Attachment 1 - 52.212-1 Instructions to Offerors Commercial Products and Commercial Services.docx

ATTACHMENT 1: FAR 52.212-1

ADDENDUM TO FAR INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Quotation Amendments;

(10) Past performance information will not be considered in simplified acquisition procurements.

(11) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and will not be considered unless it is received before purchase order issuance, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or it was the only proposal received.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price.

(h) Multiple awards. The Government may accept issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. Under the procurement authority of FAR Part 12 and Part 13, the Veterans Integrated Service Network (VISN) 22, Long Beach VA Healthcare System located at 5901 E. 7th ST. Long Beach, CA. 90822, requires Non-Emergent Ambulance Services - ALS/CCT.

2. Offerors shall complete and return all information designated in the enclosed FAR clause 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, and the Addendum to 52.212-1 Instructions to Offerors – Commercial Items regarding proposal submission. Failure to do so may preclude the offeror from further consideration.

3. The Government will be accepting technical inquiries or questions regarding this requirement and shall be received no later than July 24, 2025, 12:00 PM PST.

4. Unique Entity ID: Provide the SAM.gov Unique Entity ID Number assigned to your firm in the space provided below: (refer to Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services):

5. This requirement is set aside 100% for Service-Disabled Veteran Owned Small Business (SDVOSB), therefore only SDVOSB’s verified on SAM.gov, at the time of proposal submission and at the time of award will be considered for award.

6. GENERAL INSTRUCTIONS FOR PROPOSAL SUBMISSIONS: Offeror should thoroughly review the specifications and become familiar with areas of coverage prior to submitting a proposal. Failure to understand the contract requirements shall not relieve the successful Offeror from performing in accordance with the strict meaning and intent of the specifications.

a. Schedule of Services and Price. The Contractor shall provide pricing in accordance with the table given in the solicitation and in accordance with FAR 52.212-1(b).

b. Submission of Offerors. Offeror must complete and return all required documents, prior to or at the time specified within solicitation (July 24, 2025, 12:00 PM PST).

Please review the following items before submitting your proposal:

☐ Have you provided pricing in accordance with Price Cost Schedule table provided within the solicitation?

☐ Have you provided all the requirements listed within FAR 52.212-1(b)?

☐ Have you provided the SAM.gov Unique Entity ID Number assigned to your firm?

☐ Have you provided a completed copy of the representations and certifications required at FAR 52.212-3?

☐ Have you completed the fill-in data pertaining to VAAR 852.219-75 (see attachment #4)

☐ Have you acknowledged any amendment (s), if applicable?

c. Offerors shall submit quotes via email only to Katharine Robert at katharine.robert@va.gov by July 24, 2025, 12:00 PM PST and will be accepted by the Government at the time the email is delivered to the Government email server. Proposals must be in PDF, and compatible with Microsoft Office Software to be accepted. The Contractor submitting a Proposal is responsible for ensuring that the Contract Specialist has received the Proposal before the deadline for receipt of Proposals, and the government will not be responsible for delays or failures of either the contractor’s email system or the Government’s email system. Facsimile offers will not be accepted.

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Offerors should address the criteria contained in Section E, FAR 52.212-2, Evaluation – Commercial Items, rather than attempt to address each PWS paragraph or reference. Unnecessarily elaborate or lengthy proposals are not desired. Unless specifically stated, do not paraphrase the requirements of the PWS, or use phrases such as “unsurpassed levels of reliability,” or “standard techniques will be employed.” Proposals that merely mimic the PWS may result in a lower rating.

Submittal Instructions: The proposal submission must consist of two separate volumes, formatted on 8” x 11” sized paper, using 12 font print entitled: “Volume I: Technical Proposal” and “Volume II: Price Proposal”. The Contractor’s proposal must consist of two separate binders for Volume I and Volume II individually titled and numbered on the exterior of the top covers (subject line). Any required signed attachments should be filed in Volume II. The Contractor’s package must be labeled with the Contractor’s name and business address of firm, Contractor’s SAM UEI, the solicitation number 36C26225Q1093, Non-Emergent Ambulance Services ALS/CCT VA Long Beach Healthcare System, and point of contact to include name, telephone, and email address. The Government is not responsible for identifying inconsistencies between the two and may rely on either version at its discretion.

(End of Provision)