Attachment 0009 - PWS 9 Safety-Occupational Health-Industrial Hygiene.docx

Radford Army Ammunition Plant Performance Work Statement (PWS) PWS 9: Safety, Occupational Health, and Industrial Hygiene April 2026

1. General Requirements

1.1. Scope of Work: This PWS applies to all facility operations executed by the Operating Contractor at Radford Army Ammunition Plant (RFAAP). The Contractor shall establish, maintain, and execute a comprehensive Safety and Occupational Health program, encompassing explosives safety, industrial hygiene, and occupational medicine, that complies with Department of Defense (DoD)/Army Regulations (AR), federal/state laws, and the unique chemical and explosive manufacturing requirements of the facility.

1.2. Life Safety and Health: The Contractor shall protect the lives, safety, and health of its employees, tenants, subcontractors, Government employees, and the general public from the hazards associated with its operations on RFAAP.

1.3. Regulatory Compliance: The Contractor shall comply with all current federal, state, local, and Army laws, regulations, and Executive Orders applicable to their operations. In instances where applicable standards or regulations conflict, the Contractor shall comply with the most stringent standard.

1.3.1. Mandatory Ammunition & Explosives (A&E) Safety Clauses:

1.3.1.1. Defense Federal Acquisition Regulation Supplement (DFARS) 252.223-7002: Safety Precautions for Ammunition and Explosives

1.3.1.2. DFARS 252.223-7003: Change in Place of Performance - Ammunition and Explosives

1.3.1.3. DoD Manual 4145.26: DoD Contractor’s Safety Manual for Ammunition and Explosives (Current Edition)

1.3.1.4. Federal Acquisition Regulation (FAR) 52.223-3: Hazardous Material Identification and Material Safety Data

1.3.1.5. DFARS 252.223-7001: Hazard Warning Labels (when applicable)

1.3.1.6. 32 Code of Federal Regulations (CFR) 655.10: Oversight of Radiation Sources brought on Army land by Non-Army Entities

2. Communication, Support & Incident Reporting

2.1. Incident Notification and Reporting Protocols: An incident is defined as any unplanned, undesired event that adversely affects the completion of a task. The Contractor shall report all incidents occurring within the fenceline of RFAAP in accordance with (IAW) the following multi-tiered reporting structure:

2.1.1. Immediate Emergency Notification (1-Hour): The Contractor shall verbally notify (via telephone or text) the RFAAP Government Safety Office as soon as practicable, but no later than one (1) hour after having knowledge of any of the following events (CDRL A09-001):

2.1.1. Any fatality (Contractor, subcontractor, tenant, or Government employee).

2.1.2. Any amputation or loss of an eye.

2.1.3. Inpatient hospitalization of one or more employees.

2.1.4. Recordable lost-work cases, job restrictions, or transfers (29 CFR Part 1904).

2.1.5. Any operational, utility, or production downtime exceeding twenty-four (24) hours.

2.1.6. Any incident involving Ammunition & Explosives (A&E), regardless of injury level or property damage.

2.1.7. Fires, flash fires, or chemical releases in reportable quantities.

2.1.8. Any high-potential near-miss (likely to arouse media interest, or possessing catastrophic release potential for PSM or Risk Management Program [RMP] covered chemicals).

2.1.2. Written Incident Notification (24-Hours): The Contractor shall submit a detailed written incident report no later than twenty-four (24) hours after the incident. (CDRL A09-002)

2.2. Mandatory Occupational Safety and Health Administration (OSHA) Reporting and Stand-Downs: In the event of an incident requiring direct notification to OSHA or another regulatory agency (including fatalities, inpatient hospitalizations, amputations, loss of an eye, or reportable chemical releases), the Contractor shall take immediate action to re-focus its workforce on matters of safety, such as a safety stand down or similar appropriate activity.

2.2.1. The Contractor shall execute all reporting requirements outlined in 29 CFR Part 1904. The Contractor shall submit proof of timely regulatory notification and documentation validating the stand-down and workforce re-focus training immediately upon completions. (CDRL A09-003)

2.3. Government Investigation Authority: The Government reserves the right to conduct an independent investigation of any incident occurring on the installation. The RFAAP Commander may direct an investigation performed by Local Army Staff or request an external investigation from other Army entities depending on the circumstances and severity of the incident.

2.3.1. Cooperation: The Contractor shall fully cooperate with all Government investigators and provide requested logs, data, and witness statements without delay.

2.3.2. No Relief of Obligation: An active Government investigation does not relieve the Contractor from its independent obligation to investigate, document, and report incidents.

