Attachment 0003 - PWS 3 Fire Protection and Emergency Services.docx

RADFORD ARMY AMMUNITION PLANT

PERFORMANCE WORK STATEMENT (PWS)

PWS 3: Fire Protection and Emergency Services April 2026

1. Overview

1.1. Scope of Work:

The Contractor shall provide comprehensive Fire and Emergency Services (FES) and Emergency Management (EM) capabilities 24/7/365 at Radford Army Ammunition Plant (RFAAP). This framework integrates industry best practices with DoD, federal, state, and local mandates to address the unique chemical and industrial hazards of RFAAP.

1.2. Regulatory Compliance:

The Contractor shall comply with the most recent versions of all federal laws, state codes, Department of Defense (DoD) issuances, and Army Regulations (AR) referenced in Section 3. If any referenced regulation is updated, revised, or replaced during the contract performance period, the Contractor shall comply with the updated requirements once they become effective.

1.3. This PWS outlines the expectations and requirements for the Contractor engaged in operations at RFAAP. The objective of this PWS is to establish a flexible but comprehensive framework for FES/EM performance that adheres to applicable DoD/federal/state and local regulations.

2. Applicable Regulations

The Contractor shall execute all requirements in accordance with the current online versions of the following publications. Alternate methods that meet the intent of these regulations may be proposed for PCO consideration.

2.1. OSHA: 29 CFR 1910.120 (HAZWOPER); 29 CFR 1910.134 (Respiratory Protection)

2.2. DoD Issuances: DoDI 6055.06 (F&ES Program); DoDM 6055.06M (F&ES Certification); DoDM 6055.05M (Occupational Medical Examinations); DoDI 6055.17 (DoD Emergency Management Program); DoDM 4165.63 (DoD Housing Management)

2.3. Army Regulations: AR 420-5 (Army Fire and Emergency Services); AR 525-27 & DA PAM 525-27 (Army Emergency Management); AR 40-3 (Medical Care); AR 15-6 (Administrative Investigations)

2.4. Unified Facilities Criteria (UFC): UFC 3-600-01 (DoD Fire Protection Engineering for Facilities) and UFC 3-600-02 (Operations and Maintenance)

2.5. Industry Standards: National Fire Protection Association (NFPA) Standards; International Fire Service Training Association (IFSTA) Standards; Center for Public Safety Excellence (CPSE) Quality Improvement Manual (10th Edition)

2.6. Command Regulations: AMC-R 525-4 (U.S. Army Materiel Command (AMC) Protection Program)

3. RFAAP Operational Requirements

3.1. Operational Window and Media Control

The Contractor shall provide FES 24 hours per day, 7 days per week, 365 days per year in accordance with (IAW) DoD Instruction (DoDI) 6055.06 and AR 420-5. The Contractor, to include FES personnel, shall not release statements or speak to public media outlets regarding FES incidents without prior PCO approval.

3.2. Joint Vulnerability Assessments

The Contractor shall conduct comprehensive risk assessments in cooperation with Government staff using an all-hazards approach in alignment with vulnerability assessment programs IAW AR 525-27 and DA PAM 525-27.

3.3. Information Technology & Record Access

The Contractor shall provide Government FES staff with unrestricted, read-only access to all Contractor/subcontractor databases, archived records, and information repositories (including blueprints, drawings, SOPs, maintenance procedures, and correspondence logs). Electronic or hard copies shall be provided within 24 hours of a Government request.

4. Fire Prevention & Inspections

4.1. Fire Risk Management Surveys

The Contractor shall perform Fire Risk Management Surveys (Fire Prevention Inspections) of active, inactive, and caretaker facilities using qualified inspectors IAW NFPA standards and AR 420-5.

4.1.1. Frequency: Inspection frequencies shall be determined IAW National Fire Codes based on building hazard, known fire loading, and mission criticality.

4.1.2. Deficiency Logging: Non-emergency hazards shall be logged immediately on Department of the Army (DA)Form 5381 (or a Government-approved equivalent) and coordinated with Contractor Safety (PWS-9), Safety and Facilities Maintenance (PWS-7).

4.1.3. Record Retention: The Contractor shall maintain an automated record-keeping system. Each facility shall have an archived folder containing historical surveys, DA Form 5382 logs, fire extinguisher maintenance data, and pre-fire plans.

4.1.4. Reporting: The Contractor shall submit a monthly Corrective Action Report (CDRL A03-001) highlighting outstanding inspection deficiencies, failures, follow-up failures, and justifications for any delays in corrective actions.

4.2. System Inspection, Testing, and Maintenance

The Contractor shall inspect, test, and maintain all facility fire protection systems (including smoke detectors, fire pumps, hydrants, standpipes, fire doors, fire suppression systems, and portable fire extinguishers) IAW NFPA Standards, UFC 3-601-02, and PWS-7 (Maintenance).

