographic surveys of rivers, ports, open ocean, bays, channels, and lakes

• Topographic mapping

• Drawing/map conversion, raster scanning/vector conversion

• High-order geodetic control (horizontal and vertical) surveys using a differential Global Positioning System (GPS) and conventional survey techniques, for control and property/boundary surveys

• Controlled and non-controlled aerial photography and photo processing

• Photogrammetric mapping including aero-triangulation

• Finish map (color and black-and-white) publishing or production from GIS datasets and software applications

• Digital-orthophotography image file and map production

• Remote sensing, radar, and satellite imagery

• Large-format map and/or aerial imagery document production

Background

Geographic Information System (GIS) GIS technology provides a computerized mechanism for capturing, verifying, storing, manipulating, querying, analyzing, and displaying geospatial data referenced to their location on earth. Most current GIS combine the use of Computer Aided Drafting (CAD) and Relational Database Management System (RDBMS) technologies to relate data to features on digital maps and drawings. The newest GIS eliminates the CAD component in favor of an internal graphics engine integrated with an object-oriented relational database. GIS deliverables and projects must be coordinated with the 611 Geo Integration Office and 611 CES Execution Support NCOIC.

Technical Contract Clauses for Surveying, Mapping and GIS Deliverables 3

Because the nature of geospatial data, drawings (.dwg, dxf, .shp) and databases may be configured and delivered with various options (coordinate systems, projections, linear units, etc.), the customer (USAF) has established standard parameters for contract deliverables. The standards are compliant with the Federal Geographic Data Committee (FGDC) and the Spatial Data Standard for Facilities, Infrastructure and Environment (SDSFIE). The SDSFIE versions and supporting documentation may be found at:

http://www.sdsfie.org/ .

Target Technologies and Spatial Data Deliverable Standards

Spatial Data:

Vector data (as-builts, design drawings, etc.), raster data, or any of the listed target technology deliverables’ should adhere to the following geospatial standards:

Deliverables will also include FGDC-compliant metadata containing spatial accuracy, survey methods, spatial reference information, point of contact, and attribute dictionaries.

File names should follow the SDSFIE current release naming conventions. For example, a building drawing would be named Structure_A, a road centerline would be named RoadCenterline_L, and so forth. All delivered digital GIS and CAD data files shall also be submitted in strict compliance with the SDSFIE for integration into the target GIS software system (ESRI Geodatabase).

Coordinate System Standards:

All drawings must be georeferenced to a standard geographic coordinate system. If it is not possible to use the standard coordinate system, then each drawing should have at least two uniquely numbered reference points or tics that contain an x-y coordinate, preferably at the extents of the drawing. These should be points that can be geo-referenced to a known grid such as UTM, or State Plane coordinate system. All referenced points must be clearly identified labeled. Appendix C provides a list of USAF installations and their respective coordinate systems and zones.

The existing network of survey monuments at each PACAF installation shall be used to establish control for all drawings. Drawings must be based upon the established projection and coordinate system at each installation. Survey control monument coordinates are published, and maintained by the National Geodetic Survey (NGS), and are available at http://www.ngs.noaa.gov/cgi-bin/datasheet.prl .

Technical Contract Clauses for Surveying, Mapping and GIS Deliverables 4

Target Geospatial Data System (GDS):

Computer Platform: Intel based Personal Computer Operating System: Microsoft Windows 10 Geospatial Information System Software: Environmental Systems Research Institute (ESRI) ArcGIS Desktop 10.6.1 Geospatial Information System Data Format: Spatial Data Standard for Facilities, Infrastructure and Environment (SDSFIE) 4.0, ESRI File Geodatabase Map Projection and Datum: Universal Transverse Mercator (UTM), World Geodetic System 1984 (WGS84) datum, Zone- appropriate UTM zone for each installation (Appendix C), Units - Meters Digital Media: (a) Compact Disc Read-Only Memory (CD-ROM) with International Standards Organization (ISO)-9660 format;

(b) Writable DVD (c) Compressed File

The external label for digital media should contain, as a minimum, the following information:

a. The Contract Number (and Delivery Order Number if applicable) and date.

b. The format and version of operating system software.

c. The name and version of utility software used for preparing (e.g., compression/decompression) (if applicable) and copying files to the media.

d. The sequence number of the digital media.

e. A list of the filenames on the digital media (as space on the label permits).

