Attachment 12 - WIA Base Support Letter.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS ELEVENTH AIR FORCE (PACAF)

JOINT BASE ELMENDORF-RICHARDSON ALASKA

05 December 2023

MEMORANDUM FOR WAKE ISLAND AIRFIELD USERS

FROM: PACAF Regional Support Center (PRSC) 611 Air Support Squadron (ASUS) 10471 20th Street Joint Base Elmendorf-Richardson AK 99506-2101

SUBJECT: Fiscal Year 2024 Wake Island Airfield Support

1. This memorandum clarifies FY24 support for use of the Wake Island Airfield (WIA) by approved DoD and non-DoD users. It establishes an airfield overtime rate for use of the airfield outside of published hours. This memorandum also outlines the personnel security requirements and labor rates used in the performance of third-party support duties outside the operating hours. The following paragraphs include information on resources that may be available to third-party contractors performing work at WIA.

2. Visitors shall be processed through the Site Arrival Request (SAR) procedure. Visiting personnel are required to be favorably vetted by 611 ASUS Security office prior to arrival at the site. SARs will not be approved without documented vetting by the security team. Military Aircraft comprised of Active Duty, Guard, Reserve and/or DOD Civilians, making fuel stops "gas and go" will not be required to submit a SAR. SAR is required if the gas and go becomes a Remain Over Night (RON). All other aircraft will be required to complete the SAR process in its entirety. All base support described in this memorandum, other than food, lodging, and airfield transport, may be available on a non-interference basis and only at the discretion of the Base Operation Support (BOS). Due to the remoteness and unique situation at WIA, base support availability is subject to change at any time without notice. The user must request any support they require far enough in advance to accommodate the significant lead time necessitated by WIA logistics and depending on the requirement this could mean months in advance. Please reach out to the PMO to determine support lead time 6-12 months in advance of arrival.

a. Appropriate access requirements must be defined at the beginning of contract award or upon hire.

b. SARs must be completed in its entirety and submitted to the 611 ASUS SAR Team encrypted/password-protected email to 611ASUS.WI.SAR@us.af.mil or https://safe.apps.mil and approved prior to booking transportation to the site and incurring travel costs. Requests for a current version of the document can be made to the same inbox.

c. Access to restricted areas must be requested and detailed in the SAR and shall be vetted through the Security Manager.

d. Foreign Nationals requesting travel to a site must submit, the SAR, colored digital copies of their Passport and/or Permanent Resident Card to the 611 ASUS Security office no later than 45 days prior to travel or travel will be denied. NOTE: On a case-by-case basis, mission critical requests for short notice travel will be reviewed and approved by the 611 ASUS Director of Operations.

Attachment 12

e. Due to the remote location of Wake Island, the onsite medical and pharmacological resources are limited to minor emergencies and/or temporary patient stabilization. If necessary, Med Evac air ambulances may take three days to arrive and transport a patient to the necessary level of care. All parties are responsible for arranging, coordinating, and financing medical evacuations for their own employees. Travelers should be prepared for potential power losses and delays in departure. Bring any additional stocks of medication and supplies needed to cover an unplanned, extended trip.

Travelers should be sufficiently healthy to not anticipate needing any medical care for the planned duration plus two weeks. By submitting the Site Arrival Request the traveler is accepting that risk.

3. Runway use is limited. A Prior Permission Request (PPR) is required to land at any PRSC installation. WIA Operating Hours are Tuesday through Saturday from 0800L until 1600L; 2000Z- 0400Z. The runway is closed Sundays, Mondays, and federal holidays.

a. For any commercial aircraft chartered into the site, the air carrier must have a current Civil Aircraft Landing Permit (CALP) on file with the 611 ASUS Airfield Manager, MSgt Christopher Lester via christopher.lester.2@us.af.mil for each purpose of use, as per AFI 10-1001, prior to departing to the site. Requirements for a CALP include a DD2400 and DD2402 (with valid dates by provider), and a DD2401. All forms must be completed correctly in blue ink. Requests for a current version of the document can be made to the same inbox.

b. For both commercial and military aircraft, contact must be made by flight POCs NLT one working day prior to scheduled landing during normal working hours (Tue-Sat 0800-1600L) to request a Prior Permission Request (PPR) number from Base Operations or the Airfield Operations Manager so that landing can be authorized as prescribed by FAA flight regulations. For safety, aircraft are restricted to land only during normal working hours except for In-Flight Emergency (IFE) landings. Please inform your pilot to verify airfield requirements in the IFR Supplement and review AFI 10-1001in its entirety.

