Attachment_16_Contractor_On-boarding_Off-boarding_Process__23_pages.pdf

Attachment (16): Contractor On-Boarding/Off-Boarding Process

Table of Contents

7-2682, Request Contractor Background Investigation

OF-306, Declaration for Federal Employment

7-2695 Fair Credit Reporting Release

7-2696 Non-Criminal Applicants Privacy Rights

Contractor On-boarding PowerPoint

THIS PAGE LEFT INTENTIONALLY BLANK

Form Approved:

OMB No. 3206-0182 Declaration for Federal Employment*

(*This form may also be used to assess fitness for federal contract employment)

Instructions The information collected on this form is used to determine your acceptability for Federal and Federal contract employment and your enrollment status in the Government's Life Insurance program. Most applicants are asked to complete this form after a tentative offer of employment has been made; however, depending on your position, you may be asked to complete this form earlier during the hiring process. Follow instructions that the agency provides. Before you are appointed you will be asked to update your responses on this form and on other materials submitted during the application process and then to recertify that your answers are true.

All your answers must be truthful and complete. A false statement on any part of this declaration or attached forms or sheets may be grounds for not hiring you, or for firing you after you begin work. Also, you may be punished by a fine or imprisonment (U.S. Code, title 18, section 1001).

Either type your responses on this form or print clearly in dark ink. If you need additional space, attach letter-size sheets (8.5" X 11").

Include your name, Social Security Number, and item number on each sheet. We recommend that you keep a photocopy of your completed form for your records.

Privacy Act Statement The Office of Personnel Management is authorized to request this information under sections 1302, 3301, 3304, 3328, and 8716 of title 5, U. S. Code. Section 1104 of title 5 allows the Office of Personnel Management to delegate personnel management functions to other Federal agencies. If necessary, and usually in conjunction with another form or forms, this form may be used in conducting an investigation to determine your suitability or your ability to hold a security clearance, and it may be disclosed to authorized officials making similar, subsequent determinations.

Your Social Security Number (SSN) is needed to keep our records accurate, because other people may have the same name and birth date. Public Law 104-134 (April 26, 1996) asks Federal agencies to use this number to help identify individuals in agency records. Giving us your SSN or any other information is voluntary. However, if you do not give us your SSN or any other information requested, we cannot process your application. Incomplete addresses and ZIP Codes may also slow processing.

ROUTINE USES: Any disclosure of this record or information in this record is in accordance with routine uses found in System Notice OPM/GOVT-1, General Personnel Records. This system allows disclosure of information to: training facilities; organizations deciding claims for retirement, insurance, unemployment, or health benefits; officials in litigation or administrative proceedings where the Government is a party; law enforcement agencies concerning a violation of law or regulation; Federal agencies for statistical reports and studies; officials of labor organizations recognized by law in connection with representation of employees; Federal agencies or other sources requesting information for Federal agencies in connection with hiring or retaining, security clearance, security or suitability investigations, classifying jobs, contracting, or issuing licenses, grants, or other benefits; public and private organizations, including news media, which grant or publicize employee recognitions and awards; the Merit Systems Protection Board, the Office of Special Counsel, the Equal Employment Opportunity Commission, the Federal Labor Relations Authority, the National Archives and Records Administration, and Congressional offices in connection with their official functions; prospective non-Federal employers concerning tenure of employment, civil service status, length of service, and the date and nature of action for separation as shown on the SF 50 (or authorized exception) of a specifically identified individual; requesting organizations or individuals concerning the home address and other relevant information on those who might have contracted an illness or been exposed to a health hazard; authorized Federal and non-Federal agencies for use in computer matching; spouses or dependent children asking whether the employee has changed from a self-and-family to a self-only health benefits enrollment; individuals working on a contract, service, grant, cooperative agreement, or job for the Federal government; non-agency members of an agency's performance or other panel; and agency-appointed representatives of employees concerning information issued to the employees about fitness-for-duty or agency-filed disability retirement procedures.

Public Burden Statement Public burden reporting for this collection of information is estimated to vary from 5 to 30 minutes with an average of 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of the collection of information, including suggestions for reducing this burden, to the U.S. Office of Personnel Management, Reports and Forms Manager (3206-0182), Washington, DC 20415-7900. The OMB number, 3206-0182, is valid. OPM may not collect this information, and you are not required to respond, unless this number is displayed.

