Attachment_06_Reporting__10_pages.pdf

Solicitation 140R3022R0033 Attachment (6): Reporting: Administrative; Maintenance; Operations; Security

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Administrative Reporting

Section C Reference Report Type Method of Report Frequency

C.2.1 Administrative Management Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 45 calendar days after contract award and then 30 calendar days after each annual task order (task year) start.

(2) Monthly – Update by Exception, 5 working days prior to planned month.

C.2.3.1 Procurement System Plan By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Monthly – update by Exception, 5 working days prior to planned month.

C.2.4.2.2 Drug-Free Workplace Policy By Official Letter (with attachment) and E-File to CO

(1) Initial – 30 calendar days after contract award.

(2) Update – Annually based on Reclamation current and evolving policies.

C.2.5.1 Organizational Chart By Official Letter (with attachments) and E-file to Government designated personnel

(1) Initial – 30 calendar days after contract award.

(2) (2) Update by Exception, 5 calendar days prior to implementation.

C.2.5.3 Quality Control Program

(QCP)

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – Planned, 60 calendar days after contract award and then 30 calendar days after each task year start.

(2) Quarterly – update by Exception, 10 working days prior to planned month.

C.2.6.1 Safety Program and Compliance

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 10 working days after each task year start.

(2) Quarterly – update by Exception, 10 working days prior to planned month.

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Administrative Reporting

Section C Reference Report Type Method of Report Frequency

C.2.6.1.2 and C.2.6.1.5

Safety Records and Safety Meetings

By Official Letter (with attachments) and e-file to Government designated personnel

(1) Immediately after occurrence.

(2) Contractor’s Report of Recordable Injury/Illness, (Form 7-

2077) - 3 working days after occurrence.

(3) Weekly safety contractor meeting (Tool Box) inclusion in monthly report.

(4) Monthly Plant Inspections & Reporting - 5 working days following month ending.

(5) Monthly Summary of Occupational Injuries/Illness

Experience (Form 7-2218) Reporting - 5 working days following month ending.

(6) Annual Reporting – 10 working days after each task year start.

C.2.6.2 Security Compliance By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 10 working days after each task year start.

(2) Quarterly – update by Exception, 10 working days prior to planned month.

C.2.6.2.4 Theft, Damage, Lost, Missing, and Vandalism

By Official Letter (with attachments) and E-file to Government designated personnel per occurrence

(1) Verbal notification within 1 hour after discovery, written documentation the following workday.

C.2.7 Environmental Compliance Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 15 calendar days after each task year start.

(2) Quarterly – update by Exception, 10 working days prior to planned month.

C.2.7.2 Environmental Records By Official Letter (with attachments) and E-file to Government designated personnel

(1) Immediately after occurrence.

(2) Monthly Plant Inspections & Reporting - 5 working days following month ending.

(3) Compliance Reporting - As required by BOR, permitting &

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Administrative Reporting

Section C Reference Report Type Method of Report Frequency regulatory agencies.

(4) Annual – and then 30 calendar days after each task year start.

(1)

C.2.8.6.6.5 Labor Hours Tracking E-file to Government designated personnel (All reports)

(1) Daily – no more than 5 working days after occurrence.

(2) Weekly Reporting – 1 working day following week ending.

(3) Monthly Reporting – 5 working days following month ending.

(4) Annual Reporting – 30 working days following year end.

C.2.8.6.6.6 Materials Tracking E-file to Government designated personnel (All reports)

(1) Monthly – 5 working days following month end.

(2) Annual – 30 working days following year end.

C.2.9.2 Activities Status Report By E-file to Government designated personnel prior to meeting

(1) Weekly – One working day prior to weekly meeting.

C.2.9.2 Equipment Downtime Report By Official Letter (with attachments) and (Annual & Monthly), E-file to Government designated personnel (All reports)

(1) Annual – 10 working days after each task year start.

(2) Monthly – 5 working days following month ending.

(3)

C.2.9.3.3 Quarterly Report By Official Letter (with attachments) and E-file to Government designated personnel

(1) Quarterly – Detailed Outline, 30 calendar days prior to the end of the quarter.

(2) Quarterly – Planned Draft, 30 calendar days after the end of the quarter.

(3) Quarterly – Planned Final, 45 calendar days after Government comments.

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Administrative Reporting

Section C Reference Report Type Method of Report Frequency

C.2.9.3.4 Annual Report By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – Detailed Outline, 30 calendar days prior to the end of the last quarter.

(2) Annual – Planned Draft, 30 calendar days after the end of the last quarter.

(3) Annual – Planned Final, 30 calendar days after Government comments.

C.2.9.4 Additional Reports By Official Letter (with attachments) and E-file to Government designated personnel

(1) 30 calendar days after COR’s established performance period of the technical work unless otherwise expressed by the COR.

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Maintenance Reporting

Section C Reference Report Type Method of Report Frequency C.3.1 Maintenance Management

Plan By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 45 calendar days after contract award and then 30 calendar days after each task year start.