Digital Media Deliverables: Contractor shall provide one copy of drawings or data deliverables to the Government Contracting Office and one additional copy to the 611 CES\ section on appropriate digital media. Compressed Files may also be delivered via DoD Safe.

Appendix A

Technical Contract Clauses for Surveying, Mapping, Drawing and Geographic Information System (GIS) Deliverables NOTE: The following clauses are included to provide guidance in specifying only the surveying, mapping, drawing and Geographic Information System (GIS) related requirements.

1. GENERAL.

The contractor, operating as an independent contractor and not an agent of the Government, shall provide all labor, material, and equipment necessary to perform the services as stated in this contract. The contractor shall furnish the required personnel, equipment, instruments, and transportation, as necessary to accomplish the required services and furnish to the Government all reports and other data together with supporting material developed during the work efforts.

During the prosecution of the work, the contractor shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work. All work shall be directed by the “Contracting Officer” or his “Authorized Representative.”

The term “Contracting Officer” shall be interpreted to mean “Contracting Officer” or his “Authorized Representative.” The use and development of spatial data should be coordinated through the 611 Geo Integration Office (611 CES/CENME).

2. LOCATION OF SERVICES.

All airfield topographic and geodetic control survey performed under this contract may be required anywhere within the boundaries or assignments of the (Insert Installation Name), Alaska, and shall be directed by the Contracting Officer.

3. SERVICES TO BE PERFORMED.

The general types of professional surveying, mapping, GIS, and related services to be performed under this contract include, but are not limited to, the items listed below.

3.1 GEODETIC CONTROL SURVEYS. Services include horizontal and vertical control surveys for the precise location of primary survey points for planning, engineering, construction, real estate projects, GIS applications, or facility management. These surveys include third-order or higher horizontal and vertical control, geodetic astronomy, gravity, and magnetic surveys in accordance with the Standards and Specifications for Geodetic Control Networks published by the Federal Geodetic Control Committee dated September 1984.

Conventional, inertial, satellite, and other traditional precise survey methods as determined to be the most cost-effective means that will achieve the required accuracy of the final product may be used.

Technical Contract Clauses for Surveying, Mapping, Drawing, and GIS Deliverables

3.2 TOPOGRAPHIC AND ENGINEERING SURVEYS. Services include but are not limited to field acquisition and office data reduction of detailed topographic and planimetric feature data for (Insert Installation Name), to support engineering site planning, cost estimating, design, construction layout and alignment of roads, buildings, and other structures, installation master planning, and recording as-built conditions and GIS applications. Field data acquisition includes both conventional and other methods, such as a plane table, total station, or Global Positioning System (GPS).

3.3 CONVENTIONAL AND/OR DIGITAL MAPPING AND CHARTING

SERVICES. Services include the development, implementation, acquisition, and/or generation of conventional and/or digital mapping and charting products. Services include, but are not limited to, two- and three-dimensional mapping and charting, digital terrain models, soft-copy photogrammetry, and GIS products.

3.4 GEOGRAPHIC INFORMATION SYSTEM (GIS) SERVICES. Services include, but are not limited to, the development and implementation of a GIS (hardware, software, data, personnel, approach, procedures, training, etc.) and the production of GIS products (maps, databases, etc.).

A GIS consists of an automated computerized system that employs data referenced to a location on the earth, based upon absolute, relative, or assumed coordinates. The target GIS includes the following basic components, which are currently installed, or are to be installed, at the organization which will be receiving and using the geospatial data:

• The platform (computer hardware and operating system).

• The GIS software.

• The relational database management system (RDBMS) software, database schema, and data.

• Digital media containing the organization’s graphic and attribute geospatial data. The digital media are formatted to conform to the organization’s GIS standard, and installed to function as an integral part of the GIS. The database of the GIS is “populated” with attribute data. All GIS data (including geospatial data acquisition and map development for use in a GIS) shall conform to the most current release of the Spatial Data Standard for Facilities, Infrastructure, and Environment (SDSFIE). The most current release of the SDSFIE is available for download at http://www.sdsfie.org/ . All delivered digital GIS data files shall also be submitted in strict compliance with the SDSFIE for the target GIS software system.

3.5 COORDINATE SYSTEMS. All drawings must be georeferenced to a standard geographic coordinate system. If it is not possible to use the standard coordinate system, then each drawing should have at least two uniquely numbered reference points or tics that contain an x-y coordinate, preferably at the extents of the drawing. These should be points that can be geo-referenced to a known grid such as UTM, or State Plane coordinate system.