U.S. Office of Personnel Management 5 U.S.C. 1302, 3301, 3304, 3328 & 8716

Optional Form 306 Revised August 2023

Previous editions obsolete and unusable

General Information

1. FULL NAME (Provide your full name. If you have only initials in your name, provide them and indicate "Initial only". If you do not have a middle name, indicate "No Middle Name". If you are a "Jr.," "Sr.," etc. enter this under Suffix. First, Middle, Last, Suffix)

2. SOCIAL SECURITY NUMBER 3a. PLACE OF BIRTH (Include city and state or country)

3b. ARE YOU A U.S. CITIZEN?

YES NO (If "NO", provide country of citizenship)

4. DATE OF BIRTH (MM / DD / YYYY)

5. OTHER NAMES EVER USED (For example, maiden name, nickname, etc.) 6. PHONE NUMBERS (Include area codes)

Day

Night

Selective Service Registration If you are a male born after December 31, 1959, and are at least 18 years of age, civil service employment law (5 U.S.C. 3328) requires that you must register with the Selective Service System, unless you meet certain exemptions.

7a. Were you born a male after December 31, 1959? YES NO (If "NO", proceed to 8.)

7b. Have you registered with the Selective Service System? YES (If "YES", proceed to 8.) NO (If "NO", proceed to 7c.)

7c. If "NO," describe your reason(s) in item 16.

(*This form may also be used to assess fitness for federal contract employment)

Military Service

8. Have you ever served in the United States military? YES (If "YES", provide information below) NO

If your only active duty was training in the Reserves or National Guard, answer "NO.”

If you answered "YES," list the branch, dates, and type of discharge for all active duty.

Branch From (MM/DD/YYYY) To (MM/DD/YYYY) Type of Discharge

Background Information For all questions, provide all additional requested information under item 16 or on attached sheets. The circumstances of each event you list will be considered. However, in most cases you can still be considered for Federal jobs.

For questions 9,10, and 11, your answers should include convictions resulting from a plea of nolo contendere (no contest), but omit (1) traffic fines of $300 or less, (2) any violation of law committed before your 16th birthday, (3) any violation of law committed before your 18th birthday if finally decided in juvenile court or under a Youth Offender law, (4) any conviction set aside under the Federal Youth Corrections Act or similar state law, and (5) any conviction for which the record was expunged under Federal or state law .

9. During the last 7 years, have you been convicted, been imprisoned, been on probation, or been on parole?

(Includes felonies, firearms or explosives violations, misdemeanors, and all other offenses.) If "YES," use item 16 to provide the date, explanation of the violation, place of occurrence, and the name and address of the police department or court involved.

YES NO

10. Have you been convicted by a military court-martial in the past 7 years? (If no military service, answer "NO.") If "YES," use item 16 to provide the date, explanation of the violation, place of occurrence, and the name and address of the military authority or court involved.

YES NO

11. Are you currently under charges for any violation of law? If "YES," use item 16 to provide the date, explanation of the charges, place of occurrence, and the name and address of the police department or court involved.

YES NO

12. During the last 5 years, have you been fired from any job for any reason, did you quit after being told that you would be fired, did you leave any job by mutual agreement because of specific problems, or were you debarred from Federal employment by the Office of Personnel Management or any other Federal agency? If "YES," use item 16 to provide the date, an explanation of the problem, reason for leaving, and the employer's name and address.

YES NO

13. Are you delinquent on any Federal debt? (Includes delinquencies arising from Federal taxes, loans, overpayment of benefits, and other debts to the U.S. Government, plus defaults of Federally guaranteed or insured loans such as student and home mortgage loans.) If "YES," use item 16 to provide the type, length, and amount of the delinquency or default, and steps that you are taking to correct the error or repay the debt.

YES NO

U.S. Office of Personnel Management 5 U.S.C. 1302, 3301, 3304, 3328 & 8716

Optional Form 306 Revised August 2023

Previous editions obsolete and unusable

(*This form may also be used to assess fitness for federal contract employment)

Additional Questions

14. Do any of your relatives work for the agency or government organization to which you are submitting this form?

(Include: father, mother, husband, wife, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, and half-sister.) If "YES," use item 16 to provide the relative's name, relationship, and the department, agency, or branch of the Armed Forces for which your relativeworks.