2.4. Internal Inspection Deficiencies: The Contractor shall provide a written corrective action response to the Government for any safety or explosives compliance deficiencies discovered during Government inspections. (CDRL A09-004)

2.5. External Agency Visits: The Contractor shall notify the RFAAP Government Safety Office immediately (within 15 minutes) upon the arrival of any local, state, or federal agency representative (including OSHA, Virginia Department of Health, and the Nuclear Regulatory Commission).

2.5.1. Reports and Responses: The Contractor shall submit copies of all reports issued by external agencies within three (3) business days of receipt. The Contractor shall provide copies official responses to these agencies within three (3) business days. (CDRL A09-005)

2.6. Log of Work-Related Injuries

2.6.1. Monthly Logs: The Contractor shall submit a copy of their (and their tenants/subcontractors) OSHA Form 300 (Log of Work-Related Injuries and Illnesses) monthly. (CDRL A09-006)

2.6.2. Annual Summary: The Contractor shall submit their certified OSHA Form 300A annual summary by February 1st of each calendar year via OSHA Form 300A Annual Summary. (CDRL A09-007)

2.7. Safety Awareness Training: The Contractor shall develop, track, and execute general safety awareness training for all installation visitors, Contractor/subcontractor personnel, and Government employees. Rosters and training logs shall be managed, maintained, and made available to the Government upon request.

3. Inspection, Auditing & Deficiency Tracking

3.1. Internal Inspection Program: The Contractor shall inspect its operations, tenant operations, and subcontractors to verify compliance with OSHA, National Fire Protection Association (NFPA), and DoD Manual 4145.26. At minimum, high-hazard A&E operations (production processes) shall be inspected by the Contractor’s Safety Team no less than twice per year, and once per year for all other A&E general operations. Inspection reports shall be submitted bi-annually. (CDRL A09-008)

3.2. Annual Safety Program Audits: The Contractor shall conduct an annual compliance audit of its core safety programs (including Lockout/Tagout, Confined Space Entry, and Hazard Communication. Audit results and program verifications shall be maintained and made available upon Government request.

3.3. Hazard and Non-Compliance Database: All hazards and regulatory non-compliances discovered during internal inspections, surveys, and audits shall be immediately documented and entered into a searchable electronic database, regardless of the time required to correct the issue (including on-the-spot corrections). The database must be readily accessible by the Government and capture the following at a minimum:

3.3.1. Date of identification.

3.3.2. Detailed description of hazard/non-compliance.

3.3.3. Associated work orders, purchase orders, or project submittal identifiers.

3.3.4. Point of Contact (POC) responsible for correction.

3.3.5. Actual date of abatement/correction.

3.4. Near-Miss Reviews: The Contractor shall maintain a near-miss tracking log detailing near-misses, root cause investigations, lessons learned, and corresponding corrective action plans. The tracking log shall be made available to the Government upon request.

4. Safety Deviations, Waivers & Exemptions

4.1. Deviation Authority: IAW DoD Manual 4145.26, mandatory safety requirements are those that utilize the terms "shall," "must," or "will." The Contractor shall not deviate from these mandatory requirements without prior written approval from the Procuring Contracting Officer (PCO).

4.1.1. Safety Request Packages: The Contractor shall be responsible for fully developing all deviation, waiver, and exemption requests. Request packages must include a comprehensive written hazard analysis (with risk assessment matrices and identified control measures) proving that standard compliance cannot be met and that risks have been mitigated to an acceptable level. (CDRL A09-009)

4.1.2. Staffing Timelines: Completed packages must be submitted to the Government for review IAW the following risk-based lead times:

4.1.2.1. Negligible or Minor Risk: Minimum thirty (30) business days prior to requested approval date.

4.1.2.2. Moderate Risk: Minimum sixty (60) business days prior to requested approval date.

4.1.2.3. Serious or Critical Risk: Minimum ninety (90) business days prior to requested approval date.

4.1.3. Extensions: If milestone extensions are necessary, renewal packages must be submitted no less than thirty (30) business days prior to expiration.

4.1.4. Approved deviations/waivers will be rescinded on their expiration date unless a renewal request is submitted 120 calendar days prior to expiration.

4.1.5. Emergency Suspension: The PCO reserves the right to temporarily suspend any approved deviation, waiver, or exemption in the event of an incident involving the waived condition or facility, pending investigation.