3.5.1 The existing network of survey monuments at (Insert Installation name) shall be used to establish control for all drawings. Drawings must be based upon the established projection and coordinate system at each installation. Survey control monument coordinates are published and maintained by the National Geodetic Survey and are available at http://www.ngs.noaa.gov/cgi-bin/datasheet.prl .

4. GRAPHIC FORMAT.

All surveying, mapping, and/or GIS graphical digital data generated by the contractor and supplied to the Government shall be fully compatible with, ESRI ArcGIS, Version 10.6.1 native digital format, with a , Windows 10 operating system. The contractor shall ensure that all digital files and data(e.g., base files, reference files, symbol libraries, etc.) are compatible with the Government's target GIS (i.e., GIS software, operating system, RDBMS software, schema) and adhere to the standards and requirements specified herein. The term “compatible” means that data can be accessed directly by the target system without translation, preprocessing, or post-processing of the digital data files. It is the responsibility of the contractor to ensure this level of compatibility.

The contractor shall utilize a line-cleaning routine to assure that there are no overshoots or undershoots in the line work.

5. MAPPING AND GIS STANDARDS.

All mapping and GIS work performed as part of this contract shall conform to the following standards for accuracy, content, and structure: All large-scale mapping projects (scales larger than 1 inch (in.) = 1,667 feet (ft.)), shall follow the Government Standards (Army, Navy, Air Force) and/or “ASPRS Accuracy Standards for Large Scale Maps” (ASPRS 1990) classification standard. Small scale mapping (scales smaller than 1:24,000) projects will follow the OMB “United States National Map Accuracy Standards” (Bureau of the Budget 1947). All spatial data generated as part of this contract will conform to the most current release of the SDSFIE. The contractor shall submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless prior written approval of such deviation has been issued by the Government Contracting Officer.

6. REFERENCE STANDARDS/PUBLICATIONS.

6.1 Geo Integration Office (GIO):

Mail: 611CES/CENME 10471 20th Street, Suite 301 Elmendorf AFB, AK 99506 Phone: 907-552-1500

DSN: 317-552-1500

6.2 CORPS OF ENGINEERS:

Mail: Corps of Engineers Publications Depot 2803 52nd Ave.

Hyattsville, MD 20781-1102 Phone 301-394-0081/2/3 Fax 301-394-0084

DSN 290-0081/2/3

ENGINEER MANUALS

EM 1110-1-1000 (PHOTOGRAMMETRY) [FY 92]

EM 1110-1-1002 (MONUMENTATION) [FY 91]

EM 1110-1-1003 (GPS) [JUNE 91]

EM 1110-1-1004 (DEFORMATION MONITORING) [OCT 94]

EM 1110-1-1005 (TOPOGRAPHIC AND FIELD SURVEYING [FY 94]

EM 1110-2-1003 (HYDROGRAPHIC SURVEYING) [FEB 91]

EM 1110-1-1807 (CADD VOLUMES 1-4) [JULY 90]

ENGINEER REGULATIONS

ER 1110-1-1001 (USCE STANDARD SURVEY DISK) [FY 92]

ER 1110-1-1002 (MAPS & DRAWINGS) [FY 92]

ER 1130-2-307 (DREDGING POLICIES AND PRACTICES [MAY 91]

6.3 CAD/BIM TECHNOLOGY CENTER PUBLICATIONS:

Via the Internet: https://cadbim.usace.army.mil/ Mail:

US Army Engineer Research and Development Center The CAD/BIM Technology Center

ATTN: CEERD-ID

3909 Halls Ferry Road Vicksburg, MS 39180-6199 Telephone: (601) 634-4109 Fax: (601) 634-4584

6.4 OTHER PUBLICATIONS:

FIPS 173 Publication (U.S. Geological Survey Open File Report 88-105) ASPRS Accuracy Standards American Society for Photogrammetry and Remote Sensing 5410 Grosvernor Lane, Suite 210 Bethesda, MD 20814-2160 Phone: 301-493-0290 Fax: 301-493-0208 e-mail: asprs@asprs.org Internet: http://www.asprs.org

7. DELIVERY MEDIA AND FORMAT.

7.1 FORMAT. A copy of all data and files developed under this contract shall be delivered to the Government in digital format (insert the appropriate submittal time: e.g., at project completion, with each submittal as required in the Schedule of Work, etc.). Digital files shall be provided on compact disk, read-only memory (CD-ROM) in ISO-9660 format, compatible with the Government’s Target GIS hardware, or Compressed File via DoD Safe. A “Readme.txt” file must be included with the delivered digital media that includes normal transmittal information. The digital media used shall be fully compatible with the Government's Target GIS.