YES NO

15. Do you receive, or have you ever applied for, retirement pay, pension, or other retired pay based on military, Federal civilian, or District of Columbia Government service?

YES NO

Continuation Space / Agency Optional Questions

16. Provide details requested in items 7 through 15 and 18c in the space below or on attached sheets. Be sure to identify attached sheets with your name, Social Security Number, and item number, and to include ZIP Codes in all addresses. If any questions are printed below, please answer as instructed (these questions are specific to your position and your agency is authorized to ask them).

Certifications / Additional Questions APPLICANT: If you are applying for a position and received a tentative/conditional job offer or have not yet been selected, carefully review your answers on this form and any attached sheets.

APPOINTEE: If you are being appointed, carefully review your answers on this form and any attached sheets, including any other application materials that your agency has attached to this form. If any information requires correction to be accurate as of the date you are signing, make changes on this form or the attachments and/or provide updated information on additional sheets, initialing and dating all changes and additions.

When this form and all attached materials are accurate, read item 17, complete 17b, read 18, and answer 18a, 18b, and 18c as appropriate.

17. I certify that, to the best of my knowledge and belief, all of the information on and attached to this Declaration for Federal Employment, including any attached application materials, is true, correct, complete, and made in good faith. I understand that a false or fraudulent answer to any question or item on any part of this declaration or its attachments may be grounds for not hiring me, or for firing me after I begin work, and may be punishable by fine or imprisonment. I understand that any information I give may be investigated for purposes of determining eligibility for Federal employment as allowed by law or Presidential order. I consent to the release of information about my ability and fitness for Federal employment by employers, schools, law enforcement agencies, and other individuals and organizations to investigators, personnel specialists, and other authorized employees or representatives of the Federal Government. I understand that for financial or lending institutions, medical institutions, hospitals, health care professionals, and some other sources of information, a separate specific release may be needed, and I may be contacted for such a release at a later date.

17a. Applicant's Signature: Date:

(MM / DD / YYYY)

17b. Appointee's Signature: Date:

(MM / DD / YYYY)

18. Appointee (Only respond if you have been employed by the Federal Government before): Your elections of life insurance during previous Federal employment may affect your eligibility for life insurance during your new appointment. These questions are asked to help your personnel office make a correct determination.

18a. When did you leave your last Federal job? Date:

(MM / DD / YYYY)

18b. When you worked for the Federal Government the last time, did you waive Basic Life Insurance or any type of optional life insurance?

YES NO DO NOT KNOW

18c. If you answered "YES" to item 18b, did you later cancel the waiver(s)? If your answer to item 18c is "NO," use item 16 to identify the type(s) of insurance for which waivers were not canceled.

YES NO DO NOT KNOW

U.S. Office of Personnel Management 5 U.S.C. 1302, 3301, 3304, 3328 & 8716

Optional Form 306 Revised August 2023

Previous editions obsolete and unusable

Appointing Officer:

Enter Date of Appointment or Conversion

MM / DD / YYYY

7-2695 (10-2022)

Bureau of Reclamation

FAIR CREDIT REPORTING ACT RELEASE (FCRA)

Information provided by you will be furnished to the consumer reporting agency in order to obtain information in connection with personnel security screening to determine (1) Pre-Employment; (2) Suitability or fitness for employment; and/or (3) Security clearance or access. The information provided may be disclosed to other Federal agencies for the above purposes and in fulfillment of official responsibilities to the extent that such disclosure is permitted by law.

PLEASE TAKE NOTICE: One or more consumer credit reports may be obtained for employment purposes pursuant to the Fair Credit Reporting Act, as amended, 15 U.S.C., 1681 ET SEQ. The release is valid for one (1) year from the date signed or upon termination of your affiliation with the Federal Government, whichever is sooner. Should a decision to take any adverse action against you be made, based either in whole or in part in the consumer credit report, the consumer reporting agency that provided the report played no role in the agency’s decision to take such adverse action.

I hereby authorize the Department of the Interior, Bureau of Reclamation to obtain such report(s) from any consumer/credit reporting agency for employment purposes.

Printed Name: ______________________________________

Signature: _________________________________________ Date: _______________________

Privacy Notice

This form is in compliance with the Privacy Act of 1974. Our authorized right to request this information is 5 U.S.C.

301 and Executive Order 10450, which established the criteria for sensitive Government positions. The information you supply by signing this release of information form will be used principally to aid in the completion of an investigation to determine your suitability for employment in the Federal service or for other employment purposes.