(2) Monthly – Update by Exception, 5 working days prior to the month.

C.3.3.1.1.1 Preventive and Predictive Reporting and Scheduling Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 45 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – 10 working days prior to each planned month.

(3) Planned Week – Update by exception, 1 work day prior to each week.

(4) C.3.3.1.1.2

House-keeping and Grounds-keeping

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month - Update by exception, 5 working days prior to each month

C.3.3.1.1.3 Painting and Protective Coating

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month - Update by exception, 5 working days prior to each month.

C.3.3.1.1.4 Chemical Corrosion Control and Cleaning Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – Update by exception, 5 working days prior to each month.

C.3.3.1.1.5 Facility Structures Cleaning Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – Update by exception, 5 working days prior to each month.

C.3.3.1.2 Defects in Material and Workmanship Covered by Manufacturer Warranty

By E-file to Government designated personnel

(1) 5 calendar days after discovery of any observed or noted defects in material and workmanship.

C.3.3.2 Repairs (Breakdown and Failure Maintenance)

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – 5 working days prior to each month.

(3) Planned Week – By exception, 1 day prior to each

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Maintenance Reporting

Section C Reference Report Type Method of Report Frequency week.

(4)

Maintenance Reporting

Section C Reference Report Type Method of Report Frequency

C.3.3.3 Modification Work By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – 5 working days prior to each month.

(3) Planned Week – By exception, 1 day prior to each week.

(4)

C.3.3.4 Backlog Maintenance By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – Backlog, 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – 5 working days prior to each month.

(3) Planned Week – By exception, 1 day prior to each week.

(4)

C.3.4 Drawing Plan and Report By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Plan Quarter – 10 working days prior to each month.

(3) Plan Month - Update by exception, 5 working days prior to each month.

(4) Past Month - 5 working days following each month.

C.3.5 Welding By Official Letter (with attachments) and E-file to Government designated personnel

(1) 90 calendar days after contract award and then 30 calendar days after each task year start.

C.3.12.1 Activities Status Report By E-file to Government designated personnel prior to meeting

(1) Weekly – One working day prior to planned meeting.

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Maintenance Reporting

Section C Reference Report Type Method of Report Frequency

C.3.12.2 Physical Property Inventory and Condition Report

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – Planned, 90 calendar days after contract award.

(2) Interim – As expressed by the COR.

(3) 30 calendar days after task year 3.

C.3.13 Additional Reports By Official Letter (with attachments) and E-file to Government designated personnel

(1) 30 calendar days after COR’s established performance

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Operations Reporting

Reference Report Type Method of Report Frequency

C.4.1 Operations Management Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 45 calendar days after contract award and then 30 calendar days after each task year start.

(2) Monthly – Update by Exception, 5 working days prior to the month.

C.4.2 Operating and Scheduling Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Quarterly – 10 working days prior to the new quarter.

(2) Planned Week – Update by Exception, 1 working day prior to the planned week.

(3)

C.4.8 House-keeping and Grounds-keeping Plan

By Official Letter (with attachments) and E-file to Government designated personnel

(1) Annual – 30 calendar days after contract award and then 30 calendar days after each task year start.

(2) Planned Month – Update by exception, 5 working days prior to each month.

C.4.10.1 Hazardous Materials and Waste

E-file to Government designated personnel

(1) Monthly – 5 working days after the end of each month.

C.4.11 Chemicals E-file to Government designated personnel

(1) Monthly – 5 working days after the end of each month.

C.4.12.1 Activities Status Report By E-file to Government designated personnel prior to meeting

(1) Weekly – One working day prior to planned meeting.

C.4.12.2 Operational Production Records and Data Reporting

E-file to Government designated personnel

(1) Past Month – 5 working days following each month ending.

(2) Past Week – 1 working day after each week ending.

(3) Past work day – Following each work day.

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Operations Reporting

Section C Reference Report Type Method of Report Frequency

C.4.12.3 Chemical Projections and Usage Report

By Official Letter (with attachments) and (Annual and Monthly), E-file to Government designated personnel

(1) Annual – Initial by December 31st and October 15 of each task year.

(2) Past Quarter – 10 working days after each quarter.

(3) Monthly (Update by exception) – 5 working days following each month ending.

C.4.13 Additional Reports By Official Letter (with attachments) and E-file to Government designated personnel

(1) 30 calendar days after COR’s established performance

Note 1: Unless otherwise specified, all Submittals, Plans and Reports are subject to the COR’s approval.

Note 2: Unless otherwise specified, the Contractor shall be provided only one 10 calendar day grace period to correct any submittals. Any failure to correct submittals in a manner that gains Government approval will be considered a Deficiency. Any Deficiency will be accessed as per section C.2.5.4.1 (Performance Documentation).

Security Reporting

Reference Report Type Method of Report Frequency

C.7.6.6 Roster E-file to Government designated personnel

(1) Monthly – 5 working days following each month ending.