Note that while PPRs may be issued, the customer is responsible for all costs incurred. All airfield activity must be coordinated with WI Base Operations at PRSCDET1.Airfield.Management@us.af.mil or (808) 424-2101.

c. All requests to land at WIA will be in accordance with the current WIA SAR Form. Payment will be in accordance with information provided in the WIA SAR Form.

i. Aircraft support fee - $2911.32 per aircraft, regardless of type. Service fees and overtime are collected due to the fact that WIA is a Government owned, contractor operated (GOCO) installation under a firm-fixed price contract. Aircraft arrivals/departures, regardless of agency, require contracted service support and agencies are responsible to provide reimbursement for the cost of that support.

Agencies without an existing support agreement shall use a 7600A.

ii. Overtime Costs Airfield overtime (OT) is currently $85.64 per hour for all airfield activity outside of the published airfield hours (to include time for airfield support personnel to prepare for and/or recover from aircraft arrival/departure as well as any customer transportation and/or billeting assistance) and the overtime rate is subject to change due to contractual labor agreements. Overtime support is not guaranteed.

4. A 41-passenger aircraft travels between Joint Base Pearl Harbor-Hickam (JBPHH) and WIA twice monthly. The is the only regular transit on/off WIA. Questions regarding the rotator can be routed through the SAR Office or JBPHH Travel Management Office (TMO) at (808) 448-0747.

Travel on the rotator must be arranged as soon as approval is received due to limited availability of seats. This schedule is subject to change.

a. Flight schedule

i. From JBPHH to WI Departs around 1000L on Thursday and arrives around 1300L on Friday. JBPHH AMC Passenger Terminal show time is NLT 0600.

ii. From WI to JBPHH - Departs 1000L on Saturday and arrives 1600L on a Friday. WI AMC Passenger Terminal show time is NLT 0600. Transportation to and from the terminal is available.

b. Cost: one-way ticket (no discount for round trip purchase).

i. DoD - $1,061

ii. Non- - $1,061

iii. Non-Federal Contractors - $1,104

c. Procedure to obtain travel is detailed in the current WIA Travel guide included in the SAR file.

d. Questions can be addressed to the PRSC Det 1 Office, 808-424-2275, the ASRCC site manager, 808-424-2275.

e. Detailed personnel travel requirements are outlined in the Foreign Clearance Guide at www.fcg.pentagon.mil under USPACOM Wake Island. Traveling with a passport is encouraged.

f. Return flights are scheduled by the Contractor at JBPHH TMO. For booking, please contact the site for information on availability and reservations after SAR approval at (808) 448-0747. The phone call is required to reserve a seat on return flights.

5. Cargo requests on USAF-scheduled flights from third party contractors departing JBPHH must be processed through JBPHH Traffic Management Office (TMO) at 647LRS.LGRM.Flight@us.af.mil or 808-448-3865 at least five weeks prior to targeted arrival date. Cargo flights are scheduled to depart JBPHH to WIA every two weeks.

a. Cost for cargo flown from JBPHH to WIA are listed in the table below:

2024 Cargo Tariff Zone 2-10 Alaska/Hickam to Wake Island

Cargo Weight DOD Rate Non-DOD Rate (US Gov)

Non Fed (Contractors)