Such purposes include, but are not limited to, a security clearance, evaluation of qualification, suitability, loyalty to the United States, and eligibility for access to government facilities, information, or information technology systems.

The information obtained may be disclosed to other Federal agencies for the above purposes and to the extent that is authorized by law.

Your signature on this release is voluntary; however, your failure to complete this form may mean that the required information cannot be obtained to complete your investigation. This may affect your placement or security clearance prospects.

If the Department of the Treasury intends to take any adverse action based in whole or in part on your credit report, you are entitled to certain protections set out in the Fair Credit Reporting Act, 15 U.S.C. 1681b. These protections are attached for your information.

7-2696 (10-2022)

NONCRIMINAL JUSTICE APPLICANT’S

PRIVACY RIGHTS (PR)

As an applicant who is the subject of a national fingerprint-based criminal history record check for a noncriminal justice purpose (such as an application for employment or a license, an immigration or naturalization matter, security clearance, or adoption), you have certain rights which are discussed below.

• You must be provided written notification1 that your fingerprints will be used to check the criminal history records of the FBI.

• You must be provided, and acknowledge receipt of, an adequate Privacy Act Statement when you submit your fingerprints and associated personal information. This Privacy Act Statement should explain the authority for collecting your information and how your information will be used, retained, and shared.2

• If you have a criminal history record, the officials making a determination of your suitability for the employment, license, or other benefit must provide you the opportunity to complete or challenge the accuracy of the information in the record.

• The officials must advise you that the procedures for obtaining a change, correction, or update of your criminal history record are set forth at Title 28, Code of Federal Regulations (CFR), Section 16.34.

• If you have a criminal history record, you should be afforded a reasonable amount of time to correct or complete the record (or decline to do so) before the officials deny you the employment, license, or other benefit based on information in the criminal history record.3

You have the right to expect that officials receiving the results of the criminal history record check will use it only for authorized purposes and will not retain or disseminate it in violation of federal statute, regulation or executive order, or rule, procedure or standard established by the National Crime Prevention and Privacy Compact Council.4

If agency policy permits, the officials may provide you with a copy of your FBI criminal history record for review and possible challenge. If agency policy does not permit it to provide you a copy of the record, you may obtain a copy of the record by submitting fingerprints and a fee to the FBI. Information regarding this process may be obtained at https://www.fbi.gov/services/cjis/identity-history-summary-checks.

If you decide to challenge the accuracy or completeness of your FBI criminal history record, you should send your challenge to the agency that contributed the questioned information to the FBI. Alternatively, you may send your challenge directly to the FBI. The FBI will then forward your challenge to the agency that contributed the questioned information and request the agency to verify or correct the challenged entry. Upon receipt of an official communication from that agency, the FBI will make any necessary changes/corrections to your record in accordance with the information supplied by that agency. (See 28 CFR 16.30 through 16.34.)

Privacy Act Statement for Fingerprints

Authority: The FBI’s acquisition, preservation, and exchange of fingerprints and associated information is generally authorized under 28 U.S.C. 534. Depending on the nature of your application, supplemental authorities include Federal statutes, State statutes pursuant to Pub. L. 92-544, Presidential Executive Orders, and federal regulations. Providing your fingerprints and associated information is voluntary; however, failure to do so may affect completion or approval of your application.

Principal Purpose: Certain determinations, such as employment, licensing, and security clearances, may be predicated on fingerprint-based background checks. Your fingerprints and associated information/biometrics may be provided to the employing, investigating, or otherwise responsible agency, and/or the FBI for the purpose of comparing your fingerprints to other fingerprints in the FBI’s Next Generation Identification (NGI) system or its successor systems (including civil, criminal, and latent fingerprint repositories) or other available records of the employing, investigating, or otherwise responsible agency. The FBI may retain your fingerprints and associated information/biometrics in NGI after the completion of this application and, while retained, your fingerprints may continue to be compared against other fingerprints submitted to or retained by NGI.

