Attachment_11_Emergency_Response_Services__8_pages.pdf

140R3022R0033 Attachment (11): Emergency Response Services

(By Others) 8 Pages

Solicitation No. 140R3024Q0039 Emergency Response Services for YAO and Yuma Desalting Plant

Performance Work Statement

Emergency Response Services

1. GENERAL: This is a non-personal services contract to provide emergency response services. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform emergency response services as defined in the Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Bureau of Reclamation, Yuma Area Office (YAO), is an office and maintenance facility primarily located on an approximate acre tract of land at 7301 Calle Agua Salada, Yuma, Arizona.

The YAO also houses the Yuma Desalting Plant (YDP), which, when fully operational, is a 73-million gallon per day reverse osmosis (RO) desalting plant. The facility was constructed to satisfy water quality/quantity requirements of the United States-Mexico Water Treaty of 1944, and subsequent international agreements.

Yuma Desalting Plant

Unless otherwise expressly provided herein, the Yuma Desalting Plant (YDP) facility includes, but is not limited to, the following major features:

Description of areas:

1. Intake area with canal structures;

2. Solids contact reactor area;

3. Sludge handling system area;

4. Filter area with dual media filters;

5. Operations and maintenance shop area;

6. Clear well and energy recovery area, reverse osmosis pumps, and gantry crane;

7. Main administration offices, analytical laboratory, and process area building;

8. Reverse osmosis sleeve valve area;

9. Chlorine building with chlorine cylinders and chlorine feed equipment, product discharge area;

10. Chemical storage area with lime and ferric sulfate silos, tanks and pumping equipment; chemical unloading and transfer equipment;

11. Service water area with storage tank, hydro-pneumatic tank, and pressure pumps;

12. Sulfuric acid area with storage tanks, feed equipment, air compressors, air dryers and compressor building;

13. Miscellaneous chemical systems area with storage silos;

Emergency Response Services for YAO and Yuma Desalting Plant

14. Switchyard area with transformers, circuit breakers, air switches, interrupters, relays, switchyard building, emergency generators, and fuel storage;

15. WQIC Research facility with production and pilot scale research plants, a multitude of advanced water treatment test equipment, YDP operations laboratory, research building and structures;

16. A-22 Waste Disposal Facility located off site on Avenue B, approximately one mile north of Juan Sanchez Boulevard, San Luis, Arizona.

Water Quality Improvement Center Facility

1. The Water Quality Improvement Center (WQIC) Facility is located within the YDP and is installed as a 1/100th scale model of the main plant. In addition, it serves as the potable water source for the YDP facility and provides multiple treatment source waters to the WQIC research equipment through “alternative” water source stations.

2. The equipment is similar in type and design to the YDP main production plant, so that the results of tests may be readily scaled up and applied to the operation of the YDP main production plant.

A-22 Waste Disposal Facility

The A-22 Waste Disposal Facility is an existing facility designed for the disposal of pretreatment sludge generated at the YDP. The A-22 Waste Disposal Facility is located 22 miles away from the YDP on Avenue B, approximately one mile north of Juan Sanchez Boulevard, San Luis, Arizona. The A-22 facility consists of 67 surface impoundments (evaporation/disposal ponds) for storage, evaporation, and disposal of the water treatment sludge.

1.3. Objectives: The objective of this requirement is to provide emergency response services for the Yuma Area Office, Yuma Desalting Plant, and Water Quality Improvement Center Facility.

1.4. Scope: The contractor shall provide all the resources, personnel, travel, tools and equipment, personal safety equipment, supplies, materials, software, and supervision necessary to fulfill the requirements of this contract.

1.5. Period of Performance: The period of performance shall be for one (1) Base year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year April 1, 2024 through March 31, 2025 Option Year 1 April 1, 2025 through March 31, 2026 Option Year 2 April 1, 2026 through March 31, 2027 Option Year 3 April 1, 2027 through March 31, 2028 Option Year 4 April 1, 2028 through March 31, 2028 Six (6) months extension April 1, 2029 through September 30, 2029

1.6. General Information:

1.6.1. Quality Control: Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services is perform in accordance with this PWS.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work complies with the requirement of the contract. The contractor shall submit a comprehensive quality control plan within 30 business days of the contract award to the Contracting Officer (CO) and COR. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the quality control plan.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focus on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be apply, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year’s Day, January 1 Martin Luther King Jr.’s Birthday, the third Monday in January President’s Day, the third Monday in February Memorial Day, the last Monday in May Juneteenth National Independence Day, June 19 Independence Day, July 4. Labor Day, the first Monday in September Columbus Day, the second Monday in October Veterans Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

1.6.3.1. In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statue Any other day designated by Executive Order Any other day designated by the President’s Proclamation

1.6.4. Hours of Operations:

YAO Hours of Operation 0700 – 16:30 MMO Hours of Operation 0500 – 15:30 YDP Hours of Operation 24 Hours/7 Days a week

Emergency Response Services for YAO and Yuma Desalting Plant

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the Yuma Area Office located at 7301 Calle Agua Salada, Yuma, Arizona.

1.6.6. Type of Contract: The government will award a Firm-Fixed Price Contract.

1.6.1. Security Requirements: Rural Metro has full site access via two Knock-box locations with PIV cards.

1.6.2. Specification Qualifications: The Contractor shall be responsible for providing professional personnel to support the contract. All personnel shall be US citizens, literate in English and possess any required certification. Contractor and contractor personnel shall have and maintain all training, licenses, and certifications required by federal and state laws, as well as Occupational Safety and Health Act (OSHA) regulations and National Fire Protection Association (NFPA) standards for Hazardous Waste Operations and Emergency Response (HAZWOPER) incidents, and fire and emergency medical response.