4.2. Deviation Tracking & Reporting: The Contractor shall maintain a centralized ledger of all open deviations, waivers, and exemptions. The Contractor shall submit a quarterly status report to include, but not limited to, the following (CDRL A09-010):

4.2.1. Milestones and timelines for implementing corrective action plans (re-establishing standard compliance).

4.2.2. Evidence of progress made against the plan since the last reporting period (percentage complete).

4.2.3. Metrics showing safety or process improvement in the exempted area.

4.2.4. Identified obstacles and corresponding resolutions.

4.2.5. Detailed resources (personnel, budget, technology) allocated to resolving the non-compliance.

4.2.6. Results of the Contractor’s annual validation review of multi-year waivers and exemptions to ensure circumstances have not changed.

5. Subcontractor & Tenant Safety Management

5.1. Flowdown Requirements: Prior to executing any subcontract or Tenant Use Agreement (TUA), the Contractor shall verify and document that the following actions have been executed:

5.1.1. All safety, hazard reporting, and regulatory requirements of this PWS are fully flowed down into the agreement. The Contractor remains solely responsible for subcontractor/tenant compliance.

5.1.2. Affected facilities and equipment are decontaminated to the appropriate safety degree to ensure safe, unencumbered use.

5.1.3. Facilities and equipment meet current OSHA and NFPA standards prior to subcontractor or tenant occupancy.

5.1.4. The proposed operations do not encroach upon active explosives quantity-distance (QD) arcs. The Contractor shall provide aerial imagery, a supporting hazard analysis, and an explosive safety Geographic Information System (GIS) arc map with the proposal for review.

5.1.5. Subcontractors and tenants are contractually obligated to return facilities, equipment, and land to their pre-rental level of compliance and decontamination upon agreement expiration.

5.1.6. The incident reporting protocols of Section 3.1 are fully integrated, ensuring rapid notification to the Operating Contractor and Government.

5.2. A&E Tenant Operations: If the subcontract or TUA involves the manufacture, storage, or transport of ammunition, explosives, pyrotechnics, or propellants on RFAAP, the Contractor shall obtain formal explosives siting and deviation approvals IAW Section 6.2.

6. Technical Requirements

6.1. Occupational Safety and Health

6.1.1. The Contractor shall submit a Written Safety Plan (CDRL A09-011) within 30 days of contract award, annually, and after any major process modifications. The plan must address OSHA implementation, Process Safety Management (PSM) compliance (29 CFR 1910.119), DoD Manual 4145.26 compliance checks, and deficiency abatement tracking.

6.1.2. PSM System Access: The Contractor shall provide the RFAAP Government Safety Office with full, read-only access to all electronic, software, or web-based systems used to manage PSM and safety tracking.

6.1.3. Emergency Action Plan (EAP): The Contractor shall submit an EAP (CDRL A09-012) complying with 29 CFR 1910.38. The Contractor shall exercise the EAP at least annually and submit a written EAP After-Action Report (CDRL A09-013) within 15 days of the exercise.

6.1.4. Railroad Safety: The Contractor shall comply with 49 CFR (Federal Railroad Administration Standards) and the General Code of Operating Rules for all installation railroad operations.

6.2. Explosives Safety Management

6.2.1. Explosive Safety Site Plans (ESSP): The Contractor shall develop, submit, and maintain accurate Department of Defense Explosives Safety Board (DDESB)-approved ESSPs and Construction Site Plans (CSPs) IAW DDESB Technical Paper 26 (DDESB TP-26) utilizing DDESB-approved GIS software (version 6 or higher). (CDRL A09-014)

6.2.1.1. Software Archives: Updated Explosives Safety Software (ESS) software archives shall be submitted quarterly to the RFAAP Government Safety Office via ESS GIS Archives. (CDRL A09-015)

6.2.2. Explosive Storage Licensing: The Contractor shall manage and validate all explosive storage licenses.

6.2.2.1. Annual Verification: The Contractor shall submit an annual Explosives Storage License Validation (CDRL A09-016) verifying that all active/caretaker potential explosion sites (PES) are accounted for and that Net Explosive Weights (NEW) comply with QD requirements.

6.2.2.2. Status Changes: The Contractor shall notify the Government prior to any change in PES building status, hazard classification, or Net Explosive Weight limits. (CDRL A09-017)

6.2.3. A&E Quantity-Distance Map: The Contractor shall develop and maintain a master Installation Ammunition and Explosives QD Map (CDRL A09-018) showcasing all QD exposures (Inhabited Building Distance, Public Traffic-Route Distance, Intraline Distance, and Intermagazine Distance) for both RFAAP and the New River Unit, conforming to DDESB TP-26.