7-2696 (10-2022)

Routine Uses: During the processing of this application and for as long thereafter as your fingerprints and associated information/biometrics are retained in NGI, your information may be disclosed pursuant to your consent, and may be disclosed without your consent as permitted by the Privacy Act of 1974 and all applicable Routine Uses as may be published at any time in the Federal Register, including the Routine Uses for the NGI system and the FBI’s Blanket Routine Uses. Routine uses include, but are not limited to, disclosures to: employing, governmental or authorized non-governmental agencies responsible for employment, contracting, licensing, security clearances, and other suitability determinations; local, state, tribal, or federal law enforcement agencies; criminal justice agencies; and agencies responsible for national security or public safety.

Printed Name: ______________________________________

Signature: _________________________________________ Date: _______________________

Warning: This document may contain Privacy Act Data/Sensitive Data which is intended only for the use of the individual it is addressed or requested. It may contain information that is privileged, confidential or otherwise protected from disclosure under applicable laws.

1 Written notification includes electronic notification, but excludes oral notification 2 https://www.fbi.gov/services/cjis/compact-council/privacy-act-statement 3 See 28 CFR 50.12(b) 4 See 5 U.S.C. 552a(b); 28 U.S.C. 534(b); 34 U.S.C. § 40316 (formerly cited as 42 U.S.C. § 14616), Article IV(c); 28 CFR

20.21(c), 20.33(d) and 906.2(d) http://www.fbi.gov/services/cjis/compact-council/privacy-act-statement http://www.fbi.gov/services/cjis/compact-council/privacy-act-statement

Personnel Security Vetting:

Contractor Onboarding

Presented by:

Mission Assurance & Protection Organization | Security Division Personnel Security & Suitability Program Branch dropersecmailbox@usbr.gov mailto:dropersecmailbox@usbr.gov

Security Directives & Policy oHomeland Security Presidential Directive 12 (HSPD-12) directs Federal agencies to create a process to verify the identity of each federal employee and contractor who is required to possess a federal identity card, now commonly known as Personal Identity Verification (PIV) card.

oOMB Memo M-19-17 provided federal agencies a mandate to develop a framework to execute effective Identity, Credentialing and Access Management policies. In short – those who perform work on behalf of the U.S. government must be credentialed IAW HSPD-12.

oU.S. Office of Personnel Management issued further guidance on December 15, 2020 outlining specific credentialing standards for issuance, suspension and revocation of PIV cards.

oReclamation Manual, Section SLE 01-01 establishes policy for the BOR Personnel Security & Suitability Program (PSSP).

Security Directives Links to security directives:

oHomeland Security Presidential Directive 12 | Homeland Security (dhs.gov) ohttps://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf oCredentialing Standards Procedures for Issuing Personal Identity Verification Cards under HSPD-12 and New Requirement for Suspension or Revocation of Eligibility for Personal Identity Verification Credentials (opm.gov) osle01-01.pdf (usbr.gov) , sle01-01-AppA.pdf (usbr.gov) https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.whitehouse.gov/wp-content/uploads/2019/05/M-19-17.pdf https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.opm.gov/suitability/suitability-executive-agent/policy/cred-standards.pdf#:%7E:text=This%20document%20provides%20government-wide%20credentialing%20standards%20procedures%20to,personnel%2C%20including%20those%20who%20are%20non-United%20States%20citizens.

https://www.usbr.gov/recman/sle/sle01-01.pdf https://www.usbr.gov/recman/sle/sle01-01.pdf https://www.usbr.gov/recman/sle/sle01-01.pdf https://www.usbr.gov/recman/sle/sle01-01.pdf https://www.usbr.gov/recman/sle/sle01-01-AppA.pdf https://www.usbr.gov/recman/sle/sle01-01-AppA.pdf https://www.usbr.gov/recman/sle/sle01-01-AppA.pdf https://www.usbr.gov/recman/sle/sle01-01-AppA.pdf https://www.usbr.gov/recman/sle/sle01-01-AppA.pdf

Responsibility- Contractor/Applicant

• Complete all onboarding tasks within communicated timeframes.

• OF-306, PIV enrollment, 7-2695, 7-2696, e-APP

• Provide detailed and truthful information on all security questionnaires.

• e-APP, OF-306, & on Due Process queries

• Complete PIV credential Enrollment Process

• All contractors will be fingerprinted during the enrollment process at a shared US

Access Credentialing Center or Fixed/Mobile Credentialing Unit location; this needs to be completed as soon as possible upon being notified of being sponsored by BOR.

• Must pick up and activate the PIV credential.

• Must renew PIV credential or update PIV credential when required.