7.2 LABEL. The external label for each digital media shall contain, as a minimum, the following information:

• Contract Number (and Delivery Order Number if applicable) and date.

• Format and version of operating system software.

• Name and version of utility software used for preparation (e.g., compression/decompression) (if applicable) and copying files to the media.

• Sequence number of digital media.

• List of file names on the digital media (as space on the label permits).

7.3 QUALITY ASSURANCE/QUALITY CONTROL: Before a file is placed on the delivery digital media, the following procedures shall be performed:

a. Remove all extraneous graphics outside the border area and set the active parameters to a standard setting or those in the Government-furnished seed file.

b. Check to ensure that all reference (or XREF) files are attached without device or directory specifications.

c. (Insert one of the following statements, as applicable) (Option 1) All digital files shall be delivered to the Government uncompressed.

(Option 2) To the maximum extent possible, all files shall be delivered to the Government uncompressed. However, where compression of files is absolutely necessary, the digital files shall be compressed and reduced using either: (1) a self-extracting archive utility, or (2) (insert name and version of file compression/decompression software used by Government), or other compatible file compression/ decompression software approved by the Contracting Officer.

d. Include all files, both graphic and nongraphic, required for the project (i.e., color tables, pen tables, font libraries, symbol libraries, user command files, plot configuration files, AML plot routines, etc.).

e. Make sure that all support files such as those listed above are in the same directory and that references to those files do not include device or directory specifications.

f. Include any standard sheets (i.e., abbreviation sheets, standard symbol sheets, etc.) necessary for a complete project.

g. Document any fonts, tables, symbols, cells/blocks, line styles/types, details, reference drawings, etc., developed by the contractor, or not provided among the Government-furnished materials (GFMs). The contractor shall obtain Government approval before using anything other than the Government's standards.

h. Each finished CADD drawing or map shall have its own separate plot file.

8. METADATA GENERATION.

Contractor shall provide metadata files for all geospatial and GIS data and products produced under this contract. Geospatial data are defined as information that identifies the geographic location and characteristics of natural or constructed features and boundaries on the earth.

Geospatial data affected by these requirements are those generated in a: Geographic Information System (GIS); Land Information System (LIS); Remote Sensing or Image Processing system;

Computer-Aided Design and Drafting (CADD) system; Automated Mapping/Facilities Management (AM/FM) system; and other computer system that employs or references data using either absolute, relative, or assumed coordinates. The metadata file shall conform to the Spatial Data Transfer Standards (SDTS)/ Federal Information Processing Standard (FIPS) 173, Federal Geographic Data Committee (FGDC) standards, and the SDSFIE. The digital metadata files shall be provided to the Government along with each final product deliverable, unless otherwise approved in writing by the Contracting Officer.

9. TRANSMITTALS.

9.1 TRANSMITTAL LETTER: A transmittal letter containing, as a minimum, the following information shall accompany each digital media submittal to the Government. The transmittal letter shall be dated and signed by the appropriate contractor's representative. The transmittal letter shall be provided to the Government on 8-1/2-in. by 11-in. paper. A digital copy of the transmittal letter in a Microsoft Word format shall also be provided on the digital media submitted to the Government.

a. The information included on the external label of each media unit (e.g., disk, tape), along with the total number being delivered, and a list of the names and descriptions of the files on each one.

b. Brief instructions for transferring the files from the media to the Government’s target GIS.

c. Certification that all delivery media are free of known computer viruses. A statement including the name(s) and release date(s) of the virus-scanning software used to analyze the delivery media, the date the virus scan was performed, and the operator's name shall also be included with the certification. The release or version date of the virus-scanning software shall be the current version which has detected the latest known viruses at the time of delivery of the digital media.

d. A statement indicating that the A-E will retain a copy of all delivered digital media (with all files included) for at least one year and, during this period of time, will provide up to (insert number of copies which may be needed: e.g., two) additional copies of each to the Government, if requested, at no additional cost.