5. Fire and Emergency Services (FES) Operations

5.1. Emergency Response

The Contractor shall respond to all emergencies (including structural, vehicle, and equipment fires; hazardous materials releases; confined space rescues; emergency medical calls; and natural disasters) within the response timelines defined in Section 2.

5.2. HAZMAT/Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) Response Team

The Contractor shall establish, train, and maintain a fully equipped Hazardous Materials (HAZMAT) Level III response team capable of taking offensive mitigation actions during a HAZMAT or CBRNE incident.

5.2.1. Capabilities: The team must provide incident command, site management, hazard identification, PPE selection, decontamination, and incident termination.

5.2.2. Incident Action Plan (IAP) Submission: The Contractor shall develop and maintain an IAP (CDRL A03-002) for HAZMAT responses. If an incident exceeds site capabilities, the Contractor shall immediately coordinate mutual aid assistance.

5.3. Standard of Cover

The Fire Chief shall submit an annual Community Risk Assessment / Standard of Cover (CDRL A03-003) using the Army Adaptation of the CPSE Three-Axis Calculator. This deliverable must define the scope of services, localized risks, and service delivery performance standards tailored to RFAAP.

5.4. Commander Critical Information Requirements (CCIR)

The Contractor shall provide all necessary data to the Commanding Officer or designee to support the immediate delivery of CCIR notifications to higher Army Commands.

5.4.1. Notification Window: The Contractor shall immediately (within one hour) notify the PCO and RFAAP Government staff of any incident involving an injury, fatality, damage to real property/equipment, or disruptions to production.

5.5. Training Program and Certifications

The Contractor’s Fire Chief shall establish and execute a comprehensive training program IAW AR 420-5.

5.5.1. Training Plan: The Contractor shall submit the Annual FES Training Program Plan (CDRL A03-004).

5.5.1.1. Minimum Hours: Rostered FES personnel shall complete a minimum of 120 hours of recurring proficiency training annually. Records shall be maintained via the Individual Training Log.

5.5.2. Live Fire Training: The Contractor shall conduct annual Live Fire training (including at least one day and one night, live fire evolution) adhering to NFPA 1403. Results shall be submitted via Live Fire Certification (CDRL A03-005).

5.6. Pre-Fire Response Plans

The Contractor shall prepare and maintain Pre-Fire Plans for all RFAAP structures IAW NFPA 1620.

5.6.1. Cycle: Major and mission-critical facilities shall be reviewed and updated at least biennially (every other year), or immediately upon any change in occupancy, structure, or mission.

5.6.2. Submission: The Contractor shall submit all Pre-Fire Plans (CDRL A03-006) to the PCO no later than 60 calendar days after contract award.

5.7. Program Self-Assessments

The Contractor shall conduct an annual program self-assessment using the current AMC Fire and Emergency Services Program Assessment (FESPA) Self-Inspection Checklist. Results shall be documented and submitted via FESPA Self-Inspection Report (CDRL A03-007) to the Installation Emergency Manager (IEM).

5.8. Information Management System (IMS) Integration

The Contractor shall utilize the current Army FES enterprise IMS for all incident reporting, training logs, and record-keeping IAW AR 420-5.

6. Fire Protection Engineering:

6.1. Out-of-Service Notifications

The Contractor shall immediately (within one hour) verbally notify Government staff and the FES dispatch desk of any deactivation of automatic sprinkler systems or critical fire protection infrastructure (including hydrants and standpipes) that will be out of service for more than 24 hours (CDRL A03-008).

6.2. System-of-Record Transfers

The Contractor shall establish and maintain procedures to electronically transfer all FES incident data and EMS records into the Army FES Enterprise records management system of record.

6.3. Professional Engineering (PE) Design Reviews

The Contractor shall utilize a registered Fire Protection Engineer (FPE) to conduct technical design reviews of all military construction, sustainment, restoration, repair, and modernization projects. The FPE shall certify that designs incorporate the mandatory life safety and fire protection features required by DoDI 6055.06, UFC 3-600-01, and applicable NFPA codes.

7. Emergency Communications Center (ECC):

7.1. Dispatcher Qualifications

All dispatch personnel shall be certified and trained IAW NFPA 1221, 1061, 1225, AR 420-5, and DoDI 6055.17. State-approved 911 Basic Communications certifications may be accepted if they meet or exceed Army standards.

7.2. ECC Dispatch Operations

The Contractor shall staff and operate the ECC 24/7/365 (IAW AR 420-5 and DA PAM 525-27) to dispatch security forces, fire department, and EMS personnel. Dispatchers shall actively monitor the installation's Closed-Circuit Television (CCTV) cameras, Intrusion Detection Systems (IDS), and the fixed-mount duress alarms. The Contractor is responsible for installing and monitoring a fixed mount duress alarm at the dispatch center.