Contractor Onboarding Process

• yesCOR/PM submits complete security package to Security & COR/PM sponsors applicant in DOIACCESS

Security reviews package

Package complete?

Security invites applicant to

EAPP

Applicant completes EAPP and fingerprinting

Security reviews applicant input & fingerprint results

Applicant input complete & issue free?

Security approves onboarding

Field work conducted by ISP

ISP

concludes field work.

Returns results to Security.

Security reviews results.

Issues present

Security records favorable adjudication

YES

NO

NO

YES

Can issue be mitigated?

NO

YES

Ineligible. Removed from service.

YES

NO

Can issue be mitigated?

YES

NO

Ineligible. Onboarding denied.

Start

Processing Considerations

• Security Office handles cases in a “first-in” manner. Cases do not get pushed to the front of the que based on requested start dates.

• Every case is different. The complexity of an applicant’s background has a significant impact on the time it will take the Security Office to review and reach approval.

• The most common stall point in timeliness is slow/unresponsive applicants. It is critical for the COR/PM to stress that applicants provide a good email that is regularly monitored.

**CORs /PMs are not to authorize a contractor start date until official authorization is received from the Security Office advising the individual has been cleared for pre-employment screening.

Processing Timeline

• Security Office will review packet submissions from COR/PMs within 3 days of receipt.

• If the packet is complete, the Security Office will invite the applicant to complete the e-APP. **Applicant must submit fingerprints through Identity Management Office.**

• Incomplete packets get sent back to the COR/PM and require resubmission.

• Applicant is afforded 7 days to complete e-APP.

• Security Office will review e-APP & fingerprint results within 3 days of applicant’s completed release to the Security Office.

• Omissions, errors or suitability issues discovered during the review will result in a pause in the process. Nothing can move until errors/issues are corrected/mitigated.

• The Security Office will notify the COR/PM within 1 business day upon reaching a pre-employment fitness determination.

• Favorable determinations result in an approval from Security to onboard/begin work.

• Unfavorable determinations result in denial/end of process.

What constitutes a complete Security Packet?

• Reclamation Form 7-2682, Request for Initiation of Contractor

Background Investigation

• SOW or description of duties being performed

• Resume

• Completed Form 7-2696, Fingerprint Privacy Rights

• Completed Form 7-2695, Fair Credit Form (For Tier 2 through Tier 5)

• Completed OF-306

• Position Designation Record (This is the output from using the Position Designation Tool)

• SOW or description of duties being performed.

• SOW/description of duties should be used by the COR/PM in conjunction w/ OPM’s

Position Designation Tool to determine the appropriate Risk & Position Sensitivity of the tasks being performed.

• Security Office compares the SOW/description of duties against the Position Designation Record to ensure the proper investigation is ordered.

• Resume

• Security uses the resume to reconcile employment and residence information which are provided in additional security questionnaires.

• Any format, any style is fine! Basic information needed: Full name, contact information and work history.

• Form 7-2695- Fair Credit Reporting Act Release

• Needs to be in the Security packet for all Tier 2 thru Tier 5 applicants.

• Security may reach back to the applicant for this form on a Tier 1 if there are disclosed financial issues.

• Easy to complete. Printed name and an appropriate applicant signature.

• Form 7-2696 – Fingerprint Privacy Rights

• All applicants regardless of investigation level are required to acknowledge the use of their collected fingerprints. This form informs them of the use and their rights.

• Easy to complete. Printed name and a signature.

• OF-306- Declaration of Federal Employment

• Items 1 through 17a must be answered.

• Applicant must sign Item 17a.

• Most common mistakes that hold up the process:

• Item 7 is skipped

• Any “YES” answers on questions 9-13 are inadequately addressed by the applicant in the narrative statement, which is required for a “YES” answer.

Credentialing Standards for Non-U.S. Citizens

• Due to limitations that apply to the employment of non-U.S. citizens and the ability to collect background investigation information in locations outside the United States, special considerations apply when a PIV credential is needed for a non-U.S. citizen.

• Non-U.S. citizens must have a minimum of 3 years of continued residency in the U.S. immediately preceding the start of Federal affiliation.

• Non-U.S. citizens with less than 3 years of continued residency immediately preceding the start of Federal affiliation are not eligible for a Low Risk (Tier 1) or Public Trust (Tier 2 & Tier 4) background investigations, thus the issuance of a PIV credential is prohibited.