6.2.4. Decontamination Plan: The Contractor shall submit a Decontamination Plan (CDRL A09-019) detailing compliance with Defense Explosives Safety Regulation 6055.09 and DoD Instruction 4140.62. The Contractor shall certify, in writing, the exact decontamination level and restrictions of all equipment, components, or facilities prior to work or disposal. Only certified and qualified personnel shall document explosives safety status.

6.2.5. Lighting Protection System (LPS): The Contractor shall inspect and maintain all installation LPS IAW Chapter 16 of Department of the Army Pamphlet 385-64, DoD Manual 4145.26, NFPA 780, and PWS 7 (Maintenance).

6.2.5.1. LPS Joint Baseline Inspection: Within ninety (90) calendar days of assuming operational control, the Contractor and the Government shall conduct a joint baseline inspection of all installation LPS to compile a master list of compliant and non-compliant systems.

6.2.5.2. Compliance Restoration: Systems identified as non-compliant during the baseline audit shall be prioritized and provided to the Government. Systems found compliant at baseline shall be maintained in a compliant state by the Contractor.

6.2.5.3. Personnel Qualifications: Any personnel testing or inspecting grounding, bonding, or LPS components must hold active AMMO-28 (Army Electrical Explosives Safety) or NFPA 780 certifications.

6.2.6. Explosive Process Surveillance (CCTV): The Contractor shall integrate CCTV systems in all explosive operating bays and critical points of operation for process surveillance and mishap investigation within two (2) years of contract award. CCTV footage must be digitally archived for a minimum of fourteen (14) days and be accessible to the Government Safety Office.

6.3. Industrial Hygiene & Occupational Medicine

6.3.1. Qualified Industrial Hygienist (IH): The Contractor shall utilize a qualified IH to evaluate, sample, and monitor workplace occupational exposure hazards (chemical, biological, or physical agents). Results shall be documented as a definitive hazard determination, and affected employees and Government representatives shall be advised of monitoring procedures and results.

6.3.2. Government-Provided Vaccines: Contractor, subcontractor, and tenant employees supporting RFAAP operations are authorized to receive Government-provided occupational vaccines.

6.4. Radiation Safety

6.4.1. Radiation Safety Officer (RSO): The Contractor shall appoint, in writing, a qualified RSO and an alternate RSO to manage the installation's Radiation Safety Program IAW 10 CFR, 32 CFR, and AR 385-10 (CDRL A09-020).

6.4.2. Sources Inventory: The Contractor shall provide the Government Safety Office with unrestricted access to the annual Radiation Sources Inventory (CDRL A09-021).

6.4.3. Incident and Theft Reporting: The Contractor shall report any incident, loss, or theft of radioactive materials or radiation-producing devices immediately to the RFAAP Government Safety Office IAW with 10 CFR Part 20 and state regulations.

6.5. Government Safety Office Access: RFAAP Government Safety Staff shall be given unrestricted, read-only access to all Contractor, subcontractor, and tenant databases, archived records, and safety repositories. Upon request, the Contractor shall immediately provide electronic or hard copies of requested safety records (including blueprints, drawings, SOPs, maintenance records, and correspondence files).

7. Key Performance Indicators (KPI)

7.1. The Contractor shall track and report performance monthly via the PWS 9 KPI Report. This report must include all mandatory KPIs and at least three Contractor-identified KPIs evaluating the efficiency of RFAAP safety, occupational health, and industrial hygiene management. The initial report is due 30 days post-operational control. (CDRL A02-022) Mandatory KPIs include:

7.1.1. Workplace Injury Reduction: Metrics for Total Case Incident Rate, Lost Time case rate, and Days Away Restricted or Transferred. The performance target shall be at or below the current Bureau of Labor average for the facility’s NAICS code.

7.1.2. Exposure Monitoring: Percentage of the designated workforce requiring IH monitoring that is successfully sampled. The performance target shall be 100% of the targeted workforce monitored within designated quarterly schedules.

7.1.3. A&E Corrective Action Closure: Timeliness of closing safety deficiencies discovered during audits, surveys, and investigations in A&E facilities. The performance target shall be ≥ 95% of findings closed within assigned deadlines; average closure time ≤ 30 calendar days.

7.2. KPI Management: The initial report shall define the calculation methods and establish performance targets (justified by industry standards or baseline data) for Government approval. If any KPI trends negatively or falls below the target for three consecutive months, the Contractor must submit a Corrective Action Plan detailing mitigation steps, timelines, and the personnel responsible for achieving the target.