ATTACHMENT 22- KEY STAFF REPLACEMENT FORM.pdf

This is a Key Staff Replacement Form used by a contracting agency to manage personnel changes on state and local contracts. The form serves as the official documentation mechanism for requesting and approving the substitution of key staff members assigned to active contracts. The form requires the contractor to identify the specific key staff position being replaced, provide the name and qualifications of the proposed replacement staff member, and justify the reason for the substitution. A proposed effective date must be specified for when the replacement will take effect, and supporting qualification documentation or resume materials for the proposed key staff member must be attached to the submission.

The form requires authorization and acceptance from both the contractor and the state agency before the key staff replacement can be finalized. Both parties must designate an authorized representative who signs the form and provides contact information including phone number and email address. The form captures essential administrative information including the contractor name, agreement number, and project name to ensure proper tracking and documentation. This standardized form establishes a formal change management process that allows contractors to maintain staffing flexibility while ensuring the contracting agency maintains oversight of personnel qualifications and continuity on active contracts.