1-439 $3.870 $4.924 $4.978 440-1099 $3.870 $4.438 $4.492 1100-2199 $3.870 $3.964 $4.018 2200-3599 $3.870 $3.870 $3.870

b. A completed Dept. of Defense Form 1149: REQUISITION AND INVOICE/SHIPPING DOCUMENT (DD1149) is required to forward cargo to WIA. Current CAC/PIV card holders can access the form here: https://www.acq.osd.mil/dpap/dars/dfars/html/previous/dd1149.pdf. Others can request the form by email from the TMO POC or the 611ASUS Transportation Manager at joseph.ciszak@us.af.mill. Contact TMO for all form guidance.

i. Appropriate payment must be made for requested priority level as all shipping is priority-based and limited.

ii. A valid Transportation Account Code (TAC) is required on the DD1149 (Box 4), as well as any hazardous material declarations. Contact company resource advisor for current information. New company requests for TACs can be made at https://trackerlite.wpafb.af.mil/LTS/, 937-257-7686, or by email through the TMO POC. Include any hazardous material declarations.

iii. Box 3 of the DD1149 should include WIA site POC to receive shipment. Include scheduled flight date. Do not list ASUS as POC.

iv. Completed DD1149 (https://lts.cce.af.mil/DD1149) must accompany cargo to JBPHH TMO for shipping.

v. Coordination should be made with JBPHH TMO for oversized cargo drop off appointments.

vi. Notify TMO if military installation access assistance is needed.

vii. To hold cargo at WIA, coordination must be made with Site Manager, Franz Stewart (fstewart@asrcfederal.com) or Airfield Operations Manager, Jackie Mergan, (jmergan@asrcfederal.com). Covered storage is not guaranteed. Any shipments to Wake Island must have prior coordination for pick up and storage.

c. There is an annual resupply barge available for contractor use on a space-available basis. The POC for barge support is Joe Ciszak at joseph.ciszak@us.af.mil or 907-552-4935.

d. Return cargo from WIA to JBPHH requires an additional DD1149 following the same standards and detailing the requested shipping needs. For more information regarding return cargo, consult the Wake Island Cargo Processing Guide available from PRSC and from ASRC site management. All cargo departing WIA must be processed through the WIA air terminal (808-424-2222/2101/2397). The contractor is responsible for all cargo preparation, labeling, and documentation including HAZMAT Shippers Declarations for Dangerous Goods ( ), as well as timely delivery to the WIA Air Terminal at least 24-hours prior to the air transport departure.

6. Third-party contractors may rent equipment and vehicles from ASRCC on a non-interference basis (i.e., BOS contract requirements take precedence over third party contract needs). ASRCC Risk Management policy requires an ASRCC employees to operate equipment and vehicles; third-party contractors may not operate ASRCC assets. Rentals are subject to a contract between ASRCC and the third-party contractor; the PRSC is not involved in this contract.

a. Transportation of personnel and materials for mobilization/demobilization, including transportation to and from the commercial airport shall occur during normal work hours, Tuesday- Saturday, 0800-1600L.

b. Billeting Resources

i. On-site lodging and meals are available and must be used by all contractor personnel.

All personnel must submit a WIA SAR form.

ii. Coordination is required with ASRCC as contractor manning demands may fluctuate throughout the course of each project, as well as an influx of various other third-party visitors during peak season. The requestor will provide a schedule with anticipated manning requirements at the beginning of the project. The contractor will also notify ASRCC of any changes in manning at least 14 days in advance.

iii. Units/agencies with Interagency Agreements (IAA) - All tenant personnel requiring overnight lodging and use of the dining facility (regardless of number of meals consumed) will incur a man-day charge, as stated in the IAA.

iv. Non-IAA units/agencies - Personnel requiring overnight lodging and use of the dining facility are approved through the SAR process and will incur a billeting charge of $185.00/day. This rate is in accordance with current Joint Travel Regulations Per Diem Rates and subject to change.

Payment accepted are limited to credit cards or check.

c. Loading and Unloading Assistance may be available with aircraft loading and unloading operations of equipment and material for a fee.