Contractor shall have enough personnel, through staffing or mutual aid agreements with other agencies, to respond to any and all emergencies as described in this SOW. The Contractor shall develop and maintain a contingency plan adequate to ensure that there will be no interruption of services due to labor disruption within the Contactor’s own labor force.

1.6.3. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specification; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES:

2.1.General: The contractor shall furnish all supplies, equipment, facilities, Fire Inspector uniforms, and services required to perform work under this contract that are not listed under Section 2 of this PWS.

3. SPECIFIC TASKS:

3.1. Fire Prevention and Response

3.1.1. The Contractor shall perform one fire safety inspections of all areas covered by this contract for compliance with National Fire Protection Association (NFPA) standards. The fire safety inspection will be scheduled with the YAO Safety Office through the COR. Upon completion of the inspection, the Contractor will provide an oral out-brief to YAO safety and management personnel. The contractor will provide a written inspection report to the YAO Safety Office, noting discrepancies and providing regulatory reference, within 30 days of inspection completion. If discrepancies are found, the Contractor will reinspect within 30 days of notification of discrepancy corrections.

3.1.2. The Contractor shall provide emergency response services 24 hours per day/365 days per year to fire, medical, or HM release emergencies (emergencies defined as incidents requiring calling 911). The Contractor will initiate and maintain the Incident Command System, if/as needed, for emergencies, and maintain Command and Control throughout the emergency. The contractor will provide an After-Action Report (AAR) to the YAO Safety Office within 30 days of each emergency response incident.

3.1.3. The Contractor shall conduct one fire drill, scheduled with the YAO Safety Office through the COR. The Contractor will observe employees’ performance throughout the drill. The Contractor shall inspect work areas, accompanied by Safety or Emergency Management personnel, to ensure 100% evacuation and that office doors are closed. The Contractor shall provide an oral out-brief to YAO safety and management personnel and provide a written AAR within 30 days.

3.1.4. The Contractor will participate in the YAO’s annual functional or table-top hazardous materials release exercise. In preparation for the exercise and for emergency response purposes, the Contractor will schedule a walk-through of the YDP facilities for familiarization with HM storage, use, and hazards.

3.1.5. The Contractor will review and provide written comments/recommendations on

Reclamation’s Emergency Response Plan for the YAO/YDP facilities.

3.1.6. The Contractor shall attend and monitor YAO’s annual shelter-in-place (SIP) drill.

The Contractor will observe employees’ performance throughout the drill. The Contractor will work with Emergency Management staff to ensure 100% accountability of all personnel. The Contractor shall provide an oral out-brief to YAO emergency management personnel and provide a written AAR within 30 days.

4. DELIVERABLES:

4.1. Fire safety inspection report: The report is due within 30 days of completion of the inspection. The report should include a brief narrative defining the purpose, regulatory

Emergency Response Services for YAO and Yuma Desalting Plant reference(s), areas inspected, and a summary of findings. The report shall also include a list of discrepancies, by area, with recommendations for correction.

4.2. Emergency response after-action reports: The reports are due within 30 days of an emergency response incident. All reports will include Who, What, When, Where, Why, and How descriptions. Simple medical emergencies may be short reports, while fire or HM emergency responses will require more detailed reports.

4.3. Fire drill after-action report: Due within 30 days of the fire drill completion. At a minimum, the report will include date and time of the drill, a brief narrative, and a summary of suggestions for improvement.

4.4. Review/comment on YAO’s Emergency Response Plan: Due within 60 days of Emergency Manager providing a copy of the plan to the Contractor. This response may be in email or report form providing corrections/changes suggestions.

4.5. SIP after-action report: Due within 30 days of the SIP drill completion. At a minimum, the report will include date and time of the drill, a brief narrative, and a summary of suggestions for improvement.

6.1 PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

Contractor shall perform fire safety inspection and prepare report.

Section 4.1.1

As defined in the PWS Section 4.1.1 – Conduct 1 annual safety inspection and provide report within 30 days.

95% of fire safety inspection reports shall be delivered to COR on time.

Periodic surveillance by COR

Contractor shall conduct 1 fire drill per year.

Section 4.1.3.

As defamed in the PWS Section 4.1.3 – Conduct 1 fire drill per year

100% accountability of personnel.

Provide After Action Report within 30 days

Periodic surveillance by COR

Contractor shall participate in in annual functional or tabletop exercise.

As defined in the PWS Section 4.1.4 –Contractor will participate in functional or tabletop exercise.

100% participation COR, or Emergency Management personnel, monitors Contractor’s participation.

Emergency Response Services for YAO and Yuma Desalting Plant

Section 4.1.4

Contractor shall attend and monitor YAO shelter-in-place drill.

Section 4.1.6

As defined in the PWS Section 4.1.6 –Attend and monitor shelter-in-place drill per year.

100% accountability of personnel.

Provide After Action Report within 30 days

COR, or Emergency Management personnel, monitors Contractor’s participation.

Contractor shall submit required reports with required timelines.

Section 5 Deliverables

As defined in the PWS Section 5 – Deliverables – Final reports are due within time frame stipulated.

95% of monthly progress reports are delivered to the COR on time

Periodic surveillance by COR