7.3. Emergency Notification Matrix

The Contractor shall develop and maintain an Emergency Notification Matrix for use by the ECC to ensure RFAAP Government staff receive rapid, structured notifications of incidents as they unfold. The matrix shall be submitted to the PCO for approval 30 calendar days prior to assuming operational control. (CDRL A03-009)

8. Emergency Management (EM):

8.1. Program Execution

The Contractor shall execute all Emergency Management program requirements (including Emergency Management Plans, Weapons of Mass Destruction exercises, and installation preparedness drills) IAW DoDI 6055.17 and AR 525-27.

8.2. Water System Emergency Response Plan (WSERP)

The Contractor shall be responsible for the technical development, review, and updating of the RFAAP WSERP.

9. Alternate Emergency Communications Center

9.1. If a new fire station is constructed, renovated, or repurposed, the Contractor shall ensure it is designed with a fully compliant, secondary ECC configured to serve as the alternate installation dispatch node IAW AR 420-5, NFPA 1221, and NFPA 1500.

10. Medical, Health, & Professional Certifications

10.1. Physicals and Drug/Alcohol Testing

The Contractor shall ensure all rostered FES personnel receive initial and annual firefighter medical examinations and surveillance testing IAW DoDM 6055.05-M.

10.1.1. Drug & Alcohol Testing: The Contractor shall conduct random drug and alcohol testing on a minimum of 20 percent of active FES personnel annually, with at least one (1) random test performed monthly.

10.1.2. Reporting: Medical certifications and testing program compliance shall be reported via the Annual Medical Fitness & Drug Testing Certifications (CDRL A03-010).

10.2. Respirator Fit-Testing

The Contractor shall complete annual quantitative respirator and SCBA fit-testing for all FES personnel IAW OSHA 29 CFR 1910.134 and NFPA 1500 immediately following their annual medical clearance.

10.3. Emergency Medical Technician (EMT) Certifications

All active firefighting personnel shall be trained and certified as Emergency Medical Technicians (EMT-Basic) at a minimum.

10.3.1. Curriculum: Training shall align with the Department of Transportation EMT National Standard Curriculum and be recognized by the National Registry of Emergency Medical Technicians (NREMT) IAW AR 40-3.

10.3.2. Grace Period: Newly hired personnel lacking NREMT certification must possess a valid state EMT certification and shall be given a maximum of one (1) year from their date of hire to obtain national NREMT certification.

10.3.3. Reporting: Roster credentials shall be submitted via the EMT & Professional Certification Roster (CDRL A03-011).

10.4. Operational Medical Director (OMD) Oversight

The Contractor shall secure and maintain the services of a qualified OMD from a local agency to supervise, license, and provide clinical oversight for the installation’s FES/EMS protocols.

10.5. Quality Management and Process Improvement

The Contractor shall implement an active EMS Process Improvement plan to systematically monitor, assess, and improve the quality of medical care provided on-site. (CDRL A03-012)

11. Key Performance Indicators (KPI’s)

11.1. The Contractor shall track and report performance monthly via the PWS 3 KPI Report. This report must include all mandatory KPIs and at least three Contractor-identified KPIs evaluating the efficiency of RFAAP FES management. The initial report is due 30 calendar days after operational control. (CDRL A02-013) Mandatory KPIs include:

11.1.1. Alarm Answering Time: Time from when an emergency call is received by FES Dispatch until answered by the dispatcher. The performance target shall be 15 seconds for 95% of calls and 40 seconds for 99% of calls (NFPA 1710).

11.1.2. Alarm Processing Time: Time from when the dispatcher answers the call until the emergency units are notified. Ther performance target shall be 64 seconds for 90% of calls and 106 seconds for 95% of calls (NFPA 1710).

11.1.3. Turnout times: Time for FES crews to don Personal Protective Equipment (PPE) and safely secure themselves (seatbelts) in the apparatus. The performance target shall be less than 80 seconds.

11.1.4. First-Arriving Engine Response Time: Travel time from the fire station to the emergency scene. The performance target shall be ≤ 7 minutes (240 seconds) for 90% of dispatches (AR 420-5).

11.1.5. FES Personnel Training Compliance: Percentage of active personnel possessing all mandated certifications and minimum annual training hours. The performance target shall be 100% compliance monthly for all rostered FES personnel.

11.1.6. Inspection & Deficiency Follow-up Timeliness: Completion of scheduled inspections and follow-up surveys within mandatory windows. The performance target shall be 100% of scheduled inspections completed monthly; 95% of follow-ups executed within 5 business days of scheduled fix.

11.2. KPI Management: The initial report shall define the calculation methods and establish performance targets (justified by industry standards or baseline data) for Government approval. If any KPI trends negatively or falls below the target for three consecutive months, the Contractor must submit a Corrective Action Plan detailing mitigation steps, timelines, and the personnel responsible for achieving the target.