All third-party contractors are required to present the operation and maintenance BOS Contractor Environmental Office with a list of chemicals being brought to WIA prior to arrival. Third-Party Contractors will be required to manage waste streams IAW this Hazardous Waste Management Plan (HWMP) and any other applicable AF regulations. DOD contracted personnel are responsible for the management of their hazardous materials and wastes. The BOS station manager maintains a list of chemicals and Safety Data Sheets (SDSs).

i. All HW generated at WIA is viewed by the EPA as co-generated waste. This means that the regulations for proper handling, storage, transportation, and disposal of any HW apply to both the contractor and the USAF as the waste was generated as a direct result of an WIA project. As such, WIA can issue containers for, and manage HW, nonhazardous waste, and Universal Waste (UW) generated by contractors when ALL the following apply:

ii. There are no fiscal limitations (such as when a project is funded to include waste management and disposal).

iii. There is no conflict with an applicable contract.

iv. The contractor request support from the 611 CES/CEIE Hazardous Waste Program

Manager (HWPM) 30-days prior to the start of the project.

v. The BOS Contracting Officer Representative agrees that the work is within scope of the

BOS contract.

vi. The contractor complies with the HWMP and obtains approval for all hazardous material transported to WIA 30-days prior to bringing material to any site, or the contractor complies with all applicable requirements.

vii. If a contractor does not fulfill all the above requirements, the contractor will be solely responsible for paying for, and providing containers, labels, and waste transportation, treatment, storage, and disposal. Copies of all manifests that the contractor generates to ship any waste (hazardous, nonhazardous, or universal waste) must be provided to the HWPM within three days prior to shipping. If WIA issues containers for, or manages waste generated or handled by a contractor, and a contractor does not fully comply with the Hazardous Material Management Plan (HMMP), the HWPM will notify the applicable contracting officer and the contractor's representative that signed the contract and will stop providing support for waste handling, management, or disposal.

d. There is no warehouse space available. Uncovered staging area for equipment and material storage may be available but is not guaranteed for the duration of the project. Disposition requirements of material or equipment must be coordinated with the BOS contractor in advance of arrival on island.

e. Electrical power and fresh water is available on the island. However, visitors should expect deployment-like living conditions.

f. Limited office space (containing phone lines) may be available for use. This must be coordinated in advance through the WIA PM. Visitors should not expect readily available WIFI.

g. Additional support needed from the BOS Contractor, ASRCC, must be communicated to the WIA PM in advance, and coordinated through ASRCC's Program Manager, Brenton Alexander, 907-531-0900, balexander@asrcfederal.com.

7. The only fuels readily available on WIA are diesel and JP5. DO NOT SHIP any equipment or

Current fuel price information can be requested from 611th ASUS Fuels Specialist via 611ASUS.POL.1@us.af.mil, will be billed by the USAF, and is subject to change. Note: Diesel fuel available on site is Ultra Low Sulfur Diesel.

8. FIREARMS ARE STRICTLY PROHIBITED. Failure to comply will result in an immediate EXCEPTION: military personnel with the appropriate paperwork fulfilling mission requirements.

9. Strictly no still or video photography is allowed without the consent of the 611 ASUS Security office. All requests and justification for official or business-related imagery must be detailed in the SAR. Prior coordination with PRSC is required before filming or photographing. Personnel taking photos or videos must be aware of their surroundings and all content in the photo or video; limiting it to the specific items of interest and minimize exposure of critical assets, security measures, or other concerns. Photos must be reviewed and approved by Det 1 personnel on WIA prior to removal from

WIA.

10. Freezer/Refrigerator space may be available for ice packs and sample containers on a non- interference basis.

11. This memo supersedes previous Wake Island Airfield Support and Contractor Support memos.

12. If you have any questions or concerns, contact the WIA Program Manager Lt Benjamin Wade at benjamin.wade.2@us.af.mil or Maxim Zirnov at maxim.zirnov@us.af.mil or 907-552-9408.

BRIAN BROOKS, DAFC

Director of Acquisitions