Attachment 0013 - Site Visit Information.docx
DOCX document 2 MB Posted
- Attached to
- Ship-To-Shore Container Cranes
- Solicitation number
- W56HZV-20-R-0025
About this file
This document provides information for a pre-bid site visit and virtual question and answer conference for solicitation number W56HZV-20-R-0025. The solicitation seeks two ship-to-shore container cranes to be delivered to the Military Ocean Terminal Concord in California within 36 months of contract award. Interested vendors must RSVP by March 23rd, 2021 and submit required security documentation for up to two attendees to participate in an in-person site visit on April 6th, 2021. A virtual question and answer conference will be held approximately two weeks following the site visit, with interested vendors to provide attendee names and emails no later than seven days prior. All questions and responses from both events will be posted to the solicitation page on betaSAM.gov.
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Pre-Bid Site Visit/Virtual Q&A Conference A pre-bid site visit and virtual Q&A conference will be conducted for this solicitation. The intent is to allow interested bidders the opportunity to visit the site intended for the cranes and to ask questions in a virtual conference to be held at a later date. Mr. Tyler Wonsowicz (tyler.j.wonsowicz.civ@mail.mil), the Contract Specialist for this solicitation, will be the Point of Contact (POC) for the site visit and virtual conference.
Pre-bid Site Visit The pre-bid site visit will be held at 10:15 AM (PST) on 6 April 2021 at Military Ocean Terminal – Concord (MOTCO) [5110 Port Chicago Highway, Concord, CA 94520]. Interested bidders must RSVP by 5:00 PM (PST) on 23 March 2021 by providing the necessary documentation as specified below. While on site, all visitors will be required to adhere to the installation’s guidelines and follow all written and verbal instructions.
In order to gain access to the installation, all visitors must be vetted through the installation’s security office. The following documents must be completed for each visitor and returned to the Government POC by the deadline above in order to RSVP for the site visit. The subject of the email shall be “MOTCO Site Visit – STS Cranes”.
· National Crime Information Center (NCIC) Consent Form (Attachment 0014)
· MOTCO Access Request Form 190-3-R1 (Attachment 0015)
· Company Name
· Full Name
· Date of Birth
· Identification (Driver’s License or Passport)
· Identification #
· Identification State/Country of Issuance (Driver’s License/Passport)
· Remaining fields will be populated by the Government Foreign Nationals should use their passport for identification and provide Passport Number and Country of Issuance. Completion and submission of the required documents does not guarantee access to the installation. Requested visitors will be notified of the status of their request. A maximum of two (2) visitors will be allowed from each interested vendor. Any questions regarding the RSVP process or the documentation required shall be submitted to the Government POC.
Approved visitors should arrive at the Visitor Control Center (VCC) [via Port Chicago Highway] no later than 10:00 AM (PST) on the morning of the site visit to check in and receive their visitor passes. Visitors will be required to have their Driver’s License and/or Passports available for verification at the VCC.
Once all visitors have checked in and received their passes, MOTCO personnel will provide any further instructions and will guide visitors to Wharf 2 on the tidal side. Visitors shall follow MOTCO personnel and adhere to all posted signs while driving on the installation.
| For the site visit, photography on the installation will be strictly prohibited. After arrival at Wharf 2, visitors may request photographs be taken by MOTCO personnel of pertinent aspects of Wharf 2 or surrounding areas relative to the solicitation. Requests will be approved at the discretion of MOTCO personnel. These photographs will be provided as an amendment to the solicitation and be available to all potential bidders. |
| Visitor questions from the site visit should be submitted via email to the Government POC or reserved for the virtual conference. |
Virtual Q&A Conference The Government intends on holding a virtual Q&A conference approximately two weeks after the site visit as a forum for responses for questions from potential bidders.
Bidders interested in attending the virtual Q&A conference should contact the Government POC via email no later than seven (7) calendar days prior to the scheduled date to provide names and email addresses of all attendees. Instructions for accessing the virtual conference will be provided prior to the scheduled conference. Depending on interest, the Government may limit the number of participants permitted from each interested vendor.
Attendees are encouraged to provide questions, in writing, prior to the virtual Q&A conference. This will allow the Government more time to develop responses. All questions and answers, whether submitted in writing or verbally during the conference, will be posted to the solicitation page on betaSAM.gov for all potential bidders to have access.
The Government will post an update with more information and confirmed date, times and forum for the virtual Q&A conference after the release of the solicitation. Industry shall monitor betaSAM.gov for these updates.
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