9.2 ENCLOSURES OR ATTACHMENTS TO THE TRANSMITTAL LETTER:

In addition, the following documentation information shall be provided to the Government on 8- 1/2-in. by 11-in. paper as an enclosure or attachment to the transmittal letter provided with each digital media submittal. A digital copy of the documentation information in a Microsoft Word format shall also be provided on the digital media submitted to the Government.

a. Description of how the data were acquired and input into the GIS.

b. Brief development history for each graphic and non-graphic file on the submitted digital media (e.g., content, when developed, modified, etc.).

c. Reference files and symbols library names. A list and file location of all new symbols created for the project, which were not provided with the GFM.

d. Level/layer assignments and lock settings (where applicable).

e. Fonts, and line styles/types used.

f. Metadata files in the Government-approved format.

g. Database schema and instructions for its use. A list of all database files associated with each drawing, as well as a description of the database format and schema design.

h. Plotting instructions on tape/diskette and paper. The plotter configuration (e.g., name and model of plotter), pen settings, and any specific plotting instructions.

i. A list of all deviations from the Government’s specified or provided standards.

j. A list of any non-IGES crosshatch/patterns used.

k. Any recommended modifications necessary to make the data available for future use with a different type of GIS or with other “life-cycle” activities.

9.3 HARD COPIES OF MAPS/DRAWINGS: The Contractor shall provide __________ (insert number of copies) ____________ (insert either full-size or half-size) ____________ (insert either mylar, paper, or vellum) hard copy(ies) of each finished map/drawing with each digital media submittal to the Government.

10. OWNERSHIP.

10.1 GENERAL: The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items.

All text, digital files, data, and other products generated under this contract shall become the property of the Government. By reference, the following DFAR clauses are included in this contract as a part of the requirements herein:

DFAR 252.227-7013, Rights in Technical Data – Noncommercial Items DFAR 252.227-7028, Technical Data or Computer Software Previously Delivered to the Government DFAR 252.227-7037, Validation of Restrictive Markings on Technical Data DFAR 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions DFAR 252.227-7025, Limitations on the Use or Disclosure of Government- Furnished Information Marked with Restrictive Legends DFAR 252.227-7020, Rights in Special Works DFAR 252.227-7023, Drawings and Other Data to Become Property of

Government DFAR 252.227-7014, Rights in Noncommercial Computer Software and Non commercial Computer Software Documentation

10.2 COPYRIGHT: Any software and computer data/information developed as a component of this contract shall have the following statement included with its documentation:

“This computer program is a work effort for the United States Government and is not protected by copyright (17 U.S. Code 105). Any person who fraudulently places a copyright notice on or does any other act contrary to the provisions of 17 U.S. Code 506(c) shall be subject to the penalties provided therein. This notice shall not be altered or removed from this software or digital media and is to be on all reproductions.”

Appendix C

USAF Alaska Installations Map Projection Zones

UTM

Zone AK State Plane Zone

Major Operating Bases Eielson AFB 6 3 Elmendorf AFB 6 4

Air Stations and Forward Operating Locations Clear Air Station (USAF Space Command) 6 4 Eareckson Air Station 60 n/a Galena Airport 4 6 King Salmon Airport 4 6

Long and Short Range Radar Sites Barter Island LRRS 7 2 Cape Lisburne LRRS 3 8 Cape Newenham LRRS 3 7 Cape Romanzof LRRS 3 8 Cold Bay LRRS 3 7 Flaxman Island/Bullen SRRS 6 3 Fort Yukon LRRS 6 3 Indian Mountain LRRS 5 5 Kotzebue LRRS 3 7 Lonely SRRS 5 5 Murphy Dome LRRS 6 4 Oliktok LRRS 6 4 Point Barrow LRRS 4 6 Sparrevohn LRRS 5 5 Tatalina LRRS 5 5 Tin City LRRS 3 8 Wainwright SRRS 4 6

Pacific GSUs

Hawaii State Plane Zone

Wake Island Airfield 58 Ka’ala AFS 4 3 Kokee AFS 4 4

Inactive and Excess Sites Anvil Mountain RRS 3 8 Bear Creek RRS 5 4 Beaver Creek RRS 7 2 Bethel RRS 4 7 Big Mountain RRS 5 5 Campion Air Station 4 6 Driftwood Bay RRS 3 10 Gold King Creek RRS 6 3 Granite Mountain RRS 4 7 Kalakaket Creek RRS 4 6 Lake Louise Recreation Area 6 3 Naknek Recreation Areas I&II (King Salmon) 4 6 Nilkolski RRS 2 10 Nome Field (POL Site) 3 8 North River RRS 4 7 Pillar Mountain RRS 5 5 Point Lay LRRS 3 7 Port Heiden RRS 4 6 Port Moller RRS 4 7